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HomeMy WebLinkAbout2003-03-05n - 3 SPECIAL TOWN BOARD MEETING Date: March 5, 2003 Time: 7:00 p.m. Place: Lansing Town Hall Board Room AGENDA 1, Call Meeting to Order. 2. Public Hearing - Small Cities Grant. 3. Privilege of the Floor: a) Anyone wishing to address the Board. 4, Highway Superintendent - Approval of Bids. 59 Any other Business to come before the Board. 6. Board Member Reports, 70 Executive Session if needed. 8. Adjournment. 236 M, March 5, 2003 The Lansing Town Board met in Special Session at the Lansing Town Hall Board Room at 7:00 p.m. with Supervisor Farkas; presiding. The Supervisor called the meeting to order and had the clerk take the Roll Call. Katrina Greenly Doug McEver Meg Overstrom Francis Shattuck Stephen Farkas Bonita Boles Guy Krough ROLL CALL Councilperson Present Councilperson Present Councilperson Present Councilperson Present Supervisor Present Town Clerk Present Town Attorney Present VISITORS: Jack French, Dave Herrick, Scott Pinney, Dan Konowalow, Marcy Rosenkrantz, Bob Hunt, Connie Wilcox and Doug Hagin, The Supervisor lead all present in the Pledge of Allegiance. PUBLIC HEARING - SMALL C :ITIES PROGRAM Notice of Public Hearing having been furnished the Public Hearing for a Small Cities Grant was opened at 7:00 p.m. Mr. Bob Hunt from the Better Housing Authority gave the Board members and anyone asking, an Informational Statement and went through it with all present. Mr. Hunt stated that the grant application is due in Albany by April 11, 2003. The grant will include the same houses used in the 2002 application. It was the consensus of the Board to have Better Housing schedule the second Public Hearing for February 19, 2003 at 7:10 p.m. The discussion will continue at that time. SCOTT PINNEY - OTTI DRIVE_ Mr. Pinney approached the Board regarding the ownership of Otti Drive. After a short discussion, Mr. Pinney will get the abstract to Guy Krough to look into and get back to the Board with his findings. DOUG HAGIN - WOOD INSURANCE: Mr. Hagin asked the Board for their permission to quote with NYMIR insurance. Mr. Hagin feels the Town is over insured on the buildings and cannot understand the $5,000.00 service fee that is being charged. Mr. Farkas stated that the old Town Board set the amounts on the building and not the insurance company. The following resolution was then offered: and RESOLUTION, offered by Mr. Shattuck and seconded by Mr. McEver: WHEREAS, the Town of Lansing is required to have municipal insurance coverage; and WHEREAS, the Town Board wishes to receive quotes from other insurance providers; WHEREAS, Doug Hagin of the Wood Office has offered to solicit quotes from other companies; therefore it is RESOLVED, that Doug Hagin of the Wood Office be authorized to contact NYMIR, PERMA, Safety Group, Selective, and other potential insurance providers for comparative quotes ?37 Continued, March 5, 2003 on providing municipal insurance coverage for the Town of Lansing to be reviewed by the Town Board. Vote of Town Board ... (Aye), Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Doug McEver, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Stephen Farkas, Supervisor JACK FRENCH - AUTHORIZATION TO PURCHASE HIGHWAY EQUIPMENT RESOLUTION, offered by Mrs. Overstrom and seconded by Mrs. Greenly: WHEREAS, the Town of Lansing, upon recommendation of the Town Highway Superintendent, issued a Request For Bids for the Town Highway Department to purchase a truck cab and chassis; and WHEREAS, the Town Highway Superintendent having reviewed the bid submissions and indicated to the Town Board that the bid of $ 82,100.00 submitted by Beam Mack Sales and Service Incorporated of Elmira was the lowest bid received that satisfied the requirements of the Request For Bids; and WHEREAS, the Town of Lansing, upon the recommendation of the Town Highway Superintendent, issued a Request For Bids for the Town Highway Department to purchase a snow plow and related snow removal equipment, and WHEREAS, the Town Highway Superintendent having reviewed the bid submissions and indicated to the Town Board that the bid of $ 26,998.00 submitted by Transportation Repair Service of Syracuse, New York was the lowest bid received that satisfied the requirements of the Request For Bids; and WHEREAS, the Town of Lansing, upon recommendation of the Highway Superintendent, issued a Request For Bids for the Town Highway Department to purchase a dump /spreader box for the above - described truck and chassis; and WHEREAS, the Town Highway Superintendent having reviewed the bid submissions and indicated to the Town Board that the bid of $ 30,999.00 submitted by Transportation Repair Services of Syracuse, New York was the lowest bid received that satisfied the requirements of the Request For Bids; and WHEREAS, the Town Board having duly deliberated upon the recommendations of the Highway Superintendent, and having reviewed the bids and having considered the matters before it, NOW, therefore, it is hereby RESOLVED, that the Town of Lansing Town Board hereby accepts the bid submitted by Transportation Repair Service of Syracuse, New York to sell a dump /spreader box to the Town of Highway Department for an amount of $ 30,999. 00, and authorizes the execution of all necessary documents to accomplish such purchase by the Town Supervisor and Highway Superintendent; and it is further RESOLVED, that the Town of Lansing Town Board hereby accepts the bid submitted by Transportation Repair Service of Syracuse, New York to sell a plow and related snow removal equipment to the Town of Lansing Highway Department for an amount of $ 26,998.00, and authorizes the execution of all necessary documents to accomplish such purchase by the Town Supervisor and Highway Superintendent; and it is further 238 Continued, March 5, 2003 RESOLVED, that the Town of Lansing Town Board hereby accepts the bid submitted by Beam Mack Sales and Service Incorporated of Elmira, New York to sell to the Town of Lansing Highway Department one truck cal) and chassis for an amount of $ 82,100.00, said truck cab and chassis to be delivered to the Town of Lansing Highway Department by the date set forth in the bid specifications, and hereby authorizes the execution of all necessary documents to accomplish such purchase by the Town Supervisor and the Highway Superintendent. Vote of Town Board ... (Aye) Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Doug McEver, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Stephen Farkas, Supervisor SAFETY CLEAN - TANK ON OLD OTTENSCHOTT PROPERTY: Mr. French stated that Safety Clean will come in next week to clean, pull and dispose of an old tank found on the old Ottenschott property. The Highway Department will dig up the tank. The total cost for said work will not exceed $ 1,200.00. WELLS AT THE OLD HIGHWAY DEPARTMENT : Mr. French stated that the report on the wells should be out today. Gary Patterson from the DEC will try to get everything wrapped up as quickly as he can. DAVE HERRICK - TOWN ENGINEER. PRELIMINARY STORM WATERS MANAGEMENT PROGRAM: Mr. Herrick passed out a Notice of Intent for Coverage Under an SPDDS General Permit for Storm Water Discharges from SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS. He went over the Notice of Intent with all present and stated that this had to be mailed out tomorrow. Mr. Herrick stated that the Town should start thinking of this as a town -wide project. The following resolution was then adopted: RESOLUTION, offered by Mr. Shattuck and seconded by Mr. McEver: WHEREAS, the Town of Lansing is a member of the Intermunicipal Sewer Committee Agreement between Village of Cayuga Heights and Town of Lansing and Village of Lansing; and WHEREAS, the Town of Lansing may qualify for DEC's Small MS4 SPEDS General Permit for storm water discharges from it's municipal separate storm sewer system; and WHEREAS, Town of Lansing Engineer, David Herrick, gave a presentation regarding the SPEDS permit and the MS4 storm water regulations, including engineering costs for subdivisions, fee schedules, road runoff, and other related expenses; therefore, it is RESOLVED, that after review and discussion of the plan proposed by the Town Engineer, the Town Board of the Town of Lansing hereby accepts the plan and authorizes the Town Supervisor to sign the SPEDS permit application for submission to the State of New York. Vote of Town Board ... (Ave) Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Doug McEver, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Al ✓e) Stephen Farkas, Supervisor INTERMUNICIPAL SEWER COMMITTEE AGREEMENT. Continued, March 5, 2003 Mr. Herrick passed out a possible agreement between the Village of Cayuga Heights and the Town and Village of Lansing. Mr. Herrick stated that he has some real concerns with this and will put his concerns in writing and get them to all parties involved. LANDLOCKED PROPERTY LOCKERBY HILL ROAD AREA: Mr. Farkas stated that an individual is interested in purchasing a piece of landlocked property owned by the Town of Lansing. The property is located off of Lockerby Hill Road. It is parcel number 9. -1 -56. It was the consensus of the Board to put this property in the hands of a Realtor for a price recommended by said Realtor, therefore the following resolution was offered: RESOLUTION, offered by Mr. McEver and seconded by Mrs. Overstrom: WHEREAS, the Town of Lansing owns a landlocked parcel of land know as tax map no. 9. -1 -56 on Salmon Creek Road; and WHEREAS, there has been interest expressed by the public to purchase this parcel; and WHEREAS, this parcel would need to be listed and sold in compliance with applicable law in a commercially responsible manner; therefore, it is RESOLVED, that the Town of Lansing authorizes the Town Supervisor to list the above described property owned by the Town of Lansing for sale with a Realtor or Real Estate Agency, with an asking price in an amount no less than as recommended by such Realtor, subject to further review and approval from this Board together with the provision that the buyer is to pay all fees associated with the closing. Vote of Town Board ... (Aye) Katrina Greenly, Councilperson Vote of Town Board. (Aye) Doug McEver, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Stephen Farkas, Supervisor BOARD MEMBER REPORTS: FRANCIS SHATTUCK: Mr. Shattuck stated that information regarding cell towers will be discussed Monday night at the Planning Board Meeting. EXECUTIVE SESSION RESOLUTION, offered by Mrs. Overstrom and seconded by Mrs. Greenly: RESOLVED, that the Regular Session be adjourned to go into Executive Session at 8:12 p.m. to discuss a personnel matter and litigation issues. Carried. RESOLUTION, offered by Mr. Shattuck and seconded by Mrs. Greenly: RESOLVED, that the Executive Session be terminated and the Regular Session be reconvened at 8: 29 p.m. RESOLUTION, offered by Mr. Shattuck and seconded by Mr. McEver: WHEREAS, there has been a lawsuit pending against the Town of Lansing by resident 240 Continued, March 5, 2003 Sarah McKane since 1998 regarding the presence of municipal water lines on that she claims to be her property; and WHEREAS, a Summary Judgment decision has been issued by Justice Mulvey allowing Ms. McKane to present proof that the Town of Lansing allegedly damaged her property as a result of the installation of the water lines; and WHEREAS, after review of Judge Mulvey's decision, the Town Board held a discussion regarding settlement (including a $ 1,000 cash payment to Ms. McKane in exchange for an easement) and eminent domain procedures; therefore, it is RESOLVED, that the Town Board of the Town of Lansing authorizes Thaler & Thaler, legal counsel to the Town of Lansing, to present a settlement offer to counsel for Ms. McKane consisting of $ 1,000.00 cash payment in exchange for an easement granted to the Town and discontinuance of the lawsuit; and it is FURTHER RESOLVED, that in the event the above - described settlement offer is not accepted by Ms. McKane, counsel for the Town of Lansing is authorized to proceed with the required steps to begin eminent domain proceedings to take the easement by appropriation. Vote of Town Board. . Vote of Town Board. . Vote of Town Board. . Vote of Town Board. . Vote of Town Board. . • (Aye) Katrina Greenly, Councilperson • (Aye) Doug McEver, Councilperson • (Aye) Meg Overstrom, Councilperson • (Aye) Francis Shattuck, Councilperson . (Aye) Stephen Farkas, Supervisor RESOLUTION, offered by Mr. McEver and seconded by Mrs. Overstrom: WHEREAS, by Resolution. dated December 18, 2002, the Town Board of the Town of Lansing created the position of Principal Account Clerk/Typist in the office of the Town Supervisor, such position being a part-time position; and WHEREAS, the Town Supervisor has presented a request to change this position from part time; and WHEREAS, Town Supervisor has demonstrated the need to change the position to full time due to increased workload, and to attract the interest of qualified candidates; therefore, it is RESOLVED, that the Town Board of the Town of Lansing agrees to re- create the Principal Account Clerk/Typist in the office of the Town Supervisor as a full time position at 36.5 hours, and submit same to the County; and it is FURTHER RESOLVED, that the Town Board of the Town of Lansing will advertise the position as required by Town Law. Vote of Town Board ... (Aye) Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Doug McEver, Councilperson Vote of Town Board ... (A, e) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Stephen Farkas, Supervisor On motion, meeting adjourned at the call of the Supervisor at 8:37 p.m.