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HomeMy WebLinkAbout2020-04-15 April 15, 2020 1 REGULAR TOWN BOARD MEETING April 15, 2020 MEETING CLOSED TO PUBLIC DUE TO CORONAVIRUS A Regular Meeting of the Lansing Town Board was held at the Town Hall Board Room, 29 Auburn Road, Lansing, NY on the above date at 6:30 p.m. The meeting was called to order by Edward LaVigne, Supervisor, and opened with the Pledge of Allegiance to the flag. Roll call by Deborah K. Munson, Town Clerk, showed the following to be PRESENT: Andra Benson, Councilperson Doug Dake, Councilperson (remotely) Bronwyn Losey, Councilperson (remotely) Joseph Wetmore, Councilperson Edward LaVigne, Supervisor ABSENT: No one absent ALSO PRESENT: Guy Krogh, Town Counsel, Patrick Tyrrell, Parks and Recreation Supervisor, Owen Davis, C.J. Randall, Director of Planning (remotely) All reports were e-mailed to Town Clerk prior to the meeting and not reviewed during the meeting. LANSING COMMUNITY LIBRARY REPORT – CHRISTINE EISENHUT TOWN BOARD UPDATES FROM THE LANSING COMMUNITY LIBRARY April 15, 2020 1. The Library will remain closed until further notice. The Book Drop is locked. All books, DVD’s etc are not due until June 1st. 2. The Annual Vote has been postponed until further notice. 3. Staff is in the process of updating and improving the website. 4. Patrons can go on-line for a digital library card. 5. The LCL’s wifi is not password protected. The community is welcome to park in the lot to access the Internet. 6. Staff are calling all patrons over the age of 55 once a week to check in on them. 7. The Facebook page and website are updated frequently with the latest community and on-line library events. LANSING YOUTH SERVICES – JANICE JOHNSON Lansing Youth Commission; Est. 1987 Supports Lansing Youth Services Youth Employment Programs April 2020 Things have certainly changed since schools have been shut and there is lack of access to students: • The Spaghetti Supper has been canceled for April. Discussion will be had to determine if we will have it later this year. • A decision about the Fishing Derby (held in June) will be made in May. April 15, 2020 2 • Travis, the Program Manager, has gotten permission from Cooperative Extension’s insurance company to do on-line registrations and provide programs through the Zoom App. Those will begin the week of April 13th. • A decision to have the youth commission meeting next week through a conference call or zoom has not been made yet. • We are having discussions about how the youth employment program will operate since no youth are currently working. There will be some zoom training meeting that will occur. Most likely more youth will be working in the summer than normal. • We hope you all stay healthy and calm during this unprecedented time, we are doing our best to reach Lansing youth as best we can. TOMPKINS COUNTY LEGISLATOR – MIKE SIGLER Tompkins County Legislator Michael Sigler April 15, 2020 Hello. I hope you’re all well and protecting yourselves and staying healthy. Obviously a lot going on. I’ll take you through some of the highlights that directly impact you. For your latest information on the County and Covid-19, the County Health Department Website is still your best source of information. Over the weekend the Tompkins County Department of Health Director Frank Kruppa sent a letter to all operators of recreational facilities that they close areas where equipment is shared, such as playgrounds, basketball courts, tennis courts, pickle ball courts, soccer fields, etc. He also recommended that other recreational facilities where social distancing (at least 6ft of distance) cannot be maintained should also be closed. I know Lansing had already done this and was ahead of the curve. I want to thank you for not closing the park or trails. For some, this is their backyard and people need to get outside when they can. Not everyone has the luxury of acreage and a walk in the park is a great way to relieve stress. The census is continuing, but it looks like the federal government may push reporting deadlines back at least four months. This will impact our redistricting efforts, but we’re not sure how yet. The census is still hiring. Go to www.2020census.gov/jobs to fill out an application. For any questions you can also call 1-855-JOB-2020. The pay is now $20/hr and they pay $0.58/mile driven while doing the work. The Cortland Beer Company is making and selling hand sanitizer. “We are selling hand sanitizer that we make in our Tap Room at 16 Court St. Cortland. You are welcome to stop by to purchase it or call ahead 607-622-4389. We are open Tues-Thurs 3-7 pm, Fri- Sat 12-8 pm and Sun 12-6 pm. If you are purchasing for a local business and you need a large quantity, please email info@cortlandbeer.com.” The testing site at the mall was closed for a couple of days last week because of weather, but is open again. Tompkins County has been a resource for the entire area with its testing and people from other counties have come to be tested at our site. To date we’ve only been testing for the active virus, but we hope to add antibody testing. Governor Cuomo is issuing an Executive Order to expand eligibility of individuals to conduct antibody tests to help ensure as many New Yorkers as possible have access to antibody testing as the state continues to bring this critical testing to scale. The State previously provided labs with the flexibility to allow more workers to do testing for COVID-19; this Executive Order expands that authority so the same workers can perform antibody tests. The fourth stimulus from the Federal Government is coming and I’ve been in touch with Tom Reed’s office about it. The County is concerned because we’re being told the funding formulas provide funding to cities and towns, but exclude counties. A lot of the resources to fight this pandemic have come from the County from our administration to the health department. I’m guessing every NY County is rolling that way. Towns and cities need funding, but so do the counties that have been bearing the load when it comes April 15, 2020 3 to testing and addressing the health aspects of this crisis. We just don’t want to be left out of the stimulus. Reed responded that he’s looking at that, but also trying to make sure the State does not try to take State money away from our localities because they will be getting federal assistance. Stimulus money started hitting bank accounts this week, so we’re hoping that will have some impact on floating the economy until there is a soft opening of parts of the broader economy. I want to thank you for all you do to protect the Town and Citizens of Lansing. We’re all in this together and thank you and everyone at the Town for your service. PARKS AND RECREATION REPORT – PATRICK TYRRELL Parks & Recreation 4/15/20 Town Board Meeting RECREATION • We have cancelled all Rec programming until April 29th. • All playgrounds and athletic courts will remain closed until further notice. • We will remain optimistic that we can still get a shortened season of LBP baseball and LSP softball in possibly part of May and June. • The summer program booklet will come out as soon as we know what facilities we can use and not use, that will most likely be the first week of May. PARKS • All playgrounds and athletic courts will remain closed until further notice. • Camping is still set to begin on May 7th. • Dock replacement has been completed. New bumpers have been installed on the launch dock and transit dock. • Dennis Osika donated 3 new redbud trees that have been planted near the park entrance. • Music in the Park concert series is still on for now. HIGHWAY SUPERINTENDENT REPORT – CHARLIE “CRICKET” PURCELL No Report. DIRECTOR OF PLANNING REPORT – C.J. RANDALL CORE PLANNING FUNCTIONS • Review and classification of development applications o Continued review of Code / Planning Department Standard Operating Procedures with Code Clerk • Data and GIS Services (thanks to Pat and ABS!) o Prepared Code Clerk remote work laptop and Planning PC on 3/16 o Began development of draft virtual meeting protocol on 3/24 • Conservation Advisory Council staff support o Reviewed Climate Smart Communities next steps for priority actions on 3/5 o Cornell Planning class presented work on the Natural Resources Inventory on 3/5 o Coordinated virtual meeting scheduling • Planning Board staff support April 15, 2020 4 o Coordinated and attended initial Project Review Committee meeting on 3/5 o Dormady – Hillcrest Subdivision ▪ Preparation of requested options memorandum based on Project Review Committee comments received on 3/5, 3/9 o Collected comments on proposed COM Article 23 large-scale renewable siting / Solar & Wind Local Law and prepared recommendation on 3/9 o Provided update on Town operations during Coronavirus outbreak on 3/16 o Postponed 3/23 meeting to 4/13 • Agricultural Committee staff support o Collected comments on proposed COM Article 23 large-scale renewable siting / Solar & Wind Local Law and prepared recommendation on 3/2 o Provided update on Town operations and during Coronavirus outbreak on 3/16 o Provided regular updates on Coronavirus agricultural resources • Zoning Board of Appeals staff support o No March meeting • Interdepartmental Infrastructure Coordination o Assisted Town Attorney and Town Clerk with preparation of appointed board training Local Law on 3/10 o Attended Water & Sewer Advisory Board meeting on 3/2 o Attended Coronavirus department head meeting on 3/16 o Postponed 3/24 Parks, Recreation, and Trails Committee meeting o Coordinated with Town Engineers and consulting engineers regarding RBC system at Lansing Residential Center on 3/10 o Collaborated with NYS OCFS and TST BOCES and Library regarding Lansing Residential Center on 3/6, 3/9 and 3/17 o Coordinated with Tompkins County Business Energy Advisers regarding proposed Town Highway building renovations on 3/4 • Coordinated review of the draft information sharing access agreement for FEMA / Tompkins County Hazard Mitigation Plan on 3/2 • Attended Tompkins County Planning Advisory Board (PAB) meeting on 3/10 o Reviewed 8-year Agricultural District #1 update o Discussed the Costs and Benefits of Southern Tier 8 (ST8) membership • Attended Cornell Office of Community Relations briefing on 3/19 • Attended TCAD Economic Development Collaborative meeting on 3/26 o Corresponded with FoodBIP (Business Incubation Program) • Coordinated with Tompkins County Area Development regarding Appalachian Regional Commission POWER grant on 3/11, 3/17, and 3/24 • Coordinated application for William G. Pomeroy Foundation’s New York State Historic Marker Grant Program for Peter Wheeler on 3/2 and 3/18 LAND USE POLICY WORK PROGRAM • Land Use Ordinance Update April 15, 2020 5 o Continued Land Use Ordinance Audit with Appendix of Questions on 3/9 • Prepare amendments to Solar Energy Local Law o Solicited comments from Tompkins County Soil & Conservation District on 3/2 o Disseminated comments from Tompkins County Planning & Sustainability on 3/11 o Disseminated information to Town boards / committees / councils regarding on proposed shift from PSC Article 10 Siting Board process to COM Article 23 process on 3/2, 3/9, 3/10, 3/20, 3/23 • Environmental Protection Overlay Districts o Scope of work and schedule of adoption forthcoming ENGINEER’S REPORT – DAVE HERRICK No Report. AGRICULTURE COMMITTEE REPORT – CONNIE WILCOX No Report. CONSENT AGENDA Councilperson Andra Benson moved, with a second by Supervisor Edward LaVigne to approve the following Consent Agenda Resolutions 20-72 to 20-78 and Motions M20-06 to M20-10: a. MOTION APPROVING AND AUTHORIZING LED DIGITAL SIGN PAYMENT DATE AND CLARIFYING PAYMENT AMOUNT MOTION M20-06 MOTION APPROVING AND AUTHORIZING CORRECTION OF PAYMENT DATE OF LED SIGN. MOTION M20-04, MARCH 18, 2020, STATED ADDITIONAL PAYMENT OF $2,662 TO BE PAID WITH APRIL VOUCHERS. PER SUPERVISOR EDWARD LAVIGNE $3,979 WAS PAID ON MARCH 23, 2020. THE ADDITIONAL ELECTRICAL WORK CHARGE WAS $3,979, WHICH WAS $2,662 OVER THE ORIGINAL AGREED AMOUNT OF $50,000 FOR THE SIGN. b. MOTION AUTHORIZING TOWN OF LANSING SUPERVISOR TO SIGN CONTRACT BETWEEN THE TOWN OF LANSING AND MARATHON ENERGY MOTION M20-07 MOTION AUTHORIZING TOWN OF LANSING SUPERVISOR TO SIGN CONTRACT BETWEEN THE TOWN OF LANSING (TOWN) AND MARATHON ENERGY, CONTRACT IS FOR JANUARY 1, 2021 TO DECEMBER 31, 2023 FOR GAS SERVICES. c. MOTION AUTHORIZING TOWN OF LANSING SUPERVISOR TO SIGN CONTRACT BETWEEN THE TOWN OF LANSING AND CONSTELLATION MOTION M20-08 MOTION AUTHORIZING TOWN OF LANSING SUPERVISOR TO SIGN CONTRACT BETWEEN THE TOWN OF LANSING (TOWN) AND CONSTELLATION, CONTRACT IS FOR JANUARY 1, 2021 TO DECEMBER 31, 2023 FOR ELECTRICITY SERVICES. April 15, 2020 6 d. MOTION AUTHORIZING TOWN OF LANSING SUPERVISOR TO SIGN LANSING YOUTH SERVICES 2020 AGREEMENT WITH THE TOWN OF LANSING MOTION M20-09 MOTION AUTHORIZING TOWN OF LANSING SUPERVISOR TO SIGN LANSING YOUTH SERVICES 2020 AGREEMENT WITH THE TOWN OF LANSING. e. MOTION APPROVING AND AUTHORIZING PAYMENT FOR EXPENSES ACTUALLY AND NECESSARILY INCURRED OF THE LANSING ADVISORY COMMITTEE ON THE POWER PLANT FUTURE MOTION M20-10 MOTION APPROVING AND AUTHORIZING PAYMENT FOR EXPENSES ACTUALLY AND NECESSARILY INCURRED OF THE LANSING ADVISORY COMMITTEE ON THE POWER PLANT FUTURE NOT TO EXCEED $1,000, AS PER TOWN BOARD RESOLUTION 19-159. f. RESOLUTION APPROVING AND AUTHORIZING BID DOCUMENTS FOR PROCUREMENT OF MYERS PARK BULKHEAD PROJECT MATERIALS RESOLUTION 20-72 RESOLUTION APPROVING AND AUTHORIZING BID DOCUMENTS FOR PROCUREMENT OF MYERS PARK BULKHEAD PROJECT MATERIALS The following Resolution was duly presented for consideration by the Town Board: WHEREAS, for several years the Town has both undertaken and planned phased improvements and repairs to Myers Park, including preserving soil, preventing erosion, and protecting the docks, and in 2020 materials need to be acquired for the Winter of 2020 and 2021 to make additional bulkhead repairs, mainly consisting of replacing and installing sheet piling; and WHEREAS, detailed bid documents and specifications have been developed, the Town Board has fully reviewed the same, this is a SEQRA Type II Action, and accordingly, the Town Board of the Town of Lansing has hereby RESOLVED and DETERMINED as follows: 1. This is a best value bid, and the criteria and standards as set forth in the bid documents are approved, and the award of a contract to supply the same shall consist of the bid reply and the Notice of Award to be issued by the Town. 2. The Town Clerk is directed to advertise the bids and to send bid documents to any person requesting the same. The bid advertisement shall provide notice as to where the public and any interested parties may view the bid opening, consistent with the Executive Order addressing public bid openings, being Executive Order 202.11. g. RESOLUTION ESTABLISHING TOWN BROADBAND COMMITTEE RESOLUTION 20-73 RESOLUTION ESTABLISHING TOWN OF LANSING BROADBAND COMMITTEE The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the 2018 Town of Lansing Comprehensive Plan recommends adding or improving broadband infrastructure to accommodate both new planned development and existing business retention; and April 15, 2020 7 WHEREAS, Tompkins County undertook broadband and high-speed internet access and helped implement a radio-based transmission system that helped extend needed services and some useful architecture as could expand access to the internet, such broadband or high-speed access being largely considered a utility today, such utility being necessary for work, medical care, delivery of media and digital content, law enforcement, education, business and commerce, and even basic communications; and WHEREAS, the impetus expected from such program and promises of cable network providers to expand high-speed cable-based and fiber optic services have stalled, with Spectrum and its various agencies embroiled in litigation and claims with New York State and broadcasters, thereby doing close to nothing in the Town relative to internet access, let alone even extending cable pursuant to a now-expired franchise agreement, even when contractually and legally required to do so; and WHEREAS, the Town of Dryden is examining a municipally-driven program to create a town-wide fiber optic network, and with a fiber trunk line planned for the Town, the Town wishes to examine such a system and consider ways to partner with other municipalities and the private sector to provide best services at a lower overall competitive cost, both as to user rates and capital investment costs; and WHEREAS, high speed broadband service is increasingly essential for education, health care, economic development, tourism, emergency management, entertainment, medical services commerce, telecommuting, and support of local businesses and property values, and there is a need to develop, expand, strengthen, and maintain broadband infrastructure throughout the Town at a level that allows for education, business and industry to compete on a global level based on data capacity, speed, and reliability of service; and WHEREAS, the Town needs to evaluate all grant, loan, and technical assistance programs and opportunities to promote, facilitate and implement town broadband advancements, as well as intermunicipal cooperation, collaboration, and regional service delivery at the local level, and the Town therefore desires to create an advisory committee to examine and periodically report upon a town-wide and regionally integrated “fiber-to-the-premises” (“FTTP”) solution for broadband; and WHEREAS, as this is a SEQRA Type II Action, and due deliberation has been had as to the same, the Town Board of the Town of Lansing has therefore RESOLVED AND DETERMINED AS FOLLOWS: 1. There is hereby created the Town of Lansing Broadband Committee. Such committee may adopt its own internal procedures and shall be an advisory committee. The committee shall consist of not less than five nor more than fifteen members, each to be appointed by the Town Board annually, to serve one-year terms based upon a calendar year, with no restriction upon the number of terms, consecutive or otherwise, a member may serve. The chair (and any vice-chair) of the committee is (are) to be recommended and proposed by the committee annually to the Town in December, and the Town Board shall review and approve or appoint such chair (and vice-chair, if applicable) annually at its organizational meeting. Absent a recommendation being received on or before January 1, annually, the Town Board may select such officers as it elects irrespective of the committee’s recommendations or lack thereof. 2. The committee shall submit reports on progress, findings, and recommendations to the Town Board at least quarterly, and the committee shall pursue and examine the following matters and charges in respect of its basic mission to make recommendations and findings as will promote FTTP on a town-wide basis: a. Identify the range of possible options available for FTTP and other broadband services to all rural areas of the Town, including: • An analysis of the future viability all currently available and planned options, from traditional and non-traditional types of resources. • Obtaining input on the type of access, technology, and training that is needed, and refine and customize FTTP plans to reflect the evolving priorities of the April 15, 2020 8 community and lay the groundwork for partnerships and collaborations needed to realize an emerging broadband plan. • Consider FTTP within and utilizing an Open Architecture Network (e.g., mid- Atlantic Broadband) and use integrated middle-mile architecture to open last- mile areas. • Identify the minimum broadband standard to meet the customer and needs base, what critical services are needed, and how to routinely maintain and upgrade infrastructure. • Consider the use of private-sector networks (e.g., AT&T, Century Link, Frontier, Verizon, Google, etc.) as methods for deployment and improving networks. b. Identify a running ten-year service needs analysis showing strategies and timelines for implementation to develop a framework that can: • Expand high-speed internet access. • Enable the adoption and utilization of value-adding applications in education, healthcare, public safety, government services, and other activities that serve the public. • Build a competitive economic edge for the local and regional community. • Integrate the internet into daily lives of citizens and local businesses to enable full participation in a digital economy. • Develop a strategy to ensure an ongoing focus on technology as a necessary tool to enable prosperity and competitiveness of the people, institutions, and businesses within and serving the Town. c. Create a cross-sector of involvement of local officials and citizens to participate in the committee and its functions, whether as members or otherwise, including people from education, healthcare, local government, economic development, public safety, libraries, business, telecommunications service providers, and interested citizens, including to promote credibility and to have each representative be a conduit for their stakeholder group to promote the flow of information and in-kind services to promote committee goals and community engagement. d. To develop various types of mappings, and data charts and graphs, to examine topographical and resource barriers to delivery of FTTP, including streams, estuaries, bridges, historic properties, wetlands, and other barriers that can inc rease the cost of, or delay deployment of, a broadband and FTTP solution, including viewshed analyses that can predict where “line-of-sight only” wireless technologies can be effectively deployed. Maps should also include demand-for-service mappings showing populations, underserved areas, available customer bases, and existing wireless and wired service connections that may be utilized to realize short-term broadband while continuing to examine and deploy FTTP and future technologies that support broadband to all users. Maps should, for example, identify existing options from cable, digital subscriber lines (DSL, and DSL Access Multiplexing), mobile broadband, TV whitespace, distributed antennae systems, satellite options, wireless and radio services, and available tower and deployment mapping and avenues for backhauling and backlining. e. Identify and inventory community assets that can be obtained or mobilized locally to support FTTP and deployment, from IT and GIS professionals, to vendors, civic groups, educational institutions (particularly including BOCES), commercial carriers, construction companies, and legal, planning, and surveyor/engineering assets that can assist with franchising, rights-of-way, and state administrative filings and grants. Identify utilities that may assist, participate, or provide pole or tower space, identify known capital projects that demonstrate likely locations of new infrastructure, customers, roads, and towers/tall sites. f. Consider the long-term ownership and survivability of the network and infrastructure supporting the FTTP, including as based on the initial capital costs and how the same is funded or paid, along with customer base recruitment and retention, and ongoing, daily system maintenance, customer service, and materials and systems April 15, 2020 9 upgrades to maintain a state-of-the art FTTP and high-speed internet environment for users. g. Track and report upon ongoing FCC and PSC issues, such as the 2005-2020 efforts to block local government or state government broadband deployment to private customers, by preemption or rule, and related laws at the state level to attempt to block such deployment, as occurred in Georgia, Indiana, Kansas, Missouri, North Carolina, South Carolina and Utah. Determine what New York regulatory and other roadblocks may exist relative to deploying a local FTTP or broadband network. h. Consider an Anchor Tenant Model to encourage private investment, by providing substantial guaranteed cash flow to the provider for municipal use of the network, increasing capital and grant matching ability, and capital investment as reduces initial and ongoing direct financial investment. Consider other manners by which to encourage investment and increase operating margins by, among other things: • Reducing operating costs, such as pole attachment fees, energy fees, customer acquisition, and maintenance costs. • Reducing the required investment to deploy the town and regional networks. • Increasing the number of anticipated consumers without lowering per customer margins. • Reduce customer acquisition and retention costs, including by creating and maintaining market recognition, providing value and desired services, and upgraded content offerings, tiered pricing, and related tools. • Increasing market size by promoting and recruiting local businesses, governments and their employees, free wireless services in select businesses or marketing areas, signing-up entire neighborhoods or buildings to achieve economies of scale and offer promotions without sacrificing margins, and like tools. i. Identify all needed locations for installations and deployment, and consider: • How to obtain easements and rights-of-way and all needed licenses and permits, whether buried along roadsides or deployed on poles or tall structures. • Consider energy connections and rights to deploy the same and use such electricity efficiently, whether by assuring an existing steady supply of reliable power, interconnection with power providers upon local grids (such as solar farms), or other tools. • Develop a conceptual network design and demonstrate the engineering issues and implementation and operating costs as may be required to develop the FTTP, whether in phases or otherwise. • Perform and review case studies where FTTP and other broadband networks were successfully launched and operated and identify the systems, tools, and networks utilized for such success. • Examine direct and grant-based funding opportunities to minimize initial capital costs and maximize operating margins, and develop ongoing projections of personnel and contracting costs for installations, end-user connectivity, billing, repairs, and other business activities necessary to maintain, improve, and continue FTTP and broadband deployment. j. Present a final report within 3 years as recommends next steps, what additional agencies, committees or resources may be needed for the next phase in planning or to implement the solution as recommended, outlines total expected start-up capital costs, ongoing capital and expansion costs, operating costs, and revenues from the sale or use of the FTTP or system, projecting rates and how any long-term lending can be repaid as to its principal and interest payments when due. Such analyses should also project customer base and customer retention and recruitment levels to demonstrate the revenue streams needed for debt and operational management. April 15, 2020 10 k. Upon approval from the Town Board, the committee may amend, update, or change these charges to augment the ability to produce a report upon the viability and funding of a FTTP solution within 10 years. h. RESOLUTION APPROVING AND AUTHORIZING GUY K. KROGH, ESQ. TO REPRESENT THE TOWN IN THE COLLYER TRUST FIRE CLAIM RESOLUTION 20-74 RESOLUTION APPROVING AND AUTHORIZING GUY K. KROGH, ESQ. TO REPRESENT THE TOWN IN THE COLLYER TRUST FIRE CLAIM The following Resolution was duly presented for consideration by the Town Board: WHEREAS, the Collyer Trust brought a claim against a fire insurance company for a house fire on Sperry Lane, and the Town had done work to demolish the damaged structure and was named as an interested party relative to the fire insurance proceeds, which included demolition and disposal of debris coverages; and WHEREAS, there are no direct claims against the Town such that the Town’s insurance does not provide for a defense or indemnity at this time, but the Town still desires representation given its interests in the proceeding exceed $30,000; and WHEREAS, upon due deliberation thereupon, the Town Board of the Town of Lansing has hereby RESOLVED, that Guy K. Krogh, Esq, and his firm Thaler & Thaler, P.C., be and hereby are authorized to appear, answer for, and generally represent the Town in such litigation, as known and denominated as Collyer Trust versus New York Central Mutual Insurance Company, et al., Tompkins County Supreme Court, Index No. EF2020-0162. i. RESOLUTION HIRING PART TIME SEASONAL LABORERS FOR PARKS & RECREATION FOR THE TOWN OF LANSING RESOLUTION 20-75 RESOLUTION HIRING PART TIME SEASONAL LABORERS FOR PARKS & RECREATION FOR THE TOWN OF LANSING The following Resolution was duly presented for consideration by the Town Board: WHEREAS, there is a need for Part Time Seasonal Laborer positions at the Town of Lansing, and WHEREAS, said positions have been classified and deemed as Civil Service Laborer positions by the Tompkins County Department of Personnel; and WHEREAS, Dan Cheatham and Tyler Todd have been identified as qualified Laborer candidates; and WHEREAS, the Town of Lansing Supervisor has recommended that the above positions be filled at the Town of Lansing; and WHEREAS, upon a review and discussion of the matter, the Town Board of the Town of Lansing has hereby: RESOLVED, that Dan Cheatham and Tyler Todd are hereby approved to be employed as Part Time Seasonal Laborers at a rate of $16.00 per hour effective April 30, 2020; and it is further RESOLVED, that the appropriate Town officer be and hereby is authorized to make such changes to the Towns’ employment and civil service rosters, to file the required Civil April 15, 2020 11 Service forms to effect such changes per this Resolution, and to file Form 428s, if required. j. RESOLUTION HIRING MYERS PARK CAMPGROUND MANAGER FOR THE TOWN OF LANSING RESOLUTION 20-76 RESOLUTION HIRING MYERS PARK CAMPGROUND MANAGER FOR THE TOWN OF LANSING The following Resolution was duly presented for consideration by the Town Board: WHEREAS, there is a need for a Part Time Seasonal Worker position for Myers Park Campground Manager at the Town of Lansing, and WHEREAS, said position has been classified and deemed as a Civil Service Seasonal Worker position by the Tompkins County Department of Personnel; and WHEREAS, Dennis Totman has been identified as a qualified Seasonal Worker candidate; and WHEREAS, the Town of Lansing Supervisor has recommended that the above position be filled at the Town of Lansing; and WHEREAS, upon a review and discussion of the matter, the Town Board of the Town of Lansing has hereby: RESOLVED, that Dennis Totman hereby is approved to be employed as a Part Time Seasonal Worker at a rate of $200.00 per week effective May 6, 2020; and it is further RESOLVED, that the appropriate Town officer be and hereby is authorized to make such changes to the Towns’ employment and civil service rosters, to file the required Civil Service forms to effect such changes per this Resolution, and to file Form 428s, if required. k. RESOLUTION INCREASING PAY FOR LABORERS FOR TOWN OF LANSING PARKS & RECREATION RESOLUTION 20-77 RESOLUTION INCREASING PAY FOR LABORERS FOR TOWN OF LANSING PARKS & RECREATION The following Resolution was duly presented for consideration by the Town Board: WHEREAS, Frank Tibke has been a faithful Town of Lansing employee for the past year, already taken on additional maintenance tasks, and will assume additional park tasks; and WHEREAS, Wayne Straw has been an outstanding Town of Lansing employee for fifteen (15) years, always ready to work; and WHEREAS, upon a review and discussion of the matter, the Town Board of the Town of Lansing has hereby: RESOLVED, that Frank Tibke and Wayne Straw are hereby approved a pay rate increase as Laborers at a rate of $16.00 per hour effective April 20, 2020. RESOLVED, that the appropriate Town officer be and hereby is authorized to make such changes to the Towns’ employment and civil service rosters, to file the required Civil April 15, 2020 12 Service forms to effect such changes per this Resolution, and to file Form 428s, if required. l. RESOLUTION APPROVING AUDIT AND BUDGET MODIFICATIONS AND SUPERVISOR’S REPORT RESOLUTION 20-78 The Supervisor submitted his monthly report for the month of March 2020, to all Board Members and to the Town Clerk. The Supervisor’s Report was reviewed by Councilperson Joseph Wetmore. The bills were reviewed by Councilperson Joseph Wetmore and Councilperson Bronwyn Losey. The Supervisor’s Report is approved as submitted and the Bookkeeper is hereby authorized to pay the following bills and to make the following budget modifications. CONSOLIDATED ABSTRACT # 004 DATED 4/15/2020 AUDITED VOUCHER #’s 218 - 300 PREPAY VOUCHER #’s 218 - 223 AUDITED T & A VOUCHER #’s 18 – 25 PREPAY T & A VOUCHER #’s 18 – 21 FUND TOTAL APPROPRIATIONS GENERAL FUND (A&B) $ 64,573.62 HIGHWAY FUND (DA&DB) $ 41,259.34 LANSING LIGHTING (SL1, 2 &3) $ 1,475.60 LANSING WATER DISTRICTS (SW) $ 425,859.32 TRUST & AGENCY (TA) $ 53,389.08 WARREN ROAD SEWER DISTRICTS (SS1-) $ 766.89 CHERRY ROAD SEWER DISTRICT (SS3-) $ 100.00 DRAINAGE DISTRICTS (SDD1-10) $ 275.50 DRAKE RD – CWD#4 (HA) $ 0.00 BUDGET MODIFICATIONS GENERAL FUND A 4/15/2020 Year End FROM TO FOR AMOUNT A599 A1440.406 From Fund Balance to Engineering Misc Water Dist $ 3,000.00 Additional funds needed A599 A1620.405 From Fund Balance to Town Hall Repairs $ 5,000.00 Additional funds needed April 15, 2020 13 WATER DISTRICT SW 4/15/2020 Year End FROM TO FOR AMOUNT SW599 SW8340.200 From Fund Balance to Transmission & Distribution Equipment $ 420,000.00 As per Motion M20-02 CONSENT AGENDA RESOLUTIONS 20-72 – 20-78 and MOTIONS M20-06 - M20-10 RESOLUTION 20-79 WHEREAS, upon due deliberation thereupon, the Town Board of the Town of Lansing has hereby RESOLVED, that the Consent Agenda Resolutions 20-72 – 20-78 and Motions M20-06 - M20-10 are hereby approved as presented and amended, and The question of the adoption of such proposed Consent Agenda Resolutions and Motions were put to a roll call vote with the following results: Councilperson Andra Benson - Aye Councilperson Doug Dake - Aye Councilperson Bronwyn Losey - Aye Councilperson Joseph Wetmore - Aye Supervisor Edward LaVigne - Aye Accordingly, the foregoing Resolutions and Motions were approved, carried, and duly adopted on April 15, 2020. MOTION AUTHORIZING ISSUANCE OF HIGHWAY DEPARTMENT BUILDING RENOVATION PROJECT REQUEST FOR PROPOSAL (RFP) SUBJECT TO CHANGES IN CONSULTANT SELECTION TIMELINE AND PROPOSAL SUBMISSION DEADLINE AT THE DISCRETION OF THE HIGHWAY SUPERINTENDENT AND DIRECTOR OF PLANNING The following information was discussed: • RFP is for architecture and engineering design services – not for complete project • Several companies have shown interest in project (mini proposals) • No financial commitment to Town • No obligation from Town to go forward • Take two (2) to six (6) months to come up with plan • Not be done this year • Building project will be put out to bid later • If wait on this first step, will be two (2) years • Should be prepared for when Town is ready • Town can stop any time, reject any proposals, not leading anyone on • Incorrect time to do this – high unemployment • Not fair to companies if we do not act on it this year MOTION M20-11 Supervisor Edward LaVigne, moved MOTION AUTHORIZING ISSUANCE OF HIGHWAY DEPARTMENT BUILDING RENOVATION PROJECT REQUEST FOR PROPOSAL (RFP) SUBJECT TO CHANGES IN CONSULTANT SELECTION TIMELINE AND PROPOSAL SUBMISSION DEADLINE AT THE DISCRETION OF THE HIGHWAY SUPERINTENDENT AND DIRECTOR OF PLANNING Councilperson Andra Benson, seconded the motion. April 15, 2020 14 The question of the adoption of such proposed Motion was put to a roll call vote with the following results: Councilperson Andra Benson - Aye Councilperson Doug Dake - Aye Councilperson Bronwyn Losey - Aye Councilperson Joseph Wetmore - Nay Supervisor Edward LaVigne - Aye Accordingly, the foregoing Motion was approved, carried, and duly adopted on April 15, 2020. BOARD MEMBER REPORTS Bronwyn Losey - reported the following: ZBA Meeting - cancelled Coronavirus - working with people in the community Andra Benson - reported the following: Coronavirus – helping through the church with food and companionship by telephone Doug Dake - reported the following: Planning Board • Zoom meeting was great o Four (4) action items were decided on at last meeting • Thanks to C.J. Randall, Lynn Day, and Sue Munson–business continuing as usual Joseph Wetmore – reviewed the following report Budget Issues In addition to the summary I sent you last week, I asked Mayor Svante Myrick to let me know what budgetary assumptions the City Comptroller was projecting. Here are the projected cuts: It assumes that the shutdown continues through May - and slowly recovers beginning in June. • Sales tax 5-15% • Parking revenue 22-59% • State Aid 25-50% • Building fees 5-10% • Contributions for Employee Pension 25-50% I’m including the following Morgan Stanley chart, so we can have an idea of how our future might look like, see attached. Morgan Stanley’s Coronavirus timeline predicts a second wave of infections in December, with a vaccine not fully available until spring 2021. We need to keep this possible second wave in mind. April 15, 2020 15 Parks I’ve been working with Pat to put up signs alerting the public about issues involving the Coronavirus in the parks around Town. Website I want to thank Dan and Pat for their quick help in getting a new banner graphic up on the Town Website and an information page up on the Coronavirus crisis. TCCOG March 21, 2020 1 pm Phone conference of officers and Committee chairs to discuss how we want to react to Coronavirus crisis. The main source of coordination right now is a regular conference call among the Supervisors\Mayors of the various Towns, Villages and City in TC. Congressman Reed has also been holding conference calls with public officials that have been very informative. The next regular meeting TCCOG is April 23, via Zoom. ITCTC Meeting canceled - Next meeting is scheduled for May 5. Planning Board April 13 - Doug Dake is going to give a more detailed report. I would like to acknowledge the hard work that C.J. Randall and Sue Munson have been doing to make it possible for meetings like the Planning Board and the Conservation Council to meet via zoom. Applicants were able to join the discussion (one with the site in question visible behind him). We even got a cameo of Guy’s dog. Edward LaVigne - reported the following: Coronavirus • Lansing Food Pantry and Tops are working together • Lansing Community Council gave $1,000 for material to make masks • Debbie Munson is getting masks for Town of Lansing employees • Weekly “Zoom” meetings with supervisors and Tompkins County Health Department • Discussions with Cricket and Patrick regarding cut backs • Town is financially healthy Brush Pick Up - still scheduled for May 4th April 15, 2020 16 TOWN CLERK REPORT – DEBBIE MUNSON Face Masks • Blue Box in Town Hall Foyer o New masks can be put in the blue box – need people to sew masks o Angelo Dry Cleaners is cleaning and sterilizing masks for free o Distribution coordination with Tompkins County Chamber of Commerce and Tompkins County Health Department o Masks in blue box are for employers to give their employees ▪ Mandatory for employers to provide masks for employees • Lisa Campbell also has people sewing masks for Town employers • Masks can also be put in my drop box and I will get them to people WORK SESSION MEETING ITEMS OF DISCUSSION Budget • Sales Tax Revenue o 2019 Budget - 83% highway department, 17% code office o 2020 Budget - 80% highway department, 20% code office o Per City Comptroller - if on track by June, may be 5-15% decreased revenue • Mortgage Tax Revenue o People not buying houses o Mortgage market down because 90 day waiver of payments • Recreation programs pay for themselves • Concerned about revenue from Mortgage and Sales Taxes and Pension Fund payments o Per City Comptroller - 25-50% increase in Pension Fund payments • No idea about the future - plan for the worst • Fund balance money on hand - 5.4 months • Reserve equipment money on hand - $150,000 • Sales Tax money on hand - 8.4 months • Mortgage Tax Revenue - hard to predict how much Town will receive Boat Launch • If private and staffed - closed - does not apply to government facility • Some places open and some closed • Myers Park Boat Launch - open and not staffed Public Hearing • Executive Order wait until June 1, if possible • Some guidance available if essential public hearing - submit written comments and digital recordings, telephone, video, etc. • Government business needs to continue - essential business • Solar Law o Will be a while before Article 23 rules are available o Town is in good position until end of year o Worst case scenario if hold off on public hearing until June / July - none o No projects in jeopardy o Discuss in May to consider having public hearing in June MOTION TO ENTER EXECUTIVE SESSION Supervisor Edward LaVigne moved to ENTER EXECUTIVE SESSION TO DISCUSS THE PROPOSED ACQUISITION/SALE/LEASE OF REAL PROPERTY WHEN PUBLICITY MIGHT AFFECT VALUE AT 8:01 PM. Councilperson Andra Benson seconded the motion. All in Favor - 5 Opposed - 0 MOTION TO EXIT EXECUTIVE SESSION Supervisor Edward LaVigne moved to EXIT EXECUTIVE SESSION AT 8:34 PM. April 15, 2020 17 Councilperson Andra Benson seconded the motion. All in Favor - 5 Opposed - 0 ADJOURN MEETING Meeting adjourned at the call of the Supervisor at 8:34 p.m. Minutes taken and executed by the Town Clerk. Respectfully submitted, Deborah K. Munson, RMC Town Clerk