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HomeMy WebLinkAbout2013-06-05 SPECIAL TOWN BOARD MEETING WORK SESSION MEETING June 5, 2013 A Special Meeting of the Lansing Town Board was held at the Town Hall Board Room, 29 Auburn Road, Lansing,NY on the above date at 6:00 p.m. The meeting was called to order by the Deputy Supervisor, Sharon Bowman and opened with the Pledge of Allegiance to the flag. Roll call by Debbie Crandall, Town Clerk, showed the following to be PRESENT: Sharon Bowman, Deputy Supervisor Katrina Binkewicz, Councilperson Robert Cree, Councilperson Ruth Hopkins, Councilperson Edward LaVigne, Councilperson ABSENT: Kathy Miller, Supervisor ALSO PRESENT: Guy Krogh, Town Attorney, Jack French, Highway Superintendent, Charlie "Cricket"Purcell, Deputy Highway Superintendent, Jonathan Kanter, Town Planner, Ray Farkas, Dan Veaner, Lansing Star, John O'Neill, Village of Lansing, Connie Wilcox and Ted Laux. CONSIDER RESOLUTION SETTING PUBLIC HEARING FOR SCOPING SESSION IN RELATION TO IDENTIFICATION OF ENVIRONMENTAL IMPACTS AND RELATED ISSUES FOR PROPOSED TOWN OF LANSING SEWER BENEFIT AREA PROJECT AND TREATMENT PLANT DISCUSSION NOTE: The original motion to adopt the Resolution offered by Councilperson Ruth Hopkins and seconded by Councilperson Katrina Binkewicz was withdrawn after it was determined that further discussion by the entire Town Board and further information is needed before the progress on the proposed Sewer Benefit Area Project can be determined. RESOLUTION 13-97 (WITHDRAWN) RESOLUTION SETTING PUBLIC HEARING FOR SCOPING SESSION IN RELATION TO IDENTIFICATION OF ENVIRONMENTAL IMPACTS AND RELATED ISSUES FOR PROPOSED TOWN OF LANSING SEWER BENEFIT AREA PROJECT AND TREATMENT PLANT The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the Town Board of the Town of Lansing is lead agency relative to the environmental review of the Town sewer project, and in such a role and upon May 15, 2013, a positive declaration was duly made and scoping was authorized for the generic EIS process to be pursued to evaluate potential environmental impacts arising from the said project; and WHEREAS, a draft scope was approved and distributed to all involved agencies and has been available for public review; and WHEREAS, the Town Board seeks to maximize public input and accepts that the NYSDEC's recommendation for a 20-day minimum period for public review and comment is an acceptable limit; and WHEREAS, upon due deliberation thereupon, the Town Board of the Town of Lansing has hereby: June 5, 2013 1 RESOLVED, that a Public Hearing will be held at the Lansing Town Hall, 29 Auburn Road, Lansing, New York, being in the Town of Lansing, on the 26th day of June, 2013, at 6:05 o'clock P.M., to consider the draft scoping document for the environmental review by a generic environmental impact statement, and to thereat take all evidence, consider all comments, and hear all persons interested in the subject thereof, and to take such action thereon as is required or permitted by law; and it is further RESOLVED, that the Town Clerk of the Town of Lansing, Tompkins County, New York, is hereby authorized and directed to cause a Notice of Public Hearing to be published in the official newspaper of the Town of Lansing, post a copy thereof on the Town signboard maintained by the Town Clerk, in accord with law, and place such notice upon the Town website. The question of the adoption of such proposed Resolution was duly motioned by Councilperson Ruth Hopkins, duly seconded by Councilperson Katrina Binkewicz, and put to a roll call vote with the following results: Councilperson Katrina Binkewicz Councilperson Robert Cree Councilperson Ruth Hopkins Councilperson Edward LaVigne Accordingly, the foregoing Resolution was NOT approved. CONSIDER RESOLUTION AUTHORIZING THE ISSUANCE BOND ANTICIPATION RENEWAL NOTE #01-13 DISCUSSION Deputy Supervisor/Bookkeeper Sharon Bowman had provided information on the rates prior to the meeting. RESOLUTION 13-97 RESOLUTION AUTHORIZING THE ISSUANCE OF A $91,000 BOND ANTICIPATION RENEWAL NOTE #01-13 The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the Town duly authorized expenditures to cover the cost of acquiring, constructing and equipping the improvements to be included in Extension No. 2 to the Town of Lansing Consolidated Water District (the "District"), consisting principally of the construction of a water distribution system covering a portion of Drake Road in the Town and the installation of water lines and meters, including valves, curb stops, original furnishings, equipment, machinery, apparatus, appurtenances and incidental improvements to provide municipal water services to the affected areas within said District, engineering and other preliminary costs, legal expenses and other costs incidental to the financing thereof (the "Project"), all of which Project expenses were authorized by a Final Order forming the District and funded by a Bond Resolution dated May 21, 2008, and which obligation(s) were satisfied, in accord therewith, by Bond Anticipation Note ("BAN") #01- 09 (in the amount of $145,000.00), as renewed by a Bond Anticipation Renewal Note ("BARN") #02-10 (in the amount of$137,400.00), by a BARN #01-11 (in the amount of $133,500.00) dated June 17, 2011; by a BARN#01-12 (in the amount of$94,483.75) dated June 15, 2012, which BARN #01-12 is hereby being partially paid and the balance thereof renewed; and WHEREAS, BARN #01-12 is approaching its maturity date and such financing must be renewed or the debt thereof paid, and in compliance with the Local Finance Law, the Town Board has decided to partially pay-down the debt pursuant to Local Finance Law § 23.00 by making a principal and interest payment thereupon and issuing a BARN for the balance thereof; and June 5, 2013 2 WHEREAS, the Town has contacted several lending institutions to find the lowest rates, and has determined that the Tompkins Trust Company, Ithaca, New York, has the best rates and terms for proposed BARN #01-13, to be issued in the amount of $91,000 for one year at a 1.70% interest rate (non-callable); and WHEREAS, this action is classified as a Type II Action under SEQRA and, as such, no environmental review is necessary or required; and WHEREAS, after a review of the foregoing and due deliberation and consideration thereof, and in compliance with Local Finance Law § 38.10, and other requirements of law, the Town Board of the Town of Lansing has hereby RESOLVED,that Section 1. BARN #01-13 hereby authorized is for the payment of indebtedness relating to the purchase and acquisition of goods to construct the Project for the District. Section 2. The said BARN hereby authorized was authorized pursuant to a Bond Resolution dated May 21, 2008, which Bond Resolution was duly issued under the Local Finance Law, with such Project having been subject to permissive referendum as required by law. Section 3. It is hereby determined that the cost of indebtedness relating to the objects and purposes of this Resolution is $94,483.75; said amount is hereby appropriated there for, and the plan for the financing thereof shall consist of the payment of$3,483.75 and the issuance of up to $91,000 principal amount of serial bonds (including, without limitation, statutory installment bonds) pursuant to the provisions of the Local Finance Law. Section 4. The Town of Lansing hereby authorizes the expenditure of up to $94,483.75 for the payment of the obligations relating to the Project, which amount shall be paid by the issuance of BARN #01-13, together with a principal payment to be made in relation thereto in the amount of $3,483.75 (to be applied to the payment of BARN #01-12). Section 5. No other BANs or BARNs are issued and outstanding for the payment of the indebtedness relating to the Project (except BARN 01-12, which is being paid in full by BARN#01-13 upon June 15, 2013, as herein and hereby authorized). Section 6. The BARN authorized by this Resolution is a renewal of BARN #01-12, issued June 15, 2012. Section 7. The BARN authorized by this Resolution shall be dated June 14, 2013, and shall mature and be and become due and payable upon June 13, 2014. Section 8. The BARN hereby authorized is for an assessable improvement of or within the Town, namely, the Town of Lansing Consolidated Water District Extension Number 2. Section 9. The temporary use of available funds of the Town, not immediately required for the purpose or purposes for which the same were borrowed, raised or otherwise created is hereby authorized pursuant to § 165.10 of the Local Finance Law for the purposes described in this Resolution. The Town shall reimburse such expenditures with the proceeds of the BARN authorized by this Resolution. This Resolution shall constitute a declaration of official intent as required by United States Treasury Regulation § 1.150-2. Other than as specified in this Resolution, no money is, or is reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the objects or purposes described herein. Section 10. The full faith and credit of said Town of Lansing, Tompkins County, New York, is hereby irrevocably pledged to the payment of the principal of and interest on said Bonds and the BARN hereby authorized as the same respectively become due and June 5, 2013 3 payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest due and payable in such year. Such appropriation shall be made from the several lots and parcels of land in the Town of Lansing in the manner provided by law for general taxation thereupon. In the event the collection of such assessments shall be less than the amount required to pay the principal and interest of such obligations as they shall become due, the Town Board shall direct that surplus moneys not otherwise appropriated be applied, or the Town shall take such other action as is permitted or required by law to assure the timely payment of such obligations. Section 11. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of BANs and renewals thereof(in anticipation of the issuance and sale of the serial bonds) was and is hereby again delegated to the Town Supervisor, as Chief Fiscal Officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law and the Bond Resolution aforesaid. The question of the adoption of such proposed Resolution was duly motioned by Councilperson Robert Cree, duly seconded by Councilperson Edward LaVigne, and put to a roll call vote with the following results: Councilperson Katrina Binkewicz-Aye Councilperson Robert Cree - Aye Councilperson Ruth Hopkins - Aye Councilperson Edward LaVigne - Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on June 5, 2013. MOTION TO ADJOURN MEETING: Councilperson Robert Cree moved to ADJOURN THE JUNE 5, 2013 TOWN BOARD MEETING AT 6:37 PM. to go into the WORK SESSION MEETING. Councilperson Edward LaVigne seconded the motion. All in Favor-Aye 4 Opposed- 0 Minutes taken and executed by the Town Clerk. Respectfully submitted, Debbie S. Crandall TOWN BOARD WORK SESSION MEETING PLEASE NOTE: The primary purpose of the Town Board Work Session is to be informational/educational for the benefit of the Board Members. Public comment will be taken at the Regular Meetings when the items are scheduled on the agenda. Topics of Discussion 1. Jack French & Cricket Purcell, Highway and Deputy Highway Superintendents a) Purchase of a 10 Wheel Dump Truck 2. Town Planner Jonathan Kanter a) RFP's for Proposed Town Center b) Request for Waiver from Ithaca United Soccer Club for the Gorges Classic Soccer Tournament &use of Grantchester Fields 3. June 19th Regular Town Board Meeting Draft Agenda June 5, 2013 4 4. Draft Minutes from Joint Meeting of Town/Village Boards 5. Consideration of Including Meeting Guidelines on back side of Agenda for Town Board Meetings 6. Update on Bone Plain Road Water Tank Land Acquisition—Appraisal Quote from Realtor($400), waiting for Second Quote. Town of Dryden Lawyer, Mahlon Perkins will likely Draft Inter-Municipal Agreement 7. Councilperson Ruth Hopkins (a) 2014 Budget Process—Working Toward Multi-Year Planning. Plans to Utilize WLB Budget Format in Conjunction with New Forms Developed to Complement Process (b) Possibility of Applying for Shared Services Grant(Town & Village) (c) Summary of AV Needs/Cost for Town Board Room 8. Ethics Board Guidelines for make up of Members 9. Update on Records Storage Building Upgrades/Renovations/Removal/Rebuild 10. Newsletter Ideas—Post Regularly Important Information to Home Page of Website along with Copies Available in the Community 11. Consideration of Financing Costs of Remainder of Proposed Sewer Project—GHD, Legal Advertising, etc. 12. Internal Audit Remaining 13. Citizen Volunteer Award With no further business to discuss the meeting ended at 8:52 pm. Notes were taken by Deputy Supervisor Sharon Bowman and executed by the Town Clerk. Respectfully submitted, Debbie S. Crandall June 5, 2013 5