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HomeMy WebLinkAbout1996-12-04O i DECEMBER 04, 1996 The Lansing Town Board met in Special Session at the Lansing High School Room 101 at 7:00 P.M. with Supervisor Kirby presiding. ROLL CALL Jeannine Kirby Supervisor agenda and set a time limit Present Herbert Beckwith Councilman and pipe routes funding opportunities Present Paul Butler Councilman formation process hour) Present Jeffrey Cleveland Councilman District Present Larry Tvaroha Councilman and Present Bonita Boles Town Clerk Absent Debbie Crandall Deputy Town Clerk Present Richard John Town Attorney Present VISITORS: Dave Herrick, Town Engineer and approximately 90 residents. The Supervisor called the meeting to order and had the clerk take the Roll Call. PROPOSED LANSING WATER DISTRICT NO. 17, EXTENSION NO. 5 PUBLIC INFORMATION MEETING Supervisor Kirby opened the Public Meeting and welcomed the residents. Mrs. Kirby then introduced Dave Herrick, Town Engineer and turned the presentation over to him. Mr. Herrick stated that the Town Board, after receiving a petition from the residents, asked T.G. Millers to put together preliminary information on the proposed water district. The information will be presented at this informal get together so the residents will know what the project might entail and then get a sense from the residents to see if this is the kind of project the residents would like to see furthered to the point where the District will be established. If tonights presentation is well received an approximate time line of the proceedings will be explained. If the residents do not feel it is appropriate as presented tonight then there will be an opportunity to break the district down and look at smaller extensions. Mr. Herrick reviewed the following agenda and set a time limit of 8:30 I. II. III. P.M. Drafting the district Development of the cost Methods of financing boundaries estimate the cost and and pipe routes funding opportunities IV. V. Discuss the balance Questions and answer of the district session (1/2 formation process hour) The residents were given handout material on the proposed district. Mr. Herrick presented and reviewed the following: Drawing District Boundary /Pipe Routes A. Stated that they were very preliminary and can be modified If desired. B. Try to include as much of the interested area at one time as possible. that C. Water main routes are not defined yet for one side of the road or other. D. The situation of the lake shore parcels were clarified. E. Parcels were identified that are already partly in Water District No. 17 and not included in Extension No. 5. 188 December 04, 1996, continued F. The existence of the Agriculture District was addressed. Project Cost Estimate A. The unit prices based upon recent bids for other Town projects. B. Identified impact of Conrail crossings on budget. C. Discussed Supplementary Costs when dwelling units connect. Method of Financing A. Described water assessment unit formula; consistent with other Town districts. Herrick informed done by reaching him the residents or Tammy Aiken B. Clarified small lake shore parcels that would not be assessed because of size of physical restrictions. C. Reviewed district demographics; 145 W.A.U.s come from vacant land. D. T. G. Miller Engineers calculated the number of W.A.U.s for each landowner will become and will share this information confidentially. that this Mr. could be Herrick informed done by reaching him the residents or Tammy Aiken at 272 -6477. Act. HUD Small Cities E. Discussed a new revolving loan fund for water improvement projects that will become available in 1997 from 1996 Amendments to safe Drinking Water Act. HUD Small Cities Programs is in transition right now and funding for public infrastructure is questionable. District Formation Process A. Either maintain formalizing Comptroller the Engineer's the current boundary or modify per the comments Board delay the of funding the residents. The Informational Meeting ended at 8:30 P.M. B. Proceed with formalizing Comptroller the Engineer's Report and Notice of Intent of N.Y.S. Agriculture Board delay the and Markets. C. Hold a Public Hearing and referendum, if petitioned. D. Obtain N.Y.S. survey Comptroller approval. E. Proceed with construction. who is interested in the proposed water district. One resident also suggested final design and competitive bidding for After the presentation a question and answer period followed. After the question and answer period it was the consensus and recommendation to send out a questionnaire survey for residents to share their concerns and to find out who is interested in the proposed water district. One resident also suggested that the Town Board delay the process until more information on funding can be provided. The Informational Meeting ended at 8:30 P.M. PROPOSED SEWER DISTRICT Mrs. Kirby stated that Andrea Price, Superintendent of Lansing Schools has requested a sewer presentation on December 12, 1996. Mr. Herrick stated that there has been a letter writing campaign to get feedback from organizations in the Town that might help support the sewer project. Two letters from the Health Department and one from the there have been no other responses. Jeff Clark have school. is going been received Otherwise, to contact 190 December 04, 1996, continued the ones that have not yet responded. The DEC has been invited to attend the 9:00 a.m. Sewer Meeting on December 18th, CHANGE ORDER NUMBER 6 TO WATER DISTRICT 17 RESOLUTION, offered by Mr. Butler: Cleveland and seconded by Mr. WHEREAS, presented a the Town Engineer proposed Change Order for the Number 6 Town for the of Lansing Water District has 17 construction project to pay for the cost of the construction of a chlorine injection system in the amount of $14,906.61, and WHEREAS, the Change Order Number 6 is required to maintain proper chlorinization levels until such time as there is sufficient water flow in the water pipe so that the chlorine levels can be maintained, therefore, it is RESOLVED, that the Town Board of the Town of Lansing approves Change Order Number 6 to the Water District 17 construction project in the amount of $14,906.616 Vote of Town Board . (Abstained) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Paul Butler, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor WATER DISTRICT #17 EXTENSION #4 FIDDLERS GREEN Dave Herrick stated that the contractor, LRS will start tomorrow, 12/05/96. Mr. Herrick stated that LRS had asked for clarification on the need to use bedding stone in the project. Mr. Herrick stated that they do have to provide bedding stone when they are in trench rock conditions but there were questions whether they had to provide bedding stone when they are excavating in shale rock. Mr. Herrick stated the way the language is written they would be paid the unit price for bedding stone when they are in shale rock excavation. There is a unit price for bedding stone in the job. There is an allocation for money for that which would probably amount to around $1,600.00 for bedding stone. Mr. Tvaroha asked Mr. Herrick if there was a change in definition between stone and rock or bedding stone and shale which differs from the definition that was used in the Cargill project. Mr. Herrick replied, "No ". Mr. Tvaroha asked if we were using the same construction practices that were used in Cargill. Mr. Herrick stated that he was trying to be more stringent on the quality of the work with this project then he was on the District #2 and Portland Point projects. Mr. Tvaroha asked why he was being more strict with this project. Mr. Herrick stated that they wanted to get rid of the rock excavation so that it is not going back into the hole. Mr. Tvaroha asked why we were not on the Cargill project. Mr. Herrick replied that we did not get into a lot of rock on the job at the Cargill project. Attorney John stated that it was not a case of being more strict with this project, it was just that the issue did not arise in the Cargill project. Mr. Tvaroha asked if the excavation had been completed so you can see what the actual rock content is. Mr. Herrick replied that the test holes were done with the Town backhoe. They went down to the rock as far as that backhoe could go, it could only go so far and that is why they stopped. The equipment that will be used on the job can presumably remove a lot more then the Town's backhoe. Mr. Herrick stated that this is the same spec that was used for the HUD Project and the Milliken job. There were no scenarios where the contractors questioned the use of bedding stone when you are in rock excavation. LRS has questioned it on this particular job. L-1 �-.aA 1 1 December 04, 1996, continued Mr. Tvaroha asked if Mr. Herrick was considering shale to be rock. Mr. Herrick replied that shale is not trench rock. Trench rock is something that is hard like a lime stone that can not be removed with a standard excavator. Mr. Tvaroha asked if there were specs for the standard excavator. Mr. Herrick replied, "yes there were ". Mr. Herrick stated that LRS is using a piece of equipment comparable to the spec. The excavator that they are going to use can remove the shale without it being trench rock, but when you are not in trench rock conditions, you do not need to use the bedding stone. Mr. Herrick is not satisfied that just placing the pipe on shale bedrock is wise. Mr. Herrick is asking that they do provide bedding stone at the unit price. Mr. Herrick stated that trench rock is where you have to blast or jackhammer. Shale bedrock is material you can excavate that is not trench rock. The spec is very clear that when you are in trench rock the contractor has to put in bedding stone below and above the pipe. When you are digging through soft shale that would not be classified trench rock the specs do not require the use of bedding stone. Mr. Herrick does require that there is bedding stone even if there is shale bedrock. The contractor has to haul this required stone but the Town pays for it, the contractor has a unit price for this. Mr. Herrick stated that anything that is rock has to be removed. There is a separate requirement for the backfill. If the material that is dug out meets the requirement then it can be used. Weathered shale that can be peeled out as soft fine grain material can be used in the backf 1 1 1 . It is very clear that it can not go on top of the pipe but it can go in a foot above the pipe. If rock comes out in big chunks whether it is shale or lime stone this is considered spoil and must be hauled away. The material that is not going to be harmful as backfill can be used. There is no additional cost in this situation. The contractor will get paid in certain conditions for additional bedding stone. Mr. Herrick stated that the definitions are consistent. Mr. Herrick stated that all these issues were talked about at the prebidding conference, sequence of operation, rock excavation, and backfill and no questions were asked at the conference. Mr. Herrick has sent a letter to LRS clarifying the contractor's concerns. Proposed Water District #17 Extension #5 The Board discussed the public information meeting that was held earlier. with all of the Mrs. Kirby stated that the majority in a pleased that the Board initiated holding to all the after the petition was submitted. It was the consensus of the Board as soon as possible. -CONSORTIUM OF LOCAL MUNICIPALITIES 1997 of the residents were paperwork that went out to send out another survey RESOLUTION, offered by Mr. Beckwith, seconded by Mr. Tvaroha: WHEREAS, the Town of Lansing, along with all of the municipalities in Tompkins County are required to participate participate in in a drug and alcohol testing program for all employees holding to commercial drivers licenses, pursuant to the Omnibus Employee Testing Act of 1991, and WHEREAS, the Town of Lansing entered into a consortium of Tompkins County municipalities during the 1996 calendar year in order to comply with the law and it is proposed that the consortium be continued for another one year period, therefore, it is RESOLVED, that the Town Board of the Town of Lansing agrees to enter into the consortium of local municipalities during 1997 to participate in a drug and alcohol testing program for all employees holding commer -cial drivers licenses, pursuant to the Omnibus 1.91 December 04, 1996, continued Employee Testing Act of 1991, and the Town Supervisor of is authorized to execute all documents necessary to enter into the consortium. Vote of Town Board . . . (Aye) Vote of Town Board . . . (Aye) Vote $18,500.00 of Town Board . . . (Aye) Vote of Town Board . . . (Aye) Vote of Town Board . . . (Aye) WARREN ROAD END LOT Herbert Beckwith, Councilman Paul Butler, Councilman Jeffrey Cleveland, Councilman Larry Tvaroha, Councilman Jeannine Kirby, Supervisor It was the consensus of the Board since it is a State Project Study, that the State consider purchasing the lot instead of the Town. SENIOR EXEMPTION SCHEDULING OF PUBLIC HEARING RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Cleveland. WHEREAS, New York State, pursuant to Real Property Tax Law Section 467, has raised the amounts available for tax exemptions for the elderly in 1997, and WHEREAS, the Town of Lansing has passed local ordinances to provide tax exemptions for senior citizen property owners within the Town of Lansing, therefore, it is RESOLVED, that the Town Board of the Town of Lansing schedule a public hearing for the 31st day of December, 1996, at 12:00 noon, at the Lansing Town Hall to consider an amendment to Local Ordinance Number 5 of 1996, as amended, amending the same to provide for changes for tax forgiveness for the elderly as follows: Exemption 500 45% 40% 35% 30% 25% 20% 15% 10% 5% 0 Vote of Town Board . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Paul Butler, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor Mrs. Kirby informed the Board she received a letter from the instructor from the Louis Gossett Center thanking the Board for allowing the use of the voting machine which allowed them to hold their own presidential election. Matt Shulman invited the Town Board to do a looking back, looking forward article for the community paper. RESOLUTION, offered by Mr. Tvaroha and seconded by Mr. Butler. RESOLVED, that the Special Meeting be adjourned to go into Executive Session at 9:25 P.M. to discuss a personnel matter, Department of Social Services and a possible land sale. Carried. RESOLUTION, offered by Mr. Cleveland and seconded by Mr. Beckwith. Income Range $0000 to $18,500.00 $18,500.01 to $19,499.99 $19,500000 to $20,499.99 $201500.00 to $21,499.99 $21,500.00 to $22,399.99 $22,400.00 to $23,299999 $231300.00 to $24,199.99 $24,200.00 to $25,099.99 $251100.00 to $25,999.99 $26,000.00 to $26,899.99 Exemption 500 45% 40% 35% 30% 25% 20% 15% 10% 5% 0 Vote of Town Board . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Paul Butler, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor Mrs. Kirby informed the Board she received a letter from the instructor from the Louis Gossett Center thanking the Board for allowing the use of the voting machine which allowed them to hold their own presidential election. Matt Shulman invited the Town Board to do a looking back, looking forward article for the community paper. RESOLUTION, offered by Mr. Tvaroha and seconded by Mr. Butler. RESOLVED, that the Special Meeting be adjourned to go into Executive Session at 9:25 P.M. to discuss a personnel matter, Department of Social Services and a possible land sale. Carried. RESOLUTION, offered by Mr. Cleveland and seconded by Mr. Beckwith. December 04, 1996, continued RESOLVED, that the Executive Session be terminated at 10:15 P.M. and the Special Meeting be reconvened. AUDIT FOR FISCAL YEAR 1995 RESOLUTIC Butler: WHEREAS, proposed audit year, includi deliberation, N, offered by the Town Board from the Town ng the recom therefore, it Carried. Mr. Cleveland and seconded by Mr. of the Town of Lansing has received a Accountant concerning the 1995 fiscal mendations therein, and after due is RESOLVED, that the Town Board of the Town of Lansing accepts and approves the audit for the fiscal year 1995 prepared by the Town Accountant. Vote of Town Board . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Paul Butler, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor Meeting adjourned at the call of the Supervisor at 10:20 P.M. Minutes taken and executed by the Deputy Town Clerk. 11 193