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HomeMy WebLinkAbout1997-06-18C, ry 419 June 18, 1997 The Lansing Town Board met in Regular Session the at the Lansing Town Hall the Board in regards to Board Myers Bridge, Room at 7:00 P.M. with Supervisor Kirby presiding. Jeannine Kirby Herbert Beckwith Paul Butler Jeffrey Cleveland Larry Tvaroha Bonita Boles Debbie Crandall Rich John ROLL CALL Supervisor Councilman Councilman Councilman Councilman Town Clerk Deputy Town Clerk Town Attorney (7:55 P.M.) Present Present Present Present Present Absent Present Present VISITORS: Tom Todd, John Lampman, George Totman, Pete Larson, Dave Herrick, Kevin Kauffman, Jim Schug, Shirley Raffensberger, Matt Shulman, Daniel & Marcy Konowalow and Larry Sharpsteen. The Supervisor called the meeting to order and had the clerk take the Roll Call, Myers Bridge John Lampman, representative and and from the County Highway Department addressed the Board in regards to the Myers Bridge, Mr. Lampman passed out drawings for the Board members to review. Mr. Lampman stated that the drawings were pretty close to being final. There were still a few revisions to be made. The elevation of the bridge has been revised after reviewing photos from Dave Herrick during the January flood. The drawings included a profile of the bridge. The project will be going to bid, pending County Board Committee approval, within the next few weeks. Mr. Tvaroha asked Mr. Lampman for a time frame of construction. Mr. Lampman stated that he hopes to open bids in mid July, begin construction at the beginning of August and the goal for a completion date of November 1st. The only hold up Mr. Lampman projected was the availability of steal. Mr. Tvaroha asked what kind of a decking was on the bridge. Mr. Lampman stated it was a concrete deck. Mr. Lampman stated that finalized. Mr. Lampman asked contractor would be made. Mr. the money and the County would the agreement was near to being Mr. John how the payments to the John stated the Town would borrow decide when the payments would be made Town and and schedule Town would the payments. reimburse the The County would be billing County. the TOM TODD, COUNTY REPRESENTATIVE Myers Bridge Mr. Todd informed the Board that the County has approved the changes to the agreement in regards to Myers Bridge. The Committee will be meeting tomorrow morning to approve the project going out to bid. Budget Process Mr. Todd informed the Board that the Budget season will be upon the County soon. They will be deciding on what to do with the '96 surplus. PETE LARSON - HIGHWAY SUPERINTENDENT Mr. Larson informed the Board that last week, Thursday, the loader on top of the sand pile tipped over. No one was hurt and there was not much damage done to the equipment. 280 June 18, 1997, continued Mr. Larson informed the Board that Greg Bush is leaving and going back to work for LRS. He will be hiring someone to take his place. Mr. Larson requested that he be given permission to attend the Highway Superintendent School in September, therefore resulting in the following to resolution. an orange vest. RESOLUTION, offered by Mr. Tvaroha and seconded by Mr. Beckwith: RESOLVED, that the Highway Superintendent, Pete Larson be given permission to attend the Highway Superintendent School in Monticello, New York on September 23rd - 26th, 19970 BE IT FURTHER RESOLVED, that all expenses incurred be a Town charge. Vote of Town Board . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Paul Butler, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor Paving Prolects Mr. Larson informed the Board that Eastlake, Lakeview and Sperry Lane are still scheduled to be paved within the next two or three weeks. Mr. Larson asked the Board for extra money to be put into the reserve account to pave additional roads this August. Mr. Tvaroha asked Mr. Larson to provide the Board with a list of roads and how much each road will cost. Mr. Larson requested verbal permission so he can go ahead with the scheduling. It was the intent of the Board not to take action until they see the list of the roads. Bid Specs for the Dump Box Salt Spreader Mr. Larson did put out the bid specs for the dump box salt spreader. It will be advertised in the Ithaca Journal, Dodge Reports and New York Bidders Guide. The bids are scheduled to be opened at the regular meeting on July 16, 19970 Safety Committee Mr. Beckwith asked Mr. Larson if there was anything to report on this committee. Mr. Larson stated they have been having safety meetings once a month in the morning. They have bought orange tee shirts and sweatshirts to wear instead of an orange vest. Contract with County Regarding Permits Mrs. Kirby asked Mr. Larson about the contract with the County regarding permits. Mr. Larson stated he questions the County on whether the Town should have to pay a permit fee when they work in the County right -of -way. Mr. Larson stated he sees no reason for municipalities to transfer funds back and forth and he wouldn't charge the County if they were working in the Town's right -of -way, it should be a courtesy. Mr. Totman asked for a copy of the contract to discuss it at the County Board meeting tomorrow. 281 June 18, 1997, continued BOLTON POINT WATER SYSTEM DRAFT PROPOSAL Kevin Kauffman, Shirley Raffensberger and Jim Schug addressed the Board concerning the draft proposal to allocate the capacity of the Bolton Point Water Treatment Plant among the Municipal Parties of the Agreement of Municipal Cooperation. ® A proposal was passed out and discussed extensively. Allocation and expansion of the treatment plant and a preliminary financial analysis were discussed. After a lengthy discussion the representatives asked for a Lansing Town Board member to join the committee and take part in redrafting the agreement. Jeff Cleveland will bi= the representative on the committee. DAVE HERRICK - TOWN ENGINEER Water District #17, Ext #5 Dave Herrick stated that a passed out and reviewed the revised boundary and cost estimates of on what the Dave Herrick extension. 50 colored maps for the residents that There will be a Pubic Information Meeting on July 2nd at 7:00 P.M. at the Lansingville Fire Hall. The Board stated that a complete mailing should be mailed by Monday, June 23rd notifying the residents in the district on what is happening. Dave Herrick will prepare 50 colored maps for the residents that are now in the district. Road, Sharon Drive, Water District #17 Highlander has completed their punch list work and is ready for final payment in July. Water District #17, Ext #3 Inspection of the district was performed on June 12th. The punch list items are not substantial and mainly cosmetic or clean- up. Dave Herrick stated he expects their final retainage to be released in July. Water System Infrastructure Agreement with Village of Lansinn Dave Herrick passed out and reviewed terms of the draft agreement. The cost f i gures that are included i n the draft are the same as were agreed upon by the Village. Dave Herrick informed the Board that the Village plans to construct a new loop back out to Warren Road by the Sheriff's Office on County property. That loop would have to be completed ® and is critical to the distribution system if the elevated tank comes down. If the loop is not completed than the tank would not come down. T.G. Miller's has designed that system for the Village. ® If for some reason the loop is not completed than the project would not go forward. This would be an addition to the agreement. Dave Herrick will make the addition to the agreement and bring it back to the Board. South Lansing Sewer District Dave Herrick passed out a draft letter to Frank Liguori, P.E. Chair for S.J.S. requesting clarification on what the standing proposal is. All language and dollar amounts are consistent with previous negotiations between the Supervisor and Mayor. Dave Herrick informed the Board that the consensus of the Sewer Committee would be to include Buck Road, Sharon Drive, North 282 June 18, 1997, continued Triphammer, Franklyn and Maple in the service area and adjust informed the Board that 80% of the the plan accordingly. Dave Herrick asked the Board if they objected to including them in the initial service area, expand the service of an accomplished area and the collection system and revise the cost. It was the consensus of the Town Board to proceed with the expansion of the service areas. Larry Sharpsteen informed the Board that 80% of the results Mr. Beckwith asked Mr. Totman the Fire Department burn it as a of the survey for the HUD grant have been received, 580 he had suggested that but it is of the respondents are within the guidelines for the HUD qualifications. He has a prospect of an accomplished The Committee will take the next step and analyze the schedule, stay on track and stay as close to schedule as possible. One of the steps would be to write a request for proposal for a grant writer and a request for proposal of the actual design work. GEORGE TOTMAN, CODE ENFORCEMENT OFFICER Mr. Totman passed out his monthly report. He stated they were four permits down from last year and $7,483, below last year. Mr. Totman informed the Board that the for Youth is planning on demolishing the white New York State Division house and burying it on site. having Mr. Beckwith asked Mr. Totman the Fire Department burn it as a if they had thought practice site. Mr. about Totman stated he had suggested that but it is to close to the electric be for wires. Mr. Totman has been contacted by the Harner's requesting that the Board change the proposed Zoning Ordinance map per their original request. This was an oversight by the Board and it would be changed. Mr. Totman asked the Board if they knew of a 2 to 3 acre parcel in the B1 or B2 area that might be for sale. He has a prospect of an accomplished business that would like to relocate in that area. LARRY SHARPSTEEN Sewer Committee Mr. Sharpsteen stated that at the Sewer Committee meeting, they were asked if the local publication paper could state, to the extend that it is in the public record, that Watchtower is one of the partners in the sewer project. Mr. Sharpsteen informed Matt Shulman that it would be okay to report that it was stated in the minutes of the meeting that negotiations are ongoing with Watchtower concerning the sewer project. Proposed Zoning Ordinance The Planning Board has established the date of Tuesday, July 8th for the Public Information meeting at 7:30 P.M. in Room 101 at the Lansing High School. They have contracted with Dispute Resolution to mediate the meeting. Mr. Sharpsteen stated he would like to put together teams, 1/2 Planning Board members and 1/2 Town Board members to follow up with neighborhood meetings. He would like to hold them in two successive nights with two meetings going on each night. The Planning Board would like the Town Board to be Lead Agency for the SEQR Review. Mr. Sharpsteen asked if the Planning Board or the Town Board would hold the Public Hearing. Mrs. Kirby stated that the Planning Board always holds the Preliminary Hearings to get the public's input before it is given to the Town Board, Mr. Totman stated that 0 E 283 June 18, 1997, continued this is how it is done in other townships. ® Letter from Karl Heck - Tompkins County Department of Planning Mrs. Kirby passed out a copy of a letter received from Karl Heck, Community /Economic Development Specialist from the Tompkins County Department of Planning. The letter stated that the Tompkins County Board of Representatives are considering funding for various County "celebrations" either as part of their tourism program or as part of the general budget. At this state, celebrations are defined and categorized by these three common types of events: 1 - Social. /Not- for- profit celebrations (Church fairs, festivals) 2 - Municipal or Public Sponsor (Fireman's Days, Memorial Day) 3 - Historic Importance (Centennial Celebrations, Historic Events). The Mr. Sharpsteen informed the Board that in next weeks issue of the Lansing descriptions Community and definitions News, the schedule one will be published. and schedule two Leftover papers will be turned over to the Planning Department to hand out at the public meeting. Mr. Sharpsteen is anticipating needing 50 copies of the ordinance as a whole to be sold for the cost of the publication at the Town Hall Annex. ® Letter from Karl Heck - Tompkins County Department of Planning Mrs. Kirby passed out a copy of a letter received from Karl Heck, Community /Economic Development Specialist from the Tompkins County Department of Planning. The letter stated that the Tompkins County Board of Representatives are considering funding for various County "celebrations" either as part of their tourism program or as part of the general budget. At this state, celebrations are defined and categorized by these three common types of events: 1 - Social. /Not- for- profit celebrations (Church fairs, festivals) 2 - Municipal or Public Sponsor (Fireman's Days, Memorial Day) 3 - Historic Importance (Centennial Celebrations, Historic Events). The letter requested that they be sent a copy of the Town's community Certificate into one line item of Incorporation and listing of significant historical events with their corresponding dates. Mrs. Kirby will do this in regards to the Town and will forward a copy of the letter to the Fire Department and the Historical Society. REVISING OUARTERLY WATER BILL Kevin Kauffman contacted Debbie Crandall in regards to combining the water surcharge and water charge into one line item on the water bill. resolution was adopted. After further discussion the following RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Cleveland: RESOLVED, that the Town Board of the Town of Lansing does hereby authorize SCLIWC (Bolton Point) to combine the water surcharge and water charge and create a one line item billing on the quarterly water bills. Vote of Town Vote of Town Vote of Town Vote of Town ® Vote of Town CLEANING KITCH Board . (Aye Board . (Aye Board . (Aye Board . (Aye Board . (Aye EN AT GRANGE BUIL Herbert Beckwith, Councilman } Paul Butler, Councilman } Jeffrey Cleveland, Councilman Larry Tvaroha, Councilman Jeannine Kirby, Supervisor DING Frankie Lechner has contracted to do a thorough cleaning job of the kitchen at the grange building. Lansing Lions Club will share the cost along with herself. She needs to know if the Town needed anything special from the people doing the cleaning in regards to insurance. The Board stated that the contracted persons should be covered by Worker's Compensation, APPROVAL OF MINUTES A copy of the minutes of April 23rd, May 7th and 21st, 1997 having been given to the Board Members beforehand, the Supervisor asked for a motion to make corrections or to accept the same as 284 June 18, 1997, continued submitted. RESOLUTION, offered by Mr. Beckwith and seconded by Mr Butler: RESOLVED, that the minutes of April 23rd, May 7th and 21st, 1997 are hereby approved as submitted. Carried. Carried. Carried. AUDIT APPROVAL RESOLUTION, offered by Mr. Butler and seconded by Mr. Tvaroha: RESOLVED, that the bookkeeper is hereby authorized and directed to pay the following bills: Fund Prepaid Vouchers #246, General for refund of Amount Budget & Tax Bill Finance assessed General Fund 236 -239 240 -313 $ 90,752.41 Highway Fund 195 -195 196 -245 $169,613,47 Lans Wtr Dists 15 -17 $ 91703.98 Lans Light Dist 5 $ 1,314.28 McKinneys 3 $ 162.22 Cap Fund Wtr 12 $ 199081 Vote of Town Board . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Paul Butler, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor BUDGET MODIFICATION RESOLUTION, offered by Mr. Cleveland and seconded by Mr. Butler: RESOLVED, hereby direct that the Town Board of the Town the bookkeeper to modify the budget of Lansing does to cover voucher #246, General for refund of Fund A. payable to Tompkins County 1997 Town portion of Town & County Budget & Tax Bill Finance assessed to Time Warner (DR) (CR) Cable, but not A1990.400 (Contingency) A1950.400 (Property paid. Tax & Assessment) $940.650 Vote of Town Board . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Paul Butler, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor ANY OTHER BUSINESS Water District #2 Ext. #2 Rich John reported that they have heard back from New York State in regards to the Water District #2, Extension #2 application. The verification needed to be changed. This was done and resubmitted. Grant Proposal - Harry Mussell Matt Shulman asked the Board if they had any news of the grant proposal submitted by Harry Mussell. Mrs. Kirby stated that neither she nor Mr. Mussell has had any confirmation at this point. Mr. Totman stated that the first phase of the original grant was rejected by FEMA. The second phase has been approved for the funding but it isn't any good without the first phase. The n C -� June 18, 1997, continued first phase has been resubmitted to FEMA. EXECUTIVE SESSION RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Tvaroha: RESOLVED, that the Regular Meeting be adjourned to go into Executive Session at 9:37 P.M. to discuss the following: George Totman's request for personnel matter in Zoning Office. Potential litigation in the McKane situation. Two Notice of Claims against the Town. Personnel matter in the Supervisor's Office, Carried. RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Tvaroha: RESOLVED, that the Executive Session be terminated at 10 :40 P.M. and the Regular Meeting be reconvened. Carried. On Motion, meeting adjourned at the call of the Supervisor at 10:41 P.M. Minutes taken and executed by the Deputy Town Clerk. 285