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HomeMy WebLinkAbout2004-01-0201 January 02, 2004 The Lansing Town Board met in Special Session at the Lansing Town Hall Board Room at 12:00 p.m. (noon) with Supervisor Farkas presiding. The Supervisor called the meeting to order and the clerk took the Roll Call. Marty Christopher ® Douglas McEver Francis Shattuck Connie Wilcox Stephen Farkas Bonita Boles Debbie Crandall Guy Krogh VISITORS: Katrina Greenly ROLL CALL Councilperson Present Councilperson Present Councilperson Present Councilperson Present Councilperson Present Town Clerk Absent Deputy Town Clerk Present Town Attorney Present 2004 TOWN ORGANIZATION RESOLUTIONS 04 -001 RESOLUTION, offered by Mr. Christopher who moved its adoption, seconded by Mrs. Wilcox: RESOLVED, that the Supervisor be authorized and directed to have the Town records and Justice records audited by the Town Board and file his report under Town Law 181 (3). Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -002 RESOLUTION, offered by Mrs. Wilcox who moved its adoption, seconded by Mr. McEver: RESOLVED, that the bonds of Public Officials be approved as to the amounts and company, to wit Peerless Insurance Company and $20,000.00 for employees, $20,000.00 for Deputy Superintendent $850,000.00 for the Town Tax Collector. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board. (Aye) Vote of Town Board. (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -003 RESOLUTION, offered by Mr. McEver who moved its adoption, seconded by Mr. Shattuck: RESOLVED, that the Supervisor appoint the Fire Chief and Company Captains of the Town as Fire Wardens. Carried. 04 -004 RESOLUTION, offered by Mr. Shattuck who moved its adoption, seconded by Mr. Christopher: RESOLVED, that the Town Attorneys for the Town be Thaler & Thaler Law Firm and that they be consulted on an as needed basis. Vote of Town Board ... (Aye) Marty Christopher, Councilperson Vote of Town Board ... (Aye) Douglas McEver, Councilperson 02 January 02, 2004, continued Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Connie Wilcox, Councilperson Vote of Town Board ... (Aye) Stephen Farkas, Supervisor 04 -005 RESOLUTION, offered by Mr. Christopher who moved its adoption, seconded by Mrs. Wilcox: RESOLVED, that the Tompkins County Trust Company, Fleet Bank, M & T Bank, Troy Commercial Bank, Chase Bank and Tioga State Bank be designated as the depositories for the Town of Lansing. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -006 RESOLUTION, offered by Mrs. Wilcox who moved its adoption, seconded by Mr. McEver: RESOLVED, that the Supervisor Stephen Farkas, Deputy Supervisor, Francis Shattuck and Co- Budget Officer and Bookkeeper, Sharon Bowman are authorized to sign checks drawn on all accounts except the Town Clerk's and the Town Tax Collector's account and that the Town Clerk, Bonita Boles be authorized to sign checks on the Town Clerk's checking account number 07- 201- 003 -007 at the Tompkins County Trust Company and the Tax Collector's checking account number 01- 101 - 082452. BE IT FURTHER RESOLVED, that the Supervisor, Stephen Farkas, Deputy Supervisor, Francis Shattuck, and Co- Budget Officer and Bookkeeper, Sharon Bowman and Principal Account Clerk, Dawn Bogdan, be authorized to make transfers on all Town accounts and wire transfers that are necessary throughout the year except the Town Clerk's checking account number 07- 201 - 003 -007 at the Tompkins County Trust Company and the Tax Collector's checking account number 01- 101- 082452. BE IT FURTHER RESOLVED, that the Supervisor, Stephen Farkas, Deputy Supervisor, Francis Shattuck, Co- Budget Officer and Bookkeeper, Sharon Bowman, and Principal Account Clerk, Dawn Bogdan are hereby authorized to use the new service provided by the Tompkins County Trust Company entitled "Anytime Access" on all Town Account's except the Town Clerk's checking account number 07 -201- 003 -007 and Tax Collector's checking account number 01 -101- 082452. Vote of Town Board . . Vote of Town Board . . Vote of Town Board . . Vote of Town Board . . Vote of Town Board . . (Aye) Marty Christopher, Councilperson (Aye) Douglas McEver, Councilperson (Aye) Francis Shattuck, Councilperson (Aye) Connie Wilcox, Councilperson (Aye) Stephen Farkas, Supervisor 04 -007 RESOLUTION, offered by Mr. McEver who moved its adoption, seconded by Mr. Shattuck: RESOLVED, that the Robert's Rules of Order are followed, however, when a Special Roll Call vote is requested, voting be in alphabetical order and the Supervisor voting last. Carried. 04 -008 RESOLUTION, offered by Mr. Shattuck who moved its adoption, seconded by Mr. Christopher: D January 02, 2004, continued RESOLVED, that the Regular Board Meeting of the Town of Lansing Board be held on the third Wednesday of each month. Additional Special Meetings will be held as needed. Carried. 04 -009 RESOLUTION, offered by Mr. Christopher who moved its adoption, seconded by Mrs. Wilcox: RESOLVED, that the Town Officers, Authorized Personnel, and Highway Superintendent are hereby allowed the allowable rate by the IRS in the sum of $ 37.5 cents per mile for the use of their private personal automobiles in the performance of their official duties. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -010 RESOLUTION, offered by Mrs. Wilcox who moved its adoption, seconded by Mr. McEver: RESOLVED, that the Highway Superintendent be authorized to purchase equipment, tools and implements not to exceed the amount of $2,500.00 without prior notice. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -011 RESOLUTION, offered by Mr. McEver who moved its adoption, seconded by Mr. Shattuck: RESOLVED, that the vouchers for claims for General Fund and Highway Fund be presented and audited in accordance with the Town Law A.T. 103, said presentation and audit to take place by the Town Board at the beginning of each Regular meeting. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Councilperson 04 -012 RESOLUTION, offered by Mr. Shattuck who moved its adoption, seconded by Mr. Christopher: RESOLVED, that the Town Board and Town Officials be authorized to attend the Association of Towns meeting in New York City on February 15 — 18, 2004 and that necessary expenses be a Town charge. A delegate and alternate to be name prior to said meeting. Vote of Town Board ... (Aye) Vote of Town Board. . . (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 03 K i January 02, 2004, continued 04 -013 RESOLUTION, offered by Mr. Christopher who moved its adoption, seconded by Mrs. Wilcox: RESOLVED, that Stephen Farkas be named Budget Officer and that Sharon Bowman be named Co- Budget Officer for the year 2004 to serve at the pleasure of the Town Board. Vote of Town Board. Vote of Town Board. Vote of Town Board. Vote of Town Board. Vote of Town Board. (Aye) Marty Christopher, Councilperson (Aye) Douglas McEver, Councilperson (Aye) Francis Shattuck, Councilperson (Aye) Connie Wilcox, Councilperson (Aye) Stephen Farkas, Supervisor 04 -014 RESOLUTION, offered by Mrs. Wilcox who moved its adoption, seconded by Mr. McEver: RESOLVED, that Richard K. and Beatrice Davis be named Voting Machine Custodians for the year 2004 in compliance with Section 3 -302 of the N.Y.S. Election Law. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -015 RESOLUTION, offered by Mr. McEver who moved its adoption, seconded by Mr. Shattuck: RESOLVED, that the annual salaries for Town Officers as complied in the General Town Budget for the 2004 be as follows Supervisor Stephen Farkas $23,188.00 Councilperson Marty Christopher $ 6,496.00 Councilperson Douglas McEver $ 6,496.00 Councilperson Connie Wilcox $ 6,496.00 Councilperson/Deputy Sup. Francis Shattuck $ 8,433.00 Highway Superintendent Jack French, Jr. $52,362.00 Town Justice John Howell $13,455.00 Town Justice William Burin $131455.00 Town Clerk Bonita Boles $335203.00 BE IT FURTHER RESOLVED, that the Supervisor be authorized to pay the above salaries. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -016 RESOLUTION, offered by Mr. Shattuck who moved its adoption, seconded by Mr. Christopher: RESOLVED, that Supervisor Farkas be authorized and directed, in lieu of preparing his financial report under Town Law Section 29 (10), to submit to the Town Clerk, by March 1, 2004, a copy of the report to the State Comptroller required by Section 30 of the General Municipal Law. 05 January 02, 2004, continued Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -017 RESOLUTION, offered by Mr. Christopher who moved its adoption, seconded by Mrs. Wilcox: RESOLVED, that Supervisor Farkas, Co- Budget Officer and Bookkeeper, Sharon Bowman and Deputy Supervisor, Francis Shattuck, be authorized to purchase Cer4ificates of Deposit and Repurchase Agreements with Town monies at their discretion. Vote of Town Board. (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -018 RESOLUTION, offered by Mr. Wilcox who moved its adoption, seconded by Mr. McEver: RESOLVED, that the Town Clerk and Deputy Town Clerk be authorized to issue Handicapped Parking Permits. Carried. 04 -019 RESOLUTION, offered by Mr. McEver who moved its adoption, seconded by Mr. Shattuck: RESOLVED, that the following persons are appointed or confirmed as indicated: Larry Sharpsteen ............... Lansing Representative on the Tompkins County Environmental Management Council Viola Mullane ...................Lansing Representative on the Tompkins County Transportation Commission Steve Colt ........................ Lansing Representative on the Tompkins County Youth Board Carried. 04 -020 RESOLUTION, offered by Mr. Shattuck who moved its adoption, seconded by Mr. Christopher: RESOLVED, that the Ithaca Journal be designated as the official newspaper for the Town of Lansing. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -021 RESOLUTION, offered by Mr. Christopher who moved its adoption seconded by Mrs. Wilcox: RESOLVED, that the following appointments made by the Supervisor be accepted: LIAISON OFFICERS FOR THE YEAR 2004 1 January 02, 2004, continued Dan Konowalow - -- Liaison Officer to TCAT — Tompkins County Transportation Connie Wilcox - -- Liaison Officer Lansing Fire Department Stephen Farkas - -- Liaison Officer for the Highway Department Stephen Farkas & Francis Shattuck - -- Liaison Officer for the Intermunicipal Sewer & Outer Municipal Water Board Marty Christopher - -- Liaison Officer for the Lansing Park Marty Christopher - -- Liaison Officer for the Recreation Commission Connie Wilcox - -- Liaison Officer to the LOAP, Senior Citizens and Woodsedge Francis Shattuck - -- Liaison Officer to the Planning Board Douglas McEver - -- Liaison Officer to the Arts Council Francis Shattuck - -- Liaison Officer to the Zoning Board of Appeals Stephen Farkas & Connie Wilcox - -- Liaison Officers to Bolton Point Marty Christopher - -- Liaison Officer to Gossett Center Stephen Farkas - -- Liaison Officer to Local Government Leaders Round Table Discussion Group including Cornell Connie Wilcox - -- Liaison Officer to Lansing Housing Authority Stephen Farkas - -- Liaison Officer to Lansing Residential Center Douglas McEver - -- Liaison Officer to Cayuga Lake Watershed Management Plans Intermunicipal Organization Douglas McEver - -- Liaison Officer to Water Resource Technical Committee ( 1 year term 1/1/04 — 12/31/04) Douglas McEver - -- Liaison Officer to Cayuga Medical Center Carried. 04 -022 RESOLUTION, offered by Mrs. Wilcox who moved its adoption, seconded by Mr. McEver: RESOLVED, that the Town Engineer for the Town be T.G. Miller PC and that they will be consulted on an as needed basis. Vote of Town Board ... (Aye) Marty Christopher, Councilperson Vote of Town Board. (Aye) Douglas McEver, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Connie Wilcox, Councilperson Vote of Town Board ... (Aye) Stephen Farkas, Supervisor 04 -023 RESOLUTION, offered by Mr. McEver who moved its adoption, seconded by Mr. Shattuck: RESOLVED, that Stephen Farkas be the officer and member of the Association of Towns of the State of New York and Francis Shattuck to be the alternate. Vote of Town Board ... (Aye) Marty Christopher, Councilperson Vote of Town Board ... (Aye) Douglas McEver, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Connie Wilcox, Councilperson Vote of Town Board ... (Aye) Stephen Farkas, Supervisor UTHORIZATION TO PARTICIPATE IN COOPERA' PURCHASING OF HIGHWAY SERVICES WITH TOMPKINS COUNTY 04 -024 By Resolution made by Mr. Shattuck and seconded by Mr. Christopher at a meeting of the Lansing Town Board of January 2, _ 2004, the Town Board passed the following Resolution: WHEREAS, the Office of the State Comptroller has ruled that counties may no longer extend their bids for public work (services) to political subdivision, and 07 January 02, 2004, continued WHEREAS, General Municipal Law Section 119 -0 provides that municipalities may enter into cooperative purchasing agreements to jointly bid needed services, and WHEREAS, General Municipal Law Article 5 -G, Section 119 -0 states that "any agreement entered into hereunder shall be approved by each participating Municipal Corporation or district by a majority vote of its governing body" NOW THEREFORE, BE IT RESOLVED, that the Town of Lansing is, and it is hereby authorized to participate purchasing highway materials and services as required for the operation of the Town Highway Department as follows: Liquid Bituminous Materials Vegetation Control Calcium Chloride Solution Recycling of Bituminous Materials Installation of Subsurface Drainage Installation of Guiderail Bridge Repair Traffic Line Painting Steel Sheet Piling BE IF FURTHER RESOLVED, that the Town reserves the right to participate in the State bid if the State bid is lower. Vote of Town Board ... (Aye) Vote of Town Board .. (Aye) Vote of Town Board ... (Aye) Vote of Town Board. , . (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -025 RESOLUTION, offered by Mr. Christopher who moved its adoption, seconded by Mrs. Wilcox: RESOLVED, that the Town Board of the Town of Lansing does hereby approve the following Town Clerk's 2003 Annual Report, Water Collection Report, and Receiver of Taxes Report. RECEIPTS Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board.. . (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor TOWN CLERK'S 2003 ANNUAL REPORT Marriage Transcripts $ 65.00 Marriage Licenses $ 820.00 Decals $16,533.00 Games of Chance Licenses $ 75.00 Bingo Licenses $ 487.50 Bingo Proceeds $ 407.66 Dog Licenses $M735.50 Junk Yard Licenses $ 50.00 Mobile Home Permits $ 175.00 Photocopies $ 9.25 Faxes Outgoing $ 20.00 Bad Check Fee $ 150.00 TOTAL RECEIPTS $29,527.91 M� 60 January 02, 2004, continued DISBURSEMENTS Paid to Supervisor for General Fund Paid to NYS DEC for DECALS Paid to County Treasurer for Dog Licenses Paid to Ag & Markets for Dog Licenses Paid to NYS Health Department for Marriage Licenses Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses TOTAL DISBURSEMENTS $10,464.26 $ 862.49 $15,689.83 February $ 1,940.32 $ 691.00 $ 405.00 $ 45.00 $ 292.50 $29,527.91 2003 TOWN OF LANSING WATER COLLECTION Commercial, Residential & McKinney's Month Total Amount Penalty January $ 862.49 $ 64.32 February 91,014.01 278.45 March 95568.38 385.30 April 1,124.92 105.59 May 93,007.40 297.96 June 53505.21 160.18 July 1,746.01 118.12 August 815953.37 183.52 September 215373.08 202.27 October 47500.10 379.23 November 90,503.25 78.94 December 215688.66 237.32 TOTAL $ 422,846.88 $2,491.20 GRAND TOTAL $ 4255338.08 Amount Relevied on 2004 Town & County Tax Bills $14,420.63 (Fee charged to relevy $1,310.99 & $1,207.72 penalty included = $2,518.71) Grand Total Penalty $5,009.91 TOWN OF LANSING TAX WARRANT FOR THE YEAR 2003 Warrant ---------------------------- - - - - -- $855945496.50 Special Franchise ------------------- - - - - -- 1,901.081`.88 TOTAL WARRANT 65693,414.62 Paid to Supervisor --------------- - -- Paid to County ---------------- - - - - -- Unpaid Installments ---------- - - - - -- Unpaid Bills ---- - - - - -- Balance Due County - - - - - -- 25529,918:51 - - - - -- 355913939.43 - - - - -- 3455159.16 - - - -- 226,397.57 --------- - - - - -- -0 -. TOTAL 6,693,414:67 Balance in Checking --------------- - - - - -- -0- Penalty Due to Supervisor --------- - - - - -- -0- Balance Due to County ------------ - - - - -- -0- W January 02, 2004, continued 04 -026 RESOLUTION, offered by Mr. McEver who moved its adoption, seconded by Mrs. Wilcox: WHEREAS, the town of Lansing will be attending the New York State Association of Towns conference and training session in New York City in February and the Annual Meeting scheduled for February 18, 2004; and WHEREAS, the Town Board of the Town of Lansing supports attendance at the State Association of Towns conferences and training sessions, and such annual attendance is of benefit to the Town of Lansing; and WHEREAS, the Town needs to designate voting and alternate delegates to vote for and on behalf of the Town of Lansing for any matter that comes to vote before the Association of Towns; and WHEREAS, upon due deliberation and discussion upon the forgoing, it is hereby RESOLVED, that the Town Board of the Town of Lansing hereby appoints Francis Shattuck as its voting delegate, and Connie Wilcox as its alternate voting delegate. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor LETTER FROM DON BARBER, SUPERVISOR TOWN OF CAROLINE: Mr. Farkas passed out the following letter from Don Barber, Supervisor Town of Caroline. Said letter addressed to Town Supervisor and Village Mayors: This letter is to inform you of an opportunity to work with the County Legislature to explore and hopefully enact changes to make government operations less costly and more efficient. By way of background, the County Legislature reached out to us during last year's budget process for ideas on ways to reduce their costs. Those discussions generated municipal cooperation ideas that warranted further exploration but the timing was too short to be able to make any changes that would affect the 2004 budget. Those ideas included highway maintenance, youth programming, unified court system, and sheriff road patrol as examples. The time has come to work on those ideas and others if we want to be able to affect the 2005 budget. The County Legislature has expressed a willingness to meet with us. I feel this is a great opportunity for all of the locally elected officials in Tompkins County to work together for our collective constituents. I have heard grumblings that this is really about the County wanting to dictate Town policy. Having been involved in these discussions, I can assure you that this is not the case. These meetings have been in the spirit of genuine cooperation and willingness to do what is best for the taxpayers, not what is best for the County or a particular Town/Village. This has to be the spirit of future meetings ... the only winners can be the taxpayers and not a particular municipality. However, these meetings cannot be effective with only a few supervisors or mayors attending. We need every municipalities commitment to the process of exploring means of governmental efficiency. We need to know if you are willing to commit time and energy to this endeavor. If not, please tell me or Steve Farkas (Town of Lansing Supervisor 533 -8896) as soon as possible. Without overwhelming support we will abandon the process and get on with our jobs. If you are, please let us know as well and hold time open on February 2nd for a meeting on this subject. Norma Jayne from County Administration will be contacting you for times that you are available. 10 January 2, 2004, continued And I wish each of you a calm and successful 2004. Very truly yours, Don Barber, Supervisor .Mr. Farkas stated that he would be contacting the towns of Groton, Dryden and Newfield. Mr. Farkas encourages Board members to attend. DEVELOPMENT OF NEW COMMITTEES: The following is a list of committees that were discussed and potential members: 1. SEWER COMMITTEE — Stephen Farkas, Francis Shattuck, Marty Christopher and Rob Cutting. They will be looking for members within the initial benefit district. 2. SALT POINT COMMITTEE — Stephen Farkas, Francis Shattuck and Katrina Greenly. 3. WATER DISTRICT COMMITTEE — Francis Shattuck, Doug McEver, Rich John, Dave Herrick. This committee will be organized at the next Board Meeting. 4. ENFORCEMENT COMMITTEE — Town Ordinances — Dick Platt, Lynn Day, Stephen Farkas, John Howell, Bill Burin, Scott Ferris and Guy Krogh, 5. PERSONNEL COMMITTEE — Francis Shattuck, Marty Christopher, Sharon Bowman and any other Board member. 6. ECONOMIC DEVELOPMENT COMMITTEE — Francis Shattuck, 7. COMPREHENSIVE PLAN COMMITTEE — Needs to be updated. 8. AGRICULTURE COMMITTEE 9, ARTS COUNCIL COMMITTEE — Katrina Greenly, Doug McEver. As the new committees are formed and organized the members of said committees will be kept on file in the Town Clerk's Office. AMEND EMPLOYEE HANDBOOK HANDBOOK X801 REGARDING HOLIDAY PAY REQUIREMENT 04 -027 RESOLUTION, offered by Mr. Shattuck and seconded by Mr. McEver: WHEREAS, the Town of Lansing has an Employee Handbook that defines the terms and benefits of employment by the Town of Lansing; and WHEREAS, Article 800 covers and defines "Employee Benefits ", and §801 (at Page 800 -1) is entitled "Holidays ", and defines certain requirements for Holiday Pay; and WHEREAS, the Town desires to amend the section of the Employee Handbook entitled "Holiday Pay Requirement ", being a part of §801 thereof, by removing the same; and WHEREAS, upon due deliberation and discussion upon the foregoing, it is hereby 11 January 02, 2004, continued RESOLVED, that the Employee Handbook be and is hereby amended by deleting and removing in its entirety the section entitled "Holiday Pay Requirement" being part of §801 on Page 800 -1 thereof. Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) Vote of Town Board ... (Aye) EXECUTIVE SESSION Marty Christopher, Councilperson Douglas McEver, Councilperson Francis Shattuck, Councilperson Connie Wilcox, Councilperson Stephen Farkas, Supervisor 04 -028 RESOLUTION, offered by Mr. Shattuck and seconded by Mr. McEver: RESOLVED, that the Organizational Meeting be adjourned to go into Executive Session to discuss a personnel matter at 12:55 p.m.: Carried. 04 -029 RESOLUTION, offered by Mr. Christopher and seconded by Mr. McEver: RESOLVED, that the Executive Session be terminated and the Organization Meeting be reconvened at 1:10 p.m. AMMEND EMPLOYEE HANDBOOK §801 REGARDING HOLIDAY PAY REQUIREMENT 04 -030 RESOLUTION, offered by Mr. Christopher, seconded by Mr. McEver: WHEREAS, the Town of Lansing has an Employee Handbook that defines the terms and benefits of employment by the Town of Lansing; and WHEREAS, Article 800 covers and defines "Employee Benefits ", and §802 (at Page 800 -2) is entitled "Vacation Leave ", and defines certain requirements concerning carry -over rights for unused vacation leave (at Page 800 -3); and WHEREAS, the Town has discovered that despite the limit of 5 days of carry- over vacation rights, the books and records of the Town show that this provision has not been enforced, and the Town desires to implement a plan to fairly treat all employees while providing for the uniform future enforcement of such provision; and WHEREAS, upon due deliberation and discussion upon the foregoing, it is hereby RESOLVED, that the Employee Handbook be and is hereby amended by deleting and removing in its entirety the section entitled "Carry- over ", being part of §802 on Page 800 -3 thereof, and replacing the same with the following provision: "An employee may carry -over a maximum of 40 hours of vacation leave credits into a subsequent calendar year. The Town Board may provide an exception to this rule in the event of any extraordinary unanticipated circumstances, and may refer the matter to any then existing Personnel Committee for recommendation or determination. If any excess vacation leave hours beyond 40 hours are allowed, then such hours must be utilized within the first three months of the next following calendar year or be lost." ;and it is further 12 January 02, 2004, continued RESOLVED, that no employee may have more than 40 accumulated carry -over hours as of January 1, 2004; and it is further RESOLVED, that any employee that does have more than, 40 carry -over vacation leave hours shall be paid for each hour of carry -over vacation leave in excess of 40 hours, and the Town shall and hereby is authorized to pay such employee at their normal and current rate of pay for each carry -over vacation leave hour in excess or 40. This is a one- time provision for payment of excess vacation leave hours only, and no employee may in the future trade or exchange vacation leave hours for payment. Vote of Town Board. . Vote of Town Board. . Vote of Town Board. . Vote of Town Board . . Vote of Town Board . . • (Aye) Marty Christopher, Councilperson • (Aye) Douglas McEver, Councilperson • (Aye) Francis Shattuck, Councilperson • (Aye) Connie Wilcox, Councilperson . (Aye) Stephen Farkas, Supervisor Mr. Farkas welcomed the two new Board Members. Meeting adjourned at the call of the Supervisor. Minutes taken and executed by the Deputy Town Clerk.