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HomeMy WebLinkAbout2004-07-07121 SPECIAL TOWN BOARD MEETING DATE. July 7, 2004 TIME: 7:00 p.m. PLACE. Lansing Town Hall Board Room AGENDA 1. Call meeting to order 2. Roll Call 3. Pledge of Allegiance 4. Privilege of the floor 5. Bland Subdivision 6. Approve Highway Superintendent attendance at Association of Highway Superintendent's 751h Annual conference. 79 Resolution correcting typographical error in Local Law No. 5 — Section 18 8. Approve minutes of June 16, 2004 and June 25, 2004 90 Board Member Reports 100 Executive Session if needed 11. Adjournment X22 July 07, 2004 SPECIAL TOWN BOARD MEETING The Lansing Town Board met in Special Session at the Lansing Town Hall Board Room at 7:00 p.m. on July 7, 2004 with Supervisor Farkas presiding. The Supervisor called the meeting to order and had the clerk take the Roll Call. The Supervisor lead all present in the Pledge of Allegiance. VISITORS: Dave Herrick, Dick Platt, Rachel Jacobsen, Robert Bland, Jack French, and Duane Ray. PHEASANT MEADOW SUBDIVISION Resolution 04 -118 Approving Pheasant Meadow Restrictive Covenants At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 7th day of July 2004, the following members being present: Stephen Farkas. Supervisor; Francis Shattuck, Councilperson; Douglas McEver, Councilperson; Connie Wilcox; Councilperson; and Martin Christopher, Councilperson; and the following members being absent: none; and the following motion for a Resolution was duly made by motion of Connie Wilcox and seconded by Martin Christopher; and the vote was as follows: Stephen Farkas - aye, Francis Shattuck - aye, Douglas McEver - aye, Connie Wilcox - aye, and Martin Christopher - aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS; Robert R. Bland and Vicki D. Bland (herein, the "Developers ") are developers and owners of a proposed subdivision know as "Pheasant Meadow," which subdivision is currently under review before the Planning Board in the final plat approval stage; and WHEREAS, the Subdivision Regulations of the Town of Lansing require that each, any and all proposed restrictive covenants and developmental restrictions be reviewed and approved by the Town Board; and WHEREAS, the Developers submitted proposed restrictive covenants to the Planning Board in February, 2004 (received and stamped February 2, 2004); and WHEREAS. the Planning Board has reviewed the proposed restrictive covenants at the request of the Town Board, and has no objection thereto; and WHEREAS, the Town Board asked legal counsel to review the same to ensure that the proposed restrictions are legal, and counsel has advised that the same are legal; and WHEREAS, after review and discussion of the foregoing, and upon due consideration of the Developers proposed Restrictive Covenants, the Town Board of the Town of Lansing has hereby ROLL CALL Stephen Farkas Supervisor Present Marty Christopher Councilperson Present Doug McEver Councilperson Present Bud Shattuck Councilperson Present Connie Wilcox Councilperson Present Bonny Boles Town Clerk Absent Debbie Crandall Deputy Town Clerk Present Guy Krogh Town Attorney Present The Supervisor lead all present in the Pledge of Allegiance. VISITORS: Dave Herrick, Dick Platt, Rachel Jacobsen, Robert Bland, Jack French, and Duane Ray. PHEASANT MEADOW SUBDIVISION Resolution 04 -118 Approving Pheasant Meadow Restrictive Covenants At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 7th day of July 2004, the following members being present: Stephen Farkas. Supervisor; Francis Shattuck, Councilperson; Douglas McEver, Councilperson; Connie Wilcox; Councilperson; and Martin Christopher, Councilperson; and the following members being absent: none; and the following motion for a Resolution was duly made by motion of Connie Wilcox and seconded by Martin Christopher; and the vote was as follows: Stephen Farkas - aye, Francis Shattuck - aye, Douglas McEver - aye, Connie Wilcox - aye, and Martin Christopher - aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS; Robert R. Bland and Vicki D. Bland (herein, the "Developers ") are developers and owners of a proposed subdivision know as "Pheasant Meadow," which subdivision is currently under review before the Planning Board in the final plat approval stage; and WHEREAS, the Subdivision Regulations of the Town of Lansing require that each, any and all proposed restrictive covenants and developmental restrictions be reviewed and approved by the Town Board; and WHEREAS, the Developers submitted proposed restrictive covenants to the Planning Board in February, 2004 (received and stamped February 2, 2004); and WHEREAS. the Planning Board has reviewed the proposed restrictive covenants at the request of the Town Board, and has no objection thereto; and WHEREAS, the Town Board asked legal counsel to review the same to ensure that the proposed restrictions are legal, and counsel has advised that the same are legal; and WHEREAS, after review and discussion of the foregoing, and upon due consideration of the Developers proposed Restrictive Covenants, the Town Board of the Town of Lansing has hereby 123 July 7, 2004, continued RESOLVED, that the Restrictive Covenants dated February, 2004 be and hereby are approved. RESIDENTIAL SUBDIVISION STORM WATER FACILITIES Dave Herrick, Town Engineer and the Town Board had a lengthy discussion on the subdivision STORM WATER facilities. Mr. Herrick recommended that the residential subdivision STORM WATER facilities be owned and operated by the municipality and that a Drainage District be formed. The district would be formed to assure future maintenance. Mr. Herrick will bring proposals of a drainage district and formalize it at the July 21, 2004 Town Board Meeting. Mr. Herrick also recommended that the Storm Water Management Ordinance Local Law be completed. Mr. Krogh stated that an amendment to the subdivision regulations needs to state that forming a benefit district approval is part of getting a final plat approval. After further discussion the following resolution was thereby adopted: Resolution 04 -119 Approving Pheasant Meadow STORM WATER Concept Plan At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 7th day of July, 2004, the following members being present: Stephen Farkas, Supervisor; Francis Shattuck, Councilperson; Douglas McEver, Councilperson; Connie Wilcox. Councilperson; and Martin Christopher, Councilperson; and the following members being absent: none; and the following motion for a Resolution was duly made by motion of Francis Shattuck, and was duly seconded by Connie Wilcox; and the vote was as follows: Stephen Farkas - aye, Francis Shattuck - aye, Douglas McEver - aye, Connie Wilcox - aye, and Martin Christopher - aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS, Robert R. Bland and Vicki D. Bland (herein, the "Developers ") are developers and owners of a proposed subdivision known as "Pheasant Meadow" which subdivision is currently under review before the Planning Board in the final plat approval stage; and WHEREAS, the New York State STORM WATER Regulations require that the Pheasant Meadow Subdivision devise compliant STORM WATER plans; and WHEREAS, the Developers have submitted a proposed final subdivision plat that shows the design of the proposed STORM WATER drainage and management plans for the subdivision; and WHEREAS, the Town Engineer has reviewed such plans, as has the Highway Superintendent and the Planning Board, and the Planning Board and the Developers now desire that the Town Board approve the proposed STORM WATER plans; and WHEREAS, the Town Board, in reliance upon its engineer, has agreed to conditionally approve the STORM WATER management concept as set forth by the Developers; and WHEREAS, after review and discussion of the foregoing, and upon due consideration of the Developers proposed STORM WATER management plans, the Town Board of the Town of Lansing has hereby RESOLVED, that the STORM WATER management concept as set forth by the Developers for the Pheasant Meadow Subdivision be and hereby is approved, subject to the future approval of the details of the plan, a final approval from the Town Engineer, and the formation of a formal STORM WATER Drainage District. . 1 123 July 7, 2004, continued RESOLVED, that the Restrictive Covenants dated February, 2004 be and hereby are approved. RESIDENTIAL SUBDIVISION STORM WATER FACILITIES Dave Herrick, Town Engineer and the Town Board had a lengthy discussion on the subdivision STORM WATER facilities. Mr. Herrick recommended that the residential subdivision STORM WATER facilities be owned and operated by the municipality and that a Drainage District be formed. The district would be formed to assure future maintenance. Mr. Herrick will bring proposals of a drainage district and formalize it at the July 21, 2004 Town Board Meeting. Mr. Herrick also recommended that the Storm Water Management Ordinance Local Law be completed. Mr. Krogh stated that an amendment to the subdivision regulations needs to state that forming a benefit district approval is part of getting a final plat approval. After further discussion the following resolution was thereby adopted: Resolution 04 -119 Approving Pheasant Meadow STORM WATER Concept Plan At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 7th day of July, 2004, the following members being present: Stephen Farkas, Supervisor; Francis Shattuck, Councilperson; Douglas McEver, Councilperson; Connie Wilcox. Councilperson; and Martin Christopher, Councilperson; and the following members being absent: none; and the following motion for a Resolution was duly made by motion of Francis Shattuck, and was duly seconded by Connie Wilcox; and the vote was as follows: Stephen Farkas - aye, Francis Shattuck - aye, Douglas McEver - aye, Connie Wilcox - aye, and Martin Christopher - aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS, Robert R. Bland and Vicki D. Bland (herein, the "Developers ") are developers and owners of a proposed subdivision known as "Pheasant Meadow" which subdivision is currently under review before the Planning Board in the final plat approval stage; and WHEREAS, the New York State STORM WATER Regulations require that the Pheasant Meadow Subdivision devise compliant STORM WATER plans; and WHEREAS, the Developers have submitted a proposed final subdivision plat that shows the design of the proposed STORM WATER drainage and management plans for the subdivision; and WHEREAS, the Town Engineer has reviewed such plans, as has the Highway Superintendent and the Planning Board, and the Planning Board and the Developers now desire that the Town Board approve the proposed STORM WATER plans; and WHEREAS, the Town Board, in reliance upon its engineer, has agreed to conditionally approve the STORM WATER management concept as set forth by the Developers; and WHEREAS, after review and discussion of the foregoing, and upon due consideration of the Developers proposed STORM WATER management plans, the Town Board of the Town of Lansing has hereby RESOLVED, that the STORM WATER management concept as set forth by the Developers for the Pheasant Meadow Subdivision be and hereby is approved, subject to the future approval of the details of the plan, a final approval from the Town Engineer, and the formation of a formal STORM WATER Drainage District. 124 July 7, 2004, continued FLOOD AND DRAINAGE IN LUDLOWVILLE AND LANSING STATION AREAS Highway Superintendent, Jack French and Supervisor, Steve Farkas had a meeting today with Kate Hackett and John Lamprnan in regards to the flood and drainage problems in Ludlowville. Tompkins County has hired Milone & MacBroom, Inc. to give an analysis to the flooding and drainage problem. The County asked if the Town would contribute funding to the cost. At said time the County could also look into the Lansing Station area. After further discussion with the Board the-following resolution was hereby adopted. Resolution 04 -120 AVprovi g Expenditure of $7,000.00 for Flood and Drainage Analysis of Ludlowville and Lansing Station Areas At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 7th day of July, 2004, the following members being present: Stephen Farkas, Supervisor; Francis Shattuck, Councilperson; Douglas McEver, Councilperson; Connie Wilcox, Councilperson; and Martin Christopher, Councilperson; and the following members being absent: none, and the following motion for a Resolution was duly made by motion of Francis Shattuck, and was duly seconded by Martin Christopher; and the vote was as follows: Stephen Farkas - aye, Francis Shattuck - aye, Douglas McEver - aye, Connie Wilcox - aye, and Martin Christopher - aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS, the regularity and incidence of damaging flooding in the Ludlowville and Lansing Station areas of the Town of Lansing has increased in recent years, and has become a concern to residents, the Town. and the County of Tompkins; and WHEREAS, the flood waters have caused damage to Town infrastructure, residents' homes, and other properties; and WHEREAS, the public roadways in the area have become flooded and strewn with gravel and debris causing a hazard to vehicular traffic, and particularly to the many school buses that traverse the area due to the close proximity of the Lansing Central Schools; and WHEREAS, Tompkins County has identified these areas as areas of special need, and has begun the process of retaining an engineering consulting firm to engage in hydrological and hydraulic studies of these areas; and WHEREAS, the County has requested that the Town of Lansing contribute to the costs thereof, and the Town acknowledges that it has shared responsibility for the Ludlowville area and primary responsibility for the Lansing Station area; and WHEREAS, the County proposed to hire Milone & MacBroom, Inc. To conduct the study pursuant to a proposal for professional services from said company dated July 6, 2004, and the Town of Lansing has determined that the expenses of such a survey and study will be reduced if efforts and expenses are coordinated with Tompkins County; and WHEREAS, the Town Board, with assistance from the Town Engineer, has reviewed the proposal and the scope of services provided, and determined that the services are needed and essential to the safety of Town residents and the protection of Town infrastructure; and WHEREAS, after review and discussion of the foregoing, and upon due consideration and deliberation thereupon, the Town Board of the Town of Lansing has hereby RESOLVED, that the Town of Lansing hereby approves the expenditure of up to 125. July 7, 2004, continued $71000.00 to contribute to toward the expense of the hydrological and hydraulic study of the Ludlowville and Lansing Station areas, with said amount to be paid when required pursuant to the Milone & MacBroom, Inc. Proposal, above referenced; and it is further RESOLVED, that the Town Supervisor or Deputy Town Supervisor be and hereby are authorized to direct the disbursement of such sums in amounts and at times as either of them shall deer appropriate. ATWATER ROAD REQUEST FOR WATER Supervisor Farkas informed the Board that he had a petition for a request for water on Atwater Road. Mr. Farkas will give Board members a copy of the petition and this will be discussed further at the July 21, 2004 meeting. HIGHWAY SUPERINTENDENT'S 75th ANNUAL CONFERENCE, Resolution 04 -121 Approving Highway Superintendent's Attendance at Association of Highway Superintendent's 75th Annual Conference At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 7th day of July, 2004, the following members being present: Stephen Farkas, Supervisor; Francis Shattuck, Councilperson; Douglas McEver, Councilperson; Connie Wilcox, Councilperson; and Martin Christopher, Councilperson; and the following members being absent: none and the following motion for a Resolution was duly made by motion of Connie Wilcox, and was duly seconded by Martin Christopher; and the vote was as follows: Stephen Farkas - aye, Francis Shattuck - aye, Douglas McEver - aye, Connie Wilcox - aye, and Martin Christopher - aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS, the annual Highway Superintendent's Conference is scheduled for September 21 through 24, 2004 in the Thousand Islands, and the Town of Lansing Highway Superintendent desires to attend the same; and WHEREAS, prior participation in such conferences has benefited the Town of Lansing as the Highway Superintendent obtains information about new state policies and procedures, new highway rules and technologies, and a plethora of other beneficial information; and WHEREAS, after review and discussion of the foregoing, and upon due consideration and deliberation thereupon, the Town Board of the Town of Lansing has hereby RESOLVED, that the Town of Lansing hereby approves the request of the Town Highway Superintendent to attend the 75th Annual Highway Superintendent's Conference, and agrees to pay seminar, lodging, and attendance fees, and to reimburse expenses according to the Town's standard policy regarding the same. SEWER DISTRICT Town Engineer, Dave Herrick passed out a Draft Agreement for the Sewer District formation. Mr. Herrick reviewed the draft with the Town Board. The draft is all within the scope of the project and he will have the final presentation at the July 21, 2004 meeting. Supervisor Farkas informed the Board that Noel Desch would like to be a part of the Sewer Committee. Town Attorney, Guy Krogh will respond to Tom LiVigne's letter from Cornell. TYPOGRAPHICAL ERROR IN LOCAL LAW NUMBER 5 OF 2004 126 July 7, 2004, continued Resolution 04 -122 Amending Typographical Error in Local Law Number 5 of 2004: UNSAFE BUILDINGS At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 7th day of July, 2004, the following members being present: Stephen Farkas, Supervisor; Francis Shattuck, Councilperson; Douglas McEver, Councilperson; Connie Wilcox, Councilperson; and Martin Christopher, Councilperson; and the following members being absent: none; and the following motion for a Resolution was duly made by motion of Francis Shattuck, and was duly seconded by Douglas McEver; and the vote was as follows: Stephen Farkas - aye, Francis Shattuck - aye, Douglas McEver - aye, Connie Wilcox - aye, and Martin Christopher - aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS, the Town Board of the Town of Lansing believes that it is in the best interests of the Town of Lansing and its citizens to regulate and control unsafe, abandoned, hazardous, dilapidated or derelict buildings and structures; and WHEREAS, the Town Board of the Town of Lansing had previously adopted Local Law Number 5 of 2004, entitled "Unsafe Buildings," on June 16, 2004; and WHEREAS, as adopted, the Local Law contained a typographical error in that the Local Law at Section 18 listed the fee for a demolition permit as $20.00, but it should have read that the fee is $25.00; and WHEREAS, after review and discussion of the foregoing, and upon due consideration thereof, the Town Board of the Town of Lansing has hereby RESOLVED, that Section 18 of Local Law Number 5 of 2004 be and is hereby amended to read as follows: Section 18. Demolition or Removal Bet' 0re the demolition or removal of any Unsafe Building is commenced, a Demolition Permit Application (herein "DPA ") shall be prepared by the Owner, or the Owner's architect, builder or contractor, on forms available from Enforcement Officer. A processing fee of $25.00 must accompany each Dl-1A. All information requested in such form must be provided before the DPA is deemed completed. The DPA shall be filed with the Enforcement Off -icer at least 20 working days before the proposed demolition or removal, except in the case of Hazardous Buildings, which shall require that a DPA be filed as soon as possible. If a DPA is approved by the Enforcement Officer, the Enforcement Officer shall issue a Demolition and Removal Permit (herein "DRP "). All work must be completed within the time stated upon the DRP. All DRP's are valid only until the date stated on the face of the DRP. Upon expiration of a DRP prior to the completion of the demolition or removal of an Unsafe Building, a new DPA shall be filed, and a new DRP must be issued before the continuation of any work. No DPA or DRP shall be required for single -story non- occupied structures consisting of less than 100 square feet of total floor space, such as sheds. AMENDING OMISSION IN LOCAL LAW NUMBER 4 OF 2004: Resolution 04 -123 Amending Omission in Local Law Number 4 of 2004 At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing "Town Hall on the 7th day of July, 2004, the following members being present: Stephen Farkas, Supervisor; Francis Shattuck, Councilperson; Douglas McEver, Councilperson; Connie Wilcox, Councilperson; and Martin Christopher, Councilperson; and the 127 July 7, 2004, continued following members being absent: none; and the following motion for a Resolution was duly made by motion of Douglas McEver, and was duly seconded by Martin Christopher; and the vote was as follows: Stephen Farkas - aye, Francis Shattuck - aye, Douglas McEver - aye, Connie Wilcox - aye, and Martin Christopher - aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS, the Town Board of the Town of Lansing having found that it would promote and enhance public confidence in local government, and be in the best interests of the public, to set forth rules pertaining to public access to certain governmental and public records, in accord with the New York State Freedom of Information Law ( "FOIL "); and WHEREAS, Local Law Number 4 of 2004, was duly adopted by Resolution of this Board upon June 16, 2004; and WHEREAS, Article 6 of the Public Officers Law of the State of New York provides for the procedures and terms and conditions which can apply to local FOIL policies; and WHEREAS; said Article 6 is silent with respect to New York State's Records Retention and Disposal Schedule MU -1, 8 NYCRR §185.11 (Schedule H), which applies to cities, towns, villages and fire districts in the State of New York; and WHEREAS. the Town of Lansing seeks to avoid confusion among its residents; and WHEREAS, after review and discussion of the foregoing, and upon due consideration of all evidence and information gathered at the public hearing, the Town Board of the Town of Lansing has hereby RESOLVED, that Local Law Number 4 of 2004 be and is hereby amended by adding a reference to New York State's Records Retention and Disposal Schedule MU -1, 8 NYCRR § 185.11 (Schedule H) to said Local Law, at Section 6 thereof, such that said Section 6 is amended to read as follows: Section 6. Lost, Missing, or Destroyed Records Upon any failure to locate or produce any requested records, the RAO shall either certify that the Town of Lansing is not the custodian for such records, or that the records of which the Town of Lansing is a custodian cannot be found after diligent search, or that the records have been destroyed in accord with New York State's Records Retention and Disposal Schedule MU -1 8 NYCRR § 185.11 (Schedule H), as now exists or as hereafter amended. ADOPTING SCHEDULE MU -1 Resolution 04 -124 Adopting Schedule MU -1 (NYS Records Retention and Disposal Schedule MU -1. 8 NYCRR §185.11, Appendix Hl At a Special Meeting of the Town Board of the Town of Lansing held in and for the Town of Lansing at the Lansing Town Hall on the 7th day of July, 2004, the following members being present: Stephen Farkas; Supervisor; Francis Shattuck, Councilperson; Douglas McEver, Councilperson; Connie Wilcox, Councilperson; and Martin Christopher, Councilperson; and the following members being absent: none; and the following motion for a Resolution was duly made by motion of Francis Shattuck, and was duly seconded by Douglas McEver; and the vote was as follows: Stephen Farkas - aye, Francis Shattuck - aye, Douglas McEver - aye, Connie Wilcox - aye and Martin Christopher - aye; and the following Resolution therefore passed 5 -0, and was duly adopted: WHEREAS, the State of New York, through the State Archives and Records 128 July 7, 2004, continued Administration and the Department of Education, pursuant to the Arts and Cultural Affairs Law §57.25 and Part 185, Title 8 of the Official Compilation of Codes, Rules and Regulations of the State of New York, has developed recommended document retention and disposal policies for certain municipal entities, including towns; and WHEREAS. New York State's Records Retention and Disposal Schedule MU -a, 8 NYCRR § 185.11 (Appendix H) (hereinafter "Schedule MU -a "), applies to cities, towns, villages and fire districts in the State of New York; and WHEREAS, Schedule MU -a, and its related regulations, require that the Town of Lansing, should it wish to comply with the policies of Schedule MU -1, adopt a formal resolution regarding the same; and WHEREAS, the number of municipal records generated annually create storage problems, which in turn generate substantial storage and administrative costs for old and unused records that the State of New York has declared maybe destroyed; and WHEREAS, Schedule MU -a has been designed by New York State to (1) ensure that records are retained as long as needed for administrative, legal and fiscal purposes, (2) ensure that State and Federal records retention requirements are met, (3) ensure that records with enduring historical or other research value are identified and retained permanently; and (4) encourage and facilitate the systematic disposal of unneeded records (thereby reducing the cost of government); and WHEREAS, after review and discussion of the foregoing, and upon due consideration of such policy and the benefits and detriments that may arise therefrom, the Town Board of the Town of Lansing has hereby RESOLVED, that the Town of Lansing hereby formally adopts New York State's Records Retention and Disposal Schedule MU -1 8 NYCRR §185.11 (Appendix H). APPROVAL OF MINUTES A copy of the minutes of June 16, and June 25, 2004 having been furnished to the Board Members beforehand, the Supervisor asked for a motion to make corrections or to accept the same as submitted. Resolution 04 -125 Approval of Minutes RESOLUTION, offered by Mr. McEver and seconded by Mr. Christopher: RESOLVED, that the minutes of .lone 16, and June 25, 2004 are hereby approved as submitted. Carried. BOARD MEMBER REPORTS Marty Christopher Mr. Christopher attended an Introductory Meeting at the Gossett Center. Records Management Committee - Mr. Christopher will be going to each of the departments. Mr. Christopher asked if he was to assume that to the Board's knowledge there has never been destruction of town records based upon any state or records retention schedule. Mr. Krogh stated that to his knowledge town records have not been destroyed. He also stated that his knowledge extends back only ten years. Mr. Christopher stated that if there were records that were destroyed based upon the regulations that are set there should be documentation maintained on File. The documentation should contain as to when they were destroyed and two 129 July 7, 2004., continued or three signatures, whatever was mandated at the time. If they were never destroyed according to regulations then this would be the first time. Records that don't exist now are basically because they are either lost or destroyed by accident. Doui2 McEver At the 10 meeting there were 9 townships present. There was a member from the Geneseo organization on STORM WATER to do their reports. A member from Ulysses is researching broken sewers on the lake. They have had two responses from Tompkins County asking how to reapply to the I0. Records Management - Mr. McEver received a letter of denial for the grant. This will be resubmitted next year. Mr. McEver informed the Board that the footers will be poured in the next three days. Bud Shattuck Darby & Bud wrote a grant along with the contractor to put solar panels on the Town Highway Barn. John Woychak from Excellus will be setting up an information session in late October. They need to wait until they receive the 2005 rates. Tile Hazard Mitigation plan public meeting is being held tonight. They will accept comments through July 16, 2004. Mr. Shattuck met last Friday with Taitem Engineering. They are doing a lot of the green type of engineering in the County and they are looking to do an energy audit for the Town. There is around a $250.00 cost for them coming in. Until he gets a chance to talk to Steve and Jack about where they might be able to use them lie told them at this point the town does not have a need for that. Steve Farkas Monica Roth from Cooperative Extension would like to come to a future board meeting to talk to the Board in regards to grant money available for farmers who are willing to give an easement to their land. Mr. Platt will contact her and let the Board know what meeting she will be attending. Guy Kroh Attorney Krogh will be representing the Town in the ongoing Ottenschott litigation and will be working with Sharon Bowman. Mr. Krogh will be looking into creating a new notice of claim form for the Town. PSCC. petroleum spill containment control is a DEC regulation. They have just released new regulation v.vhich means that most entities that have petroleum facilities will be out of compliance. N/Ir. Krogh will meet with Jack French concerning this. ADJOURNMENT Resolution 04 -126 RESOLUTION; offered by Mr. Shattuck and seconded by Mr. Christopher: RESOLVED; on motion that the meeting be adjourned at the call of the Supervisor at 8:50 p.m. Carried. Minutes taken and recorded by the Deputy Town Clerk.