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HomeMy WebLinkAbout2020-09-16 September 16, 2020 1 REGULAR TOWN BOARD MEETING September 16, 2020 Town of Lansing YouTube Channel https://www.youtube.com/channel/UCs2FqU2xFnDyGS8DwXgoJwA Zoom Meeting ID – 839 1710 1438 Password – 357744 Join Zoom Meeting https://us02web.zoom.us/j/83917101438 Dial 1-646-558-8656 US (New York) A Regular Meeting of the Lansing Town Board was held at the Town Hall Board Room, 29 Auburn Road, Lansing, NY on the above date at 6:32 p.m. The meeting was called to order by Edward LaVigne, Supervisor, and opened with the Pledge of Allegiance to the flag. Roll call by Deborah K. Munson, Town Clerk, showed the following to be PRESENT: Andra Benson, Councilperson Doug Dake, Councilperson (remotely-6:37pm) Bronwyn Losey, Councilperson (remotely) Joseph Wetmore, Councilperson (remotely) Edward LaVigne, Supervisor ABSENT: No one absent ALSO PRESENT: Guy Krogh, Town Counsel, C.J. Randall, Director of Planning (remotely), Patrick Jordan, Insero & Co. CPAs, LLP 2019 DRAFT AUDIT PRESENTATION – INSERO & CO. CPAS – PATRICK JORDAN Mr. Jordan stated the following: • Completed the annual 2019 Draft Audit • He will attend the October 21, 2020 Town Board Meeting o Email questions to him prior to the meeting • Reviewed Executive Summary o Summarizes all documents o Basic financial statements ▪ Unmodified Opinion – everything is good ▪ Reviewed internal controls – no issues o Reviewed Governmental Funds • Reviewed Communication with those Charged with Governance at the Conclusion of the Audit o Summarizes accounting policies o Thanks to Bookkeeper Charmagne Rumgay for getting documents uploaded to them • Reviewed Management Comment Letter o Incidental prior year recommendations ▪ Segregation of duties – Resolved ▪ Quote threshold very low – Resolved • Justice Courts Audit – no issues • All reports very positive • Five-year period – General fund decreased o Transferred money to highway to set up reserves • Balances at least six (6) months on hand, to cover expenses • Positive process – working remotely • Everything is in good shape • Thanks to everyone assisting with the audit • Typographical errors on pages 4b and 4c will be corrected September 16, 2020 2 PRIVILEGE OF THE FLOOR – GUIDELINES Available as a handout. The public shall be allowed to speak only during the Public Comment / Privilege of the Floor period of the meeting, or during public hearings, or when they have reserved and been granted time upon the Agenda. Speakers must be recognized by the presiding officer (or his or her designee) and step to the front of the room. Speakers must give their name and state whether they are speaking as a resident, a member of the public, or for any other person or organization. Speakers must limit their remarks to 3 minutes, and comments unrelated to the subject matter of the public hearing are not allowed. Speakers may not yield any remaining time they may have to another speaker. With the permission of the presiding officer a Board or committee member may interrupt a speaker for the purpose of clarification or information (and not for any other reason or to debate or disagree). Such time shall not be counted against the speaker’s 3 minute limit. All remarks shall be addressed to the Board or committee as a body and not to any member thereof, nor to any member of the public whether present at such public hearing or not. Speakers shall observe the commonly accepted rules of courtesy, decorum, dignity and good taste. Interested parties or their representatives may address the Board by written communications. Written documents and evidence may be submitted as part of the record of the public hearing. Persons who exceed 3 minutes, violate rules of courtesy, decorum, dignity or good taste, or deliberately or by their behavior interfere with other person’s right to comment or participate in the public hearing, or who deliberately or by their behavior interfere with governmental administration will be cut off, removed, or have non-recognized comments removed from the record, or any combination of the above. Before a comments or statements will be excised from the record, the speaker will be verbally warned that they are in violation of the rules for this public hearing. PRIVILEGE OF THE FLOOR – COMMENTS Town Clerk Deborah Munson read a letter from three Town residents. They are not in favor of a proposed Dollar General Store in North Lansing. The letter is available in the Town Clerk’s office for anyone to read. BOARD MEMBER RESPONSES TO PRIVILEGE OF THE FLOOR Town Board Members are not speaking for the opinion of the whole Board. Councilperson Andra Benson’s Comments: • Unnecessary for the Town to have another Dollar General • Will benefit other towns, not necessarily Town of Lansing residents • Should not use agricultural land for unnecessary building LANSING COMMUNITY LIBRARY REPORT – CHRISTINE EISENHUT The following report was available as a handout. September 16, 2020 3 TOWN BOARD UPDATES FROM THE LANSING COMMUNITY LIBRARY September 16, 2020 1. The Library is now open for curbside pick-up. The new extended hours are Monday and Tuesday from 12-6pm, Wednesday and Thursday from 10am – 4pm and Friday from 10am-2pm. Plans are being made to have the library open for browsing during curbside pickup hours sometime in October. 2. Summer Reading – Imagine Your Story – was very successful despite being virtual. 3. Many new resources have been added to the website to support homeschool and virtual school families. 4. The winner of the Logo Contest is Eleonore Baert, 3rd grade. Look for the new logo on our website and Facebook page. Honorable mention goes to Magnus Redsicker 2nd grade and Eva Barnard-Blitz, 4th grade. 5. The LCL’s wifi is not password protected. The community is welcome to park in the lot to access the Internet. LANSING YOUTH SERVICES REPORT – BRIDGETTE NUGENT The following report was available as a handout. Lansing Youth Commission; Est. 1987 Supports Lansing Youth Services Youth Employment Programs September 2020 LYS did not hold a meeting in August. The following is an update on summer/fall programming: 1. We started with two “Soft opening” programs- Nature Explorations and Phenomenal Photographers. We had four participants in Nature Explorations and six in Phenomenal Photographers. These programs served youth who hadn’t seen any peers since March and the socialization was clearly missed. While following CDC, NYS Summer Camp, and our additional safety precautions, the programs have shifted to some online instruction when we are not in person. This has allowed for additional participants to join and create new chemistry of program participants. 2. The second round has begun, and the participants are just so happy to be seeing people outside of their “bubble”. This round consisted of: • Lake Life • Funky Furniture • DIY • Primitive Skills Participants made soap stone carvings, played field games, explored Salt Point with a camera (as with Salmon Creek), did a lot of fishing and hiking, swimming, and the furniture made from driftwood and old end tables were beautiful. The summer wrapped up well and we are in communication with the school and administration, fall planning is under way. TOMPKINS COUNTY LEGISLATOR REPORT – MIKE SIGLER The following report was available as a handout. Tompkins County Legislator Michael Sigler August 19, 2020 September 16, 2020 4 Hello and thank you for accepting my report again for the County Legislature. I hope we’ll be able to meet in person soon. July was a busy month for me personally as you may have heard I was married and we were travelling a bit for it. Last night… we voted to support the United States Postal Service. I won’t go into all the details of that and the Federal Government has decided to make no changes until after the election. With that said, on a personal note, while I like the post office being self- sufficient, I understand that it doesn’t have to be. There’s some controversy over whether or not it’s enshrined in the constitution because the constitution says Congress can set up a postal system and postal routes. I consider the argument that that’s not a directive moot because Congress did set it up just after the nation’s founding. With that said, there’s no reason the post office should not be federally funded just as protecting our borders and defense are funded. We celebrated the centennial of this nation finally recognizing women’s natural right to vote, a right they should have never been deprived of. We approved County funding for more testing in the County. We expect to get most if not all of that money back from the Federal Government, but it seems we’ll have to make that outlay to get people tested quickly in the coming weeks. It met with unanimous approval. We’re keeping close watch on the colleges and the students returning. I believe the debate around Cornell’s return has been ugly and has not been a shining moment for Tompkins County. You can read the article I wrote on it at Tompkins Weekly. We are now watching as the K-12 schools start. It looks like Lansing parents are overwhelmingly choosing the hybrid model and we will be there as a County to try and make that a success with testing, quarantining, and guidance. We did not meet the first Tuesday in August as we voted to not have that meeting when we set up the calendar. I voted against not having it. There’s been some controversy over Cornell’s reopening plans. The University was forced to change its quarantining plans as more and more states were added to the New York State’s list of states required to quarantine. The University simply didn’t have the room, but put out guidance and constructed a compact with students for quarantining. So far, it seems to be working with positive cases identified and quarantined and those cases watched for deteriorating health. We have no new hospitalizations. The Tompkins County Health Department has been working closely with Cornell, Ithaca College and TC3 on monitoring, but also with the K-12 schools on reopening. I can say personally, I’m very happy with the Lansing School district. They’ve been forthright and have worked incredibly hard to make this reopening happen. I’m told about 80 percent of students will be returning for the hybrid model, but the fact that families have the option of that or virtual learning shows the attentiveness the district has for the community. There’s no right answer; each family must decide what’s best for its family and it’s great they have options. The Sheriff’s Department has taken on the responsibility for mask and distancing enforcement when it comes to parties called in to the County Dispatch Center. This is just for parties called in. Sheriff’s deputies will show up to a call and will educate party goers on masking and social distancing, but is not fining or arresting party goers. So far, this has not been as big of a problem as some anticipated. The City of Ithaca has decided to not respond to these calls and so the Sheriff’s department is handling the calls inside the City as well. We’re still making 2020 Budget adjustments. We’re expecting between seven and twelve million dollar shortfall. We are extending some furloughs, offering early retirement, reducing payments to agencies and considering pulling money from our fund balance. September 16, 2020 5 Tompkins County Legislator Michael Sigler September 16, 2020 Hello and thanks for giving me this chance to update you on the County. We met yesterday, but the deadline for this report was last week so when I see you at the meeting I’ll try and update you on anything from then to now. At the September 1st meeting, Tompkins County Public Health Director Frank Kruppa and County Administrator Jason Molino shared updates on the County’s ongoing COVID-19 response. We had a spike in cases as Cornell reopened, but Cornell caught them early and isolated the students. Their plan worked exactly as it was supposed to minimize the spread of COVID-19, even if a cluster of people become infected as was the case at Cornell when 9 people suddenly became over thirty. Those folks were isolated and the spread was contained. We are offering community-wide testing at no cost in partnership with Cayuga Health System. The County approved money in August to pay for that testing and we’re expecting to get reimbursed by the Federal Government. Tompkins County residents have been able to get tested for COVID-19 at no cost at the Cayuga Health Sampling Site as of September 1. We passed a resolution asking New York State include counties in planning efforts related to the climate leadership and community protection act. The resolution moved by Legislator Deborah Dawson (D-Lansing) and seconded by Legislator Martha Robertson (D-Dryden) passed unanimously, 13-0 (Legislator Shawna Black was excused). The resolution asks that the state establish a formal and active role for counties in planning efforts related to the act, and to engage local governments throughout development and implementation of the Climate Action Council’s Scoping Plan. The resolution cited that currently the Climate Action Council and its Advisory Panels and Working Groups have no members directly representing any of the 62 counties in New York State. The Legislature adopted the 2020-2021 Budget for Tompkins Cortland Community College. Our share is slated to decrease by 1.6% this year due to an increase in Cortland County’s local enrollment. Cortland County recently passed the college’s budget. PARKS AND RECREATION REPORT – PATRICK TYRRELL The following report was available as a handout. Parks & Recreation 9/16/20 Town Board Meeting RECREATION • Fall baseball and softball is up and running. • Fall Soccer has begun. • Football is a little different this year, we are running only an “in house” flag program which is grades K-6. • We have created a schedule that allows participants to play multiple sports during the week. • We have been working on paver projects around dugouts and will continue to make improvements on them. PARKS • We are no longer charging admission or boat launch fees at Myers Park (typically end on Labor Day). • All the playgrounds have new surfacing and we are working on specific pieces of equipment that need refurbishing. • Lansing Center Trail has had lots of work done on wet spots and signage. • Salt Point continues to be a busy spot. September 16, 2020 6 • Camping closes for the season on Columbus Day. • A Suicide Prevention virtual walk and chicken BBQ took place this past weekend. • We have finalized signage for the Baker BBQ pavilion. Dedication to take place sometime in Oct. • The Veteran’s Watch Fire has been cancelled this year due to Covid-19. HIGHWAY SUPERINTENDENT REPORT – CHARLIE “CRICKET” PURCELL No report. DIRECTOR OF PLANNING REPORT – C.J. RANDALL The following report was available as a handout. CORE PLANNING FUNCTIONS • Review and classification of development applications o Conducted five phone interviews on 8/4, 8/5, and 8/6 o Selected Heather Dries for new Information Aide / Code Clerk position and began onboarding process and training on 8/31 • Data and GIS Services o Continued virtual meeting protocol during coronavirus outbreak for board and committee meetings • Conservation Advisory Council staff support o Continued coordination on revised draft NRI and update on Climate Smart Communities actions completed by Cornell Cooperative Extension on 8/6 • Planning Board staff support o Coordinated and attended Project Review Committee meeting on 8/6 o Conducted mandatory annual workplace violence and sexual harassment training on 8/10 o Report on short-term rental monitoring and analytics project with Nick Helmholdt, Tompkins County Tourism Director on 8/24 o Maple Avenue Minor Subdivision ▪ Review of Preliminary Plat on 8/28 o Britton Woods Major Subdivision ▪ Approval of Preliminary Plat on 8/28 o Burdick Hill Minor Subdivision ▪ Public Hearing; Determination of Environmental Significance; Preliminary and Final Minor Subdivision Approval (coordinated with Village of Lansing Planning Board) on 8/28 o Collins Road Minor Subdivision ▪ Public Hearing; Determination of Environmental Significance; Preliminary and Final Minor Subdivision Approval on 8/28 o Cargill Cayuga Mine Lower Pad Salt Shed ▪ Sketch Plan presented on 8/28 o Cayuga Lake National Bank branch ▪ Sketch Plan presented on 8/28 • Zoning Board of Appeals staff support o Area variance amendment granted to place new carport at 1 Maple Ave on 8/11 o Area variance denied to place new garage at 321 Bill George Rd on 8/11 • Interdepartmental Infrastructure Coordination o Attended Water & Sewer Advisory Board on 8/5 September 16, 2020 7 o Coordinated and attended initial Broadband Committee meeting on 8/3 o Coordinated and attended Parks, Recreation, and Trails Committee meetings to conduct firm interviews for the Parks, Recreation, and Trails Master Plan Request for Proposal on 8/10 and 8/11 o Coordinated and attended Parks, Recreation, and Trails Committee meeting on 8/25 o Coordinated and attended Town Highway Building Renovation Project Evaluation Committee meetings for firm interviews on 8/5 and 8/20 o Coordinated and attended new Town Center Committee meeting on 8/25 • Coordinated with Tompkins County Area Development regarding Appalachian Regional Commission POWER 2020 grant on 8/21 and 8/27 • Attended NYSERDA Build-Ready Site Nomination webinar on 8/4 • Coordinated with NYS OGS regarding Lansing Residential Center on 8/18 • Attended Ithaca-Tompkins County Transportation Council Joint Committee meeting on 8/25 • Attended Tompkins County Recovery and Resiliency Plan Steering Committee meeting on 8/26 • Attended Southern Tier Regional Economic Development Council (STREDC) Public Information Session on 8/26 LAND USE POLICY WORK PROGRAM • Land Use Ordinance Update o Land Use Ordinance Audit with Appendix of Questions scheduled for next Planning Board working meeting on 9/14 • Environmental Protection Overlay Districts o Scope of work and schedule of adoption forthcoming based on 2021 CAC Work Plan ENGINEER’S REPORT – DAVE HERRICK No report. AGRICULTURE COMMITTEE REPORT – CONNIE WILCOX No report. TOWN CLERK PRESENTS THE TENATIVE 2021 TOWN OF LANSING BUDGET Town Clerk Deborah Munson, presented the Tentative 2021 Town of Lansing Budget to the Town Board. Hard copies of Budget are in Town Board mailboxes and Bookkeeper Charmagne Rumgay will e-mail Budget to Town Board. Supervisor Edward LaVigne, and Town Clerk Deborah Munson, reviewed the budget schedule: • Town Board reviews, modifies and puts changes in writing o Town Board Budget Meeting September 30, 2020 • Town Board Meeting October 21, 2020 o Resolution to approve changes o Tentative Budget moves to Preliminary Budget • Town Board Meeting November 4, 2020 o Budget public hearing o Final budget approval September 16, 2020 8 Supervisor Edward LaVigne stated the following: • Bookkeeper Charmagne Rumgay will send out five (5) year revenues and expenses • Budget is below tax cap by $36,000 CONSENT AGENDA Councilperson Andra Benson moved, with a second by Councilperson Doug Dake to approve the Consent Agenda Motions M20-20 to M20-21 and Resolutions 20-119 to 20-122: a. MOTION APPROVING HIGHWAY SUPERINTENDENT’S PLAN TO DISCONTINUE AND ABANDON TERMINUS END OF FOREST ACRES DRIVE MOTION M20-20 MOTION APPROVING HIGHWAY SUPERINTENDENT’S PLAN TO DISCONTINUE AND ABANDON TERMINUS END OF FOREST ACRES DRIVE The plan presented by the Highway Superintendent to discontinue and abandon the paper road-terminus end of Forest Acres Drive, on recommendation from the Planning Board and Town Engineer and after examining needs and alternative future highway layouts in the subject area, be and hereby is approved, and should the order not be able to be filed due to the lack of required consent of neighboring landowners, the Highway Superintendent be and hereby is authorized to proceed with formal abandonment or qualified abandonment of such highway section per Highway Law § 205, as he in his discretion may elect. b. MOTION CONDITIONALLY ALLOWING ROCHESTER’S CORNERSTONE GROUP LIMITED ACCESS TO TOWN CENTER PARCEL J MOTION M20-21 MOTION CONDITIONALLY ALLOWING ROCHESTER’S CORNERSTONE GROUP LIMITED ACCESS TO TOWN CENTER PARCEL J Subject to 1) verification that commercial general liability policies cover Rochester’s Cornerstone Group (“RCG”), or its applicable contractor, in the minimum amount of $1M per person, per occurrence, with the Town being an additional insured thereunder, 2) the proper restoration of the site after any entry or disturbances, including levelling, grading, replacement of topsoil and seeding where necessary, and 3) the sharing of all soil and geotechnical reports, without redaction or withholding for any purposes, RCG and its employees and contractors, including but not limited to Foundation Design, P.C., may enter upon Town Center Lands for purposes of soil and geotechnical investigation for the purposes of determining site suitability for development or an offer upon such land, but this license of entry may be immediately revoked or rescinded by the Town at any time and for any or no reason. c. RESOLUTION AUTHORIZING TOWN SUPERVISOR TO EXECUTE STORMWATER MANAGEMENT STUDY AGREEMENT FOR TOWN CENTER RESOLUTION 20-119 RESOLUTION AUTHORIZING TOWN SUPERVISOR TO EXECUTE STORMWATER MANAGEMENT STUDY AGREEMENT FOR TOWN CENTER The following Resolution was duly presented for consideration by the Town Board: WHEREAS, T.G. Miller, P.C. proposed on March 1, 2019 their intention to retain the services of SRF Associates, D.P.C. to complete the Traffic Impact Study (Not to Exceed $16,000) to address the following: full build out with three possible connections to NYS September 16, 2020 9 Route 34/34B and one connection onto County Road 186 (Conlon Road); develop necessary turn lane and crosswalk locations and determine any signal requirements that may be necessary based on an assumed full-build out of the development; collect field data as necessary and complete a traffic control warrant study and safety study as necessary; and work with the Town Engineer to develop construction documents and to obtain necessary work permits from NYSDOT and County; and WHEREAS, T.G. Miller, P.C. proposed on March 1, 2019 to complete the Stormwater Management Study (Not to Exceed $25,000) to address the following: Perform watershed analysis for pre- and post-development conditions; develop construction documents to treat stormwater runoff per NYSDEC requirements for all impervious surfaces within the proposed highway right-of-way; provide water quality practices and detention facilities in multiple locations to best meet the proposed layout and existing drainage patterns; obtain appropriate permits for any wetland disturbance, size culverts for road creek crossings; and complete a full stormwater pollution prevention plan (SWPPP) and develop construction documents suitable for construction by Town forces; and WHEREAS, on March 1, 2019, the Town of Lansing submitted an application to the Tompkins County Municipal Housing Affordability Grant program seeking assistance with implementing a Traffic Impact Study for Town Center lands; and WHEREAS, on March 27, 2020, the Town of Lansing submitted an application to the Park Foundation Sustainable Ithaca Grant program seeking assistance with remainder of funding ($6,000) for implementation of the Traffic Impact Study and Stormwater Management Study ($25,000) for Town Center lands; and WHEREAS, on April 2, 2019 the Tompkins County Legislature awarded the Town of Lansing the Tompkins County Municipal Housing Affordability Grant program funding in the amount of $10,000; and WHEREAS, Resolution 19-116 adopted by the Town Board authorized the Town Supervisor to execute Agreement ‘PLAN 2019-30-8027-Lansing-MHAG’ with Tompkins County to fund $10,000 towards and implement the Traffic Impact Study; and WHEREAS, on June 10, 2020, the Park Foundation awarded the Town of Lansing funding in the full amount requested ($31,000) and Motion M20-17 passed by the Town Board on July 15, 2020 authorized the Town Supervisor to sign Agreement For Grant #:20-274 Between Park Foundation and the Town of Lansing for Stormwater Management Study and Traffic Impact Study, respectively, for Lansing Town Center; and WHEREAS, on August 25, 2020, the Town Center Committee passed a Motion Recommending the Town Board execute a Stormwater Management Study Agreement with T.G. Miller, P.C. for the aforementioned March 1, 2019 scope of work; The Town Board of the Town of Lansing has hereby: RESOLVED, that the Town of Lansing Town Board hereby authorizes the Town Supervisor to execute Agreement with T.G. Miller, P.C. for the Stormwater Management Study for Town Center lands. d. RESOLUTION ESTABLISHING 2021 WATER RATES FOR THE TOWN OF LANSING CONSOLIDATED WATER DISTRICT AND USERS THEREOF, INCLUDING DISTRICT EXTENSIONS AND OUTSIDE USERS RESOLUTION 20-120 RESOLUTION ESTABLISHING 2021 WATER RATES FOR THE TOWN OF LANSING CONSOLIDATED WATER DISTRICT AND USERS THEREOF, INCLUDING DISTRICT EXTENSIONS AND OUTSIDE USERS The following Resolution was duly presented for consideration by the Town Board: September 16, 2020 10 WHEREAS, the Town of Lansing is a member municipality of the Southern Cayuga Lake Intermunicipal Water Commission (“Bolton Point”) and a signatory to Bolton Point’s Intermunicipal Cooperative Agreements as periodically updated since 1979 (the “Agreement”); and WHEREAS, the Town and the Consolidated Water District (“CWD”) purchase water from Bolton Point as a supplier for the CWD, CWD extensions and districts, outside users, fire-fighting and other municipal purposes, and for use and consumption by residents; and WHEREAS, the 2021 water rate from Bolton Point is $5.60 per thousand gallons, and the Town must set its rates for the CWD and its districts and users; and WHEREAS, upon due deliberation thereupon, the Town Board of the Town of Lansing has hereby RESOLVED, that the Town Board of the Town of Lansing does hereby establish the following water rates for the Town of Lansing residents within the Town of Lansing Consolidated Water District for the year 2021. Water Rate (SCLIWC) $ 5.60 per thousand gallons Operation and Maintenance Fee (TOL) $ .85 per thousand gallons TOTAL RATE $ 6.45 per thousand gallons BE IT FURTHER RESOLVED, that #1, #2, and #4 accounts are not included in the current Town of Lansing Consolidated Water District. Therefore, the Town Board of the Town of Lansing does hereby establish the following water rates for the Town of Lansing residents in the #1 accounts being Algerine and Lansing Station Roads and #2 and #4 accounts being Drake Road. This rate will also include future water district extensions established in the year 2021. Water Rate (SCLIWC) $ 5.60 per thousand gallons Operation and Maintenance Fee (TOL) $ 1.40 per thousand gallons TOTAL RATE $ 7.00 per thousand gallons BE IT FURTHER RESOLVED, that #9 account Outside User Agreement residents using CWD services and water must pay 2 times the combined water and tax rate of the users that are not included in the current Town of Lansing Consolidated Water District, as outside users must equalize the taxed capital costs of the CWD that inside users must pay. This rate will be charged until such time as the applicant’s lands are brought within the Consolidated Water District. Water Rate (SCLIWC) $ 5.60 per thousand gallons Operation and Maintenance Fee (TOL) $ 8.40 per thousand gallons TOTAL RATE $ 14.00 per thousand gallons e. RESOLUTION URGING NEW YORK STATE TO ALLOCATE FUNDING TO LOCAL MUNICIPALITIES TO SUPPORT THE PROVISION OF RURAL EMERGENCY MEDICAL SERVICES (EMS) RESOLUTION 20-121 RESOLUTION URGING NEW YORK STATE TO ALLOCATE FUNDING TO LOCAL MUNICIPALITIES TO SUPPORT THE PROVISION OF RURAL EMERGENCY MEDICAL SERVICES (EMS) WHEREAS, volunteer Fire services and Emergency Medical Services (EMS) in rural New York State have been under pressure for many years - ongoing declining volunteerism rates which leads to the closure of departments, which leads to the expansion of coverage areas for nearby agencies, which themselves struggle with staffing September 16, 2020 11 - in an environment of ever-increasing costs, and WHEREAS, efforts to increase volunteerism, particularly in EMS, while noble, are neither sustainable nor effective enough to make a meaningful impact, and WHEREAS, as a result of these circumstances, many municipalities have been forced to implement paid EMS Departments, contract for services with other paid departments, or do without timely EMS coverage for their residents, and WHEREAS, the ongoing Covid-19 pandemic has highlighted the critical nature of EMS, particularly in rural areas where EMS response is the primary source of frontline emergency healthcare to millions of New York residents, and WHEREAS, as a subset of the healthcare field, annual EMS cost increases strain the budgets of rural towns and villages who are nevertheless morally and ethically obligated to provide these services to their constituents, and WHEREAS, Article XVII §3 of the New York State Constitution states that, “The protection and promotion of the health of the inhabitants of the state are matters of public concern and provision therefore shall be made by the state and by such of its subdivisions and in such manner, and by such means as the legislature shall from time to time determine.” (emphasis added), now therefore be it RESOLVED, that the Town of Lansing Town Board requests New York State to allocate funding to local municipalities to support the provision of rural EMS, RESOLVED, further, that the Town of Lansing Town Board requests New York State advocate for a Consolidated Local Street and Highway Improvement Program (CHIPS) or State Operating Assistance (STOA) model of funding wherein funds will be allocated to municipalities using formulae which takes into account call volume, coverage area, and funding needs. f. APPROVE AUDIT and BUDGET MODIFICATIONS AND SUPERVISOR’S REPORT RESOLUTION 20-122 The Supervisor submitted his monthly report for the month of August 2020, to all Board Members and to the Town Clerk. The Supervisor’s Report was reviewed by Councilperson Joseph Wetmore. The bills were reviewed by Councilperson Andra Benson and Councilperson Joseph Wetmore. The Supervisor’s Report be approved as submitted and the Bookkeeper is hereby authorized to pay the following bills and to make the following budget modifications. CONSOLIDATED ABSTRACT # 009 DATED 9/16/2020 AUDITED VOUCHER #’s 732 - 827 PREPAY VOUCHER #’s 732 - 735 AUDITED T & A VOUCHER #’s 58 – 64 PREPAY T & A VOUCHER #’s 58 – 61 FUND TOTAL APPROPRIATIONS GENERAL FUND (A&B) $ 60,337.25 HIGHWAY FUND (DA&DB) $ 93,018.64 September 16, 2020 12 LANSING LIGHTING (SL1, 2 &3) $ 1,678.49 LANSING WATER DISTRICTS (SW) $ 23,285.36 TRUST & AGENCY (TA) $ 45,975.66 WARREN ROAD SEWER DISTRICTS (SS1-) $ 12,394.81 CHERRY ROAD SEWER DISTRICT (SS3-) $ 5,788.24 DRAINAGE DISTRICTS (SDD1-10) $ 0.00 PERUVILLE RD – CWD#5 (HC) $ 3,606.78 BUDGET MODIFICATIONS GENERAL FUND A 9/16/2020 Board Meeting FROM TO FOR AMOUNT A599 A1420.400 From Fund Balance to Attorney Contractual $ 20,000.00 Additional funds needed A599 A1440.400 From Fund Balance to Engineer Contractual $ 7,500.00 Additional funds needed A599 A1630.405 From Fund Balance to Community Center Repairs $ 500.00 Additional funds needed A599 A1950.400 From Fund Balance to Taxes & Asses Munic Property $ 5,200.00 Additional funds needed A599 A7180.100 From Fund Balance to Beach & Pool Personnel $ 850.00 Additional funds needed GENERAL FUND B 9/16/2020 Board Meeting FROM TO FOR AMOUNT B599 B8020.401 From Fund Balance to Planning Board Engineer $ 2,000.00 Additional funds needed CAPITAL PROJECTS DRAKE RD CWD #2 9/16/2020 Board Meeting FROM TO FOR AMOUNT HA599 HA9901.900 From Fund Balance to Transfer to Other Funds $ 14,460.00 Reimb to General A & Water Fund for Prev Exps WARREN ROAD SEWER 9/16/2020 Board Meeting FROM TO FOR AMOUNT SS1-599 SS1-9730.700 From Fund Balance to BAN Interest Warren Rd $ 300.00 Additional funds needed WATER DISTRICT SW 9/16/2020 Board Meeting September 16, 2020 13 FROM TO FOR AMOUNT SW599 SW9730.702 From Fund Balance to BAN Interest Drake Rd CWD #2 $ 395.00 Additional funds needed SW599 SW9730.704 From Fund Balance to BAN Interest Drake Rd CWD #4 $ 0.50 Additional funds needed CONSENT AGENDA MOTIONS M20 to M21 AND RESOLUTIONS 20-119 TO 20-122 RESOLUTION 20-123 WHEREAS, upon due deliberation thereupon, the Town Board of the Town of Lansing has hereby RESOLVED, that the Consent Agenda Motions M20 to M21 and Resolutions 20-119 to 20-122, are hereby approved as presented and amended, and The question of the adoption of such proposed Consent Agenda Resolutions were put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Aye Supervisor Edward LaVigne – Aye Accordingly, the foregoing Resolutions were approved, carried, and duly adopted on September 16, 2020. RESOLUTION ADOPTING TOWN OF LANSING COVID-19 LEAVE TIME AND TRAVEL POLICIES The following items were discussed: • Can the language be simpler • Possible simple summary • Employee questions go to department heads • Town Policy follows CDC and NYS Department of Health guidelines RESOLUTION 20-124 RESOLUTION ADOPTING TOWN OF LANSING COVID-19 LEAVE TIME AND TRAVEL POLICIES The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the Town of Lansing has largely followed state-generated advice on managing COVID-19 matters, including but not limited to the Governor’s Executive Orders, the input on essential versus non-essential personnel from the Empire State Development Corporation, and guidance on rules, protocols, public safety, and other matters from the New York State and Tompkins County Departments of Health (together, the “NYSDOH”); and WHEREAS, recent federal and state legislation pertaining to the grant of leave time benefits, provide required and recommended leave time and related remote work options for certain persons subject to quarantine and infection protocols, and included among these new laws are the new immediate paid sick leave and job protection rules (S08091, N.Y. Legis. Assemb., 2019-2020), as related to the Family Medical Leave Act, among others; and WHEREAS, updated Executive Orders (“EO”), including but not limited to EO 202.60, extend certain requirements and expand prior mandatory reporting, testing, and September 16, 2020 14 quarantine/isolation/stay-at-home orders (all herein, severally and together “Quarantine”) from CDC-listed countries to states listed by the NYSDOH pursuant to, and in concert with, EO 205, such that the Town of Lansing has elected to adopt a COVID-19 policy for paid leave rules and benefits, as well as travel rules and restrictions; and WHEREAS, the mandated distinction between essential and non-essential personnel adopted pursuant to EO 202.4 was ‘sunsetted’ by EO 202.18, even though remote working and other health-based precautions, while perhaps not still mandated, are none- the-less still recommended, as well as still a useful tool for Quarantine situations; and WHEREAS, the NYSDOH and Governor’s rules and travel restrictions go beyond the mere classification of who is essential versus non-essential, and the Town of Lansing duly recognizes that it has a duty to protect all employees and the general public from a pandemic that has been declared an emergency at the national, state, and county levels; and WHEREAS, in due consideration of the above, the Town Board of the Town of Lansing has duly RESOLVED, that the following temporary employment policies are immediately adopted and shall survive until both (i) the termination of the statewide emergency, and (ii) the cancellation of EOs 202 and 205; and it is further RESOLVED, that the following policies are hereby adopted and approved: 1. MANDATED ABSENCES FROM WORK: A. No employee or public officer (hereafter, jointly, an “Employee”) who has tested positive for COVID-19, or who is showing symptoms of COVID-19, shall report to the workplace, whether at a worksite or town building. Similarly, Employees that have any COVID-19 related symptoms, Employees who have been potentially exposed to a person being tested for COVID-19, and Employees who have been exposed to a person who has received a positive test result or who is quarantined, isolated, or who is placed under stay-at-home orders or requirements (all herein, severally and together “Quarantine”) are forbidden to enter any town building or report to any worksite or building. Each such affected Employee must be tested for COVID-19, and a negative test result shall be required and be provided to the Employee’s Department Head prior to returning to any town worksite or building. Employees are reminded to use due diligence if they are not feeling well due to other common illnesses and to not report to work. B. Any Employee covered by any of the situations or conditions referenced in paragraph A, above, shall fully and promptly report their circumstances and condition to their immediate supervisor or department head (hereafter “Department Head”) by telephone or electronic means. If an Employee is confirmed as being infected by COVID-19, such Employee and their Department Head are both required to immediately notify the Town Supervisor. All town officers, employees and Department Heads must maintain confidentiality as required by the Americans with Disabilities Act (“ADA”), HIPAA, and other applicable laws. This rule will cover Employees who are exposed to a co -worker with a confirmed COVID-19 infection, and if any such potentially infected co- worker is under Quarantine, the town and the exposed Employee(s) shall refer to and follow CDC and NYSDOH guidance for how to conduct a risk assessment of their potential exposure and, whenever required, promptly get tested. C. Subject to the travel-based exceptions below, any Employee who has been exposed to or infected with COVID-19, or who is subject to Quarantine, or who has to care for an immediate family member so exposed or subject to Quarantine, will be granted up to 14 days of additional paid leave to cover the duration of the Quarantine. A separate leave code for timecards will be created to record permitted COVID-19 special leave-time benefits (herein, the “COVID Leave”). The use of all such COVID Leave shall be approved by each Employee’s September 16, 2020 15 Department Head, and Department Heads will provide further instructions on reporting these matters on timecards. D. COVID Leave is only granted as an additional or supplementary temporary benefit for, and only allowed to be used for, accidental and unavoidable exposures and Quarantine events, and does not apply, and shall not be applied to, actions and activities that purposefully exposed any Employee to the risk of illness or Quarantine mandates, such as but not limited to, violation NYSDOH requirements, participating in non-sanctioned mass gatherings in excess of legal limits as then currently set forth by Executive Order (“EO”), or travelling to any CDC-restricted country or any restricted state per EO 205 (including per EO 202.60). E. Employees may use accumulated leave time for any unpaid leave resulting from any COVID-19-related absences from work. As well, any Employee who has been infected with COVID-19, or any Employee who must care for an infected family member, may be eligible for leave under the Family and Medical Leave Act (“FMLA”), and the Expanded FMLA benefits as are or may be available to some Employees. Employees unable to report to work or meet their regular weekly hours due to childcare issues such as school being closed, childcare facilities being closed or child care providers being unavailable due to COVID-19 reasons, shall first utilize Expanded FMLA leave, if available, before using other accrued leave time. F. If the work of the affected Employee can be performed remotely, such as by telecommuting, then such may be allowed by the Department Head and, in each such case: (i) such Employees may work outside their regular work hours and schedule; and (ii) all time actually worked must be accurately reported on a timecard. Not all Employees are capable of remote work due to the nature of their duties, but to the extent a reasonable accommodation can be made without causing undue impact to safety, costs, or the work and duties of other Employees, the Town will try to make such work available. Any shortfall between available work and the normal full-time workweek for any such Employee can be supplemented by available leave time, but the town does not guarantee the availability or amount of any remote work availability. G. Any Employee who misrepresents or falsifies the reason for a paid leave of absence, including the COVID-19 related absence, or misrepresents or falsifies any information reported upon any timecard, may be subject to disciplinary action, up to and including termination of employment. H. For all purposes under this policy, whenever testing or test results are referred to, such shall mean, and only mean, full testing. Rapid tests, and similar quick-results tests, are and shall not be accepted for any purpose or reason. 2. TRAVEL-RELATED RESTRICTIONS: Employees that travel in currently restricted areas, including as listed in EO 202.60 and EO 205, shall follow all return-to- New York registration and reporting requirements, and abide by all length-of-stay rules for such travel. For purposes of this policy no distinction will be made or apply based upon being a state-designated essential or healthcare worker, and all Employees, for purposes of town policy shall be treated as non-essential personnel. Therefore, the following rules shall apply: A. If an Employee has traveled from within one of the designated states or countries with significant community spread as defined by the EOs and NYSDOH, including as being upon the CDC or NYSDOH travel list, the Employee must quarantine upon re- entry into New York State for 14 days from the last date of travel within any such designated state or country. This rule does not apply to any Employee passing through designated states for a limited duration of less than 24 hours during the course of travel, when the stops in such designated state were limited to stopping at rest stops, lay-overs for air, bus, or train travel, or obtaining take-out foods upon, September 16, 2020 16 along, or substantially adjacent to such travel ways or highways, or at such bus depots, train stations, or airports. Other activities undertaken, even if the overall length-of-stay was 24 hours or less, do not qualify as “passing through”. Examples would be concerts, gatherings of 50 or more persons, museums, amusement parks, dine-in restaurants, and certain types of mass entertainment, such as theatres, musical concerts and performance arts exhibitions, and like matters. The Town shall reasonably decide, if necessary, on a case-by-case basis whether the activities qualify as mere pass-through events, using NYS COVID-19 guidance to inform any decision. B. All healthcare and other monitoring requirements shall be documented in a manner as verifies compliance, and all such records shall be made at or shortly after the time any action is taken. For example, if an Employee is required to take their temperature, the time of day such is taken shall be recorded, and the result recorded within minutes of such measurement. C. Department Heads are responsible to protect the rights and safety of those Employees and members of the public that do not travel out-of-state or outside the country to designated COVID-19 risk areas. If any Employee voluntarily chooses to travel to or through any listed state or country (for other than a pass-through event under 24-hours in duration), such travel shall be reported to such Employee’s Department Head and, in all such cases, the following rules shall apply before the Employee may return to work or any town building or workplace: 1. Employee must fill out the required digital reporting form for returning travelling persons entering New York State, which can be accessed through the NYSDOH and found at the following website: https://forms.ny.gov/s3/Welcome-to-New- York-State-Traveler-Health-Form. 2. Such Employee must, prior to entering any town workplace and within 48 hours of such return to New York State, and at their own and sole cost and expense: (i) seek a diagnostic test for COVID-19; and (ii) provide such test result to their Department Head, duly showing a negative result for any form of a COVID-19 infection. 3. If such test is not taken or the result of the test is positive, NYSDOH Quarantine protocols shall be followed. In both such cases, such Employee will not be entitled to any COVID-19 Leave, nor any other governmental benefits, including per EO 202.60. At least 14 days must pass from the date of return to the date any such Employee may return to any town workplace or worksite, regardless of any NYSDOH or other rule or standard as then may exist. Any such Employee may use their personal accrued leave time to cover any loss of work time. 4. Upon any return to work, every Employee who had travelled to any area referenced above shall monitor their temperature and record the same, along with any other signs of illness or symptoms, wear a mask when in public, maintain social distancing, and clean and disinfect their work spaces and areas after each use, or a minimum of twice per day, for a minimum of 14 days. Employees shall immediately report any and all health-related changes or symptoms that could be related to COVID-19 to their Department Head. 3. ADOPTED AND AUTOMATIC POLICY CHANGES, UPDATES, AND AMENDMENTS: These policies may be changed by the Town of Lansing at any time, and the same shall automatically be deemed to incorporate any EOs or NYSDOH guidelines, rules, or restrictions which are more restrictive than this policy and implemented after the date of this policy. The question of the adoption of such proposed Resolution was duly motioned by Supervisor Edward LaVigne, duly seconded by Councilperson Bronwyn Losey, and put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Aye September 16, 2020 17 Supervisor Edward LaVigne – Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on September 16, 2020. PRIVILEGE OF THE FLOOR – COMMENTS A resident gave an update on the Warren Road Department of Transportation (DOT) Construction: • Homeowners property values and quality of life have been declining • More trucks and loud noises on Hillcrest Road • Previous (DOT) waterfront lot in Ithaca sold for over three (3) million o Money goes to New York State and Ithaca o No money to Lansing or compensation for homeowners • Hope Town steps up and does something BOARD MEMBER RESPONSES TO PRIVILEGE OF THE FLOOR Town Board Members are not speaking for the opinion of the whole Board. Councilperson Doug Dake’s Comments: • This was shoved at the Town – Town did not have a say in this Councilperson Joseph Wetmore’s Comments: • Town did not have a choice Councilperson Andra Benson’s Comments: • Agrees with other Councilperson’s comments • Very disturbing and sorry for the residents Supervisor Edward LaVigne Comments: • Unfortunate Town did not have a say • Board research to see if Town can do anything o Board comment at next meeting • Asked resident to email suggestions to Town Board RESOLUTION AUTHORIZING TOWN SUPERVISOR TO EXECUTE PARKS, RECREATION, AND TRAILS MASTER PLAN AGREEMENT WITH MJ ENGINEERING AND LAND SURVEYING, P.C. Supervisor Edward LaVigne stated a budget modification may need to be done for this – move money from “A” fund. Director of Planning C.J. Randall stated this will start in 2020 and go into 2021 – payment will be half in 2020 and half in 2021. RESOLUTION 20-125 RESOLUTION AUTHORIZING TOWN SUPERVISOR TO EXECUTE PARKS, RECREATION, AND TRAILS MASTER PLAN AGREEMENT WITH MJ ENGINEERING AND LAND SURVEYING, P.C. The following Resolution was duly presented for consideration by the Town Board: WHEREAS, on July 19, 2017, and as is set forth in the updated 2018 Comprehensive Plan, the Town Board approved and authorized Resolution 17-99 for the Creation and Initial Funding of a Capital Reserve Fund For Parklands and Trailways Planning and Development, Related Land and Use Rights Acquisitions, and Related General Equipment, Materials and Construction Funding; and WHEREAS, on May 20, 2020, the Town Board of the Town of Lansing passed Motion M20-15 Authorizing Issuance of Parks, Recreation, Trails Master Plan Request for September 16, 2020 18 Proposal (RFP) Subject to Changes in Consultant Selection Timeline and Proposal Submission Deadline at the Discretion of the Parks and Recreation Supervisor and Director of Planning; and WHEREAS, the Request for Proposal was advertised in the New York State Contract Reporter on June 1, 2020 and seventeen (17) proposals and cost proposals, respectively, were received by the July 10, 2020 deadline; WHEREAS, the Parks and Recreation / Trails Advisory Committee, authorized by Resolution 19-160 on December 18, 2019 advises the Lansing Town Board, Parks and Recreation Department, and Planning Department on all matters pertaining to or affecting the coordination, oversight, acquisition, development, funding and programming of the parks, recreation, and trail system throughout the Town and Village of Lansing and was directed to assist in selection of professional services and assist with completion of the Town of Lansing Parks, Recreation, and Trails Master Plan; and WHEREAS, the Parks and Recreation / Trails Advisory Committee reviewed proposals on July 16, 2020 using a Weighted Decision Matrix based on the criteria articulated in the Request for Proposal and selected three (3) firms to interview; conducted interviews with three (3) selected firms on August 10 and 11, 2020; and passed a unanimous Motion on August 25, 2020 making a Final Evaluation and recommending the services of MJ Engineering and Land Surveying, P.C. to the Town Board; The Town Board of the Town of Lansing has hereby: RESOLVED, that the Town of Lansing Town Board hereby authorizes the Town Supervisor to execute Standard Agreement for Professional Services with MJ Engineering and Land Surveying, P.C. for the Town of Lansing Parks, Recreation, and Trails Master Plan for a lump sum of $88,250. The question of the adoption of such proposed Resolution was duly motioned by Councilperson Joseph Wetmore, duly seconded by Councilperson Andra Benson, and put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Aye Supervisor Edward LaVigne – Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on September 16, 2020. RESOLUTION AUTHORIZING ISSUANCE OF NOTICE OF AWARD AND EXECUTION OF DIRECTIONAL DRILLING CONTRACT FOR CONSOLIDATED WATER DISTRICT IMPROVEMENT PROJECT AND CONSOLIDATED WATER DISTRICT EXTENSION #5 RESOLUTION 20-126 RESOLUTION AUTHORIZING ISSUANCE OF NOTICE OF AWARD AND EXECUTION OF DIRECTIONAL DRILLING CONTRACT FOR CONSOLIDATED WATER DISTRICT IMPROVEMENT PROJECT AND CONSOLIDATED WATER DISTRICT EXTENSION #5 The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the Town Board approved bid specifications for the roadway boring aspects of the projects identified above, and the said bid notices were lawfully posted and advertised, and a public bid opening duly conducted; and WHEREAS, the bid submitted and opened was reviewed and analyzed by the Town Highway Superintendent and Town Engineer, and such bid was determined to be, together with all other costs for each respective project: (i) within total estimated project September 16, 2020 19 costs and contingencies for each project; (ii) submitted by a qualified bidder (one the Town has contracted with before, and who has a positive track record for quality, timely delivery, and performance); and (iii) in substantial compliance with bid requirements, and such bidder is not listed on any debarment list nor deemed a non-responsible bidder; and WHEREAS, prior SEQRA negative declarations are of record concerning such public works projects and this action mandates no further review or supplemental review of such declarations, and therefore, upon deliberation upon the foregoing, the Town Board did resolve as follows: 1. The Town Board accepts the bid as presented by D.E. Tarolli, Inc., in the amount of $80,250, and the Town Engineer is directed to issue a Notice of Award to such bidder in such amount. 2. The contract for the same be completed to the satisfaction of the Highway Superintendent and the same may thereafter be signed by the Town Supervisor or the Town Highway Superintendent, each acting severally and individually, being herein duly authorized to so act, by, for, on behalf of, and in the name of the Town of Lansing. The question of the adoption of such proposed Resolution was duly motioned by Councilperson Doug Dake, duly seconded by Councilperson Andra Benson, and put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Aye Supervisor Edward LaVigne – Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on September 16, 2020. BOARD MEMBER REPORTS Andra Benson – reported the following: Conservation Advisory Council (CAC) – ZOOM • Karen presented master plan o Members taking pictures of scenic areas in Lansing – part of scenic overlay Environmental Management Council • Outreach Committee o Environmental Justice / Racism – Zoom meeting ▪ Open to everyone, October 7, 2020, 7:00 – 8:00 pm ▪ Three (3) speakers Bronwyn Losey – reported the following: Lansing Advisory Committee on Power Plant Future (LAC-PPF) • Attended sPower presentation o Follow-up conversations with sPower and Power Plant o Getting ready to draft letter of support to sPower, if Town Board agrees o Supervisor Ed LaVigne stated sPower has nothing to do with the fly ash ▪ Department of Environmental Conversation (DEC) has supervision over the fly ash – Power Plant concern ▪ sPower is interested in leasing the land to install solar panels Intermunicipal Organization (IO) Meeting – Watershed related projects Association of Towns Meeting – Comptroller Thomas DiNapoli – Budget information September 16, 2020 20 Doug Dake – reported the following: Planning Board • Britton Woods Development o Off North Triphammer Road – approved • Hartz Project Minor Subdivision o Maple Avenue – tabled for more information • Burdick Hill Road o Joint development with Village of Lansing – approved • Topoleski Minor Subdivision o Collins Road – approved • Salt Mine o Cover for water / salt mitigation – sketch plan phase • Cayuga Lake National Bank o Franklin Drive and North Triphammer Road – sketch plan phase • Short Term Rentals o Annual fire inspections for code officer o County considering a registry – tabled to see what County does • Noise Ordinance o How to enforce o Cayuga County has ordinance Joseph Wetmore – reported the following: Town of Lansing Broadband Committee • Presentation from Chuck Schwerin from TCAD about their grant to bring dark fiber cable up along lake to the proposed data center Planning Board Zoom Meetings • Like to see projections on wall during meetings o Large screen TV for presentations ▪ Talk with Patrick about ideas and price ▪ Discuss at next meeting Ithaca-Tompkins County Transportation Council (ITCTC) • Ludlowville Bridge – behind schedule o Should be done before Route 34B Bridge Edward LaVigne – reported the following: Refinanced Bond • Combined: Sewer District, Bone Plain Water Tank, Consolidated Water Districts Two (2) and Four (4) (both Drake Road) • Rate less than 2% Consolidated Water District Extension #2 (CWDX2), Drake Road – Annual payment for debt service has been $206.44, increase to $212.95 in 2021 Consolidated Water District Extension #4 (CWDX4), Drake Road – Annual payment for debt service has been $797, decrease to $615 in 2021 • Thanks to the Highway Department Sewer District #1 – Waiting on easements from Village of Lansing Consolidated Water District Extension #6 (CWDX6), Lansing Station Road – Water and Sewer Advisory Board will send letter to Town Board with decision Consolidated Water District Extension #5 (CWDX5), Peruville Road – Resolution passed tonight September 16, 2020 21 WORK SESSION MEETING ITEMS OF DISCUSSION Watershed Projects – Bronwyn Losey and C.J. Randall • Stream bank stabilization – Salmon Creek • Other projects to find money for • Grant money has dried up Fly Ash – Ed LaVigne • Sealed in rubber • Department of Environmental Conservation (DEC) has to sign off Honoring Steve Farkas – Andra Benson • Past Town Supervisor, passed away in August • Ed (on behalf of the Town Board) will send letter to family honoring him Honor Wall of Town of Lansing Supervisors – Andra Benson • Andra will discuss with Louise Bement Parking Lot Lights and Cameras – Guy Krogh • Follow Town of Lansing Procurement Policy • Maybe mimic Myers Park cameras • Approve when have bids Budget Updates – Ed LaVigne Sales Tax Revenue • Received seven (7) months so far in 2020 • Estimate will continue at 85% for 2020 o Revenue decrease about $119,475 o Still have about eight (8) months money on hand • Governor Cuomo will take first $500,000 out for the County CHIPS Money – Appears it will be available Highway Department – Giving back $200,000 Overall Town looks good MOTION TO ENTER EXECUTIVE SESSION Supervisor Edward LaVigne moved to ENTER EXECUTIVE SESSION TO DISCUSS THE PROPOSED ACQUISITION/SALE/LEASE OF REAL PROPETY WHEN PUBLICITY MIGHT AFFECT VALUE AT 8:49 PM. Councilperson Andra Benson seconded the motion. All in Favor – 5 Opposed – 0 MOTION TO EXIT EXECUTIVE SESSION Supervisor Edward LaVigne moved to EXIT EXECUTIVE SESSION AT 9:10 PM. Councilperson Andra Benson seconded the motion. All in Favor – 5 Opposed – 0 RESOLUTION APPROVING AND AUTHORIZING THE AMENDMENT AND EXTENSION OF THE SCOOPS ICE CREAM STAND UNTIL APRIL 2026, AS SUBJECT TO PERMISSIVE REFERENDUM AS REQUIRED BY LAW Minor discussion about resolution and noting that rental price is in notice of Permissive Referendum and confirming rental rates not to change. September 16, 2020 22 RESOLUTION 20-127 RESOLUTION APPROVING AND AUTHORIZING THE AMENDMENT AND EXTENSION OF THE SCOOPS ICE CREAM STAND UNTIL APRIL 2026, AS SUBJECT TO PERMISSIVE REFERENDUM AS REQUIRED BY LAW The following Resolution was duly presented for consideration by the Town Board: WHEREAS, The Town of Lansing became the landlord of the tenant known as Scoops Ice Cream by virtue of purchasing the land at 104 Auburn Road and receiving an assignment of the said lease from the prior owner thereof; and WHEREAS, the owner of Scoops desires to make capital improvements to the land and facilities but will not do so without a 5-year extension of the existing lease; and WHEREAS, the Town Board has determined that it has no immediate public use for such land, that it has no immediate future planned use for such land, and that the presence of a seasonal ice cream stand is a positive amenity to the Town Center and the trail system upon such lands, such that continuing this lease is akin to a concession agreement; and WHEREAS, upon due deliberation upon such request and the terms of the addendum to such lease, the Town Board of the Town of Lansing has hereby RESOLVED, that the addendum to the Scoops Lease be and hereby is approved, and that the Town Supervisor be and hereby is authorized to execute the same by, for, on behalf of, and in the name of the Town of Lansing immediately upon the expiration of the permissive referendum period, or after the taking of votes upon a proposition to approve or disapprove this resolution. The question of the adoption of such proposed Resolution was duly motioned by Councilperson Andra Benson, duly seconded by Councilperson Joseph Wetmore, and put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Aye Supervisor Edward LaVigne – Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on September 16, 2020. ADJOURN MEETING Meeting adjourned at the call of the Supervisor at 9:16 p.m. Minutes taken and executed by the Town Clerk. Minutes after Executive Session taken by Town Counsel Guy Krogh and executed by the Town Clerk. Respectfully submitted, Deborah K. Munson, RMC Town Clerk