HomeMy WebLinkAboutTB Minutes 2018-07-23 Meeting of the Ithaca Town Board
Monday, July 23, 2018 at 4:30 p.m.
Agenda
1. Discuss Capital Improvement Plan
2. Begin Stormwater Conveyance Discussion
3. Discuss and consider Town endorsement of the Black Diamond Tail Spur located near
Cayuga Medical Center
4. Discuss and consider authorization for the Supervisor to sign the Park Grant 418-326 on
behalf of the IO
5. Committee Reports
Budget
Charitable Contributions
Planning
Public Works
Personnel and Organization
Other or Intermunicipal
6. Report of Town Officials
7. Consent Agenda
a. Approval of Minutes
b. Town of Ithaca Abstract
8. Adjournment
Meeting of the Ithaca Town Board
Monday, July 23, 2018 at 4:30 p.m.
Minutes
Board Members Present: Bill Goodman, Supervisor; Pamela Bleiwas, Deputy Town
Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe
Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement;
Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Rosa,
Town Clerk; Jim Weber, Highway Superintendent and Susan Brock, Attorney for the Town
1. Call to Order: Mr. Goodman opened the meeting at 4:30 p.m. and introduced Joe Talbut
who will be taking over the Parks Manager position when Rich Schoch retires. Mr. Talbut stated
that he is really enjoying the job so far.
2. Discuss Capital Improvement Plan (SE,E,,
Mr. Goodman started the discussion by saying that he would like to add an item under the Parks
and Trails section to the 2019 plan. He would like to add the Forest Home walkway from
Warren Rd to Forest Home Dr. This is not the sidewalk along the big bend. He said that this
was on a few years ago but was taken off with the need to move the Michigan Park forward the
design funds were taken out and they are now back in but he would like to put the actual
construction work on the 2019 plan also.
Discussion followed noting that it is a very steep trail on both sides and there is some significant
erosion happening. Ms. Bleiwas asked how heavily the walkway was used and Mr. Goodman
responded that it is heavily used by Cornell workers and students and the plan is to connect it to
the Bluegrass Lane and the Northeast into Cornell campus. Mr. Weber noted that given the steep
slopes, this would not be an in-house project. Until the design phase is done, we have no
estimate of cost, but we do have $100K that was not used this year in another area and Mr.
Goodman suggested putting that amount in the line item for the construction portion as a place
holder amount. Mr. Goodman moved, Ms. Leary seconded; unanimous.
Mr. DePaolo asked to see the net cost on the Fleet Replacement section and discussion followed
on the debt load and bonding and Mr. Solvig stated that we are not retiring any significant debt
load in the near future so our debt load would be increasing. He added that he prefers 15yr
bonds which are viewed more favorably on the bond market.
Mr. Goodman noted that we have spent a lot on tank replacements and going forward there will
be only one in the next 5 years so hopefully those are done for the next 50-60 years. Mr. Weber
responded that any tank replacements or new tanks will be development driven and Mr.
Goodman said he would hope those costs would be covered by developers.
TB 2018-07-25 Pg. 1
Mr. Weber briefly talked about the scheduled Fleet Replacements saying that we have added a
new crew so there is a new truck for them which is also a small dump truck so we can get a
whole crew out to smaller projects with the vehicle they need as well as a small excavator so
work can get done. He added that there is no rhyme or reason to what we get for used trucks;
sometimes it is a lot and sometimes not. Mr. DePaolo asked where those funds go and Mr.
Solvig responded that it goes into the Equipment Reserve Fund up to the cap and then the
General Highway Fund.
3. Begin Stormwater Conveyance Discussion
Mr. Weber reviewed the handouts he provided detailing town specifications for drainage systems
and previous development's installation of drainage in certain areas. Most of the information is
tied to subdivision developments because that is where we see most of our roads coming from;
we don't build them ourselves but are working with roads that are already constructed.
The discussion turned to the Chase subdivision plans and issues with the grade and elevation of
the road. The question is why can't we just move the ditches further away and take the vertical
and move them out. We are cleaning out ditches that were created with the development. If we
were to move the ditches further away from the road, we would be moving into peoples' front
yards and outside of the ROW which is varied with whether there is a sidewalk, but seems to be
30'feet on each side on La Grand. On Chase Lane, as you start going up on the left hand side
there is buried gas and telephone lines so if the ditches were to be moved over, those would also
have to be moved. They were approved in those locations so who would be responsible for the
costs of moving them is questionable.
Mr. DePaolo said he understands the constraints, which Mr. Weber had identified before, but in
his opinion there is an unsafe situation there and so the question is what can we do to make that
relatively short stretch of road safe? Covered piping? What else? It could be expensive and we
may have to deal with ROWs but we have to do something because it isn't safe.
Mr. Weber responded that the town maintains existing infrastructure. The situation here as
discussed before, is repeated multiple times in multiple locations on town roads, county roads
and local residential roads posted at 55 mph. Should the Town Board want to change what we
have, the Town Board would have to look at significant additional funds for the piping but then
also a significant and bigger cost issue because when you start putting stormwater into a piped
system, you increase the volume, and by increasing the volume and velocity of the water, you
impact the downstream conveyance systems.
Mr. DePaolo responded that it is a stretch to say that the ditch existing on Chase Lane is
indicative of ditches around town, given the 45 years of driving around town. Maybe because it
was recently cleaned out it looks drastic, but although there are certainly some deep ditches in
the town, they don't present as close to the traffic lane and with such a severe drop off as this
ditch does. He did not think that by doing something here it would be opening the Pandora's
Box of having to do the same thing all over town.
TB 2018-07-25 Pg. 2
Ms. Hunter asked if the ditch is passed over by driveways with culverts and Mr. Weber
responded that there are and the town has replaced every culvert as part of our project and they
are at the depth of the existing pipe. There was a pipe in place and the ditch was above the pipe
and we cleaned the ditch so it matched the pipe; essentially bringing the ditch back to the
original depth.
Mr. Weber discussed the question of coverage over pipe and the rule of thumb is to have 2' feet
over pipes to account for vehicle weight or load on the pipe so that is why you will see at least 2'
feet of cover and driveways at least 1' foot of cover.
Ms. Hunter asked if we could put a grate over the ditch and Mr. Weber responded that if we do
there is structural work to put them in place and people will drive over them and we will be
liable for it and that is a Pandora's Box.
Mr. Goodman asked if he was saying that the culverts under the driveways have to be a certain
depth down and then the ditches have to match the culverts and Mr. Weber responded that what
drives the ditches more than anything else are the culverts under the roadways and those drive
the depth of the ditch and they are that low. The cross cuts go under the road at the intersections
to collect the water coming down.
Whitetail and Perry Lanes; the oversight of the construction, the catch basins were sitting in front
of the curbing by about 6"inches so when you had normal rainfall, none of the water was getting
into the catch basin, it was running along the curb, so they were not functioning appropriately so
we are balancing what we are doing. Chase Lane and Whitetail, the development came in with
curbs, gutters, buried drainage and in those situations we are replacing what is there because we
accepted that as part of our infrastructure. Chase Lane and LeGrand and other roads that we
have reconstructed, weren't constructed that way originally so all we are doing is maintaining the
infrastructure we have.
Ms. Hunter said she supposed we have two questions before us; are we designing roads in future
plans that are not going to require this type of ditch cleaning in the future and secondly, is there
any fix for this particular situation. She stated that she did drive by and it could be a safety
hazard and we had talked about putting up signs or striping it.
Ms. Hunter asked Ms. Ritter that if when we approved roadways, is that coming out of Public
Works people or Planning? Ms. Ritter responded that lately they have been private roads that
have different standards but the town standards are set but not her purview.
Mr. Weber stated that usually the site plan has been approved before the final infrastructure plan
is submitted but when we are looking at plans, yes; we look to make sure the cover on the pipes
and the pipe design and slope is appropriate. The ditch here was placed too close to the road, but
it has to be cleaned out and maintained either way.
Mr. Goodman talked about another location, Towerview Rd where a resident also wanted piping
and Mr. Weber responded that it would be extensive because of where it would go in the Six
Mile Creek basin. Mr. DePaolo asked if the situation was the same and Mr. Weber responded
TB 2018-07-25 Pg. 3
that the resident was a new owner who had a driveway failure and we had just cleaned the ditch
in order to put in his new culvert where it belonged.
Mr. DePaolo looked at the drawings again and asked what can we do in these situations then?
What are we willing to do? Mr. Weber responded that this particular subdivision and a few
others we have,people move in and they know what is existing and they buy what they see. We
are returning the ditches to their original condition and as built drawings. There are no pictures
taken by the town at time of build-out that anyone is aware of.
Mr. Goodman said that Mr. DePaolo is bringing up the big question, there are engineering and
fiscal constraints around piping and then the equity issue of who gets those types of
improvements and so maybe there is a stormwater management district where the residents pay
for the infrastructure they want.
Ms. Leary said it doesn't matter how it was in the past, she is concerned about the safety aspect
of right now and she thought at the very least the Board needs options and to do the striping for
now.
Mr. Weber added that now, the Town is there every day watching development to make sure
everything is done to Town standards because developers will try and do what is best for them
not us. Because stormwater infrastructure is so costly, this is always a hassle for the Town trying
to get proper development and holding them to standards. We haven't accepted a road that a
certain developer built over two years ago because it doesn't meet our standards. There is a
gutter system at another development that wasn't constructed properly and they won't get their C
of O until it meets our standards.
Mr. Goodman closed the topic for this meeting and noted that this discussion will have to
continue with Mr. Weber adding that each site is unique and there is no cookie-cutter design that
will work everywhere.
Added Item: Parking Enforcement
Mr. Goodman stated that the City is hiring someone for parking enforcement and he would like
to get this in place so the Town can use the services also. Discussion followed on exactly where
the enforcement would take place. If there is no signage there are no restrictions. The Board
was interested in having them enforce existing no-parking laws we have in that area.
TB Resolution 2018 - 102: Authorization for the Town Supervisor to sign an Agreement
with the City of Ithaca for Parking Enforcement along the Six Mile Creek Watershed, and
for the Supervisor to Reguest Additional No Parking Signs along Route 79 (Slaterville
Road) from the NYS Department of Transportation
Whereas,in order to protect the water quality of the City's water supply reservoirs on
Six Mile Creek, the City of Ithaca wants to continue to discourage swimming and partying in and
around the reservoirs, now therefore be it
TB 2018-07-25 Pg. 4
Resolved, that the Town Supervisor is authorized to sign an Agreement with the City of
Ithaca, subject to the approval of the attorney for the Town,permitting City Community Service
Officers to issue parking tickets to enforce Town no-parking laws in the Six Mile Creek
Watershed; and be it further
Resolved, that the Town Supervisor is authorized to request permission from the NYS
Department of Transportation to extend the parking restrictions previously enacted for Route 79
(Slaterville Road) further east from the intersection of Pine Tree Road to encompass the City's
access road down to the reservoirs.
Moved: Bill Goodman Seconded: Eric Levine
Vote: Ayes —Goodman, Levine, Leary, Hunter, DePaolo, Howe and Bleiwas
4. Discuss and consider Town endorsement of the Black Diamond Tail Spur located near
Cayuga Medical Center
Ms. Ritter gave an overview of the project.
TB Resolution 2018- 103: Endorsement for the proposed spur trail linking the Black
Diamond Trail with the Cayuga Medical Center
Whereas the Cayuga Medical Center is applying to the New York State Office of Parks,
Recreation and Historic Preservation (OPRHP) for a grant under the Environmental Protection
Fund for a park project to be located on Cayuga Medical Center property, between State Route
89 and State Route 96, a site located within the territorial jurisdiction of this Board; and
Whereas the grant would fund the design and construction of the Black Diamond Trail
Cayuga Medical Center Spur, and
Whereas as a requirement under the rules of this program, said not-for-profit
corporation must obtain the "approval/endorsement of the governing body of the municipality in
which the project will be located"; now therefore be it
Resolved by the Town Board of the Town of Ithaca hereby does approve and endorse the
application of the Cayuga Medical Center for a grant under the Environmental Protection Fund
for a park project known as Black Diamond Trail Cayuga Medical Center Spur and located
within this community.
Moved: Pamela Bleiwas Seconded: Tee-Ann Hunter
Vote: Ayes —Bleiwas, Hunter, Howe, Leary, Levine, DePaolo and Goodman
5. Discuss and consider authorization for the Supervisor to sign the Park Grant#18-326
on behalf of the IO
TB 2018-07-25 Pg. 5
No discussion needed.
TB Resolution 2018 - 104: Authorization for the Town Supervisor to sign Grant#18-326—
Park Foundation for the Cayuga Lake Watershed Intermunicipal Organization (IO)
Whereas the IO has been awarded a grant by the Park Foundation in support of its
educational efforts in the amount of$3,500, now therefore be it
Resolved that the Town Supervisor is authorized to sign said grant contract on behalf of
the IO.
Moved: Rod Howe Seconded: Pamela Bleiwas
Vote: Ayes —Howe, Hunter, Bleiwas, Levine, Goodman, Leary and DePaolo
6. Committee Reports
Budget—Mr. Levine reported that they discussed the 5-Year Capital Improvement Plan and
Charitable Contributions which the committee recommends the Town opt-out of and see what
happens. It is incredibly convoluted and there is no guarantee the Federal Government will
accept the concept. Some discussion followed and the possible benefits are far outweighed by the
issues associated with it, both known and unknown. The County is opting out and the suggestion
is to wait and see what happens. Mr. Solvig reviewed what we know right now of the process
that would have to happen and the Board agreed to opt-out.
Planning—Mr. DePaolo reported that they have not me but will be meeting in August and look
at the changes to the Chainworks language while it is still fresh in our minds.
Public Works —no meeting
Personnel and Organization—Ms. Bleiwas reported that the committee discussed the changes
to the FOIL policy and the Room Use policy and form. The FOIL policy change was needed to
update our process for both formal and informal requests and clarification on the most common
misunderstanding regarding professional stamped documents. The Room Use Policy and Form
was to make sure that members of the public using our rooms follow some of the rules regarding
public access that we follow as outlined in Public Meetings law; we don't want people using our
rooms and excluding anybody.
COC —Mr. Goodman reported that the committee will begin meeting again to address issues we
have had with the current noise law and complaints regarding outdoor burning. Ms. Hunter
asked if the committee would be looking at viewsheds and Ms. Ritter thought that was a larger
issue in and of itself and might fit better with being done during the revisions of our current
zoning.
Other or Intermunicipal
TB 2018-07-25 Pg. 6
Deer—Mr. Goodman reported that they met and reviewed the comments from the public
meeting and they are comfortable moving forward with the recommendations and meeting with
Bernard Blosey and local hunters to work on sites and costs to work on a more detailed plan to
bring to the Board.
Sidewalks —Mr. Goodman reported that they haven't met but they are looking at a Forest
Home Sidewalk District to test the process since that is the area that wants a sidewalk
immediately.
Short Term Rentals —Mr. Goodman reported that they reviewed the draft for a local law
addressing un-hosted short term rentals and the next meeting will be August 27 '.
SJC—Mr. Goodman reported that they discussed the Notice of Violation for Ithaca Beer
and their attorney attended but the committee declined to make any changes to the Notice and
change any deadlines. There will be a meeting to discuss ways to remediate their issues and
what it does to our sewer system.
7. Report of Town Officials
Mr. Goodman reported that he will be on vacation August 91'through the 21" and Ms. Bleiwas
will cover the meeting on August 13 '.
Mr. Weber reported that the Ellis Hollow Tank is going up if anyone is interested in seeing the
process; it will probably be done by the end of the week.
Mr. Bates reported that we have been getting calls from the media, students and their parents
about Maplewood and the response we are giving is that the Town continues to conduct
inspections and there are no certificates of occupancy at this time and questions should be
directed to EDR or LeChase.
Phase 1 & 2 apartments have been leased and the company are finding students places to stay at
this point. There was not one inspection that passed today so problems continue.
Ms. Ritter reported that she continues to work with the Elmira Rd consultants and they are
suggesting an overlay district with design guidelines and once they have a draft, the Economic
Development Committee with review it.
She also reported that DOT has approved the concept of narrowing Rte 96B for the sidewalk so
that project is moving along.
8. Consent Agenda
TB Resolution 2018 —105: Adopt Consent Agenda
TB 2018-07-25 Pg. 7
Resolved that the Town Board of the Town of Ithaca hereby approves and/or adopts the
following Consent Agenda items:
a. Approval of Town Board minutes
b. Approval of Town of Ithaca Abstract
Moved: Rod Howe Seconded: Tee-Ann Hunter
Vote: Ayes —Howe, Hunter, Levine, Leary, Bleiwas, DePaolo and Goodman
TB Resolution 2018 - 105a: Approval of Minutes of June 25, 2018 and July 9, 2018
Whereas the draft Minutes of the June 25 and July 9, 2018 meetings of the Town Board
have been submitted for review and approval, now therefore be it
Resolved that the Town Board hereby approves the submitted minutes, with changes, as
the final minutes of the meetings of June 25 and July 9, 2018 of the Town Board of the Town of
Ithaca.
TB Resolution 2018 -105b: Town of Ithaca Abstract 14 for FY-2018
Whereas the following numbered vouchers have been presented to the Ithaca Town
Board for approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said
vouchers in total for the amounts indicated.
VOUCHER NOS. 939 - 1000
General Fund Townwide 22,916.17
General Fund Part-Town 100.89
Highway Fund Town Wide DA 2,973.46
Highway Fund Part Town DB 164,477.40
Water Fund 16,788.71
Sewer Fund 16,089.50
Ellis Hollow Water Tank—H10 404,675.83
Risk Retention Fund 81.00
Forest Home Lighting District 70.23
Glenside Lighting District 21.00
Renwick Heights Lighting District 19.04
Eastwood Commons Lighting District 49.08
Clover Lane Lighting District 6.54
Winner's Circle Lighting District 5.15
Burleigh Drive Lighting District 22.85
TB 2018-07-25 Pg. 8
West Haven Road Lighting District 90.76
Coddington Road Lighting District 52.84
TOTAL 628,440.45
9. Adjournment
Meeting was adjourned upon a motion by Ms. Hunter, seconded by Ms. Bleiwas at 6:45 p.m.
Submitte y
Paulette Rosa, Town Clerk
TB 2018-07-25 Pg. 9
1-B C E,E, liir][g 08-13-2018
TOWN OF ITHACA
PRELIMINARY 2019 CAPITAL BUDGET
As part of the Fiscal Year 2019 budget process, Town staff has prepared this report on the 2019 Capital
Budget for use by the Town Board. The Capital Budget includes both capital projects to be constructed
and capital equipment items to be replaced/purchased that together represent a significant portion of the
Town's annual expenditures.
This report is being presented to the Town Board to facilitate discussion related to (1) the Town's Capital
Improvement Program for projects to be constructed during Fiscal Years 2019 - 2023; and (2) the
replacement of capital equipment as identified in the Capital Equipment Replacement Summary for this
same period. This report is presented in four sections:
1. Five-Year Capital Improvement Program - A schedule of capital projects currently proposed to
be constructed during Fiscal Years 2019 - 2023. This schedule includes the estimated cost of
each project, and the total estimated amount to be financed by issuing new long-term debt for
each year.
2. Fiscal Year 2019 Capital Project Descriptions - A listing of those capital projects currently
scheduled for construction in Fiscal Year 2019 with a description of each project.
3. Five-Year Capital Equipment Replacement Summary - A schedule of capital equipment
(vehicles and other equipment) currently proposed to be replaced/purchased during Fiscal Years
2019-2023. This schedule includes the estimated cost of each item (Pages 6 and 7), and the
breakdown of the estimated cost between the various funds for each year(Page 8).
4. Fiscal Year 2019 Capital Equipment Replacement Summary - A schedule of capital equipment
identifled for replacement in Fiscal Year 2019 is shown on Page 5.
FIVE-YEAR CAPITAL_IMPROVEMENT PROGRAM
The Town's current Five-Year Capital Improvement Program (CIF) identifies various capital projects to be
constructed in Fiscal Years 2019 - 2023. The total construction cost of all projects is currently estimated
at $21,840,000. A breakdown of this total by year, infrastructure category and funding source is shown
on the following table:
INFRASTRUCTURE 2019 2020 1 2021 2022 2023 TOTAL
WATER INFRASTRUCTURE $ 2,200„D00 $ 2,20000 $ 1,650,000 $ 2,150,000 $ 1,550,000 $ 9,750,000
SEWER INFRASTRJCTURE 650,000 650,000 650,000 650,000 650,000 3,250,000
STORMWATER DRAINAGE 250„000 250„000 250,000 250,000 250,000 1,250,000
ROAD IMPROVEMENTS 800,000 1,050,000 750,000 1,750,000 950,000 5,300,000
TOWN FACILITIES 600,000 500„000 400,000 - 1,500,000
PARKS&TRAILS 240,000 150,000 200,000 100,000 100,000 790,000
TOTAL ANNUAL COST $ 4,740,000 $ 4,800,000 $ 3,500,000 1$ 5,300,000 $ 3,500,000 $21,840,000
FUNDING SOURCE:
-Current Year Revenue $ 1,880„000 $ 2„100„000 $ 1,850,000 $ 2,750,000 $ 1,950,000 $ 10,530,000
-Grants&Donations 60,000 - - 60,000
-New Lona-Term Debt 2,600,000 2,700„000 1,650,000 2,550,000 1,550,000 11,250,000
TOTAL FUNDING $ 4,740,000 1 $ 4,800,000 $ 3,500,000 $ 5,300,000 $ 3,500,000 $21,840,000
Of the $21,840,000 total estimated project costs, $10,530,000 would be financed with current year
revenues, $60,000 with grants and donations, and the remaining $11,250,000 by the issuance of new
long-term debt. Please refer to pages 3 and 4 for a more detailed breakdown of the CIP.
1
FISCAL YEAR 2019 CAPITAL PROJECT DESCRIPTIONS
GENERAL FUND:
• Expansion of the Office Area at Public Works Facility -This project will enlarge the office area at
the Public Works Facility by approx. 1,000 SF to provide the necessary space to accommodate
additional personnel added the past couple years. This work will be contracted out. The
estimated cost of this work is$600,000, which will be funded from new long-term debt.
• South Hill Trail Culvert Replacement -This is an ongoing program for replacement of the culverts
under the South Hill Trail. The alignment of the South Hill Trail follows an abandoned railroad
right-of-way, and many of these culverts were originally installed with the construction of the
railroad. This work will be done by Town staff. $50,000 will be allocated for purchase of
materials, which will be funded from current year revenues.
• Honness Trail Overlay - This is a surface overlay project to address deteriorating pavement
conditions and make various drainage improvements. $100,000 will be allocated for this project,
which will also be funded from current year revenues.
• East Kinp Road Park & Trail - The estimated $90,000 cost of this new park will be partially off-
set by a $60,000 donation from a Town resident. T.G.Miller is working on the construction plans
and final cost estimate. It has not yet been decided if the construction will be bid out or will be
done by Town forces. If it is done by Public Works, the construction may be phased over several
years. Planning staff will also be looking into the possibility of applying for another playground
equipment grant with NYS for this new park. The Town's estimated $30,000 share of the cost for
this project will also be funded from current year revenues.
HIGHWAY FUND'
• Lower Bundy Road Improvements - This is a road surface overlay (mill & fill) project to address
deteriorating pavement conditions. The work will include decreasing the slope of Bundy Road as
it approaches Trumansburg Road, re-align the intersection at Trumansburg Road to a right angle,
and various drainage improvements. The estimated cost of this work is $500,000, which will be
funded from current year revenues.
• Poole Road Improvements - This is also a road surface overlay project (mill & fill) to address
deteriorating pavement conditions, including various drainage improvements. The estimated cost
of this work is$300,000,which will be funded from current year revenues.
WATER FUND:
• Muriel Street Water Main Replacement - The existing water main was installed in 1959. This
project will replace approx. 3,000 LF of existing 8"with new 8" water main from Hanshaw Road to
Rose Hill Road. The estimated cost of this project is $625,000, which will be funded by issuing
new long-term debt.
• Winthrop Drive Water Main Replacement - The existing water main was installed in 1961. This
project will replace approx. 3,600 LF of existing 6" with new 8" water main from Warren Road to
the Town border with the Village of Cayuga Heights. The estimated cost of this project is
$700,000, which will be funded by issuing new long-term debt.
• Salem Drive - Winston Drive - Winston Court Water Main Replacements - The existing water
mains were installed in 1959. This project will replace approx. 4,600 LF of existing 6" & 8" water
main with new 8" water main throughout the project area. The estimated cost of this project is
$875,000, which will also be funded by issuing new long-term debt.
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SEWER FUND:
• Sewer and Manhole Rehabilitation - This is an on-going maintenance project to eliminate water
infiltration and reduce blockages in sewer mains and manholes. Selected sewer mains will first
be thoroughly cleaned, and then slip-lined with cured in-place plastic pipe. This project is
estimated to cost$300,000 and will be funded from current year revenues.
FIVE-YEAR CAPITAL EQuiPMENT REPLACEMENT SUMMARY
The Town's current Five-Year Capital Equipment Summary identifies various vehicles and capital
equipment to be replaced during Fiscal Years 2019 - 2023. The total five-year replacement cost is
currently estimated at$3,761,500; an average of over$750,000 each year. Please see pages B, 7 and 8
for schedules showing the estimated cost of each item, and the breakdown of the estimated cost between
the various funds for each year.
FISCAL YEAR 2019 CAPITAL EQUIPMENT REPLACEMENT SUMMARY
The following schedule identifies the capital equipment scheduled for replacement and new equipment to
be purchased in Fiscal Year 2019 at a total estimated cost of $741,000; $508,000 to replace current
equipment and $233,000 for new equipment. Funding of capital equipment replacements will come from
current year revenues.
CAPITAL EQUIPMENT FLEET MODEL USEFULL ORIGINAL REPLACEMENT
No. YEAR LIFE COST COST
2019 REPLACEMENTS:
Jeep Liberty 04(Codes) 26 2006 7 $ 14,711 $ 33,000
International Medium-Duty Dump Truck 8 2006 15 59,445 100,000
Ford F750 Dump Truck w'plow 20 2010 10 87,222 100,000
Ford F250 Super-Cab Pickup w/plow 68 2012 6 37,338 50,000
Ford F250 Super-Cab Pickup w/plow 69 2013 6 36,640 50,000
Bobcat"Tooloat"Utility Tractor 43 2015 3 69,470 80,000
Ventrac Utility Tractor 51 2014 3 48,117 55,000
Grasshopper Mower w/mowing deck 52 2015 3 15,089 18,000
Quality Steel Tit-Bed Trailer T-3 2017 3 5,317 7,000
Sure-Trac Trailer-15-Ton T-1 1 2009 10 9,506 15,000
2019 NEW EQUIPMENT:
Maintenance Vehicle-Pickup Truck $ 38,000
F450 Crew-Cab Dump Truck 75,000
Mini-Excavator w/Attachments 120,000
Total-2019 VehkAe&Equipment Expenditures $ .741,000
FUTURE PARKS DEVELOPMENT PROJECTS
The following listed park development projects are future-year projects that will be built as public
demand appears and/or funding becomes available. These projects were shown on the CIP in previous
years, but due to the uncertainty of when these projects would be built, their inclusion on the CIP often
resulted in some confusion. To eliminate this confusion, the Budget Committee directed that these
projects be removed from the CIP until such time as funding has been secured for a project.
• West Hill Community Park
• Saponi Meadows
• Poyer Trail to Woolf Park
• Tennis Court(s)
• West Hill Trails
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CAPITAL EQUIPMENT SUMMARY ® FUNDING 2019 CAPITAL BUDGET
CAPITALEOUI TOTAL LENORNEERING TOWN PARKS STORM TER I Coon& -WATER SEWER
A1440 A7110
PMENT I L PLARNING
Cm ABU" I F8340 68120
FI AL Y 2019:
VEHICLES/VANS 270 $ 33,000 $ $ $ 33,000 $ $ $
HEAVY-DUTY TRUCK 271 -
MEDIUM-DUTY TRUCK 272 200,000 40,ODO 10.000 100.0130 30,0DO 20,000
LIGHT-DUTY TRUCK 273 2113,04)(11 42,600 10,650 1061500 31,950 21.300
LOADERS&BACKHOES 274 - -
EXCAVATING EQUIP. 275 120,000 24,000 6.00 60,000 181wo 12,000
TRACTORS 8 MOWERS 276 153,0G0 30,600 7,650 76,500 22.950 15,300
LEAF&BRUSH EQUIP. 277 - -
SPECIALTY EQUIPMENT 278 - - -
MISCELLANEOUS EQUIP. 279 22,000 4,400 1,100 11,000 3,300 2,200
Sub-Total-Fiscal Year 2019 S 741® $ 141,_6W �$ �,4�0O $ �DDD $ $ 110620D $ '70.8W
E1s-A29L YEAMM
VEHICLES/VANS 270 3 34,0GO S $ $ 34.000 $ $
HEAVY-DUTY TRUCK 271
MEDIUM-DUTY TRUCK 272 -
LIGHT-DUTY TRUCK 273 82,000 16,400 4,100 41,0DO 12,300 8,200
LOADERS&BACKHOES 274 290,000 58,000 14,500 145.00 43.5W 29,000
EXCAVATING EQUIP. 275 22D,000 44,0DO 11,000 110,000 33,0W 22,000
TRACTORS&MOWERS 276 10,000 2,0W Soo 5,000 I'sm 1,000
LEAF&BRUSH EQUIP. 277 -
SP CIALTY
SPECIALTY E13UIPMENT 278 - - - -
MISCELLANEOUS EQUIP. 279 9,GDO 11800 450 4,500 1,350 9DO
I
Sub-Total-Fiscal Year 2020 rs-"S, $ $ 122.200 f XWO-E$ 54-,0001$ M5,5W F$-91-,6-5-0-T$_61,1OU
FI A4 Y 2921;
VEHICLES I VANS 270 S 35,000 $ $ 7,00D $ 1,760 $ S 17,500 S 5,260 $ 3,500
HEAVY-DUTY TRUCK 271 455,OOD 91,000 22,750 227,500 68,250 45,500
MEDIUM-DUTY TRUCK 2721 -
LIGHT-DUTY TRUCK 273 - - -
LOADERS&
LOADERS&BACKHOES 274 150,000 30,000 7,5()o 75,000 22,500 15,000
EXCAVATING EQUIP. 275 - -
TRACTORS&MOWERS 276 10,500 2.100 525 5,250 1,575 1,050
LEAF&BRUSH EQUIP. 277 52,000 10,00 2,600 26,000 7,800 5,200
SPECIALTY EQUIPMENT 278 -
MISCELLANEOUS EQUIP. 279 75,000 15,000 3,750, 37,500, 11,2507,600
Sub-Total-Final Year 2021 , $ 5, $ ,875 116. 5 $ 77.750
0598L YKM 2922;
VEHICLES/VANS 270 $ 35,000 $ $ 35,00D $ $ $ -
HEAVY-DUTY TRUCK 271
MEDIUM-DUTY TRUCK 272
LIGHT-DUTY TRUCK 273 10%cm 20,000 S'Dw 50,000 Isom 10,000
LOADERS&BACKHOES 274 Z75,WD 55,000 13,750 137,500 41,250 27,500
EXCAVATING EQUIP. 275 - - -
TRACTORS&MOWERS 276 104,000 20,800 5,2130 52.00 15.600 10,400
LEAF&BRUSH EQUIP. 277 90,000 18,000 4,500 45,0DO 13,5DO 9,000
SPECIALTY EQUIPMENT 278 135,000 27,000 6.750 67,SDO 20,250 13,-%0
MISCELLANEOUS EQUIP. 279 6,000 1,000, 250. 2,500, 750. Soo
Sub-Total-Fiscal Year 2022 $ 744.000 -1$ 141,8001$ 35.4mi$---35.WO J$ 354,5W 111 108,350 70,466-
BIGALYZAR2M
VEHICLES I VANS 270 $ 37,ODO S $ - $ - $ 37,000 S
HEAVY-DUTY TRUCK 271 290,0DO 58,000 14,500 - 145,00D 43,500 29.ODO
MEDIUM-DUTY TRUCK 272 160,GDO 32,000 81000 80,000 24,DOO 116,000
LIGHT-DUTY TRUCK 273 145,000 29,0OD 7,250 72,500 21,750 14,500
LOADERS&BACKHOES 274 - -
EXCAVATING EQUIP. 275 - - -
TRACTORS&MOWERS 276 121.500 24,300 6,075 60,750 18,225 12,150
LEAF&BRUSH EQUIP. 277 93,500 118J00 4.675 46,750 14,025 9.350
SPECIALTY EQUIPMENT 278 - - -
MISCELLANEOUS EQUIP. 279. 7,000. 1,400 350 3,500 1,050 700.
Sub�-Totml-Fiscal Year 2M iGUAM $ $ 16%ffl�
$ 40,850 $ 37,000 $ 122,550 81,700
-543, 362501
TOTAL-CAPITAL EOUIPMENT $3,761,500 -15 724.51141 $-III1.12S 13%ma.2-mm) 375 2,
a