HomeMy WebLinkAbout11-25-19 APPROVED PLANNING BOARD MINUTES APPROVED
1 Town of Lansing
2 PLANNING BOARD MEETING
3 Monday, November 25, 2019 6:30 PM
4
5 Present Absent
6 Jerry Caward, Chair
7 Sandra Dennis Conlon
8 Norman (Lin) Davidson
9 Al Fiorille, Vice-Chair
10 Larry Sharpsteen
11 Dean Shea
12 Deborah Trumbull
13 Thomas Butler, Alternate
14 Dale Baker, Second Alternate
15
16 Other Staff
17 C.J. Randall, Planning Director Sue Munson, Code Office
18 Joseph Wetmore, Town Board Lynn Day, Code Enforcement Officer
19
20 Public Present (19) that signed in
21 Richard VanEvery John Shipe Dan Veaner Connie Wilcox Monika Roth
22 Eric VanEvery Judith Drake Adam Buck Andrew Sullivan Cathy Barron
23 Patricia VanEvery Scott Barron Marlo Weaver Marcia Weaver Ron Howell
24 Amy Christopher John Fleming Cindy Howell Monica Morgan
25
26 Chair Jerry Caward opened the meeting at 6:30 pm.
27
28 Motion to approve the Planning Board minutes for October 28, 2019 meeting as amended
29 Motion by: Deborah Trumbull Seconded by: Dean Shea (Motion Carried)
30
31 Privilege of the Floor
32 Five people from the public spoke about an action by a specific Planning Board member at a
33 meeting on March 25, 2019, they articulated concern that the Planning Board member(s)
34 exhibit a lack of sensitivity towards the public. They generally recommended the Planning
35 Board not endorse the renewal of the term of the current expiring Planning Board Member
36 (term ends December 31, 2019).
37
38 Town Board Liaison Report
39 - The Town Budget was passed
40 - Marcia Herrick was honored as Volunteer of the Year
41 - Doris Straw was honored as another Volunteer of the Year
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APPROVED
42 - Peter Wheeler was honored in his memory for his extensive work in Ludlowville Park
43 - There are concerns of timely emergency access with the DOT weight limit on the two
44 bridges that are failing. There have been discussions with the Town, County and
45 Lansing's Fire Department to mitigate this issue. The bridge repairs will take place over a
46 3-year period. The fire department has a few smaller trucks that weigh around 5 tons
47 and it has been discussed dispersing some of the main equipment to the satellite
48 location if possible
49 - Louise Bement Lane has officially been fully dedicated and opened
50 - License agreement for TCAT bus shelter to be located in the parking lot of the Town Hall
51 has been approved
52 - Another request to reduce the speed on Atwater Road was submitted to the State
53 - Public Hearing will be set for the CWD improvement project connecting and eliminating
54 the Dead-End Water Mains around the Highway Barn and 4-Corners Area
55 - Authorized Improvements in Consolidated Water District Extension #5 (Peruville Road)
56 - Still working on the Solar Law
57 - Town Board is interested in seeing the draft of a Form Based Guidelines for the Town
58 Center
59
60 Joint Review of Tompkins County Agricultural District #1 with Agricultural
61 Committee and Monika Roth, Cornell Cooperative Extension
62 - The Cornell Cooperative Extension is reviewing Ag District #1 which includes Lansing,
63 Groton and everything south of there in the eastern half of the County
64 - A thorough review happens every 8 years
65 o During the review is the time to consider additions and deletions to the Ag
66 District
67 Criteria for removal could be; it will never be farmed or its forest land,
68 not associated with farming, has already been subdivided or developed in
69 some way. The focus at this time is on the ag proprieties outside the
70 contiguous area
71 o New Owners of property in the Ag District are notified when they purchase the
72 property
73 o If a property is outside of the Ag District but receiving an ag exemption, they
74 would have to apply for the exemption every year
75 - The Ag and Farmland Board would like the recommendations from the Planning Board
76 by Mid-January
77 - Cornell Cooperative Extension is requesting a Working Meeting with the Planning Board
78 and Ag Committee late December
79 - Outreach to the landowners who might receive a change in status will be met with to
80 find out what their needs are
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APPROVED
81 - Legislature makes the final determination in our recommendation
82
83 PUBLIC HEARING: MPL, Inc. Site Improvements Applicant:John Shipe on behalf of Shane
84 French, Owner of MPL, Inc. Location: 41 Dutch Mill Road; Tax Parcel No. 39.-1-50.12
85 Project Description: The Applicant proposes construction of a new 30' x 30' (900 square foot)
86 storage building with covered walkway connected to 14,240 square foot light manufacturing
87 facility (with a 4,250 square foot addition); additional site improvements include a new 12' x 14'
88 covered employee patio; replacement of existing covered patio; a new walkway to existing
89 gazebo; and addition of 12 parking spaces to existing 50-space parking lot. Property is located in
90 the Warren Road Business Park Planned Development Area No. 2 Zoning District, established in
91 1988. This is a Type II Action under the State Environmental Quality Review Act 6 NYCRR
92 617.5(c)(9).
93
94 Applicant approached the front table to discuss subdivision with the Planning Board.
95
96 Summary of Discussion:
97 - Build a 900+ sq. ft. storage building outback
98 - Would like to add a few amenities for employees as listed in the description above
99 - Parking lot is 10' to 12' from road frontage
100 - Berm and plantings are completed from the last project
101 - Proposed building is approximately 65' from the property line
102 - Description of all the buildings on site to familiarize the board.
103 - Only lighting will be under the covered walkways
104 - No electric added the employee improvements outside
105
106 Motion to Open the Public Hearing for MPL, Inc Site Plan at 7:47 pm
107 Motioned by: Larry Sharpsteen Seconded by: Lin Davidson (Motioned Carried)
108
109 Public Comments: No comments from the Public
110
111 Motion to Close the Public Hearing for MPL, Inc Site Plan at 7:48 pm
112 Motioned by: Dean Shea Seconded by: Al Fiorille (Motioned Carried)
113
114 RESOLUTION PB 19-38
115 RESOLUTION APPROVING MODIFICATION OF SITE PLAN FOR EXPANSION OF FACILITIES —
116 MPL, INC., 41 DUTCH MILL ROAD, LANSING, NEW YORK
117
118 WHEREAS, an application was submitted for Site Plan Review on behalf of MPL, Inc. by John
119 Shipe, Applicant, Shane French, Owner, for the proposed construction of a new 30' x 30' (900
120 square foot) storage building; a new 12' x 14' covered employee patio; replacement of existing
121 covered patio; a new walkway to existing gazebo; and addition of 12 parking spaces to existing
122 50-space parking lot on a 2.17±acre parcel of land at 41 Dutch Mill Road, Lansing, New York(TPN
123 39.4-50.12), as located in the Warren Road Business Park Planned Development Area (PDA) IR—
124 Industrial / Research Zone; and
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APPROVED
125
126 WHEREAS, this proposed action was classified as a Type II Action under 6 NYCRR § 615 (c)(9) of
127 the State Environmental Quality Review Act ("SEQRA"); and
128
129 WHEREAS, this action is exempt from New York State General Municipal Law §239 -I, -m, and -n
130 referral requirements as there is no change in commercial use in the existing building and the
131 action does not change in vehicular access on a State or County highway are excluded per
132 Properties Subject to County Planning Agency Review Under General Municipal Law Section 239
133 as of July 2017 issued by the Tompkins County Department of Planning and Sustainability; and
134
135 WHEREAS, the Planning Board previously reviewed and approved a Site Plan application
136 prepared by Kasonic Ventures, LLC, dated 9/1/2018 via Resolution 18-14 on October 22, 2018;
137 and
138
139 WHEREAS, the Planning Board has again considered and carefully reviewed the requirements of
140 the Town of Lansing Land Use Ordinance relative to Modifications of Site Plans, including in
141 accordance with the provisions of LUO § 701.7 et seq., the unique needs of the Town due to the
142 topography, the soil types and distribution, and other natural and man-made features upon and
143 surrounding the area of the proposed site plan, and the Planning Board has also considered the
144 zoning in the area and the project in light of the Town's Comprehensive Plan and compliance
145 therewith, and the Planning Board has again reviewed and considered the aforementioned
146 amended site plan application and the fact that the use is permitted at such location within an IR
147 Industrial /Research Zone and is an already developed site; and
148
149 WHEREAS, on November 25, 2019, the Planning Board duly considered the proposed modified
150 Site Plan in accordance with the provisions of LUO § 701.4 et seq., including concerns
151 addressing site drainage, lighting, nearby residences, landscaping, parking, buffering, screening,
152 driveways, and any potential on and off site environmental impacts, and upon due
153 consideration thereupon and deliberation by the Town of Lansing Planning Board, now
154 therefore be it
155
156 RESOLVED, that the site plan application for the proposed storage building and site area
157 improvements as submitted in the final Modified Site Plan, prepared by MPL, Inc. dated
158 11/25/2019, located upon TPN 39.-1-50.12, at 41 Dutch Mill Road, Lansing, New York, be and
159 hereby is granted and approved, subject to the following conditions:
160
161 1. Site Plan approvals shall be limited to the improvements as stated above and included in
162 the application materials.
163 2. Building Permits will be required to construct the approved storage building and such
164 plans must meet all code requirements, including the sealing of plans by a licensed
165 engineer or architect, and such improvements must be constructed in compliance with
166 all building code requirements.
167 3. Existing and any new Buffers shall be properly maintained and any dead, diseased, or
168 dying trees or plants shall be promptly replaced, and any tree or plants that, whether
169 singularly or in combination, due to lack of growth, death, recession, disease or other
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APPROVED
170 cause, cease to function as buffers shall be replaced in a manner as promotes the goal of
171 such buffer as stated in this site plan approval.
172 4. Lighting must be International Dark-Sky compliant and limited to a color temperature of
173 3000K degrees or less.
174 5. In accordance with LUO § 701.10, this site plan approval is valid for only 36 months from
175 the date hereof.
176
177 Dated: November 25, 2019
178
179 Motioned by: Lin Davidson
180 Seconded by: Dean Shea
181
182 VOTE AS FOLLOWS:
183 Sandra Dennis Conlon —Aye
184 Norman (Lin) Davidson—Aye
185 Al Fiorille—Aye
186 Larry Sharpsteen —Aye
187 Dean Shea—Aye
188 Deborah Trumbull -Aye
189
190 Received and filed in the Lansing Town Clerk's Office on November 26, 2019
191
192 Extension Request: Buck Road Duplexes Applicant: Scott Morgan, on behalf of SDM Rentals,
193 Inc., Owner Location: Buck Road, 500 ft west of intersection with Conlon Road; Tax Parcel No.
194 27.-1-26.111 Project Description: The Applicant is requesting renewal of previous Site Plan
195 approval (Planning Board Resolution 16-20, approved October 24, 2016) for construction of two
196 duplexes on the 5.45-acre parcel citing delays in implementation of Consolidated Water District
197 No. 3. Town of Lansing Land Use Ordinance Section 701.10 (Expiration of Site Plan Approvals)
198 stipulates that construction must commence and be substantially complete within three (3)
199 years of the date of Site Plan approval.
200
201 Motion to approve the Extension of Site Plan Resolution 16-20 for another 3 years due to the
202 waterline delay and Applicant was unaware of the expiration date that was not included in
203 Resolution 16-20
204 Motion by: Larry Sharpsteen Seconded by: Dean Shea (Motion Carried)
205
206 Planning Board recommendation to the Town Board to renew expiring Member terms
207 Discussion on renewing the expiring Board Members, Dean Shea and Alternates, Thomas Butler
208 and Dale Baker
209
210 Dean Shea asked if he could read a prepared statement, in reference to the approval and he
211 moved to the table in front of the Planning Board. Reviewed his strengths, knowledge, length
212 on the Board as an alternate and voting member. He read and has provided for the record a
213 written note on his reaction to the March 29t" Planning Board meeting and apologized to Mr.
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APPROVED
214 VanEvery and to the public for his tone when asking for the gentleman with the phone alarm
215 going off to "take that out in the hall please. "
216
217 Chair Jerry Caward also apologized to the Public, noting that though he was only a few
218 meetings in as the acting Chair, he should have stepped in to call order to the meeting. He
219 apologized for not taking action.
220
221 Chair Jerry Caward asked the Board if they would like to go into executive session to review the
222 recommendation to the Town Board for renewing current members.
223
224 Larry Sharpsteen commented that he appreciates the response from the neighborhood. The
225 takeaway from the neighbor's information enabled the Planning Board to work with the
226 Applicant and request ways to mitigate the neighbors' concerns. The March meeting that
227 everyone is talking about was probably one of the worst nights I have had in my 40 years of
228 serving on a board. It was very unfortunate. I have known Dean for several years and feel his
229 contribution to the board is remarkable. We are hoping that the changes the Town has taken to
230 improve communication at the meetings with installing better microphones and provide
231 conflict resolution training for all the Boards. I am hoping that going forward the Planning Board
232 and the Public will communicate better. It must come from both parties to work properly. I am
233 ready to vote on the recommendation letter as prepared.
234
235 Lin Davidson concurs with Larry
236
237 Chair Jerry Caward read the recommendation letter to the Board and Public:
238
239 - Dear Supervisor LaVigne and Town Board,
240
241 At the request of the Planning Board, it was recommended that the Town Board re-
242 appoint Dean Shea as a voting member of the Planning Board for an additional term of
243 seven (7) years. Effective January 1, 2020 through December 31, 2026.
244
245 In addition, the Planning Board recommends that the Town Board re-appoint Thomas
246 Butler as a first alternate member of the Planning Board for a one (1) year term.
247 Effective January 1, 2020 through December 31, 2020.
248
249 In addition, the Planning Board recommends that the Town Board appoint Dale Baker as
250 the second alternate member of the Planning Board for a one (1) year term. Effective
251 January 1, 2020 through December 31, 2020.
252
253 In addition, the Planning Board recommends that the Town Board slate the Officers as
254 follows: Jerry Caward, Chairman and, Al Fiorille Vice Chairman.
255
256 Motion to send the recommendation letter to renew the current members of the Planning
257 Board voting member and both alternates as noted in the letter above
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APPROVED
258 Motion by: Larry Sharpsteen Seconded by: Lin Davidson Approved by 5
259 Sandy Conlon abstained; and Dean Shea and the two alternates can't vote for themselves)
260
261 Planning Report
262 • Review and classification of development applications
263 o Continued revisions of content and setup of the current Application documents
264 and development review process with Code Clerk and Bookkeeper
265 o Discussed final elements of codification with Town Attorney and General Code
266 • Data and GIS Services
267 o Continued inventory and collection of the Town's digital data including
268 streetlight inventory courtesy Cornell Cooperative Extension
269 • Conservation Advisory Council staff support
270 o Set monthly reoccurring meetings for 15Y Thursday of the month at 6:30 pm
271 • Planning Board staff support
272 o Agricultural District#1 review now through end of 2019
273 o Solicited input from members for application to Cornell Design Connect
274 o Solicited input from members regarding establishment of Project Review
275 Committee in 2020
276 o Minor Subdivision on Munson Road approved on 10/28
277 o Addition to the School of Radiant Living at the Yoga Farm —Conlon Road
278 Project presentation and preliminary review on 8/26; Public Hearing and
279 preliminary and final approval granted on 10/28
280 • Zoning Board of Appeals staff support
281 o No October meeting
282 • Agricultural Committee staff support
283 o Corresponded with CCE regarding the outreach to dairies for the current round
284 of dairy transitions Farmland Protection Implementation Grants (FPIG)
285 o Joint meeting with Planning Board to review 8-year Agricultural District#1
286 update scheduled for 11/25
287 Interdepartmental Infrastructure Coordination
288 o Completed updated Grant Questionnaire and Grant Disbursement Agreement
289 for Woodsedge Drive realignment/ NYS 34B State and Municipal (SAM) Facilities
290 Program grant on 10/22
291 o Coordinated with Town Parks & Recreation on finalizing scope of work for Parks,
292 Recreation, and Trails Master Plan and associated committee on 10/17
293 o Coordinated with Town Court regarding 2019-20 JCAP application for Town Hall
294 ADA-accessibility improvement; finalized and submitted application on 10/9
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APPROVED
295 o Assisted Lansing Library with application to Tompkins County Community
296 Foundation 9/26-10/11
297 o Coordinated with Tompkins County Business Energy Advisers and consultant
298 Gary Bush, P.E. regarding proposed Town Highway building renovations
299 o Coordinated with Tompkins County GIS regarding Census 2020 new construction
300 projects on 10/3
301 o Attended prevailing wage training on 10/23
302 o Coordinated with Town Engineer and SRF Associates, D.P.C. to begin work on
303 Lansing Town Center Multi-Modal Transportation Impact Assessment on 10/28
304 o Conducted drainage district inspections with Town Engineers and Stormwater
305 Management Officer on 10/30
306 • Attended NY Upstate American Planning Association conference in Rochester on 10/3
307 and 10/4
308 • Attended Tompkins County Planning Advisory Board (PAB) meeting on 10/8
309 o Expressed support on behalf of the Town Board for the Cayuga Cliffs
310 Conservation Funding Request
311 o Reviewed options for Municipal Planning Assistance considered for County
312 Planning 2020 Work Plan
313 • Attended Economic Development Collaborative meeting on 10/31
314 LAND USE POLICY WORK PROGRAM
315 • Land Use Ordinance Update
316 o Distributed preliminary audit scope of work and Land Use Code Update Capacity
317 Self-Assessment at 10/28 Planning Board meeting
318 • Prepare amendments to Solar Energy Local Law
319 o Conducted background research on valuation /assessment/subsidies and
320 optimal siting locations; updated Town Board on 10/10
321 • Environmental Protection Overlay Districts
322 o Scope of work and schedule of adoption forthcoming in Q4 2019
323
324 Adjourned Meeting
325 Meeting adjourned at the call of the Planning Board Chair at 8:34 pm.
326
327 Minutes taken and executed by Sue Munson.
328
329 Access to public documents are available online at:
330 Planning Board Email tolcodes@lansingtown.com
331
332 Town Website https://www.lansingtown.com
333
334 Planning Board agendas, minutes & submittals
335 https://www.lansingtown.com/town-docs
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