HomeMy WebLinkAbout6-23-2020 MinutesPage 1 of 3
Town of Lansing1
Parks, Recreation, and Trails Advisory 2
Committee 3
Tuesday, June 23, 2020 3:00 PM 4
5
Present Excused 6
Katrina Binkewicz Paul Paradine 7
Becca Lovenheim Patrick Tyrrell 8
Deborah Trumbull, Liaison to Planning Board Jack Young 9
Jack Young 10
Ronny Hardaway 11 12
Other Staff 13
C.J. Randall, Planning Director 14
Pat Tyrrell, Parks and Recreation Supervisor Jenna Hoellerer, Parks and Recreation 15 16
Public Present (0) that signed in 17 18
C.J Randall opened the meeting at 3:00 pm. 19 20
Planning Director C.J. Randall requested all members provide their comments and feedback for 21
questions proposed by potential agencies for PR& Proposal. Once answers are finalized, they will be 22
sent to prospective companies Friday, June 26, 2020. 23 24
Discussion on Trails Master Plan 25
Town of Lansing Parks, Recreation, and Trails Master Plan 26
RFP Answers 27
June 26, 2020 28
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1.Could the Town provide some detail on its level of desired/expected conceptual design work as part of 30
the scope of services? A: The Town would like to see conceptual design for the Advisory Committee’s 31
prioritized short list of parks and trails projects followed by possible scope of work for detailed design 32
and specs by project. We anticipate the first phase is the creation of a list of 5-8 projects based on 33
PRTAC and public input; functional list would be a few projects. Please refer to Comp Plan for guide to 34
the community and priorities previously stated and review with critical eye for any opportunities that 35
may have been missed. 36
2.Could the Town verify if a statistically valid survey is not required? A: Yes, and there are survey services 37
available locally from CISER. Need defensible survey.38
3.If the ongoing COVID-19 situation continues to affect in-person gatherings and meetings by the time 39
project work begins, is the Town open to virtual meetings? Yes, and we need to be sensible about how 40
those meetings are developed. Concrete guidelines on how they should be run and what we hope to 41
get out of them. 42
4.Does the Town require that any subcontractors carry the same level of insurance as the prime 43
consultant? - ATTORNEY44
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5.Can map drawings of any Town Parks be provided to the consultants? Yes, Myers Park map and Lansing 45
Center Trails (and other trails). Scan in existing documents. 46
6.Is a copy of the original Town Parks Master Plan available and can it be provided digitally? Myers Park 47
only.48
7. Does the Town have demographic information or will this be available through the 2020 Census? 2010 49
data in Comp Plan also.50
8.If the COVID-19 Pandemic continues, this may influence our methodology for seeking public input. 51
Should we assume this may be a practical approach? Yes, this is a reasonable assumption. 52
9.Can we assume the Town will handle logistics for meetings? Location, posting of meetings, 53
refreshments, etc. Yes, though assistance with advertising and promotion of meetings would be 54
helpful. 55
10.What is the major funding source(s) for this Master Plan preparation? TB Resolution 56
11.What is the length of the contract? 18-24 months57
12.Will the Town undertake SEQR/Site Plan Review of the Parks Masterplan? Yes, Town will undertake 58
SEQRA as part of adoption.59
13.What is the funding source for this project and does it come with particular requirements such as an 60
MWBE professional services requirement? No MWBE.61
14.May we know who the members of the advisory committee are? PRTAC62
15.What is the anticipated level of engagement by municipal staff as part of this process? Including 63
engineering, highway, and the parks & rec department. Town will provide information as needed but 64
not staff time. 65
16.Is the existing zoning and comprehensive plan considered part of the analysis? Yes66
17.Will the Town provide base maps, GIS data, and other resources in support of the tasks described in the 67
RFP? Yes 68
18.Conflict of interest for TG Miller? – ATTORNEY69
19. How in depth does the designing programmatic improvements and amenities need be? Concept level 70
design? Yes71
20. Is it expected that the map showing the location of existing and undeveloped parks and trails should 72
include potential trail routes or park lands as identified by the community? Yes 73
21.There appears to be a typo in this bullet, that begins with “Text summary with…” Please clarify the intent 74
of this bullet. 75
22.Does evaluation of facilities relative to long-term operational costs include an evaluation of 76
maintenance practices and reductions for cost and energy savings? Yes, and Tompkins County Business 77
Energy Advisers.78
23.Given the current circumstances with Covid 19, is it still anticipated that the 6 Advisory Committee 79
meetings will be in person? The PRTAC. Ability to do a public presentation will be a consideration.80
24.Given the current circumstances with Covid 19, is it still anticipated that the Public Workshop will be in 81
person? 82
25.Approximately how many prioritized parks and trails projects are envisioned for planning level 83
estimates? We anticipate the first phase is the creation of a list of 5-8 projects based on PRTAC and 84
public input; functional list would be a few projects.85
26.What are the Town’s feelings about COVID-19 and its impact on the public engagement and project 86
meeting strategy? Are there specific engagements or meetings the Town feels should be completed 87
face-to-face/in-person? We insist the selected team would make an in-person visit. 88
27.Could some or all of the Advisory Committee meetings be conducted digitally, using videoconferencing 89
software? Could some or all of the staff and board updates/check ins/presentations be conducted 90
digitally? Yes91
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28.What level of public input is desired at the “Draft Plan” stage? The RFP states “Coordinate public input 92
including Conservation Advisory Council, Planning Board, and Town Board update(s).” We anticipate 93
PRTAC would take ownership of the Draft Plan at this stage.We’re placing emphasis on the Public 94
Workshop. WBS also Gantt chart 95
29.Do you anticipate a public meeting or survey at this time or something along the lines of accepting 96
public comment as part of these regular board and council meetings? Materials posted to Parks & 97
Recreation website. https://www.lansingrec.com/ Also department-specific Facebook page with over 98
5,000 followers. 99
30.The link on the Town of Lansing website to the 2018 Comp Plan is not working. Can you make it 100
available or fix the website link? Lansing Town Comp Plan (Would like to see the Parks, Recreation and 101
Trails System Goals in context of entire Comp Plan). 102
31.What is the desired project schedule? (generally speaking - is the Town Board "expecting" 9 months or 103
one year from consultant selection, etc.) 18-24 months from consultant selection.104
32.Who are the intended members of the Advisory Committee? (general public, businesses, municipal 105
leaders or 106
33.staff, etc.) Who will select the Advisory Committee? What will the relationship of the Advisory 107
Committee be to 108
34.the Town Board? Will they recommend a final plan/plan elements by the Town Board or some other 109
arrangement? Yes, PRTAC will recommend 110
35.Can you explain a little more about the roles and engagement of Conservation Advisory Council and 111
Planning Board in relation to this project (mentioned in Anticipated Deliverables of Step 7 "Draft Parks, 112
Recreation, and Trails Master Plan" but not prior). Are these groups anticipated to have input during the 113
process or only towards the end? These groups are anticipated to have involvement in 114
36.What is the role of the consultant in engaging with these groups? Deliverables circulated to CAC and PB. 115
They can send along questions to Planning and Parks. 116
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Adjourned Meeting 118
Meeting adjourned at the call of the Planning direct, C.J. Randall at 4:19 pm. 119 120
Minutes taken and executed by Jenna Hoellerer. 121
Next meeting: Thursday, July 16th @ 3:00 pm 122 123
Access to public documents are available online at: 124
Parks & Rec Email jhoellerer@lansintown.com ptyrrell@lansingtown.com125 126
Town Website https://www.lansingtown.com127 128
Planning Board agendas, minutes & submittals https://www.lansingtown.com/town-docs 129
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