HomeMy WebLinkAbout02-09-2020 Meeting RFP_Lansing_ParksRecTrails_MasterPlan_2020_v2 NH comments Town of Lansing, New York
DRAFT Request for Proposals, January 2020
Parks, Recreation, and Trails Master Plan Professional Services
The Town Board of the Town of Lansing,Tompkins County,New York is soliciting sea proposals from qualified
firms to prepare a Parks, Recreation, and Trails Master Plan as outlined in the Scope OPP
rk section of this request.
I. General Information A
A. INTRODUCTION
The population of the Town of Lansing has grown over FarThe
10 years, exceeding 11,000 as of
the 2010 US Census,with anticipated growth of 1.75%per Town of Lansing's Department
of Parks and Recreation has 46 acres of dedicated Town (and Village) parkland, including the 33-
acre regional flagship Myers Park on Cayuga Lake, 5 miles of multi-use trails and operates 156
annual recreation programs and annual special events such as the Fourth of July fireworks display,
Lansing Lighthouse 5K & 1 Mile Run, POW/ Veteran's Watch Fire, and the Music in the Park
series.
B. PROJECT BACKGROUND
The goal of the project is todevelop a community-supportedt provides guidance for future
development and redevelopment of the Town's parks,recreation programming,trails,and facilities.
The Parks, Recread nd Trails Master Plan will guide policy development, delivery of Town
services, prioriti and and opportunities, and generate a strategic Action Plan. It will support
**
expansion op ities through a needs assessment using forecasted demographic change,public
demand, etc. A
In addition,the project will seek to incorporate energy efficiency and other sustainability strategies,
ortunities to i rove and enhance collaboration with other entities and agencies (such as the
age of Lansin i age of Cayuga Heights, Town of Ithaca, Town of Dryden, Town of Groton,
ansing Central School District, Tompkins County Parks &Trails Network) for trails projects and
ections, addressing accessibility issues, and planning capital repairs and replacements.
The Town is seeking a Consultant to perform the following services:
• Seek public input from residents and stakeholder groups regarding their wants,needs, and
desires in the area of parks and recreation services and long-range facility improvements;
and _
• Review existing conditions and available local recreation opportunities and deliver an
analysis of these areas based on the wants, needs and desires of residents and stakeholder
groups;and
• Aid the Department of Parks and Recreation Staff and the Parks and Recreation / Trails
Advisory Committee in planning, designing and developing proposed recreation and park
facility and programmatic improvements and amenities for its' recreation facilities, parks,
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 1
and trails system;and
• Develop an Action Plan and Capital Improvement Plan with anticipated costs for proposed
recreation and park facility and programmatic improvements; and
• Perform all such duties as are customarily performed by one undertaking the above-
described services.
C. COMPENSATION
The Town desires to enter into a professional services agreement. Unless t#and
ise agreed for a
specific project, compensation for services rendered will be based on material in
accordance with the submitted hourly fee schedule.The hourly fee schedule shall include multiple
staff classifications.The Town may request a fixed fee or a not-to-*tc
fee for the project,subject
to any conditions and exceptions agreed to by the parties. Thed consulting firm will be
reimbursed by the Town on a monthly or quarterly basis. requests for payment are to be
submitted to the Manager of Parks and Recreation for his and will also be subject to review
by the Bookkeeper and Town Board of the Town of L prior to payment. Budget is $94,000
(estimated based on funding balance of$44,039.79 alance paid $50,000 in Parks budget
and Consulting line in Planning/Code budget) ov ears.
D. CONSULTANT SELECTION TIMELINE
The following is the anticipated schedule for this RFP process:
1. Request for Proposal released—March 2, 2020�
2. Questions due—March 16, 2020
4.Addenda posted to Town website—March 20,2020
5. Proposal Submission Deadline—Friday,April— 12:00 PM
6. Interviews withOe,ntations by select candidates (week of)April 20, 2020
7. Contract Aw ted) May 7, 2020
H. Requirements
A. Scope of Work
This draft scope work ents the Town's best estimate of the work needed to accomplish the
updated Master object he Town is open to alternative approaches that may deviate from the
scope to better inoject objectives.
1. Review of existing data,plans,and initiatives relevant to the future of the Parks&Recreation
Department
Staff will provide Consultant with relevant background information in an electronic format,
where available. Consultant will review materials and arrange a meeting with Town staff and
Board to clarify study objectives and confirm key policies and background information that
could inform the project. The meeting should review participation of key stakeholders,public
outreach and engagement opportunities, and any other issues necessary to clarify the project
scope and schedule.Following this meeting,Consultant will prepare a memo documenting any
refinements to be made to the scope and schedule. Consultant will conduct an initial site visit
to gain familiarity with the project area and take photographs for use in subsequent tasks.
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 2
Anticipated deliverables:
• Review of existing work, reports, and studies completed to date as well as development regulations,
zoning maps,and text including land dedication and fee-in-lieu-of policies.
2. Inventory all existing Parks, Recreation, and Trail facilities Town-wide:
Consultant will update the inventory of existing park, recreation and trail facilities. Inventory should
detail the types and number of facilities as well as amenities and parking provided at each site,
including schools and other civic and private recreation areas and trails afen
Ole to the public,public
trails, Town utility and access easements,HOA-owned and other private spaces or areas
designated in the Town's Open Space Index. Include recreational opportunities not offered by the
Town of Lansing.
Anticipated deliverables: 40
• Map(s) showing the location of existing and undev parks and trails er
important features, including natural and cultur urces within Town
• Map(s) showing location of existing parks an s in proxim' y to (but outside of) Town
limits
• Text summary with tables including acreage of Town parks and miles of Town trails,
including supplemental images as needed
• Evaluation of facilities relative to long-term operational costs and life cycle costs such as
LED lighting,heating and cooling systems,etc. in cooperation with Tompkins County
Business Energy Advisers,which offers this service at no cost to local governments.
3. Parks and Recreation/Trails Advisory Committee Meeting
Consultant will prepare materials, provide regular communic ions,and travel for up to two
Consultant team embers to manage up to six(6)Advisory Committee meetings.
Anticipated Deliverables:
• Advisory Committee meeting materials
• Memos summarizing the results of the Advisory Committee meetings
• Bi-weekly progress meetings with key staff by phone to coordinate all phases of the
project,provide status updates, and identify issues that require action. Progress meetings
should be supplemented with ongoing project management via phone conversations and
email.
4. Manage Public Engagement:
Consultant will develop a Communications and Outreach Strategy for the project,with a
focus on reaching traditionally under-engaged groups, including youth,low-income
households, renters, and people with disabilities.
Anticipated Deliverables:
• Communications and Outreach Strategy memo
5. Analyze Needs and Trends:
Consultant will gather demographic and background information about the Town,its residents,
population trends,and current and future recreational needs, including recreational market analysis.
Consultant shall conduct a needs and trends analysis as it relates to existing facilities, including sports
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 3
and practice fields. It should also include an assessment of residents' access to parks as well as an ADA
analysis of each park and recreational facility,including park and trail access points. The analysis
should also list each park by total acreage and then further classify individual park acreage as
developed park, open space, and trail corridor.
Anticipated Deliverables:
• Prioritization Exercise - Meet with Town Project Personnel(Planning nd Parks&Recreation
staff) and Town Board to categorize space needs analysis priorities.
• Demographic trends;
• Needs assessment with groups who use Town parks and tra' ies (fields, pavilions,
meeting rooms,etc.);
• Needs assessment for additional parks (pocket, active,passive) and potential locations;
• Assessment of recreation programmatic needs and anticipated trends over the next 10 years;
• Identify and prioritize any major unmet needs among park users and youth sports
organizations that warrant Town investment;
• Assessment of existing access (sidewalks, -use trails �ths, bicycle rout,etc.)
providing access to Town parks;
• Identify trail corridors to connect neighborhoods, schools, parks, open space, and
commercial areas where possible;
• Identify parks that would benefit from the creation of individual park master plans;
• Assessment of ADA-accessibility for inclusive play and adaptive recreation;
• Provide financial cost estimates to maintain current nd desired assets at the appropriate
level of services expected by the Town and reside nts•
• Analyze existin olicies and identify oppot
s for generating additional
revenue;
• Assess exis staffing equipment and future staffing and equipment needs for
mainte and operatio f parks and trails.
6. Public Workshop
Consultant will conduct a public works o serve as a project launch and provide the public with an
o e purpose, scope, and schedule of the project. The workshop will also serve as a forum
7r partici provide information about park, recreation, and trail assets and needs and identify
opportunities d constraints they believe relevant to the project's objectives to further inform the
Needs Assessment. Town will coordinate meeting arrangements, including public notice. Consultant
will take public comments provided during,or within one week of,the meeting date and generate an
ortunities and constraints map(s) containing graphics and text sufficient to describe the feedback
t s received.A web-based survey and/or online open house should be developed to serve as a
vi V
of the initial public workshop for those who are unable to attend the workshop.
ticipaterables:
• Survey template for soliciting online feedback
• Open House—Review pre-final plan in a public meeting
7. Draft Parks,Recreation,and Trails Master Plan
Consultant will develop a draft Parks and Trails System Master Plan that should include:
• Parks, Recreation, and Trail Facilities Inventory
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 4
• Needs and Trends Analysis
• Community Engagement Summary,including Community Needs Assessment
• Parks, Recreation and Trail System Goals to be incorporated into the Comprehensive Plan
• A management plan for open space and passive recreational areas;
• Priority list of recommendations (short-,medium-, and long-term) related to:
➢ Improvements to existing parks
➢ Preferred alternatives that emerge from public workshops, and rationale for choosing
selected designs
➢ Park and trails expansion and parkland acquisition
➢ Suggested modifications to Town of Lansing Municipal Co e
➢ Park Design Guidelines for park amenities
➢ Maintenance requirements(ongoing and projecte i clude future staffing levels and
costs for operations and maintenance)
➢ User fees and financing strategies
Anticipated Deliverable:
• Draft Parks, Recreation,and Trails Master Plan
• Board Presentations — Present final master plan to Conservation Advisory Council,
Planning Board, and Town Boa
• Coordinate public input inclu Conservation Advisory Council, Planning Board, and
Town Board update(s). 1
8. Capital Improvement Implementation Strategy I%k
Consultant will d elop the Master Plan's capitol improvement component which should include:
• Prioritized park system projects,with planning level cost estimates, for the 20-year
planning period
• Identify funding sources for existing and f#e parks and trails development and
maintenance P qft�
• Review and recommend updates to the Town's parkland dedication policies as well as set-
aside of recreation land and payment in-lieu-of policies to be used by the Planning Board
in subdivisio approval.
Anticipated Deli les:
Sof
ital improve nt implementation strategy
t estimate w sheets supporting planning level estimates
Form r
Consultant sh rdinate as needed with Town staff throughout the project. Unless otherwise
specified,it is the Town's preference that work product be delivered in editable, electronic format.
Should Consultant develop any GIS data layers in conjunction with this project, such data shall be
provided to the Town in an ArcGIS-compatible format with delivery of the final report.
Consultant will prepare hard copies of all oversized materials for presentation to the Advisory
Committee or to the public at outreach events. Such materials shall be provided in presentation
condition as rolled media, mounted to foam board (or comparable material), or laminated as
appropriate.Town will prepare copies of other materials (i.e. 11"x 17"or smaller)that can be
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 5
reproduced on a copy machine, for distribution to the Advisory Committee, key stakeholders, or
other interested parties. Electronic copies of all materials will be provided to the Town in its
original file format.
III. Proposer Information and Solutions
See Section V,Paragraph D for proposal submittal format.
A. Organization Capabilities '
The qualified applicant should demonstrate their master planning experience for government parks
and recreation departments, experience in community engagement and leading public input
forums of various sizes and formats, excellent communication and graphic skills, and an intimate
knowledge of the parks and recreation field, as well as professional certification in the planning
and/or landscape architecture profession. Describe the o ganization/company's experience and
capabilities providing similar services to those required. ecific and detail no more than three
projects/contracts: description of work,dates,locatio lenges and results. (10 Points)
B. Staff Qualifications A
Provide a list of all individuals, including consultants, to be involved in the project and a brief
description of their role and qualifications. Please indicate how this design team will be managed
and identify the main contact person at the firm. Provide a synopsis describing the educational and
work experience for each of the key staff who will e assigned to the project/program. (10 Points)
C. Proposer Solutions '
(60 points broken down as indicated below) hhAw
1) Describe your experience in providing Parks, Recreation, and Trails Master Plan services to a
government organization. (10 points)
1
2) Detail your firm's understanding of the challenges and barriers for a project like this and
proposed approach to overcoming these barriers. (5 points)
ntify potential risk factors and methods for dealing with these factors. (5 points)
Program delivery — estimate ork plan and project timetable. Outline the tasks your firm
roposes to accomplish throughout the life of the contract. Provide an estimated schedule and
eline for each task. (5 points)
5) Det 1 how you will exceed proposal requirements. (5 points)
14
6) Describe vWe-added solutions(5 points)
7) Outline the process the firm will use in each of the aforementioned the Scope of Work. Please provide
evidence of ability to work within tight time constraints and contentious situations. (10 points)
8) Provide an assurance of the level of detail included in the plans and specifications, as well as
your ability to work cooperatively with a that is not directly hired or paid by your firm. (10
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 6
points)
9) Summarize why you believe the Town of Lansing should retain your firm to perform this
project. (5 points)
D. Proposer References
Submit response using Appendix B References of the proposal—see Section II,Paragraph D for
proposal submittal format.
Proposer must supply references of three firms to which similar products/service have been
provided within the past five years to a comparable sized institution or company. If contacted, all
references must verify that a high level of satisfaction was provid1d.
IV. Cost Proposal �O S�
A. General Instructions for the Cost Proposal and Scoring
All prices must be quoted in U.S. Dollars. The Town will score the cost proposals by prorating with the
lowest cost proposal given the highest score. The formula is as follows: Calculation of points awarded to
subsequent proposals will use the lowest dollar proposal amount as a constant numerator and the dollar
amount of the firm being scored as the denominator.This number is then multiplied by the number of points
given to the cost section of the RFP, resulting in the cost proposal score.'
B. Format for Submitting Cost Proposal
Use Appendix_Cost Propo�.Submit one marked Figinal plus e copy.Seal in an envelope and
submit within the proposal package. The outside of the envelope should clearly state "Cost
Proposal"and th'Jame of proposer.
C. Fixed Price Per
The awarded contractor must hold the accepted prices and/or costs for the entire contract period.
Any adjustment to prices and/or costs at the beginning of a contract renewal period will be
negotiated betweet the Town and the Contractor.
D. Contract Cancellation
This contract may be terminated by either party under the following conditions:
The Town may terminate the contract at any time at its sole discretion by delivering 30 days written
notice to the firm. If the problem is service performance,firm will be warned either verbally or in
writing of unsatisfactory performance and intent to cancel this contract. The firm will be given a
period of time to `cure' the performance. If the performance does not improve, firm will be given
30 days written notice that the contract will be cancelled. Upon termination, the Town's liability
will be limited to the pro rata cost of the services performed as of the date of termination.
In the event the firm terminates the contract, for any reason whatsoever, it will require written
certified letter notification delivered to the Town not less than 60 days prior to said termination.
The firm will, in turn, refund the Town, within 30 days of said termination, all payments made
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 7
hereunder by the Town to the firm for work not completed.
If at any time the firm's performance threatens the health and/or safety of the Town or the public,
the Town has the right to cancel and terminate the contract without notice. If the firm fails to
maintain and keep in force the insurance as required, the Town has the right to cancel and
terminate the contract without notice.
V. Submittal Information
A. General Instructions4
The evaluation and selection of a Firm will be based on the information submitted in the proposal
plus references and any required on-site visits, interviews/presentations or demonstrations.
Proposers should respond clearly and completely to all reqkirements. Failure to respond to each of
the requirements in the RFP may be the basis for rejea proposal. Elaborate proposals (e.g.
expensive artwork), beyond that sufficient to prese lete and effective proposal, are not
necessary or desired.
B. Incurring Costs NO
The Town is not liable for any cost incu d by proposers in repl3(ing to this RFP.
C. Proposal Deadline and Delivery Me
Proposals for the Town of Lansing Parks, Recreation, and Trails Mast an will be received until
Friday,April 3, 2020 at noon(12 pm). Proposers must submit, in a sealed package, nine (9)identical
copies of all materials required for acceptance of their proposal on or before to:
C.J. Randall, Director of Planning
Town of Lans'
29 Auburn Road
%6,
Lansin 14882-9093
Electronic copie e proposal should also be emailed to crandaHolansingtown.com by Friday,
April 3,2020 at noon(12 pm)with"Parks, Recreation, and Trails Master Plan Proposal"in the
subject line.All proposals must be received by the stated time;late proposals will not be accepted.
Receipt of the proposal by the U.S. mail system does not constitute receipt of the proposal by the
Town. Delivery of proposals is the sole responsibility of the consultant.
k
The Town does not accept facsimile machine or email submitted proposals. All proposals must be
packaged,seA*and show the following information on the outside of the package:
Proposer's Name and
Address Request for Proposal
Title Request for Proposal
Number Proposal Due Date
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 8
COST PROPOSAL: Submit Original plus one (1) identical copy Appendix_. Seal in an envelope
and submit within the proposal package. The outside of the envelope should clearly state "Cost
Proposal"and the name of proposer.
D. Proposal Organization and Format
Proposal should be typed and submitted on paper no larger than 11"x 17"and bound securely with
page numbers clearly indicated. Proposers responding to this RFP must complyfth the following
format requirements:
Tab 1 - COVER LETTER, RFP SIGNATURE PAGES: Include here any cover letter, Appendix A -
RFP Signature and Authority Affidavit Form, and any addenda signature pages.
The Signature and Authority Affidavit submitted in response tp this RFP must be signed by the
person in the Proposer's organization who is responsible forvthe decision as to the prices being
offered or by a person who has been authorized in writing to act as agent for a duly constituted
official legally authorized to bind the proposer to both its proposal ano cost estimate. Failure to
provide this forms/information with your bid submittal may disqualify your proposal.
Tab 2 - RESPONSE TO PROPOSER INFORMATION AND SOLUTIONS: Responses to the
requirements in the proposer information and solutions must be in the same sequence and
numbered as they appear in this RFP. Include here pleted Appendix
B: References.
Separate Envelope - COST PROPOSAL�APPENDIX_: cosf information as detailed in
Section 6 in this RFP. All costs, as requested, for furnishing th duct(s) and/or service(s) must
be included in this pr osal.The c t proposal must NOT be listed in any other part of the proposal
response.
E. Withdrawal of Proposals
Proposals shall be irrevocable until contract award unless the proposal is withdrawn. Proposers
may withdraw a proposal, in writing, at any time up to the proposal due date and time or upon
expiration of 180 days after the due date and time.The written withdrawal notice must be received
by The Town. The notice must be signed by an authorized representative of the proposer. If a
previously submitted proposal is withdrawn before the proposal due date and time, the proposer
may submit another proposal at any time up to the proposal due date and time.
VI. Proposal Selection and Award Process
A. Evaluation Committee
The Town's evaluation committee will consist of members who have been selected because of their
special expertise and knowledge of the service(s)and/or product(s)that are the subject of this RFP.
Proposers may not contact members of the evaluation committee except at the request of the Town.
B. Preliminary Evaluation
The proposals will be initially reviewed to determine if mandatory requirements are met. Failure
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 9
to meet mandatory requirements shall result in the proposal being rejected. In the event that all
proposers do not meet one or more of the mandatory requirements,the Town reserves the right to
continue the evaluation of the proposals that most closely meet the mandatory requirements of this
RFP.
C. Right to Reject Proposals
The Town reserves the right to reject any and all proposals in full ean ' art, waive any
informality, issue subsequent RFPs, cancel the entire RFP, remedy teors in the RFP
process, and seek assistance in the evaluation process.
D. Proposal Scoring
Accepted proposals will be reviewed by an evaluation com 'tt nd scored against the stated
criteria. The committee may review references, requ erviews/presentations, conduct
demonstrations and/or conduct on-site visits. The resul " formation will be used to score the
proposals.The evaluation committee's scoring will b ated and proposals ranked based on the
numerical scores received.
E. Evaluation Criteria
The proposals will be scored using the f owing criteria:
Description Points
Organization Capabilities 10
Staff Qualifications 10
Project Approach 60
Cost Proposal 10
References 10
Total 100
F. Interviews/Presentations and/or Site '
Top-scoring proposers, based on the evaluation written proposal, may be required to have
interviews/presen ations to support and clarify their proposals,if requested by the Town.The Town
will make eve nable attempt to schedule the interview/presentation on the date specified in
the Calendar of Ev nts.Failure of a proposer to complete a scheduled interview/presentation to the
Town may result in rejection of that proposer's proposal. The Town may conduct site visits of
proposer and/or references'facilities to clarify or confirm proposal information.
G. Final Evaluation
Upon completion of any interviews/presentations and/or demonstrations by proposers,the Town's
evaluation team will review their evaluations and make adjustments to the scores based on the
information obtained in the interview/presentation,demonstration,possible reference checks,and
any other pertinent proposer information.
H. Award and Final Offers
Award will be granted in one of two ways: (1) the award may be granted to the highest scoring
responsive and responsible proposer after the original evaluation process is complete; (2)
alternatively,the highest proposer or proposers may be requested to submit best and final offers. If
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 10
the Town requests best and final offers, they will be evaluated against the stated criteria, scored,
and ranked by the evaluation committee. The award will then be granted to the highest scoring
proposer following that process. However,a proposer should not expect that the Town will request
a best and final offer.
I. Notification of Intent to Award
All proposers who respond to this RFP will be notified in writing of the Town's' tent to award the
contract(s) as a result of this RFP.
J. Appeals Process
Notices of intent to protest and protests must be made in writi testors should make their
protests as specific as possible and should identify provisions th t a alleged to have been violated.
The written notice of intent to protest the intent to awa ntract must be filed with Debbie K.
Munson,Town Clerk,Town of Lansing,29 Auburn Road,L nsing,NY 14882,and received no later
than five (5)working days after the notice of intent to award is issu e written protest must be
received in his office no later than ten (10) working days afte otice of intent to award is
issued.
Final decision will be made by the Town Supervisor. The decision of the Town Supervisor may be
appealed to the Town Board within fifteen (15)working days of issuance.The appeal must allege a
violation of a New York State statute or a Town of Lansin dinance provision.
K. Negotiate Contract Terms ME
The Town reserves the right to negotiate the terms of the contract, including the award amount,
and/or refinement of the scope or work,with the selected proposer prior to entering into a contract.
If contract negotiations cannot be concluded successfully with the highest scoring proposer, the
Town may negotiate a contract with t highest scoring proposer.
1. Subcontractors t 1
The Contr�+ubcontractors
hall be responsible for Contract performance when subcontractors are used.
owever, are used, they must abide by all terms and conditions of the
Contract. Ifontractors are to be used, the Contractor must notify the Town prior to
subcontractor work. Firm must clearly explain their participation. The Town must approve of
all subcontractors prior to subcontractor work.
2. Insurance Requirements—Guy/Charmagne review
The Firm shall carry at its sole expense and provide evidence of insurance coverage listed below
to protect itself and the Town from and against liability,loss, damage, expense,cost (including
without limitation to litigation and court costs and attorneys' fees) arising out of or in
connection with the performance of any work performed in accordance with the specifications
of any related documents, whether such work is performed by the Firm or any subcontractor
or by anyone directly or indirectly employed by any of them or by anyone for whose acts any
of them may be liable.Coverage must be written with insurance companies licensed in the state
of New York and shall have at least and A- rating by A.M. Best& Company. All policies shall
provide a thirty (30) day advance notice of cancellation to the Town.
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 11
• Workers Compensation: Coverage A: Statutory Coverage B:
• Employers Liability:
• Bodily injury by accident$100,000 per person Bodily injury by disease $100,000 per person
• Bodily injury by disease $500,000 aggregate
• All states and voluntary compensation endorsements
Commercial General Liability
• Limits of Liability: $1,000,000 each occurrence
• $2,000,000 general aggregate
• $2,000,000 products/completed operations aggregate
Auto Liability
• Limits of Liability: $1,000,000 each accident
• Excess (Umbrella) Liability: The requirement eatan Umbrella Policy sha no less than
$1,000,000.
Professional Liability: ,
• $2,000,000 each occurrence
Coverage:
• The Town shall be named as an additional insured.
• Certificates of insurance shall be presented to the Town Clerk for approval before the
successful Firm, its agents and/or employees commence any work whatsoever pursuant to
the contract.
Town of Lansing RFP—Parks, Recreation, and Trails Master Plan Page 12
APPENDIX A
SIGNATURE AND AUTHORITY AFFIDAVIT FORM
PROPOSING COMPANY NAME:
FEIN or SOCIAL SECURITY NUMBER: .
Address:
City: State: Zip+4: kL
Number of years in Business:
Name the person to contact for questions concerning this proposal.
Name: Title:
Phone:
Email Address:
In signing this proposal,we also certify that we have not,either directly or indirectly,entered into any
agreement or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or not to
submit a proposal; that this proposal has been independently arrived at without collusion with any
other proposer,competitor or potential competitor;that this proposal has not been knowingly disclosed
prior to the opening to any other proposer or competitor; that the above statement is accurate under
penalty of perjury.
The undersigned, having familiarized themselves with the conditions affecting the cost of the work,
having read completely the requirements, hereby proposes to perform everything required and to
provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to
produce in a complete and workmanlike manner all of the materials or products described in the project
relating this proposal.
I further c that 0I have carefully examined the proposal documents and all terms herein, and site
where thew one and have no agreements to prevent the completion of said work.
Signature: Title:
Name (print): Date:
This firm herby acknowledges receipt/review of the following addendum(s) (If any)
Addendum # Addendum# Addendum# Addendum#
APPENDIX B
REFERENCES
Proposer:_
Provide company name, address, contact person, telephone number, and appropriate
information on the product(s) and/or service(s) provided to cus mers similar to those
requested in this solicitation document. Potential subcontrac*annot be references.
Any subcontractor arrangement for the completion of t work shall be listed on a
separate page.
CompanyN�Name:
Address (include Zip +4)_
Contact Person: Phone No.
IL
E-Mail Address:
Product(s) and/or Servi Provided: _
Company Name:_
Address (include Zip +4)_
Contact Person: Phone No.
E-Mail Address:
Product(s)Used and/or Service(s)Provided: _
Company Name:_
Address (include Zip +4)_
Contact Person: Phone
E-Mail Address:
Product(s)Used and/or Service(s)Provided: _