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Home My WebLink About2008-07-02247 SPECIAL TOWN BOARD MEETING Date: July 02, 2008 Time: 6:00 p.m. Place: Lansing Town Hall Board Room AGENDA 1. Call Meeting to Order 2. Roll Call 3. Pledge of Allegiance 49 Privilege of the Floor: If you wish to address the Board please approach the podium and state your name and address. 5. New Job Title of Engineering and Planning 6. Re -class Short Form for Tompkins County Personnel 79 Appointment for Engineering and Planning Coordinator 80 Approve Minutes of June 18, 2008 92 Executive Session if Needed July 02, 2008 The Lansing Town Board met in Special Session at the Lansing Town Hall Board Room at 6:00 p.m. with Supervisor Pinney presiding. Call. The Supervisor called the meeting to order and had the clerk take the Roll A. Scott Pinney Matt Besemer Marty Christopher Bud Shattuck Connie Wilcox Bonny Boles Debbie Crandall Guy Krogh ROLL CALL Supervisor Present Councilperson Present Councilperson Present Councilperson Present Councilperson Present Town Clerk Absent Deputy Town Clerk Present Town Attorney Present VISITORS: Jim Eyster and Tim Ashmore. The Supervisor led all present in the Pledge of Allegiance. Privilege of the Floor: Jim Eyster — 1 Fiddlers Green — Stated he noticed on the Town sign board that the Town was requesting zoning ordinance committee members. He asked the Board what was involved in being a member. Mr. Pinney explained the qualifications and then reviewed what the Committee's agenda will be. Mr. Eyster thanked the Board for answering his questions. Approve Creation of Engineering and Planning Coordinator Position and Adding same to Civil Service Roster: RESOLUTION 08 -184 RESOLUTION APPROVING CREATION OF ENGINEERING AND PLANNING COORDINATOR POSITION AND ADDING SAME TO CIVIL SERVICE ROSTER At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 2nd day of July, 2008, the following members being present: A. Scott Pinney, Supervisor; Connie Wilcox, Councilperson; Francis Shattuck, Councilperson; Martin Christopher, Councilperson; and Matthew Besemer, Councilperson; and the following members being absent: none; and the following motion for a Resolution was duly made by motion of Mr. Shattuck, and was duly seconded by Mrs. Wilcox; and the vote was as follows: A. Scott Pinney — Aye, Connie Wilcox — Aye; Francis Shattuck — Aye, Martin Christopher — Aye; and Matthew Besemer — Aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS, the Town has consulted with the County Personnel Office regarding the position of Engineering and Planning Coordinator; and WHEREAS, such position needs to be created for the year 2008 in conjunction with the Town's ongoing re- structuring of the Planning Department, and in conjunction with the County, the Town has developed an approved job description that will create and define such position on the Town's Civil Service Roster; and WHEREAS, upon and in consideration of the foregoing, it is hereby 250 RESOLVED, that such position be incorporated into and implemented through the Town's Wage & Salary Administration program; and it is further RESOLVED, that the final description of such position (consisting of 3 pages) is hereby approved; and it is further RESOLVED, that the position is fixed as a competitive class position graded at Grade 8; and it is further RESOLVED, that the Town Supervisor is hereby directed to (i) cause the necessary documents to be created and filed with the County Personnel Office, (ii) to ensure that the costs of such position are includable in the Town's 2008 budget, (iii) to issue a "Reclass Short Form" application to re- classify the old position of Environmental Planner; and (iv) to take and direct such other, further, or different steps as to otherwise cause such position to be created in and for the Town and to carry into effect this Resolution. SEQRA: Type II Action. Appoint and Approving Hiring of Jeff Overstrom to Position of Engineering and Planning Coordinator: RESOLUTION 08 -185 RESOLUTION APPOINTING AND APPROVING HIRING OF JEFF OVERSTROM TO POSITION OF ENGINEERING AND PLANNING COORDINATOR At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 2nd day of July, 2008, the following members being present: A. Scott Pinney, Supervisor; Connie Wilcox, Councilperson; Francis Shattuck, Councilperson; Martin Christopher, Councilperson; and Matthew Besemer, Councilperson; and the following members being absent: none; and the following motion for a Resolution was duly made by motion of Mr. Pinney, and was duly seconded by Mr. Christopher; and the vote was as follows: A. Scott Pinney — Aye, Connie Wilcox — Aye; Francis Shattuck — Aye, Martin Christopher — Aye; and Matthew Besemer — Aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS, the position of Engineering and Planning Coordinator is a newly created position on the Town's Civil Service Roster, as duly approved and classified by the Tompkins County Personnel Department; and WHEREAS, such position has been added to the official Town Civil Service Roster and has been incorporated into and implemented through the Town's Wage & Salary Administration program; and WHEREAS, such position remains unfilled and, after a due and deliberate search, and due consideration thereupon, the Town has identified its candidate of choice: accordingly, it is hereby RESOLVED, that Jeff Overstrom be and hereby is provisionally hired as of July 141 2008, pursuant to the following terms, conditions, and schedules: (1) as Engineering and Planning Coordinator; (2) Grade 8, Step 6; (3) at $27.39 per hour ~ $56,971.00 per year; and (4) with all benefits and perquisites to be available and provided pursuant to Town personnel policies and the Civil Service Rules. SEQRA: Type II Action. 2 Counsel Report: Guy Krogh — Reported that he researched the property of Carl & Stephanie Perine at 729 Lansing Station Road and found that they have a 20 foot easement for utilities. It was the consensus of the Town Board to have the Highway Department move the curb box 10 feet into the Town's right of way in order for them to hook up to water. Board Member Reports: Bud Shattuck: - Informed the Town Board that it is a NYS Law that you can carry over hours of required training from one year to the next. Bud was referring to the training of Planning Board and ZBA Board members. TCCOG is in the process of looking to provide training for these boards. There would be no charge within the County for this training. Rachael Jacobsen will pull records to see what hours and training the members currently have. SPCA: Bud discussed the current allocation of money that the SPCA is seeking for next year. TCCOG has been trying to come up with a solution to distribute costs to the Town's for the SPCA'S services for 2009. The Recreation Partnership formula is roughly $50,000.00 for the Town of Lansing. The Usage formula cost would be $42,300.00. Bud thought it was time to let Abigail Smith, director of the SPCA know that we have a firm offer from another facility for $18,600.00 and see if they would want to negotiate further. It was also recommend that we request a three year contract with Country Acres. Marty Christopher: - Informed the Board that he attended the graduation at Gossett last Thursday. He urged all Board members that have not recently visited the facility to do so. Executive Session: RESOLUTION 08 -186 RESOLUTION, offered by Mr. Pinney and seconded by Mrs. Wilcox: RESOLVED, that the Special Meeting is hereby adjourned to go into Executive Session to discuss inappropriate behavior of a Planning Board member at 6:35 p.m. Vote of Town Board ... (Aye) Matt Besemer, Councilperson Vote of Town Board ... (Aye) Marty Christopher, Councilperson Vote of Town Board ... (Aye) Bud Shattuck, Councilperson Vote of Town Board. . . (Aye) Connie Wilcox, Councilperson Vote of Town Board ... (Aye) A. Scott Pinney, Supervisor Out of Executive Session: RESOLUTION 08 -187 RESOLUTION, offered by Mr. Shattuck and seconded by Mrs. Wilcox: RESOLVED, that the Executive Session be terminated and that the Special Meeting be reconvened at 7:02 p.m. Vote of Town Board ... (Aye) Matt Besemer, Councilperson Vote of Town Board ... (Aye) Marty Christopher, Councilperson Vote of Town Board ... (Aye) Bud Shattuck, Councilperson Vote of Town Board. . . (Aye) Connie Wilcox, Councilperson Vote of Town Board ... (Aye) A. Scott Pinney, Supervisor 3 251 252 Adjourn Meeting: RESOLUTION 08 =188 RESOLUTION, offered by Mr. Christopher and seconded by Mr. Besemer: RESOLVED, that the Special Meeting is hereby adjourned at the call of the Supervisor at 7:04 p.m. Minutes taken and executed by the Deputy Town Clerk. 2