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HomeMy WebLinkAbout2000-06-21W June 21, 2000 The Lansing Town Board met in Regular Session at the Lansing Town Hall Board Room with Deputy Supervisor Beckwith presiding. The Deputy Supervisor called the meeting to order and had the clerk take the Roll Call. Stephen Farkas Herbert Beckwith Katrina Greenly Meg Overstrom Francis Shattuck Bonita Boles Richard John ROLL CALL Supervisor Absent Councilperson(Deputy Supv.) Present Councilperson Present Councilperson Present Councilperson Present Town Clerk Present Town Attorney Present VISITORS: Frank and Barbara Barry, Elsie and Tom Todd, Aline and Matt Shulman, Victoria Freile, Wylie Schwartz, Leanne Perez, Amanda Verba, Ann Richards, Philip Dankert, Alice Green, Mary Russell, Janice Johnson, Peter Larson, George Totman and David Herrick, MYERS ROAD SPEED LIMIT: Leanne Perez, a Myers Road resident approached the Board with concerns regarding the speed limit on Myers Road. She stated that the south end speed limit is 25 mph and the north end is 35 mph. She asked the Town Board to do whatever was necessary to correct the problem. Mr. Larson stated that it was up to the State to determine speed limits and that Myers Road is one of the roads that the Town submitted to the State for an area speed limit. Mr. Larson will wait to see what the State recommends. BID OPENING - DUCTILE IRON PIPE AND APPURTENANCES• The bids for ductile iron pipe and appurtenances for the Myers Road water line were publicly opened and the results were as follows: Jones Water Supply 183 Corporation Drive Binghamton, New York 13904 $ 23,925.38 Martisco Corp. 107 Terminal Road East Liverpool, New York 13088 $ 24,228.04 Mr. Herrick and Mr. Larson will look over the bids before accepting the apparent low bidder. RESOLUTION, offered by Mr. Shattuck and seconded by Mrs. Greenly: WHEREAS, the Lansing Town Board, having issued a request for proposals, seeking the submission of sealed bids for the supply of ductile iron pipe and appurtenances to allow the replacement of the existing water supply piping along Myers Road as a part of Water District 2 in the Town of Lansing, and WHEREAS, the Town having received the bids submitted by two suppliers, Jones Water Supply, Inc. of Binghamton, New York, in the amount of $ 23,925.38, and the Martisco Corporation, of Liverpool, New York, in the amount of $ 24,228.04, and WHEREAS, the bids were delivered to the Town of Lansing Highway Superintendent for review and to determine if the bids meet the requirements of the request for proposals, and, upon preliminary review, it being determined that the bid received from Martisco Corporation REGULAR TOWN BOARD MEETING DATE: June 21, 2000 TIME: 6:30 p.m. Audit 7:00 p.m. - Regular Meeting PLACE: Lansing Town Hall Board Room AGENDA 1. Call Meeting to Order. 2. Roll Call. 3, Bid Opening - Ductile Iron Pipe and Appurtenances 4. Privilege of the floor: a. George Totman - Code Enforcement Officer b. Pete Larson - Highway Superintendent C, Leanne Perez - Myers Road Speed Limit d. Anyone else who wishes to speak 5. Lansing Youth Services Annual Report. 6, Youth Partnership. 7, Discuss Adopt -A- Highway Program. 8. Approve upgrade of HVAC System: Sure Temp. 9, Milliken Point Water District 17, Ext. 6- Res. To move forward. 10. Resolution to allow for a fee to be added to relevied water bills. 11. Resolution to allow Library Committee to use old Town Hall while a formal lease is being developed. 12. Board reports. 13. Audit Resolution, 14. Approve Minutes of March 22nd and April 19th, 2000. 15. Audit Resolution 16. Executive Session if needed. 17. Adjournment. 79 Continued June 21, 2000 contained a mathematical error such that the correct bid amount totaled $ 23,222.84, making it the low bid for the contract, therefore, it is hereby RESOLVED, to authorize the Town Supervisor to accept the low bid submitted by the Martisco Corporation in the amount of $ 23,222.84, subject to review by the Town Engineer and Town Highway Superintendent. Vote of Town Board.... (Aye) Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board. (Aye) Francis Shattuck, Councilperson Vote of Town Board. (Aye) Herbert Beckwith, Deputy Supervisor Mr. Totman reported the following: MONTHLY REPORT: Mr. Totman stated that he was down 36 permits and approximately 1.8 million dollars from last year. He stated that there are a lot of projects in the works. CLEAN -UP NOTICES. Mr. Totman has mailed out many letters to homeowners asking them to clean -up their property. He stated that a large portion of the people are responding well. RICK PAGE SUBDIVISION: Mr. John stated that he attended a Planning Board meeting a week ago at which the Private Road issue was discussed. The Planning Board approved a sub - division application from Rick Page subject to the road agreement being finalized. Mr. John felt the road was sufficient for emergency access. The following resolution was then offered: RESOLUTION, offered by Mrs. Greenly and seconded by Mrs. Overstrom: WHEREAS, at a meeting held on the 12th day of June, 2000, the Town of Lansing Planning Board issues final plat approval to Richard Page for the development of a subdivision of Land in the Town of Lansing, including a private road designated as Old Orchard Road, and WHEREAS, in connection with the submission of the proposal for the above mentioned subdivision, the applicant has requested approval of a private road to serve the parcels of land within the subdivision, and WHEREAS, the approval of private roads is a function reserved to be performed by the Lansing Town Board, and therefore, such matter has been referred by the Planning Board to the Town Board for review, and the Town Board , having duly considered the request of the developer, therefore, it is hereby RESOLVED, that the Lansing Town Supervisor is authorized to execute a private road agreement with Richard Page to allow the development of a private road designated as Old Orchard Road, as shown on the plat of the subdivision, such private road agreement to be in such form and to contain such requirements as have been required in other private road agreements entered into by the Town of Lansing with other developers of private roads, and the opening of the road to use shall be dependent upon a review of the road by the Town Engineer to determine that it is accessible by emergency vehicles. Vote of Town Board ... (Aye) Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board. (Aye) Herbert Beckwith, Deputy Supervisor M1, 11 Continued June 21, 2000 Mr. Larson reported on the following: BID ERROR: Mr. Larson stated that himself and Mr. Herrick had glanced over the two bid openings from earlier in the meeting and that there was an error in addition in the high bid which would make it the low bid. Mr. Larson will look into the matter before accepting the apparent low bid. TOWN HALL PARKING LOT CURBING: Mr. Larson stated that he will need to install approximately $ 10,000.00 worth of curbing which would normally need three quotes. The problem is that there is only one supplier for curbs which is Geneva Curbing. Mr. Larson asked the Board to by pass the three quote requirement. It was the consensus of the Board to authorize Mr. Larson to go ahead with the order through Geneva Curbing and by -pass the three bid requirement as the situation does not comply. SALMON CREEK ROAD PAVING: Mr. Larson will put the paving of Salmon Creek Road on hold until 2001 as there is some bridge work that needs to be completed on Gulf Creek bridge. He will be paving Dates Road and Sweazey Road instead. JULY 4TH HOLIDAY: The Highway Department will be taking the 3rd and 4th of July off as the 4th falls on a Tuesday. Everyone will be required to use personal or vacation time. HILLCREST / BEAN HILL AREA: There is a woman that may be interested in purchasing the town owned property. She asked many questions which Mr. Farkas will answer in writing. BARBARA BARRY - LANSING YOUTH SERVICES: Mrs. Barry gave her yearly report and thanked the Board for their continued support. She stated that the programs take place after school at the middle and high school. A Lansing Youth Employment Manual was passed out to Board Members to look over. YOUTH PARTNERSHIP COMMITTEE: Four representatives from the Youth Partnership Committee approached the Board regarding the Town of Lansing becoming a member of the Youth Partnership Committee. They stated that the Town of Lansing and the Town of Newfield are the only towns that are not represented. The Town of Lansing's share would be $1,800.00 as this is based on total assessment of the properties in the Ithaca City School district. The Board did not agree with this method of payment as they felt it should be based on the total number of students eligible to participate in the programs. The representatives stated that they would like to see a County wide recreation system. The group felt facilities could be shared and equipment could be traded. Mr. Shulman asked if programs included more than athletics. They said they did include others such as theater, music, kiddie gym program, etc. ADOPT -A- HIGHWAY PROGRAM: After some discussion, the following resolution was adopted: RESOLUTION, offered by Mrs. Overstrom and seconded by Mr. Shattuck: WHEREAS, the Lansing Town Board has received a request that the Town of Lansing • �- Continued June 21, 2000 develop an Adopt -a- Highway program to allow local residents and community groups to become responsible for the clean up of debris from designated Town roads and to receive recognition therefore, and WHEREAS, The Town Board has reviewed the Adopt -A- Highway program agreement being used by Tompkins County for its road system, including the provisions for training, safety and recognition, and WHEREAS, the Town Board has determined that the creation of such a program would serve the community interest in keeping the Town roads cleaner and more attractive, and the local residents and community groups choose to participate in keeping the Town roads litter free should receive some recognition for such service, it is hereby RESOLVED, that the Town Supervisor shall be authorized on behalf of the Town of Lansing to enter into agreements with local residents and community groups pursuant to an Adopt -a- Highway program similar in form to the agreement prepared by the County of Tompkins, with the provision that under such program, the sponsoring residents or community groups shall perform two pick ups a year on the designated section of roadway. Vote of Town Board ... (Aye) Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Herbert Beckwith, Deputy Supervisor It was stated that the Town of Lansing will provide signs for said service. HVAC SYSTEM: A discussion was held regarding the upgrade to the HVAC System in the new Town Hall. The Board authorized Mr. Totman to get a firm figure from Sure Temp before authorizing the improvements. Mr. Totman will contact the company tomorrow. The Board felt this may be the responsibility of someone other than the Town. This will also be looked into after a figure is arrived at. The issue of liability of the problem will be discussed in Executive Session. WATER 17, EXTENSION 6• RESOLUTION, offered by Mr. Shattuck and seconded by Mrs. Greenly: WHEREAS, by prior resolution, the Lansing Town Board has established Water District 17 Extension 6 to install a water line along the private road known as Milliken Road Extension, and WHEREAS, in connection with the preparation to install the water line and appurtenances as a part of Water District 17 Extension 6, it is necessary to perform engineering and surveying work to prepare plans of the construction, and the Town Engineer having submitted an estimate of cost for the engineering and surveying work for Water District 17 Extension 6 in the amount of Two Thousand Four Hundred Thirty Dollars ($2,430.00), it is hereby RESOLVED, that the Town Engineer is authorized to proceed with the engineering and surveying services necessary to prepare the plans of construction for the Water District 17 Extension 6 at a cost not to exceed Two Thousand Four Hundred Thirty Dollars ($ 2,430.00). Vote of Town Board ... (Aye) Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Herbert Beckwith, Deputy Supervisor m o_ Continued June 21, 2000 WATER DISTRICT NO. 19: Mr. Herrick will prepare a formal proposal and bring to the Board at the next meeting. SANITARY SEWER PLANNING AND MAINTENANCE: Mr. Herrick recommended to the Town Board that they reorganize and activate the Sewer Committee to tackle planning issues associated with the recent Bond Act Funding situation. RELEVIED DELINQUENT WATER BILLS: RESOLUTION, offered by Mrs. Greenly and seconded by Mr. Shattuck: WHEREAS, the Deputy Lansing Town Clerk has requested that the Town Board review the charges imposed on unpaid water bills which are relieved on the Town & County Tax bills, and to consider the addition of a ten percent penalty on the amount due when it is necessary to relevy delinquent water charges on the Town & County Tax bill, and WHEREAS, the inclusion of these unpaid water bill charges on the Town & County Tax bill leads to additional administrative expense to the Town of Lansing which is borne by those residents that have paid their water bills on time, and the addition of such penalty is authorized by Town Law Section 198(3)(d), therefore, it is hereby RESOLVED, that the Town Clerk shall be authorized to, and shall, include a ten percent penalty on water bills when it is necessary to relevy such bills on the Town & County Tax bill. Vote of Town Board ... (Aye) Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Herbert Beckwith, Deputy Supervisor LIBRARY COMMITTEE USING OLD TOWN HALL. Mr. Beckwith asked for a resolution to allow the Library Committee to use the old Town Hall while a formal lease is being drawn up. Mrs. Overstrom suggested that the Town Board vote on the continued existence of the Old Town Hall and she also stated the she had some concerns regarding the use of it. Mrs. Greenly stated that the space would be used for storage only until the Board makes a final decision. Mrs. Overstrom stated that she was not against a library but also felt the old Town Hall should be torn down. After some discussion, the following resolution was offered. RESOLUTION, offered by Mrs. Greenly and seconded Mr. Shattuck: WHEREAS, the Lansing Town Board has received a request from the Lansing Library Committee to allow the Committee to use the old Town Hall on a month to month basis for storage and organizing of donated books, and WHEREAS, such request specifically excludes any request for opening the building to the public, commencing operations, performing any construction or making any alterations to the building without the permission of the Town Board, and the Committee understands and agrees that allowing such limited use as the Committee has requested would not be constructed as approval for any other use, and WHEREAS, the Town Board has not yet determined whether the Old Town Hall will be retained, and, if so, what use will be made of the building, but it has no present need for the space, and the proposed use by the Library Committee would not conflict with any Town governmental function, and 33 Continued 21, 2000 WHEREAS, the Lansing Town Board wishes to support the efforts of the Lansing Library Committee in its efforts to develop support for a library in the Town of Lansing, therefore, it is hereby RESOLVED, that the Town Board shall allow the Lansing Library Committee to use the Old Town Hall on a temporary month to month basis for the storage and organization of donated books, and such agreement shall be subject to the Lansing Library Committee vacating the building upon being given a 60 day notice to remove by the Town of Lansing. Vote of Town Board ... (Aye) Katrina Greenly, Councilperson Vote of Town Board ... (Abstained) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Herbert Beckwith, Deputy Supervisor TOWN CENTER COMMITTEE: Mrs. Overstrom stated that the Committee will meet on June 27th from 6:30 to 8:30 p.m. She informed the Board that they met with Kathy Welch an architect who gave some good ideas. They also plan to meet with Jim Hansen from the County. LIBRARY COMMITTEE: The Non - for - Profit issues is underway. There is now an advisory Board and will also be sub - committees. The purpose of having separate groups is to insure that Lansing resident's needs are met. Fund raising is continuing. Mrs. Greenly asked the Board to think of positive alternatives for the Library if they felt the Old Town Hall should be removed. CAYUGA LAKE WATERSHED COMMITTEE• Mr. Shattuck stated that he approved of Mrs. Greenly being the Town Board rep to take back the top ten concerns. LIBRARY COMMITTEE: Mr. Shattuck felt a vote on the outcome of the Old Town Hall should be taken at the next regular meeting. Mrs. Greenly stated that 150 volunteers have signed up to work in the Library. Mr. Shattuck stated that was a larger number of people than the vote in favor of the library was. Mrs. Overstrom felt it was two separate issues and agreed the Town needs a library but felt the outcome of the Old Town Hall was a separate issue. PAGE PROPERTY: Mr. Shattuck stated the Planning Board assured Mr. Page he could move forward. WHISPERING PINES DEVELOPMENT: Mr. Thaler is going to add on four (4) lots to his development and that eventually the road will connect to Warren Road. There are some upset residents in this area but Mr. Totman stated that this was in the original plans and that everyone who bought property in this area knew what the plans were before building. PLANNING BOARD: Mr. Shattuck stated that the Planning Board has moved to two (2) meetings per month with one concentrating on the planning of the south end of the Town. AUDIT RESOLUTION: TOO bills: Continued June 21, 2000 RESOLUTION, offered by Mrs. Overstrom and seconded by Mrs. Greenly: RESOLVED, that the bookkeeper is hereby authorized and directed to pay the following Voucher Numbers: 497-608 Prepaid Voucher Numbers: 497-502 FUND TOTAL APPROPRIATIONS General Fund $ 56,399.74 Highway Fund 156,043.42 Lansing Lighting Districts 25671.22 Lansing Water Districts 25513.90 Town Hall Project 285540.83 Ottenschott Property Clean -Up 35082.80 Vote of Town Board ... (Aye) Katrina Greenly, Councilperson Vote of Town Board ... (Aye) Meg Overstrom, Councilperson Vote of Town Board ... (Aye) Francis Shattuck, Councilperson Vote of Town Board ... (Aye) Herbert Beckwith, Deputy Supervisor APPROVAL OF MINUTES: A copy of the minutes of March 22nd and April 19th, 2000, having been given to the Board Members beforehand the Deputy Supervisor asked for a motion to make corrections or to accept the same as submitted. RESOLUTION, offered by Mrs. Overstrom and seconded by Mr. Shattuck: RESOLVED, that the minutes of March 22nd and April 19th, 2000 are hereby approved as submitted. Carried. Carried. Mr. Beckwith informed the Board that all Town Offices will be closed on July 3rd and 4th, 2000 in observance of July 4th. All employees will be required to take personal or vacation time for July 3, 2000. RESOLUTION, offered by Mrs. Overstrom and seconded by Mr. Shattuck: RESOLVED, that the Regular Meeting be adjourned to go into Executive Session at 9:16 p.m. to discuss Junk Yard Litigation and New Town Hall building issues. Carried. RESOLUTION, offered by Mrs. Greenly and seconded by Mrs. Overstrom: RESOLVED, that the Executive Session be terminated and the Regular Meeting be reconvened at 10:01 p.m. Carried. On motion, meeting adjourned at the call of Supervisor at 10:05 p.m. XV 4,'2 "? F�p