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HomeMy WebLinkAbout2014-04-23 SPECIAL TOWN BOARD MEETING April 23, 2014 A Special Meeting of the Lansing Town Board was held at the Town Hall Board Room, 29 Auburn Road, Lansing,NY on the above date at 6:06 p.m. The meeting was called to order by the Supervisor, Kathy Miller and opened with the Pledge of Allegiance to the flag. Roll call by Darlene Marshall, Deputy Town Clerk, showed the following to be PRESENT: Kathy Miller, Supervisor Robert Cree, Councilperson Doug Dake, Councilperson Edward LaVigne, Councilperson ABSENT: Ruth Hopkins, Councilperson ALSO PRESENT: Sharon Bowman, Deputy Supervisor, Guy Krogh, Town Attorney, Lynn Day, Code Enforcement Officer, Judy Drake, and Donna Scott DAVE HERRICK—REVIEW DRAFT ENGINEER'S REPORT FOR CWD TRIHALOMETHANE REMOVAL SYSTEM FOR THE EMMONS ROAD TANK Dave Herrick presented Town Board members with the Engineer's Report for the Town of Lansing Consolidated Water District Trihalomethane Removal System for Emmons Road Tank. He explained how the removal system would work. The project costs and how to fund them were discussed. CONSIDER RESOLUTION AND ORDER SETTING PUBLIC HEARING REGARDING CWD TRIHALOMETHANE REMOVAL IMPROVEMENT PROJECT FOR THE EMMONS ROAD TANK DISCUSSION Supervisor Kathy Miller indicated that a Public Hearing needs to be held before the project can go out for bids. Attorney Guy indicated that it is part of Article 12 Section 202-b, it is an improvement to an existing district. You have to spell it all out and have the Public Hearing, then determine if it is in the public interest. After the Public Hearing if it is determined to be in the public interest then it is made final and can be completed. RESOLUTION 14-61 RESOLUTION AND ORDER SETTING PUBLIC HEARING REGARDING CWD TRIHALOMETHANE REMOVAL IMPROVEMENT PROJECT The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the Town of Lansing pump station at Burdick Hill Road draws water from the SCLIWC (Bolton Point) tanks for distribution to customers in the CWD and portions of the Village of Lansing, and while normal day-to-day operations and maintenance of the Bolton Point system is performed by SCLIWC personnel, certain aspects of the distribution system are municipally owned and are the responsibility of the Town, including the remediation of any violations of water quality standards related to the levels of disinfection byproducts within a specific segment of the Town's distribution system; and WHEREAS, the EPA and DEC rules for water quality standards include certain rules known as "Disinfection Byproducts Rules." Disinfection Byproducts ("DBP") are contaminants in the water that form from the reaction between disinfectants such as April 23, 2014 1 chlorine, and organic and inorganic matter present in the treated water, which can be or become carcinogenic and have other deleterious effects in defined concentrations; and WHEREAS, the regulatory standards for DBPs are contained in the EPA's Comprehensive Disinfectants and Disinfection Byproducts Rules ("DBPR"), which include monitoring requirements and set maximum contaminant levels ("MCI.") for compounds such as for Total Trihalomethane (TTHM) and 5 Haloacetic Acids (HAAS). The regulatory standards vary depending upon the disinfection products and methods utilized, the size of the system, the water source. DBPRs have to date been implemented in two stages: Stage 1 Rules as effective in January, 2002; and Stage 2 Rules as effective for SCLIWC and the CWD upon October 1, 2013; and WHEREAS, higher levels of TTHM have typically been recorded in the Emmons Road Tank distribution grid, mainly in the third and fourth quarters due to the more rapid formation of TTHM during the warmer months of the year; and WHEREAS, due to the cost of the flushing the system to remove TTHM and the desire for better and more consistent removal process solution, the Town Board had previously authorized a study of the area and, after solutions were so presented, the Town Board duly authorized the preparation of a map, plan and report ("MPR") to identify, describe, and create a cost estimate as to a viable and feasible solution for the remediation of this problem upon a more permanent long term basis; and WHEREAS, the solution includes the physical removal of TTHMs within the Emmons Road Tank as they form,thus preventing distribution into the grid and future violations of the Stage 2 DBPR standards, which solution envisions a mechanical solution that includes recirculation pumps with nozzles that spray the water into the space between the water and the roof of the tank, a power assisted ventilation component to remove the vaporized THMs from the tank and substitute fresh air therefor, and mixing equipment on the tank floor to reduce temperature stratification and ice formation during the winter months when the spray system is typically not operated; and WHEREAS, the Town Board of the Town of Lansing is thus proposing to repair and improve the facilities of the Consolidated Water District by installing a TTHM remediation and removal system in the Emmons Road Tank, and the Engineering Study for this project be and is hereby approved and includes a description of the project, the proposed infrastructure of such project, and the costs thereof, amounting in all to a cost of $98,000, with ongoing operational costs of approximately $3,500 per year for electrical use and normal servicing costs for the equipment. The project initial capital costs are proposed to be paid by the CWD fund balance, such that no financing or bonding is envisioned; and WHEREAS, this action is classified as an Type II Action under SEQRA, per 6 NYCRR 617.5(1), (2), (11), and (25), as this is a purchase of equipment and supplies, to be wholly installed within an existing structure, such that it is a maintenance and rehabilitation upgrade to a utility distribution system that has no anticipated or potential negative environmental consequences. Thus, an environmental review is not required; and WHEREAS, in consideration of the public need for such repairs and improvements and the public interest so served thereby, and upon due deliberation upon the foregoing, the Town Board of the Town of Lansing has duly RESOLVED AND ORDERED, that a Public Hearing will be held at the Lansing Town Hall, 29 Auburn Road, Lansing, New York, being in the Town of Lansing, on the 7th day of May, 2014, at 6:05 p.m., to consider the TTHM remediation and removal project for the CWD, the Engineering Study thereupon and the costs thereof, each and all as required by Town Law § 202-b, and to thereat hear all persons interested in the subject thereof, and to take such action thereon as is required or permitted by law; and it is further RESOLVED AND DETERMINED, as follows: April 23, 2014 2 1. The boundaries of the proposed Project are the whole of the CWD, all together with the land survey, metes and bounds, and/or such other descriptions and maps as are on file in the Tompkins County Clerk's Office for the each of the tax parcel numbers within the CWD; 2. The public improvements for such Project to be installed by the Town and CWD include the installation of a spray type removal and mixing system, with the equipment to include powered ventilation to remove the volatized THMs from the tank and a stratification mixer to reduce the potential for freezing of water in the tank that can damage the spray equipment, all together with such temporary facilities, mains, lines, and appurtenances as are necessary to maintain a public water supply while the Project is being constructed; 3. The maximum amount proposed to be expended by the Town of Lansing and the CWD for such Projects is $98,000; 4. There is no cost of connection for any CWD users; 5. The annual cost to the CWD is estimated at $3,500, and the cost to a typical property is not expected to change as a result of this small of an operational cost increase; 6. CWD financing is not applicable to this project as the whole cost thereof will be paid from fund balances kept specifically for these types of mandated upgrades and repairs, and ongoing costs will be paid from existing O&M charges and water rates; 7. The Map, Plan and Report are on file for public review and inspection at the Office of the Town Clerk; 8. As aforesaid, the Public Hearing be and hereby is set for 6:05 p.m. upon May 7, 2014, at the Lansing Town Hall, 29 Auburn Road, Lansing, New York, and to thereat hear all persons interested in the subject hereof, to thereat take all evidence presented, and to thereat take such other or further action as is required or permitted by law; and 9. The Map, Plan and Report describes in detail how the financing, hook-up costs, and other costs and expenses, were estimated and computed, and therefore complies with Town Law §§ 202-b and 193 as it constitutes the detailed statement of costs and expenses as therein required; and it is further RESOLVED, that the Town Clerk of the Town of Lansing, Tompkins County, New York, is hereby authorized and directed to cause a Notice of Public Hearing to be published in the official newspaper of the Town of Lansing, and also to post a copy thereof on the Town signboard maintained by the Town Clerk, in accord with law. The question of the adoption of such proposed Resolution was duly motioned by Supervisor Kathy Miller, duly seconded by Councilperson Edward LaVigne, and put to a roll call vote with the following results: Councilperson Robert Cree - Aye Councilperson Doug Dake - Aye Councilperson Edward LaVigne - Aye Supervisor Kathy Miller-Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on April 23, 2014. CONSIDER RESOLUTION TO SCHEDULE WORK SESSION MEETING TO CONDUCT ANNUAL INTERNAL AUDIT DISCUSSION Councilperson Robert Cree indicated he had met with Bookkeeper Sharon Bowman about contacting departments and collecting material required for the Annual Internal Audit. April 23, 2014 3 RESOLUTION 14-62 SCHEDULE TOWN OF LANSING TOWN BOARD WORK SESSION MEETING FOR MONDAY, MAY 5, 2014 AT 5:30 PM TO CONDUCT ANNUAL INTERNAL AUDIT The following Resolution was duly presented for consideration by the Town Board: WHEREAS, The Town of Lansing Town Board Work Session Meeting is scheduled for the first Wednesday of the month; and WHEREAS, there is a need for an additional meeting to conduct the Annual Internal Audit; and WHEREAS, upon due deliberation thereupon, the Town Board of the Town of Lansing has RESOLVED, that the Town of Lansing Town Board schedule a Town Board Work Session Meeting for Monday, May 5, 2014 at 5:30 p.m. to be held at the Town Hall Board Room, 29 Auburn Road, Lansing,New York. Said meeting is to conduct the Annual Internal Audit. The question of the adoption of such proposed Resolution was duly motioned by Councilperson Robert Cree, duly seconded by Supervisor Kathy Miller, and put to a roll call vote with the following results: Councilperson Robert Cree - Aye Councilperson Doug Dake - Aye Councilperson Edward LaVigne - Aye Supervisor Kathy Miller-Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on April 23, 2014. HIGHWAY DEPARTMENT SCRAP MONEY Councilperson Edward LaVigne indicated that Jack French, Highway Superintendent is concerned about money they have received for scrap and wants to know if it can be placed in a Highway Fund. Sharon Bowman indicated they could make a separate revenue code in the Supervisor's Office. Attorney Guy Krogh indicated the money is considered General Town Funds and would need to be turned over to the Town Fund for deposit within a reasonable time of receiving it. TOWN HALL ROOF Lynn Day, Code Enforcement Officer reported to the Town Board members that the Town Hall roof is leaking and he believes it is an issue in the valleys of the roof He has contacted someone about an estimate to repair just the valleys. He called Tyrrell Brothers to get a quote on a shingle and metal roof He believes it will be cheaper to repair but they can't continue to keep coating it. He indicated that the Highway Department felt the roof was spongy when they patched it last time. Some of the shingles are curling and the roof is 15 years old. It is hard to tell how extensive the damage is without getting up into the attic. Lynn Day will inform the Town Board members when he receives the estimates. MOTION TO ENTER EXECUTIVE SESSION April 23, 2014 4 Supervisor Kathy Miller moved to ENTER EXECUTIVE SESSION TO DISCUSS THE PLANNER POSITION AT 6:43 PM. Councilperson Edward LaVigne seconded the motion. All In Favor- 4 Opposed - 0 Supervisor Kathy Miller left the meeting at 7:12 pm. MOTION TO EXIT EXECUTIVE SESSION Councilperson Robert Cree moved to EXIT EXECUTIVE SESSION AT 7:46 PM. Councilperson Edward LaVigne seconded the motion. All In Favor- 3 Opposed- 0 MOTION TO ADJOURN MEETING Councilperson Edward LaVigne moved to adjourn the meeting at 9:17 pm, Councilperson Doug Dake seconded the motion. All In Favor- 3 Opposed- 0 Minutes taken and executed by the Deputy Town Clerk. Respectfully submitted, Darlene Marshall April 23, 2014 5