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Home My WebLink About1996-03-27E March 27, 1996 The Lansing Town Board met in Special Session at the Lansing Town Hall Board Room at 7:00 p.m. with Supervisor Kirby presiding. Jeannine Kirby Herbert Beckwith Paul Butler Jeffrey Cleveland Larry Tvaroha Bonita Boles Richard John ROLL CALL Supervisor Present Councilman Present Councilman Absent Councilman Absent Councilman Present Town Clerk Absent Town Attorney Present VISITORS: Dave Herrick, Linda Muckstadt, Florence Pinney, Scott Pinney, Jean Keller, Harry Keller, Kells Elmquest, Jon Metzger, Mr. Nagel, Jim Wells, Don Halseth, Carol Baugh, Robb Cutting and Daniel Baugh, The Supervisor called the meeting to order and took the Roll Call Discussion was held on Water District 17, Extension # 3 with Dave Herrick answering questions from the Fiddlers Green residents as follows: A. Response to Neighbors Issues and Concerns 1. New people entering the district once it is formed: During the planning phase of the district it is unlikely the Town will support a plan that excludes parcels having a significant benefit conferred by the water main. A parcel with frontage on and an access to a main receives an inherent benefit (i.e. fire protection, immediate access to portable water, improved resale value) even if the home is not connected to the main. Leaving frontage parcels out of the district and creating "doughnuts" is atypical in the Town. For property beyond no frontage on the main it is by creating another district responsible for all costs as extension, construction of the the prese possible The di sociated main and nt bounds of a district and to extend the water system strict extension would be with the creation of the applicable buy -in charges. 29 Ways to accelerate the process: The creation of a benefit district, such as a water district, is regulated by Town Law and all procedures relating to environmental review, public hearings and State Comptroller approval are followed irrespective of Town or neighborhood project management. - The relative high cost of the project mandates that the district formation receive State Comptroller review and approval. This process is lengthy and involves the Town's Attorney for application preparation. A strong show of support from each landowner (in the form of a personal letter) could convince the comptroller of the neighborhood need and speed -up the approval. The Town understands the Pinney Subdivision lands have, or will be, removed from the Agriculture District this April. Avoiding the Notice of Intent process eliminates a large project delay. 3. Detailed breakdown of associated costs: - The Construction Subtotal March 6, 1996 preliminary report ref for the Water District No. 17 and H1 less than 6 months old and applicable This current subtotal is within $ 1, August 1993. ($ 1 lect JD p for 000 75,945.) presented in the s current prices received rojects. These prices are the size of this project. of a previous estimate in a continued March 27, 1996 Project Contingency ( $ 17,600.) is generally utilized for unforeseen construction conditions (i.e. rock excavation, conflicts with underground utilities) and for many Town projects never spent. - Surveying, Engineering Design and Contract Administration ( $ 21,100.) can be further subdivided: Surveying - $ 3,500. ± Engineering Design (Report and Study; Preliminary and Final Design) - $ 12,000. ± Contract Administration (Bidding, Consultation during Construction, Administer Construction Contract) - $ 5,600. + $ 21,100. ± - Construction Inspection Services ($8,800.) involves a full -time inspector to monitor the contractors progress and compliance with the plans and specifications. This service is invoiced on an hourly basis for only the time the inspector is on the project site. The estimated budget covers an inspector for about 21 days. - Legal and Administrative ($5,300.) costs include public hearing legal notices, preparation of legal documents for State Audit and Control application, Attorney review of construction contract documents, preparing and filing easement maps and descriptions, and reimbursable office expenses. 4. Above- ground pressure reducing station: The most recent price (November 1995) for a below -grade station is approximately $ 35,700. The average price for an above - grade station in 1992 was approximately $ 30,000. - The location of the station is proposed at the corner of the Warmus and Halseth properties and would be constructed within the road right -of -way or a small easement if needed. 50 A Finkeldey and E. VanAlstine parcels: - The Town Code Enforcement recognize these parcels as "building road frontage (land owned in fee district, it is questionable that t share of the project cost. Officer lots" si title) . hese lot 6. Town versus private route. - Town - Financier for short /long term Liability protection Coordination at this time does not nce they have no legal If included in the s could be assessed a Private - Non -union labor rates 7. $ 505 Buy -In Fee: - Refer to "Appendix D" from Water District # 21 Extension No. 2 for the adopted Town policy. 8. Cost of Inspection: - See breakdown and explanation in response 3. 90 Method B: E 9 continued March 27, No response necessary 10. Option 2, the 5 year plan: 1996 No response necessary. A show of hands showed that all that were present were in favor and the following resolution was offered: RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Tvaroha: WHEREAS, the residents of the Fiddler's Green neighborhood have appeared before the Town Board and presented a request for assistance in constructing and financing a public water supply system; and WHEREAS, several of the residents are experiencing significant problems with the quality and the quantity of the water supply from wells and Cayuga Lake; and RESOLVED, the Town of Lansing Engineer, T.G. Miller is directed to proceed with an engineering study and to prepare a map, plan and report for a proposed district extension to be known as Water District 17 Extension 3. Vote of Town Board (Aye) Herbert Beckwith, Councilman Vote of Town Board (Aye) Larry Tvaroha, Councilman Vote of Town Board (Aye) Jeannine Kirby, Supervisor RESOLUTION, offered by Mr. Beckwith and seconded by Mr. Tvaroha: WHEREAS, a plan for the installation of master meters on the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) has been proposed; and WHEREAS, the Town of Lansing (Town) has considered said plan and acknowledges its cost responsibilities as described in the "Transmission Main Master Meter Agreement" dated December 7, 1995; and WHEREAS, SCLIWC proposes to management services for the Town and WHEREAS, time is maintain the construct authorized by the Town bids are received; the provide bidding and construction in connection with this project; of the essence and SCLIWC, in order to ion schedule for this project, wishes to be to sign contracts on the Town's behalf after refore, it is RESOLVED, that the Town of Lansing hereby agrees to the terms A& of the "Transmission Main Master Meter Agreement" dated December 7, 1995 and grants authority to SCLIWC to enter into a contract on the Town's behalf to construct the Town's share of the site improvements to the existing transmission main connection to the Sheldon Road tank distribution system including the installation of a master meter, and to construct the site improvements to the existing transmission main connection to the Village Circle tank distribution system with the lowest responsible bidder for an amount not to exceed ten percent above the estimated cost of one thousand six hundred seventy dollars ($1,670). Vote of Town Board (Aye) Herbert Beckwith, Councilman Vote of Town Board (Aye) Larry Tvaroha, Councilman Vote of Town Board (Aye) Jeannine Kirby, Supervisor 50 RESOLUTION, Beckwith: continued March 27, 1996 offered by Mr. Tvaroha and WHEREAS, the Town of Lansing, issued a Bond Anticipation Note Company in the amount of $ 609,000 95); and seconded by Mr Tompkins County, New York has to the Tompkins County Trust 100 (Bond Anticipation Note 1- WHEREAS, Bond Anticipation Note 1995 became due on March 31, ' 1996 together with interest at the rate of 4,75. per annum; and WHEREAS, the Town Board is desirous of renewing said Bond Anticipation Note less a principal payment in the amount of $ 67,500.00. NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Lansing, Tompkins County, New York hereby authorizes the Supervisor to execute and deliver such documents as are necessary to renew Bond Anticipation Note 1 -95 in an amount of $ 541,500.00 with the Tompkins County Trust Company with interest thereon at the rate of 4.10. per annum for one year; and be it further RESOLVED, that the Supervisor cause to be paid the interest on Bond Anticipation Note 1 -95 together with $ 67,500.00 on principal; and be it further RESOLVED, that the Supervisor be and she hereby is authorized to execute and deliver such documents as are necessary to effectuate the purpose of this Resolution; and be it further RESOLVED, that all of the provisions in the Bond Resolution dated March 15, 1995 in connection with the Bond Anticipation Note 1995 are designated to apply to the Bond Anticipation Renewal Note to be executed by the Supervisor and designated as Bond Anticipation Note 2 -96. The question of the adoption of the foregoing resolution was duly put to a vote on roll call which resulted as follows: Jeannine Kirby - voting aye Herbert Beckwith - voting aye Larry Tvaroha - voting aye The resolution was thereon declared duly adopted. Mr. Herrick discussed the tank situation and the HUD District with the Board. On motion, meeting adjourned at the call of the Supervisor at 10:00 p.m. Minutes taken by the Supervisor and executed by the Town Clerk. 0