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Home My WebLink About2020-08-19 August 19, 2020 1 REGULAR TOWN BOARD MEETING August 19, 2020 Town of Lansing YouTube Channel https://www.youtube.com/channel/UCs2FqU2xFnDyGS8DwXgoJwA Zoom Meeting ID – 847 6771 3279 Password – 843932 Join Zoom Meeting https://us02web.zoom.us/j/84767713279 Dial 1-646-558-8656 US (New York) A Regular Meeting of the Lansing Town Board was held at the Town Hall Board Room, 29 Auburn Road, Lansing, NY on the above date at 6:33 p.m. The meeting was called to order by Edward LaVigne, Supervisor, and opened with the Pledge of Allegiance to the flag. Roll call by Deborah K. Munson, Town Clerk, showed the following to be PRESENT: Andra Benson, Councilperson Doug Dake, Councilperson (remotely) Bronwyn Losey, Councilperson (remotely) Joseph Wetmore, Councilperson (remotely) Edward LaVigne, Supervisor ABSENT: No one absent ALSO PRESENT: Guy Krogh, Town Counsel (remotely), Patrick Tyrrell, Parks and Recreation Supervisor, C.J. Randall, Director of Planning (remotely), and Corey Shellhammer PRIVILEGE OF THE FLOOR – COMMENTS No one addressed the Town Board. LANSING COMMUNITY LIBRARY REPORT – CHRISTINE EISENHUT The following report was available as a handout. TOWN BOARD UPDATES FROM THE LANSING COMMUNITY LIBRARY August 19, 2020 1. The Library is now open for curbside pick-up. The hours are Monday and Wednesday from 4-7pm and Tuesday and Thursday from 10-1pm. Hours will be extended at the end of the month. 2. We are working with the County on how to safely add in-person browsing and computer use appointments. The Library is looking into adding more chrome books to the collection for public use during curbside pickup hours. 3. Summer Reading – Imagine Your Story - has been very busy and will end at the end of August. 4. Order Take and Make Crafts – Staff has been preparing over 140 family kits each week. The program will run through the Fall. An adult component will be added. 5. The LCL’s wifi is not password protected. The community is welcome to park in the lot to access the Internet. Soon patrons will also be able to print and fax wirelessly from the parking lot as well. 6. The new website is complete and web traffic has increased by 30%. Councilperson Andra Benson stated the Lansing Library is concerned about the old ventilation system; it is an old building. August 19, 2020 2 LANSING YOUTH SERVICES – BRIDGETTE NUGENT The following report was available as a handout. Lansing Youth Commission; Est. 1987 Supports Lansing Youth Services Youth Employment Programs August 2020 LYS held a virtual meeting on Thursday, July 16th. The following is a summary of what was discussed at that meeting: 1. Summer youth programming began the week of July 13th. Programs consist of a combination of online and in-person programs and allows opportunities for youth in Lansing to connect virtually with program managers and youth from across the County. All CDC and TCHD safety guidelines have been implemented, and parents with youth signed up to attend programs must attend a virtual orientation/safety overview session. The Program Manager reports the excitement to be able to be with the kids again, and for the kids to be with each other! 2. The LYS Summer Skies programs are held at the pavilion in Myers Park, as well as online. The programs are as follows: • Nature Exploration • Phenomenal Photographers • D.I.Y. and Primitives • Funky Furniture • Lake Life • Get Lost 3. Program planning for the fall is already underway, and will largely be determined by the decisions made by the school district, i.e. if outside programs are allowed in school buildings, if school day schedules change, etc. The Lansing RYS program is committed to providing programming in the fall to supplement the plans of the school district. 4. The 2021 budget scenarios were presented and discussed in detail. The following updates related to the budget have been shared: a. County Youth Services, along with all other County departments, has been requested to submit two budget scenarios for 2021 by the County Administrator. The first scenario is for level/flat funding with no increase to local (County) funds and the second is one with a 12% decrease to local (County) funds. There is also potential that the amount of State Aid received by municipalities is affected in 2021. All scenarios will present a budget shortfall given the increase in minimum wage for youth employment. b. The RYS Coordinator has prepared a flat 2021 budget to LYS. c. Preliminary discussion was held on where the budget shortfall could be addressed. Ideas for fundraising were discussed, in addition to creatively addressing the shortfall in the youth employment allocation (i.e. capping hours for certain placements, prioritizing more high-risk youth for placements). TOMPKINS COUNTY LEGISLATOR – MIKE SIGLER Supervisor Ed LaVigne reported the following for Mike: ➢ Voted in support of United States Postal Service – part of Constitution ➢ Celebrated centennial women’s right to vote ➢ Approved more money for additional COVID-19 testing – no new hospitalizations ➢ Approximately 80% of Lansing students returning to school for hybrid model o Thanks to Chris Pettograsso and her team August 19, 2020 3 ➢ Tompkins County Sheriff Department responding to calls regarding parties o Educate on wearing masks and social distancing ➢ Tompkins County expecting about seven (7) to twelve (12) million revenue shortfall this year PARKS AND RECREATION REPORT – PATRICK TYRRELL The following report was available as a handout. Parks & Recreation 8/19/20 Town Board Meeting RECREATION • Day camp at Myers Park is over for the season, I am very proud of our staff with how they handled all the new policies and procedures. It was a huge success again this year. • Soccer camp ran a little differently this year due to Covid-19, but we still had over 180 kids participate. We received many thanks from both parents and community members. • We will be participating in a fall baseball league this year, games will be held on Sundays with other local teams. • Small Fry Football has been canceled for this season due to Covid-19. PARKS • Salt Point issues seem to be resolved with new signage, garbage cans and we changed some of our staffing times to accommodate larger crowds. We have added more speed bumps as well. • All our parks have seen a tremendous increase in attendance, it is reflected positively in some of our revenue items. (Please see monthly financial report). • Cleaning and disinfecting of playgrounds, bathrooms and port-a-johns is still being done often. Cleaning supplies and increased labor have had a major impact on our budget and our ability to complete projects. • Again, all TC Health Dept. inspections of our facilities have gone very well with no violations. • Beachfront swimming is still open, we will close for the season on August 23rd. • Interviews have been done for Parks & Trails Master Plan; we hope to bring the Town Board our recommendation next month. • Pavilions are available to rent, limited to 50 people. • Every playground has had woodchips added to meet safety requirements. • We have been working on Lansing Center Trail fixing wet spots, replacing signs, bridge repair and mowing. • Our budget for 2021 has been submitted for Town Board review, please feel free to ask any questions you may have. Most of our projections are to have a normal 2021. Supervisor Ed LaVigne, thanked Patrick and his team and the Highway Department for all of their hard work. HIGHWAY SUPERINTENDENT REPORT – CHARLIE “CRICKET” PURCELL Supervisor Ed LaVigne reported the following for Cricket: ➢ Plans to give back $200,000 to the Town budget DIRECTOR OF PLANNING REPORT – C.J. RANDALL The following report was available as a handout. CORE PLANNING FUNCTIONS • Review and classification of development applications August 19, 2020 4 o Reviewed 66 applications received for Information Aide / Code Clerk position to begin hiring process of initial phone screens and videoconference interviews o Assisted with coordination of all documentation for Codification (General Code / eCode) Local Law 2 of 2020 adopted on July 15, 2020 • Data and GIS Services o Continued virtual meeting protocol during coronavirus outbreak for board and committee meetings • Conservation Advisory Council staff support o No meeting on 7/2 o Continued coordination on revised draft NRI and update on Climate Smart Communities actions completed by Cornell Cooperative Extension • Planning Board staff support o Coordinated and attended Project Review Committee meeting on 7/2 o Reviewed Land Use Audit at working meeting on 7/13 o Maple Avenue Minor Subdivision ▪ Review of Preliminary Plat on 7/27 o Britton Woods Major Subdivision ▪ Review of Preliminary Plat on 7/27 • Zoning Board of Appeals staff support o Area variance granted to place new shed at 200 Cedar Cove on 7/14 • Interdepartmental Infrastructure Coordination o Coordinated 7/16 Parks, Recreation, and Trails Committee meeting; o Accepted 17 proposals inquiries on the Parks, Recreation, and Trails Master Plan Request for Proposal on 7/10 o Accepted 21 proposals for the Town Highway Building Renovation Project Request for Proposal on 7/10 o Coordinated initial Town Highway Building Renovation Project Evaluation Committee meeting and assisted with selection of firms on 7/28 o Reviewed Tompkins County Recovery and Resiliency Plan updated inventory of critical facilities with Town Engineer on 7/13 o Attended Tompkins County Recovery and Resiliency Plan Steering Committee meeting on 7/13 o Attended Water & Sewer Advisory Board on 7/1 o Coordinated initial Broadband Committee meeting on 7/7 • Attended Lansing Advisory Committee on Power Plant Future (LAC- PPF) meeting on 7/9 • Attended call with NYS Office of Renewable Energy Siting on 7/31 • Mid-Year Work Plan Review with Town Board members on 7/1 and 7/10 LAND USE POLICY WORK PROGRAM • Land Use Ordinance Update o Land Use Ordinance Audit with Appendix of Questions reviewed at Planning Board working meeting on 7/13 • Prepare amendments to Solar & Wind Energy Local Law o Assisted with coordination of all documentation for Solar & Wind Energy Local Law 3 of 2020 adopted on July 15, 2020 • Environmental Protection Overlay Districts August 19, 2020 5 o Scope of work and schedule of adoption forthcoming C.J. Randall also reported: • New code clerk has been selected • Planning Board, Zoning Board of Appeals, and Conservation Advisory Committee have completed their Sexual Harassment and Workplace Violence Training • Tompkins County Area Development (TCAD) - Power 2020 Grant o For possible broadband o Received 174 applications, Town is advancing to the next round ENGINEER’S REPORT – DAVE HERRICK No report. AGRICULTURE COMMITTEE REPORT – CONNIE WILCOX No report. CONSENT AGENDA Councilperson Andra Benson moved, with a second by Councilperson Doug Dake, to approve the Consent Agenda Motion M20-18 and Resolutions 20-110 to 20-113: a. MOTION AUTHORIZING TOWN OF LANSING HIGHWAY SUPERINTENDENT TO PURCHASE REPLACEMENT BOX BROOM AT A PRICE NOT TO EXCEED $3,500, PROCEEDS TO COME OUT OF TOWN OF LANSING HIGHWAY SUPERINTENDENT’S BUDGET MOTION M20-18 MOTION AUTHORIZING TOWN OF LANSING HIGHWAY SUPERINTENDENT TO PURCHASE REPLACEMENT BOX BROOM AT A PRICE NOT TO EXCEED $3,500, PROCEEDS TO COME OUT OF TOWN OF LANSING HIGHWAY SUPERINTENDENT’S BUDGET b. RESOLUTION AUTHORIZING TOWN OF LANSING DIRECTOR OF PLANNING TO SIGN LETTER OF AGREEMENT AND PUBLICITY RELEASE FORM WITH WILLIAM G. POMERY FOUNDATION FOR PETER WHEELER HISTORIC MARKER RESOLUTION 20-110 RESOLUTION AUTHORIZING TOWN OF LANSING DIRECTOR OF PLANNING TO SIGN LETTER OF AGREEMENT AND PUBLICITY RELEASE FORM WITH WILLIAM G. POMERY FOUNDATION FOR PETER WHEELER HISTORIC MARKER The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the Town of Lansing Town Board unanimously adopted Resolution 19-146, on November 20, 2019, which honored Peter Wheeler’s memory, condemned the history of slavery in our community and throughout the world and called for a plaque honoring Peter Wheeler’s story to be placed in Ludlowville Park; and WHEREAS, in March 2020 the Town applied for a grant from the William G. Pomeroy Foundation in their Historic Marker Program; and WHEREAS, the William G. Pomeroy Foundation approved the Town’s application; and WHEREAS, the Town Board of the Town of Lansing has hereby August 19, 2020 6 RESOLVED, that the Lansing Town Board authorizes the Director of Planning to sign the Letter of Agreement and Publicity Release Form from William G. Pomeroy Foundation accepting the grant of $1,140.00 for a Historic Marker; and it is further RESOLVED, that the Town of Lansing Town Board directs Town staff to order the plaque, according to the specific directions of the William G. Pomeroy Foundation, and install this historic marker in Ludlowville Park. c. RESOLUTION TO RELEVY YEARLY WATER AND SEWER CHARGES ON THE 2021 TOWN AND COUNTY TAX BILL RESOLUTION 20-111 RESOLUTION TO RELEVY YEARLY WATER AND SEWER CHARGES ON THE 2021 TOWN AND COUNTY TAX BILL The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the Town of Lansing Town Board hereby authorizes the Receiver of Water and Sewer Rents to relevy water and sewer accounts each year on the Town and County tax bills; and WHEREAS, to assure proper notification to all account holders, the Lansing Town Board hereby directs SCLIWC (Bolton Point) once a year to place a timely reminder notice on the August water bills, or the Receiver of Water and Sewer Rents will send the courtesy reminder letter generated by Williamson Law Book, to all owners and tenants who have a balance of $1.00 or more for the water and sewer charges on their account; and WHEREAS, the last day for payment will be the second Tuesday of October; and WHEREAS, after the collection date the Receiver will notify SCLIWC to remove said amounts from accounts to be relevied on the Town and County tax bills; and WHEREAS, by no later than the second Tuesday of November the Receiver will send the amounts to be relevied on the Town and County tax bill to the Tompkins County Assessment Department. WHEREAS, upon due deliberation thereupon, the Town Board of the Town of Lansing has hereby RESOLVED, that the Receiver will relevy the unpaid water and sewer account charges plus a 10% fee on all accounts with a balance of $10.00 or more to the Town and County tax bills. BE IT FURTHER RESOLVED that all unpaid water and sewer account charges under $10.00 will be adjusted. d. RESOLUTION ADOPTING RETENTION AND DISPOSITION SCHEDULE FOR NEW YORK STATE LOCAL GOVERNMENT RECORDS (LGS-1) RESOLUTION 20-112 RESOLUTION ADOPTING RETENTION AND DISPOSITION SCHEDULE FOR NEW YORK STATE LOCAL GOVERNMENT RECORDS (LGS-1) The following Resolution was duly presented for consideration by the Town Board: WHEREAS, New York State has released a new Retention and Disposition Schedule for New York Local Government Records known as LSG-1, which wholly replaces the prior Schedule MU-1, and municipalities are required by law to formally adopt the same, and upon deliberation thereupon, the Town Board of the Town of Lansing has hereby August 19, 2020 7 RESOLVED, that Retention and Disposition Schedule for New York Local Government Records (LGS-1), issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by the Town of Lansing, and shall be followed by all officers, employees, agents, and contractors of the Town in making decisions concerning records retention and dispositions; and it is further RESOLVED, that in accordance with said Article 57-A: a) Only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1), after they have met the minimum retention periods described therein; and b) Only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond established legal minimum periods; and it is further RESOLVED, that in accord with law and the rules of the NYS Archives, if any person, officer, or employee is uncertain about any records retention or disposition rules, such person shall consult with the Town’s RMO (Records Management Officer), now being and hereby re-designated as the Town Clerk. e. APPROVE AUDIT and BUDGET MODIFICATIONS AND SUPERVISOR’S REPORT RESOLUTION 20-113 The Supervisor submitted his monthly report for the month of July 2020, to all Board Members and to the Town Clerk. The Supervisor’s Report was reviewed by Councilperson Joseph Wetmore. The bills were reviewed by Councilperson Joseph Wetmore and Councilperson Bronwyn Losey. The Supervisor’s Report be approved as submitted and the Bookkeeper is hereby authorized to pay the following bills and to make the following budget modifications. CONSOLIDATED ABSTRACT # 008 DATED 8/19/2020 AUDITED VOUCHER #’s 597 – 731 PREPAY VOUCHER #’s 597 – 600 AUDITED T & A VOUCHER #’s 50 – 57 PREPAY T & A VOUCHER #’s 50 – 53 FUND TOTAL APPROPRIATIONS GENERAL FUND (A&B) $ 132,767.68 HIGHWAY FUND (DA&DB) $ 110,716.94 LANSING LIGHTING (SL1, 2 &3) $ 1,318.62 LANSING WATER DISTRICTS (SW) $ 216,234.05 TRUST & AGENCY (TA) $ 47,912.59 WARREN ROAD SEWER DISTRICTS (SS1-) $ 315.21 CHERRY ROAD SEWER DISTRICT (SS3-) $ 0.00 August 19, 2020 8 DRAINAGE DISTRICTS (SDD1-10) $ 0.00 PERUVILLE RD – CWD#5 (HC) $ 2,706.00 BUDGET MODIFICATIONS GENERAL FUND A 8/19/2020 Board Meeting FROM TO FOR AMOUNT A599 A1380.400 From Fund Balance to Fiscal Agent Fees $ 3,000.00 Additional funds needed A599 A7110.400 From Fund Balance to Parks Contractual $ 15,000.00 Additional funds needed WARREN ROAD SEWER 8/19/2020 Board Meeting FROM TO FOR AMOUNT SS1-599 SS1-1380.400 From Fund Balance to Fiscal Agent Fees $ 100.00 Additional funds needed WATER DISTRICT SW 8/19/2020 Board Meeting FROM TO FOR AMOUNT SW2143 SW8320.403 From Metered Sales CWD#4 to Source of Supply #4 $ 2,000.00 Additional Sales & Expenses CONSENT AGENDA MOTION M20-18 AND RESOLUTIONS 20-110 – 20-113 RESOLUTION 20-114 WHEREAS, upon due deliberation thereupon, the Town Board of the Town of Lansing has hereby RESOLVED, that the Consent Agenda Motion M20-18 and Resolutions 20-110 – 20- 113, are hereby approved as presented and amended, and The question of the adoption of such proposed Consent Agenda Motion and Resolutions were put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Aye Supervisor Edward LaVigne – Aye Accordingly, the foregoing Resolutions were approved, carried, and duly adopted on August 19, 2020. RESOLUTION AUTHORIZING TOWN SUPERVISOR TO EXECUTE INDEPENDENT CONTRACTOR AGREEMENT WITH SUSAN MUNSON FOR ADMINISTRATIVE SERVICES FOR THE PLANNING AND CODE ENFORCEMENT DEPARTMENT Councilperson Joseph Wetmore stated his objection to doing agreements prior to Town Board approval. Director of Planning C.J. Randall stated this was her oversight; it should have been included with the previous resolution for Sue Munson’s retirement and Jen Sandsted’s hiring. August 19, 2020 9 RESOLUTION 20-115 RESOLUTION AUTHORIZING TOWN SUPERVISOR TO EXECUTE INDEPENDENT CONTRACTOR AGREEMENT WITH SUSAN MUNSON FOR ADMINISTRATIVE SERVICES FOR THE PLANNING AND CODE ENFORCEMENT DEPARTMENT The following Resolution was duly presented for consideration by the Town Board: WHEREAS, former Information Aide Susan Munson has offered to assist the Planning and Code Enforcement Department with the transition to a new Information Aide and remain on board until December 31, 2020 under an Independent Contractor Agreement to continue to assist, which will be retroactive to June 29, 2020; and WHEREAS, Susan Munson is a single-source provider with detailed knowledge of the administrative duties of the position and department and is to be compensated with a stipend of $22.45 per hour; and WHEREAS, such agreement has been reviewed by and is generally acceptable to the Town Board, and upon consideration and deliberation upon the foregoing, the Town Board of the Town of Lansing has hereby RESOLVED, that the Independent Contractor Agreement be and hereby is approved, and that the Town Supervisor may sign and execute the same by, for, on behalf of, and in the name of the Town of Lansing. The question of the adoption of such proposed Resolution was duly motioned by Councilperson Doug Dake, duly seconded by Supervisor Edward LaVigne, and put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Nay Supervisor Edward LaVigne – Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on August 19, 2020. RESOLUTION AUTHORIZING ISSUANCE OF NOTICE OF AWARD AND EXECUTION OF MATERIALS PURCHASING CONTRACT FOR CONSOLIDATED WATER DISTRICT IMPROVEMENT PROJECT AND CONSOLIDATED WATER DISTRICT EXTENSION #5 RESOLUTION 20-116 RESOLUTION AUTHORIZING ISSUANCE OF NOTICE OF AWARD AND EXECUTION OF MATERIALS PURCHASING CONTRACT FOR CONSOLIDATED WATER DISTRICT IMPROVEMENT PROJECT AND CONSOLIDATED WATER DISTRICT EXTENSION #5 The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the Town Board approved bid specifications for the parts and materials needed for the above projects, the bids were lawfully posted and advertised, and a public bid opening duly conducted; and WHEREAS, the bid submitted and opened was reviewed and analyzed by the Town Highway Superintendent and Town Engineer, and such bid was determined to be: (i) below estimated project costs (and therefore within budgets for such projects); (ii) submitted by a qualified bidder (one the Town has contracted with before, and who has a positive track record for quality, timely delivery, and performance); and (iii) in substantial compliance with bid requirements, and such bidder is not listed on any debarment list nor deemed a non-responsible bidder; and August 19, 2020 10 WHEREAS, prior SEQRA negative declarations are of record concerning such public works projects and this action mandates no further review or supplemental review of such declarations, and therefore, upon deliberation upon the foregoing, the Town Board did resolve as follows: 1. The Town Board accepts the bid and the supplemental delivery schedule as presented by Core and Main of Binghamton, New York, in the sum of $80,938.80, and the Town Engineer is directed to issue a Notice of Award to such bidder in such amount. 2. The contract prepared with and for such bid shall be completed, and once completed to the satisfaction of the Highway Superintendent, the same may be executed by the Town Supervisor or the Town Highway Superintendent, each acting severally and individually, being herein duly authorized to so act by, for, on behalf of, and in the name of the Town of Lansing. The question of the adoption of such proposed Resolution was duly motioned by Supervisor Edward LaVigne, duly seconded by Councilperson Andra Benson, and put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Aye Supervisor Edward LaVigne – Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on August 19, 2020. RESOLUTION RE-ESTABLISHNG TOWN CENTER COMMITTEE AND APPOINTING MEMBERS Town Counsel Guy Krogh stated it is okay for Supervisor Ed LaVigne and Councilperson Andra Benson to vote on this resolution; there is no conflict of interest for advisory committee. Director of Planning C.J. Randall stated Town Engineer Dave Herrick was added to the previous members on the committee. Town Counsel Guy Krogh noted citizens could be on the committee also. RESOLUTION 20-117 RESOLUTION RE-ESTABLISHNG TOWN CENTER COMMITTEE AND APPOINTING MEMBERS The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the 2018 Town of Lansing Comprehensive Plan includes a Preliminary Conceptual Development Plan – 2016 for the Town Center Lands; and WHEREAS, the Town Center Committee was established circa March 1993 with a mission to “encourage the people of the Town of Lansing to establish an attractive Town Center in keeping with Lansing’s rural qualities…[which] must be economically feasible and should include activities for all ages, park spaces, recreational areas, commercial services, civic buildings, and cultural and social opportunities… located close to existing businesses and public facilities in South Lansing… a transportation hub and must be safe for pedestrians”; and WHEREAS, the Town Center Committee reformed again in early 2000 and again in early 2009; and WHEREAS, on September 18, 2013, the Town Board of the Town of Lansing adopted Resolution 13-122 Appointing the Members of the Town of Lansing Town Center RFP Review Committee; and August 19, 2020 11 WHEREAS, the Town of Lansing distributed a Request for Proposals (RFP) for development on the Town-owned parcel # 31.- 1- 16.2 in the Town Center on Auburn Road on January 24, 2013 and again on January 23, 2017, respectively; and WHEREAS, the Town Board of the Town of Lansing has hereby RESOLVED AND DETERMINED AS FOLLOWS: 1. There is hereby created the Town of Lansing Town Center Committee. Such committee may adopt its own internal procedures and shall be an advisory committee. The committee shall consist of not less than five nor more than fifteen members, each to be appointed by the Town Board annually, to serve one-year terms based upon a calendar year, with no restriction upon the number of terms, consecutive or otherwise, a member may serve. The chair (and any vice-chair) of the committee is (are) to be recommended and proposed by the committee annually to the Town in December, and the Town Board shall review and approve or appoint such chair (and vice-chair, if applicable) annually at its organizational meeting. Absent a recommendation being received on or before January 1, annually, the Town Board may select such officers as it elects irrespective of the committee’s recommendations or lack thereof. 2. The Town of Lansing Town Center Committee shall submit reports on progress, findings, and recommendations to the Town Board at least quarterly, and the committee shall pursue and examine the following matters and charges in respect of its basic mission to make recommendations and findings and to develop a Work Plan that promotes and furthers the objectives articulated in the January 23, 2017 Request for Proposals, including but not limited to: a. To expand the operating performance and potential of other established uses in the Town, such as existing businesses, existing recreational areas, and existing municipal infrastructure. The goal is to create a “small town downtown” that uses open and public spaces, such as an area for art shows and farmers markets, while supporting sustainable development; b. To create new jobs, expand the existing tax base, and support investment in the Town. This includes review of the existing development incentive zone created by the Town and Tompkins County Industrial Development Agency, intended to support and facilitate the development of the site to implement these objectives, and recommendation to the Town Board on updates to that policy, which expires on December 31, 2021; c. To reach a mutually beneficial public / private partnership with the goal of developing needed infrastructure and creating productive and self- sustaining uses at the site. 3. The following members are appointed to serve on the Town Center Committee and are appointed to terms of membership, subject to reappointment: a. Andra Benson, Town Board member, with a term to expire December 31, 2021; b. David A. Herrick, P.E, Town Engineer, with a term to expire December 31, 2021; c. Guy K. Krogh, Town Counsel, with a term to expire December 31, 2021; d. Edward LaVigne, Town Supervisor, with a term to expire December 31, 2021; and e. C.J. Randall, Director of Planning, with a term to expire December 31, 2021. The question of the adoption of such proposed Resolution was duly motioned by Councilperson Andra Benson, duly seconded by Supervisor Edward LaVigne, and put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Aye Supervisor Edward LaVigne – Aye August 19, 2020 12 Accordingly, the foregoing Resolution was approved, carried, and duly adopted on August 19, 2020. BOARD MEMBER REPORTS Andra Benson – Library and Youth Services reports already given. Doug Dake – reported the following: Planning Board • Britton Woods Major Subdivision – tabled until next meeting • Gambrel Shed – approval from ZBA • Maple Avenue, Ludlowville – minor subdivision discussion Bronwyn Losey – Report e-mailed to Town Clerk prior to the meeting. AUGUST REPORT Lansing Advisory Committee on Power Plant Future (LAC-PPF) Committee is continuing information gathering and has submitted a list of questions to Jerry Goodenough. He is focused on work on a plant in Montana now, and says that the Lansing plant will be modelled after that. He also reported that they are "...looking to move forward on some solar work at both NY sites..." Worked with the committee to fill out a RFI from NYSERDA for "Just Transition Initiative" (to help communities where power plants are closing plan reuse of the sites.) Friends of Salt Point Followed up to address plan to respond to increased attendance and garbage left behind. Pat put in garbage cans, patrols have been increased and garbage is being picked up by Parks and Recreation staff. Broadband Committee At the inaugural meeting we created a work plan which Joe covered thoroughly in his report. ZBA I attended and observed 2 public hearings and joined them for the Sexual Harassment and Workplace Violence Trainings. Bronwyn thanked Patrick Tyrrell for the great job at Salt Point. Joseph Wetmore – Reports e-mailed to Town Clerk prior to the meeting. JULY REPORT Tompkins County Council of Governments (TCCOG) Thursday, June 25th 3:00 – 4:30pm A. Presentation/Report from the Water Quality Subcommittee G. McGonigal Organizations working on water quality issues 1. Water Resources Council Harmful Algal Blooms (HABS) Water Rules and Regulations Owasco Lake is working on them Has to be part of a water provider Strongest way to protect water quality Water Quality monitoring 2. Cayuga Lake Watershed Intermunicipal Organization (IO) Needs staff person to implement programs Other Lakes have staff *Canandaigua August 19, 2020 13 *Keuka *Owasco *Seneca Staff leverage 3X their salaries for water quality issues Will provide Model laws for municipalities Two grant projects 1. Assist municipalities to get and administer grants for water quality projects 2. Rework structure of IO Rework dues for 2022 3. Cayuga Lake Watershed Network Harmful Algal Blooms (HABS) 4. TCCOG Projects to help Hydrilla treatment happening today TCCOG can help distribute papers on Boats distributing Hydrilla Marina Town Clerk offices Help Towns adopt 2021 County Wetland Map Advocate for Cayuga Lake Rules and Regulations B. Presentation/Report from the Energy Subcommittee R. Howe *Cosponsor an Information meeting about 5G *Short-term Rentals program to monitor *July 8 for back to back webinars with Joule and MEGA. I believe we agreed to start at 4:00 *July 14 at 1:30 will be used to debrief from the 7/8 webinar (I will send out a Zoom link). *July 23 webinar at 3:00 – NY municipal officials involved with CCAs. We will debrief right after the municipal officials finish presenting (and leave). So this may be a 2 hour event. *August 25, 1:30 meeting will be set aside for discussing the differences between 2.0 and 3.0 and we may bring in involved officials from other states (that David and Irene would help identify) *September: Set up webinar with Local Power to occur a week or so before 9/24 so that the 9/24 3:00 meeting can be used to debrief. C. Reports from Subcommittees 1. Emergency Planning and Preparedness M. Witmer *Encourage TC lobby State for funding for localities emergency services (like CHIPS model) *Modernize Fire contracts *Developing and facilitating EMS training 2. Transportation R. Lynch *look at better interstate Bus station D. Martha Roberson-- County issues *Legislator terms State changed primary date 2021 Census demographics not finalized yet so new districts lines will not match with current member terms until 2026 unless term lengths not changed. 2-year terms keep in sync with local elections. Lansing boundaries are going to change. Motion for TCCOG to ask County to reconsider. * In Zoom meetings after July 7th? Looks like it will be extended possibly made permanent. Concerns about who might be in the room with a Council member but not visible. Motion that TCCOG advocate for ability of local Governments to meet via Zoom. August 19, 2020 14 E. Transit Services Committee * Please complete Rider survey * Dryden t-connect project is canceled. Planning Board Monday, July 13th 6:30 – 9:00pm * Review of options for regulating short-term rentals. Set up a committee to look at an outline for a law regulating them in Lansing * Continuation of Land Use Ordinance Audit Peter Wheeler Monday, July 13th Town was awarded grant funding from the William G. Pomeroy Foundation for a historic marker for Peter Wheeler at Ludlowville Park! AUGUST REPORT Met with C.J. Randall and Charmagne Rumgay Monday, August 3rd 9:00 – 9:30am • Reviewed how money moves from Planning Department to Town accounts Town of Lansing Broadband Committee Meeting Monday, August 3rd 7:00 – 9:00pm General Agreement • Plan to meet monthly • Agree that we are looking at a fiber-optic network • Has to be available to every Lansing resident • Begin with those who have no or poor service Our first step is to answer the following questions • Who is served? • Who else is working on municipal broadband? (eg: towns/county) • What grants are out there? • What are the various models for broadband that would work for Lansing? Obstacles to implementation • Access • Keeping the service affordable • Public knowing about Municipal Broadband option • Public knowledge of what they can do with the service (eg: Internet of things) Planning Board Monday, August 10th 6:30 – 8:00pm • Report on regulating short-term rentals • Sexual Harassment, Work Place Violence Prevention Training • Review of brownfield sites for NYSERDA solar development program Joe reported the Broadband Committee will look at Spectrum coverage in Lansing. ➢ Supervisor Ed LaVigne stated he will send additional information to Joe. Edward LaVigne – reported the following: Moody Evaluation – Bond Rating ➢ Financially, Town very healthy Municipal Solutions – Call next week to bundle CWDX#2, CWDX#4, CWDX#5, and Bone Plain Road. August 19, 2020 15 WORK SESSION MEETING ITEMS OF DISCUSSION Budget – Ed LaVigne • Budget Schedule – Town Topics page five (5) • Tentative Budget – ready for next meeting • Assessment increase about 38 million • Tompkins County controls sales tax • Currently have 8.3 months fund balance set aside • Highway Department will give back $200,000 this year o Roads will need to be paved at some point • CHIPS money may be cut 20% – Cricket will compensate for this • Mortgage tax is up – homes being re-financed with lower interest • July report will show Phase Four (4) financial updates • Expenses – keep tight • Revenue – estimate conservative o Parks and Recreation Department already exceeded projected revenue with camping, boat slips, and Myers Park entrance fees • Planning / Code Office last two (2) months expenses were under budget • Parks and Recreation Department will give budget money back • Town Clerk Office will give budget money back Budget – Joseph Wetmore • Sales Tax Revenue – five (5) year process to get back to normal o Preliminary budget should reflect this Highway Department Truck • New truck available – save $8,000 if purchase now rather than waiting until 2021 • Purchase in 2020 for $90,000 • Current truck is breaking down • Budget for 2021 will be reduced by $90,000 MOTION AUTHORIZING LANSING HIGHWAY SUPERINTENDENT TO PURCHASE MID-SIZE TRUCK AND PLOW, NOT TO EXCEED $90,000 MOTION M20-19 Supervisor Edward LaVigne, moved AUTHORIZING LANSING HIGHWAY SUPERINTENDENT TO PURCHASE MID-SIZE TRUCK AND PLOW, NOT TO EXCEED $90,000, THE PAYMENT WILL COME OUT OF THE FOLLOWING ACCOUNTS: DA5130.200 $30,000, DB5110.200 $30,000 AND SW8340 $30,000 Councilperson Andra Benson, seconded the motion. All in Favor - 5 Opposed – 0 Parking Lot Lights and Cameras – Patrick Tyrrell • Waiting for quotes COVID-19 Related Leave Policy Bronwyn Losey stated: • Town wide policy • Possible COVID-19 exposure – employees (full time, part time, seasonal) should be paid Guy Krogh stated: • Federal and State guidance on leave concerning COVID-19 o Generally two (2) weeks • Deliberate act – subjective o Follow employee handbook o Department heads decision • Employees should follow protocol until Executive Orders are lifted or “back to business” is more normal on a daily basis August 19, 2020 16 Ed LaVigne stated: • Look at policy and bring to vote at next meeting Ethics Board Vacancies • Town Board members should not be on the Ethics Board • Completed ethics forms should be reviewed by Ethics Board or Town Clerk • Ethics forms are confidential • Advertise for people to apply o Three openings o Put application on Town website • Ask if current members want to stay on Board • Term limits o Stager terms o Possibly five (5) years • Appointed annually • Look at all changes which might want to be changed in the code sPower (Solar Company) • Put up solar array on old power plant land • Presentation at Town Hall (and via Youtube and Zoom) September 9, 2020, 6:30 pm • Asking for letter of recommendation from Town • Discuss at September 16, 2020 Town Board meeting MOTION TO ENTER EXECUTIVE SESSION Councilperson Joseph Wetmore moved to ENTER EXECUTIVE SESSION TO DISCUSS THE PROPOSED ACQUISITION/SALE/LEASE OF REAL PROPERTY WHEN PUBLICITY MIGHT AFFECT VALUE AT 7:52 PM. Supervisor Edward LaVigne seconded the motion. All in Favor – 5 Opposed – 0 MOTION TO EXIT EXECUTIVE SESSION Supervisor Edward LaVigne moved to EXIT EXECUTIVE SESSION AT 8:27 PM. Councilperson Joseph Wetmore seconded the motion. All in Favor – 5 Opposed – 0 RESOLUTION APPROVING AGREEMENT FOR SALE OF GORE OF LAND AT END OF FOREST ACRES DRIVE, SUBJECT TO PERMISSIVE REFERENDUM RESOLUTION 20-118 RESOLUTION APPROVING AGREEMENT FOR SALE OF GORE OF LAND AT END OF FOREST ACRES DRIVE, SUBJECT TO PERMISSIVE REFERENDUM The following Resolution was duly presented for consideration by the Town Board: WHEREAS, a land subdivision application arose for lands along Hillcrest Road, with frontage along the terminus of Forest Acres Drive, but said Forest Acres Drive is, in that area, mainly still a “paper road” as no further development occurred along such roadway, nor along any of the adjacent roadways in such same area; and WHEREAS, the Planning Board duly examined the older potential roadway mappings of the Comprehensive Plan that called for extensive networks of roads in such area, which roads have never been built and are not now needed, and the Planning Board commissioned the Town Engineer to examine alternative highway planning in such area to reduce the number of roadways and connecting streets, as well as to reduce the amount of impervious cover and potential future stormwater in the area; and August 19, 2020 17 WHEREAS, a new highway plan was laid out and considered by the Planning Board and duly approved and referred to the Town Board, along and together with its recommendation that the Town Board approve the sale of this gore of land as it was no longer needed by the Town for any current or future public purpose, it saves a largely unnecessary ZBA application, and avoids the need to extend the roadway approximately 109 feet to mainly or only serve as access to one parcel upon which the above-referenced application denotes a plan to build a single-family residence; and WHEREAS, the Town thereafter approached the subdivision applicant who submitted a written offer for such non-buildable gore of land, and the Town Counsel has reviewed terms and prior land sales of similar gores of land in such area, including on Bean Hill Road, and the Town Board has considered and deliberated upon the highway plan and this matter, and the Town Board of the Town of Lansing has hereby RESOLVED and DECLARED, that the gore of land located and starting at the southerly highway line of Forest Acres Drive, thence southerly (approximately 109’) to the Dormady boundary, is excess property for its full width of its prior dedication as a paper road (approximately 60’), and the Town of Lansing declares the same as excess and non- needed property for which there is no known current or future use, as such terms and requirements are construed under Town Law § 64(2); and it is further RESOLVED, that the purchase agreement, as proposed by Ms. Dormady, an adjacent owner, be and hereby is approved subject to permissive referendum, and the Supervisor be and hereby is authorized to: (i) subject to approval by the Town Board for material changes and upon consultation with and the approval of Town Counsel, make minor changes to such agreement to finalize its dates and terms; and (ii) execute the same by, for, on behalf of, and in the name of the Town of Lansing immediately upon the expiration of the permissive referendum period, or after the taking of votes upon a proposition to approve or disapprove this Resolution. The question of the adoption of such proposed Resolution was duly motioned by Councilperson Joseph Wetmore, duly seconded by Councilperson Doug Dake, and put to a roll call vote with the following results: Councilperson Andra Benson – Aye Councilperson Doug Dake – Aye Councilperson Bronwyn Losey – Aye Councilperson Joseph Wetmore – Aye Supervisor Edward LaVigne – Aye Accordingly, the foregoing Resolution was approved, carried, and duly adopted on August 19, 2020. ADJOURN MEETING Meeting adjourned at the call of the Supervisor at 8:29 p.m. Minutes taken and executed by the Town Clerk. Minutes after Executive Session taken by Town Counsel Guy Krogh and executed by the Town Clerk. Respectfully submitted, Deborah K. Munson, RMC Town Clerk