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HomeMy WebLinkAbout1999-07-21270 July 21, 1999 The Lansing Town Board met in Regular Session at the Lansing Town Hall Board Room at 7:00 p.m. with Supervisor Kirby presiding. Jeannine Kirby Herbert Beckwith Paul Butler Stephen Farkas Bonita Boles Debbie Crandall Richard Thaler ROLL CALL Supervisor Present Councilman Present Councilman Present Councilman Present Town Clerk Absent Deputy Town Clerk Present Town Attorney Present The Supervisor called the meeting to order and had the clerk take the Roll Call. VISITORS: George Totman, Pete Larson, Dave Herrick, Dan Pascone, Stacey Crawford, Linda Caliel, Mike Pronti, Bryan Clark, Mary Boardman, Sarah Hale, Jim Lombardi, Dorothy Krizek, Mary Krizek, John Lampman, Cindy Howell, Emily Dill, Sarah Allen, Bud Schattuck and several other residents. BETTER HOUSING REPRESENTATIVES Representatives from Better Housing for Tompkins County, Dan Pascone and Stacey Crawford addressed the Board concerning the Lansing Rehabilitation Program. Mr. Pascone informed the Board that $140,000 in HOME funds from the NYS Division of Housing was awarded. The $60,0000 in Housing Preservation funds form the US Rural Development was not awarded. Mr. Pascone stated that the project would not get underway until the first of the year and the projected completion date is the end of 2000. Mr. Pascone stated that there are two different funds that are involved, construction money and administrative. The construction money is used to do the actual rehabilitation and the administrative money is used to pay wages, travel, copies and other related expenses. Mr. Pascone stated that by not receiving the Federal Grant they are looking for ways to make up the difference. Mr. Pascone then asked the Town Board if there was any money in their budget this year or next year for a donation of $1,000.00 or $2,000.00 that would help them a great deal. Mr. Pascone stated that Better Housing was originally looking to fund 15 cases at an average cost of $14,400.00. With the reduced funding it appears that there will only be 11 cases with a funding of $14,200.00. Mr. Farkas asked if there was a reason why Better Housing did not receive the Federal Grant. Mr. Pascone stated that the grant was made to Rural Development and was scored in the Syracuse office. There was a four -way tie for first and there was only enough money to fund two applications. On the first tie breaker the four applications were still tied but they lost out on the second tie breaker. If they had the funds, they would have funded all four applications. Rural Development appealed to their national office for more funding, but it was denied. Stacey Crawford gave a background on the program. The program helps families in the Town rehabilitate their homes. The grants provide between $5,000 and $23,000 per home to do substantial amounts of repairs such as replacing roofs, sceptic systems and things that are health and safety related. Ms. Crawford discussed the following, immediate, short and long terms goals for Better Housing Board: , Immediate - Consider providing supplemental funding for administrative costs. July 21, 1999, continued . Short-Term - Form and Oversight Committee. Longer -Term - Consider need for future applications. Mrs. Kirby asked if forming the Committee should be done in the near future. Mr. Pascone stated that the first meeting should be in September or October. When the committee is officially formed, they will meet every four to six weeks. Mr. Thaler asked when does Better Housing receive their project money and if it is received in one lump sum. Mr. Pascone stated that they only get reimbursed when an individual house is complete. Better Housing carries the expense until they get reimbursed. Mrs. Kirby thanked the representatives from Better Housing for their efforts and stated that the Board would keep in touch with them. MUNICIPAL AGREEMENT IN REGARDS TO SALMON CREEK BRIDGE REPAIR Pete Larson stated he has the municipal agreement between Tompkins County and the Town of Lansing regarding Salmon Creek Bridge Repair at Indian Falls Creek. Mr. Larson asked Rich John to review the agreement and found no problem with it. In the meantime since this has happened, John Lampman has met with the County Board and a few words need to be changed in the agreement. Mr. Larson then turned the discussion over to John Lampman from the County Engineers Department. Mr. Lampman discussed the three minor changes that needed correcting in the agreement. After further discussing the agreement, the following resolution was duly adopted: RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Butler: WHEREAS, the Town Board has received a proposed municipal agreement from Tompkins County for the cost sharing of the local match for the construction of the Salmon Creek Road bridge over Indian Falls Creek in the Town of Lansing, with the Town's estimated share not to exceed $5,050.00, and WHEREAS, the Town Board has reviewed the proposed contract and after discussion, has determined that the proposed Municipal Agreement is acceptable to the Town of Lansing with the condition that the construction of the bridge work be performed in the Summer of 2000, so that such construction work shall not interfere with the transport of children on buses to the schools, therefore it is RESOLVED, that the Town Board of the Town of Lansing hereby authorizes the Town Supervisor to execute the Municipal Agreement with Tompkins County for the cost sharing of the local match for the construction of the Salmon Creek Road bridge over Indian Falls Creek in the Town of Lansing with the Town's estimated share not to exceed $5,050.00, with the condition that the construction of the bridge work be performed in the Summer of 2000, so that such construction work shall not interfere with the transport of children on buses to the schools. Vote of Town Board ... (Aye) Herbert Beckwith, Councilman Vote of Town Board ... (Aye) Paul Butler, Councilman Vote of Town Board ... (Aye) Jeffrey Cleveland, Councilman Vote of Town Board ... (Aye) Stephen Farkas, Councilman Vote of Town Board ... (Aye) Jeannine Kirby, Supervisor Previously, Mr. Lampman had talked about the bridge becoming 100% Town responsibility after the replacement. After going back to the State and figuring out how they measure the span of a bridge on this type of structure, it turns out that the new bridge's length is slightly over 25 feet and will remain a County bridge. 271 272 July .11 , 1999, continued Mr. Lampman informed the Board that the survey and mapping are complete. They are still gathering information on traffic volumes and different development possibilities. The original schedule called for an August reporting back to the County for alternatives. This is still on schedule. After the alternatives are received and reviewed they will hold another Public Meeting and present them to the Town. A finalized design report would then be sent onto the State for approval. An early fall time frame is expected Mr. Larson reported that the last drainage pipe was put in on Bean Hill. Scheduled paving in that area is for the 16th of August. Concerning the State Bid for paving, Mr. Larson stated that the State allows you to go back and do a mini bid to different suppliers within your area and received their bids on their products. Mr. Larson stated that this was the first year he has attempted to do this and reported the following results: State Bid - $32.50 per Metric Ton. (After doing the mini bid and receiving three bids) Mini Low Bid - $27.75 per Metric Ton. This was a savings of $4.75 per Metric Ton for a total savings of $14,250.00. Mr. Larson stated that it was well worth the effort of doing the mini bid. This bid will be used to do the hot asphalt for the Hillcrest, Bean Hill area. This week the Town is paving on Storm Road and Brooks Hill. This will finish coal paving and then will move on into shoulder work and stone & oil and hot paving on the Bean Hill area. The Highway Department has dug the utility ditch for the new Town Hall project. They will continue to assist them as needed. PROPOSED WATER DISTRICT #19 Linda Caliel reported that Rich Mulks had taken a petition from Armstrong to Asbury Road to Triphammer Road. Linda reported that everyone in that section wanted water. Mr. Farkas stated he had talked to Paul Mikula and had given him the high figure of $680.00 and the residents were agreeable at that price. Dave Herrick, Town Engineer passed out the Engineer's Report for the proposed Town of Lansing Water District No. 19, Franklyn Drive, Maple Drive and Armstrong Road. Mr. Herrick stated that cost per single family home is $610.00. Mr. Herrick did a quick cost estimate that would include the Asbury Road from Armstrong Road to North Triphammer Road and that brought the cost per single family home to $635.00. Mrs. Kirby asked if that was all of Asbury Road from Benson Road. Mr. Herrick stated that it only included the half of Asbury Road that was petitioned with the survey. If looking at the balance from Asbury to Benson Road, the cost would be in the neighborhood of $640.00. After further discussion the following resolution was hereby adopted: RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Farkas: WHEREAS, the Town Board of the Town of Lansing is considering the construction of a water main extension along Franklyn Drive, Maple Drive, Armstrong Road and Asbury Road from Armstrong Road west to North Triphammer Road in the Town of Lansing, the proposed water system being designated Water District 19, and WHEREAS, the residents along Franklyn Drive, Maple Drive, and Armstrong Road having petitioned the Lansing Town Board for the creation of a Water District Extension to provide water service to their homes, and WHEREAS, the Town Engineer has prepared a preliminary report estimate of the 1 273 July all, 1999, continued feasibility, costs, and method of financing the construction of the proposed Water District, therefore it is RESOLVED, that the Town Board of the Town of Lansing orders that a public hearing be held on the 4th day of August 1999, at 7:00 p.m. at the Lansing Town Hall Court Room to consider the request for the construction of the proposed water system, being designated Water District 19, in order to receive public comment. Vote Vote Vote Vote of Town Board ... of Town Board ... of Town Board ... of Town Board ... (Aye) (Aye) (Aye) (Aye) Herbert Beckwith, Councilman Paul Butler, Councilman Jeffrey Cleveland, Councilman Jeannine Kirby, Supervisor WILDERNESS LANE WATER DISTRICT EXTENSION Dave Herrick, Town Engineer passed out information and reported on the proposed Wilderness Lane Water District extension. The proposed project cost to finance the project is $130,000.00 at a total service charge per EDU of $1,547.00. The residents thought the price per EDU was too high and asked Mr. Herrick if there was anyway of reducing the cost. After further discussion, Mr. Herrick stated that the cost could be reduced if the 6" main was installed to the Clark property and then running the service lines off that to the other properties. Mr. Herrick will recalculate the costs and report back to the residents and the Board at the August 4th meeting. PROPOSED WATER DISTRICT NO. 7t EXTENSION NO. 11 Dave Herrick, Town Engineer passed out the Engineer's Report for the proposed Water District No. 7, Extension No. 11. After further discussion the following resolution was hereby adopted. WHEREAS, the Town Board of the Town of Lansing is considering the construction of a water main extension extending the present boundaries of Water District No. 7 to four residential properties located along East Shore Circle in the Town of Lansing, the proposed water system being designated Water District 7, Extension No. 11, and WHEREAS, the residents along East Shore Drive having petitioned the Lansing Town Board for the creation of the Water District Extension to provide water service to their homes, and WHEREAS, the Town Engineer has prepared a preliminary report estimate of the feasibility, costs, and method of financing the construction of the proposed Water District, therefore, it is RESOLVED, that the Town Board of the Town of Lansing orders that a public hearing be held on the 4th day of August 1999, at 7:45 p.m. at the Lansing Town Hall Court Room to consider the request for the construction of the proposed water system, being designated Water District 7, Extension No. 11, in order to receive public comment. Vote of Town Board ... (Aye) Herbert Beckwith, Councilman Vote of Town Board ... (Aye) Paul Butler, Councilman Vote of Town Board ... (Aye) Jeffrey Cleveland, Councilman Vote of Town Board ... (Aye) Stephen Farkas, Councilman Vote of Town Board ... (Aye) Jeannine Kirby, Supervisor 274 July l , 1999, continued VILLAGE CIRCLE TANK PAINTING Dave Herrick reported that Amstar, at this time, is blasting the interior clean. Mr. Herrick reported that Amstar is a very professional organization and is pleased with their work. The color selection for the exterior tank is green. REQUEST FOR WATER ON WATERWAGON ROAD - JOHN HICKS Dave Herrick has talked to Gordon Bain and he would like a formal letter sent to his office describing what the Town's intentions are in regards to this request. Mr. Herrick stated that there is one of two things the Town could do. 1 - Establish an out of district relationship. 2 - Require that the lot be a formal district extension. It was the consensus of the Board to have Mr. Herrick send a letter to Gordon Bain requesting a formal district extension. Also, included in the letter from the Town the Board will be asking for a waiver and is challenging the permit conditions that were implemented by Ag & Markets through the water supply permit. The waiver of that condition is needed to allow the extension for John Hicks. CONSOLIDATION OF WATER DISTRICTS Mr. Thaler discussed the consolidation of the Town's Water Districts. Richard Thaler will meet with Rich John and Dave Herrick and prepare a document for the Board to look at this fall. GEORGE TOTMAN Mr. Totman passed out his monthly report. Year -to -date they are up 10 permits and $1,297,633.50 in estimated project costs. UPDATE ON TOWN HALL PROJECT Mr. Totman reported that he has been contacted by the Health Department and a sewage permit has not been issued for the new Town Hall project. Mr. Totman has contacted Jason Demarst and he his taking care of applying for the sewage permit. AUDIT APPROVAL bills: RESOLUTION, offered by Mr. Farkas and seconded by Mr. Beckwith: RESOLVED, that the bookkeeper is hereby authorized and directed to pay the following Vouchers - #496 - 613 General Fund Prepay Vouchers - Highway Fund Lansing Lighting Districts Lansing Water Districts Town Hall Project Vote of Town Board. Vote of Town Board. Vote of Town Board. Vote of Town Board . Vote of Town Board . # 49674971498 & 499 $60,255.36 $71,130.18 $ 1,330.88 $15,423.63 $10,480.00 (Aye) Herbert Beckwith, Councilman (Aye) Paul Butler, Councilman (Aye) Jeffrey Cleveland, Councilman (Aye) Stephen Farkas, Councilman (Aye) Jeannine Kirby, Supervisor 275 July 31, 1999, continued APPROVAL OF MINUTES A copy of the minutes of May 19, 1999 having been given to the Board Members beforehand, the Supervisor asked for a motion to make corrections or to accept the same as submitted. RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Farkas: RESOLVED, that the minutes of May 19, 1999 are hereby approved as submitted. Carried. PLAQUE FOR WALL AT NEW TOWN HALL Mr. Cleveland stated that it was suggested to him that the Town order a plaque to be placed on the wall at the new Town Hall, listing the names of the Board Members, Architect, etc. The Board agreed that this was a good idea and should be purchased. PLANNING BOARD Councilman, Paul Butler, liaison for the Town Planning Board, reported that the Planning Board would like the Town Board members to attend its September 13th meeting. At this meeting Janet Stein will be discussing library provisions for the Town of Lansing The Planning Board would also like to receive a list of goals and objectives from the Town Board for the Planning Board. �,,l Mr. Butler asked the Board if they would like to receive the minutes from the Environmental Management Commission meetings. The Board was in favor of receiving the minutes. Mr. Butler stated that he would like to reinforce the request that the flag in front of the Town Hall be lighted. If flown 24 hours a day it needs to be lighted. Mr. Beckwith will check to see if there are plans for a new flag pole in front of the new Town Hall and report back to the Board. SEWER Dave Herrick reported that August 18, 1999 is the deadline for the Bond Act Funding. In his discussion with Larry Frabom they agreed that if the State is willing to pay more to the Town's infrastructure work than they had originally advertised, back in 1.996, then the Town should go for it. What this means to the Town is that he his recommending that we try to get another 1.5 million dollars out of the Bond Act in addition to the 1.2 million dollars that are expected to be received in this years announcement for a total of 2.7 million. What this would do in combination with the Watchtower commitment, would pay for the construction of the infrastructure. The Town would then only be financing the design costs, environmental review costs, construction and surveying and engineering. Stearns & Wheeler are preparing the application. EXECUTIVE SESSION RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Cleveland: RESOLVED, that the Regular Meeting is adjourned to go into Executive Session at 9:10 p.m. to discuss the contract on the new Town Hall. Carried. 276 July aj , 1999, continued RESOLU'T'ION, offered by Mr. Butler and seconded by Mr. Beckwith: RESOLVED, that the Executive Session is terminated at 9:25 p.m. and the regular meeting is reconvened. Carried. Meeting adjourned at the call of the Supervisor. Minutes taken and executed by the Deputy Town Clerk.