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HomeMy WebLinkAbout1996-01-17116 January 17, 1996 The Lansing Town Board met in Present Special Session at the Lansing Town Hall Board Room at 7:00 p.m. with Supervisor Kirby Jeffrey Cleveland presiding. ROLL CALL Jeannine Kirby Supervisor like to Present Herbert Beckwith Councilman Collected Absent Paul Butler Councilman Present Jeffrey Cleveland Councilman Present Larry Tvaroha Councilman Present ® Bonita Boles Town Clerk Absent Debbie Crandall Deputy Town Clerk Present Richard John Town Attorney Present VISITORS: Pete Larson, David Herrick, George Totman and Richard VanEvery, Mr. Totman passed out his monthly report and end of year: report. The 1995 Year -To- Date - Totals read as follows: $ 26,129.58 like to meet with the Town Board to discuss - Fees Collected The Board 1996. Mr. convenient $8,349,913.93 - Estimated Project Cost 139 Certificates of Occupancy 143 Building Permits 36 Single Family Residence 21 New Homes 2 New Business 0 Multi- Family Residence Pete Larson, Highway Superintendent reported to the Board on the following: The Annual Agreement to spend Town Highway Funds needs the Board's signature. Bill Mobbs would like to meet with the Town Board to discuss the bridge p.m. on see if in Myers. February 07, that time is The Board 1996. Mr. convenient would like to meet with him at 6:30 Larson will check with Mr. Mobbs to and report back to the Board. Mr. Larson passed out information on the Salmon Creek Project: Equipment Rental, List of Written Price Quotes for Excavator and Off -Road Truck for the Salmon Creek outlet - dredging gravel bar. Mr. Larson discussed the handout. Mr. Larson also informed the Board that he has another quote from L.B. Smith which he needs to review. Mr. John asked if there were any requirements in terms of accepting bids or keeping them open? Mr. Larson stated he talked to them on the phone, asked for written quotes and asked them for the criteria that he wanted. Mr. John asked if there was anything ® in writing that was sent out? Mr. Larson stated he asked verbally for written quotes. Nothing was sent out in writing. Mr. John stated that there was no bidding, that Mr. Larson was soliciting prices. The Board authorized Mr. Cleveland to review and make a decision on the lowest quote based upon Mr. Larson's request and recommendation. Mr. Larson reported on the Drug Testing. They were called on their first random drug testing. They were notified that two people needed to be tested at Convenient Care. One person to be tested for drugs and the other for alcohol and drugs. Mr. Larson called and made two appointments. The next morning, an hour before the testing, Mr. Larson notified the individuals that they were the ones chosen and they needed to be tested. The tests were done, there were no problems with the tests. There was an alternate person given in case either of the first choices were sick or on vacation. All three individuals now go back into the pool. Mr. Larson stated that the papers should be marked January 17, 1996, continued confidential so they can be put in the proper personal file. He has contacted the personal office to work out this detail. Mrs. Kirby asked if they could be called on a weekend? Mr. Larson stated they could be called only on normal working hours. Mr. Larson informed the Board that he has hired Greg Bush. He was sent for a DOT Physical and Drug Test at Convenient Care. There were 21 applicants. Mr. Larson stated that when he talked to the Board about the Budget he understood that he could look into writing specs on two new trucks this spring and bid them out with the delivery date of January 1997. Larson. The Board will review an this and get back to Mr. Richard John, Town Attorney reported on the following: Mr. John Board. After Design /Size. Town Hall, it new Town Hall were fully ini reviewed the Town Hall Survey Questionnaire with the reviewing it the Board decided to include in #4 & #6 In #5 rather then saying, Does Lansing need a new should state, Do you believe or feel Lansing needs a ? Also replace number #3 with, Do you believe you .ormed of the issues involved prior to the referendum? It was the consensus of the Board to send it out with the next newsletter and to also put a return bulk permit on it so the residents won't have to put a stamp on it to return it. Mr. John received phone calls from Bob Supko, Cargill Inc., Tom Jones, Lansing Schools and George Gesslein, stating they will be attending the Ambulance Meeting on January 23, 1996 at 7:00 P.M. at the Lansing Town Hall. Mr. John and Mr. LaVigne will also be attending. The Town Board discussed the proposed zoning plan proposed by the Town Planning Board. The Town Board will meet with the Planning Board on January 22, 1996 at 7:30 P.M. David Herrick, Town Engineer reported on the following: Nothing new on the Watchtower Water District Emmons Road Issue. Bolton p.m. Point had reviewed the document. Bolton Point agreed that an isolated tank would be beneficial to the project. Also being considered is a tank that could be built at a higher elevation, that could be pumped into at night and would backfeed into the Village Circle, Bean Hill system during the day. This would mean extending it out farther on Buck Road to the east. The tank would be higher than any of the others in Town. There would be a valve on it that would allow the tank to be filled at night and then metered out during the day. Mr. Herrick will address the hydraulic issues that Bolton Point raised and contact Watchtower to see what there comments are. Dave Herrick and the Town Board had met with the Emmons Road Group prior to the regular meeting at 5:30 p.m. to discuss the storage tank. An addition to the tank project would be the 28 evergreens. Mr. Herrick will have a survey done proceed with the contract with Dunkel's. the tank site, make the appropriate Board. of the area. Mr. Herrick changes and Mr. John will will rework get back to the • r: 1 Water Storage Tank - Have not yet executed an agreement for the water storage tank. When the project was specified and the dome roof on both tanks, whether they were concrete or steel were specified to be the same. They were specified to be manufactured by a company called Temcore. It was a roof system that Mr. Herrick fee 1 s conf i dent i n and that i s why he spec i f i ed i t for both. There would be equivalent dome roofs regardless of the body of the tank. Presentations from both tank manufacturers were given. Also • r: 1 17 January 17, 1996, continued were told that the roofing system was "as specified ". When David queried Hubbard Construction for a list of their subcontractors as well as a list of other projects that were completed for a reference check he did not receive any information on the roof system. Hubbard Construction is suggesting using a different company called Conservatec. They offer essentially the same aluminum dome roof system but there are some differences in the technique of locking down the aluminum panels and keeping them in place. Mr. Herrick will work out the technical merits of Hubbard's substitution. If they prove to Mr. Herrick it is okay then Mr. Herrick will accept the substitution, have the Town sign the contract and proceed with the job. If they do not prove that substitution is acceptable to Mr. Herrick then the Town could consider the second low bidder for the concrete tank or go with the aquastore tank. Ladoga Landing - Mr. Herrick talked to John Barney and he was contacted by Sue Rulof and that Mr. Barney would act on it. Mr. Herrick has not heard anything back. RESOLUTION, offered by Mr. Tvaroha, and seconded by Mr. Cleveland. WHEREAS, in connection with the construction of Water District 7 Extension 9 within the Town of Lansing, the Town needs to bore under the railroad tracks owned by the Consolidated Rail Corporation near the Myers Park in the Town of Lansing; and WHEREAS, the Town of Lansing has requested permission to bore under the rail road tracks and the Consolidated Rail Corporation has presented a proposed agreement to the Town of Lansing to allow such work to proceed; now, therefore, it is RESOLVED, HUD PROJECT - Mr. Herrick passed out two bid form cost estimate Rail sheets for the Board to review. There is a pre construction boring under bid contract meeting scheduled for January 25, 1996 at 1:00 p.m. at the Town Hall. Bids will be opened on February 06, 1996 at 3:00 p.m. at the Town Hall. Kirby, Supervisor RESOLUTION, offered by Mr. Tvaroha, and seconded by Mr. Cleveland. WHEREAS, in connection with the construction of Water District 7 Extension 9 within the Town of Lansing, the Town needs to bore under the railroad tracks owned by the Consolidated Rail Corporation near the Myers Park in the Town of Lansing; and WHEREAS, the Town of Lansing has requested permission to bore under the rail road tracks and the Consolidated Rail Corporation has presented a proposed agreement to the Town of Lansing to allow such work to proceed; now, therefore, it is RESOLVED, that the Town Supervisor of the Town of Lansing is authorized to enter into the agreement with the Consolidated Rail Corporation, and to execute all documents necessary to allow the boring under the rail road tracks near the Myers Park; and it is FURTHER RESOLVED, that the Town Supervisor is authorized to pay the required inspection fee to the Consolidated Rail Corporation pursuant to the agreement. Vote of Town Board . (Aye) Mr. Butler, Councilman Vote of Town Board . (Aye) Mr. Cleveland, Councilman Vote of Town Board . (Aye) Mr. Tvaroha, Councilman Vote of Town Board . (Aye) Mrs. Kirby, Supervisor ® RESOLUTION, offered by Mr. Cleveland, seconded by Mr. Butler: RESOLVED, that the Town Board, upon Mr. Herrick's recommendation, does hereby authorize Atlantic Testing to complete the additional soil testing for the new tank site in the amount of $3,025.00. Vote of Town Board . . . (Aye) Mr. Butler, Councilman Vote of Town Board . . . (Aye) Mr. Cleveland, Councilman Vote of Town Board . . . (Aye) Mr. Tvaroha, Councilman Vote of Town Board . . . (Aye) Mrs. Kirby, Supervisor Mr. Herrick has had a request from Jack Rogers & Robin Lambert for a request for extension of water. The extension would be from Lake Watch on Bolton Point Road. This would go across the property of Jay Orear down to their properties and to the Crossmore property. The Board advised Mr. Herrick that an easement from Mr. W January 17, 1996, continued Orear and a petition engineering staffs from local municipalities supply and sewage treatment through the Bolton wishes to participate in engineering, technical and for City a water would be needed before the Town proceeds with this systems engineering, district technical and request. RESOLUTION, offered by Mr. Butler, seconded by Mr. Tvaroha: involved WHEREAS, the in water engineering staffs from local municipalities supply and sewage treatment through the Bolton wishes to participate in engineering, technical and Point, organizing City a of Ithaca, series of Cayuga Heights meetings to examine and Cornell regional systems engineering, are technical and cost issues related to joint water and sewer systems; and WHEREAS, the informal discussions Town to of Lansing consider wishes to participate in engineering, technical and these cost issues related to joint water and sewer systems; therefore, it is RESOLVED, that a representative from the Town of Lansing Engineer's Office may attend these meetings on behalf of the Town of Lansing in order to examine regional engineering, technical and cost issues related to joint water and sewer systems, without the authority to act for or bind the Town of Lansing in regard to any proposals which might be made by this informal group of municipal representatives. Vote of Town Board . . . (Aye) Paul Butler, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor Mrs. Kirby discussed the Rogues has had a complaint about the tr intersection. The complaint was a when the person was there directing to see if there are further complai invoice for the month of January and Harbor intersection. The Town affic control person at the 10 minute wait in the morning traffic. The Board will wait nts. Cargill Inc. will do an see what happens in February. RESOLUTION, offered by Mr. Cleveland, seconded by Mr. Butler: RESOLVED, that Wayne Lucas be reappointed to the Zoning Board of Appeals for 5 years. Carried. The Town Board will advertise in the Ithaca Journal for a vacancy on the Lansing Planning Board. RESOLUTION, offered by Mr. Butler, seconded by Mr. Tvaroha: RESOLVED, that the directed to pay the foll District #17 Voucher #2 Voucher #4 $5,997979 & #5 and paid at the February : Water #17 & #17 Ext. #1 Highlander to be paid in General Fund Highway Fund Lans. Water Dists. Cap. Fund Wr. #17 and Wrt. N. 17, Ex HUD -Wr. 7, Ext. 9 Vote of Town Board Vote of Town Board Vote of Town Board Vote of Town Board bookkeeper is hereby authorized and owing bills with the exception of Water $8,859.38 & Water District #17 Ext. #1 $56.75. These bills are to be held over ?1, 1996 audit resolution. Also Cap. Fund only partial payment of Voucher #1 to the amount of $140,000.00. 876 -883 (1995) 5, 10 & 27 (1996) 17,011.25 488 -506 (1995) 6 - 14 (1996) 18,465.89 255.40 t. #1 1 -5 274,789.71 1 -2 15,252.18 . (Aye) Paul Butler, Councilman . (Aye) Jeffrey Cleveland, Councilman . (Aye) Larry Tvaroha, Councilman . . . (Aye) Jeannine Kirby, Supervisor • 0 January 17, 1996, continued A copy of the minutes of December 20th and 29th 1995 having been given to the Board Members beforehand, the Supervisor asked for a motion to make corrections or to accept the same as submitted. RESOLUTION, offered by Mr. Tvaroha and seconded by Mr. Butler: RESOLVED, that the minutes of December 20th and 29th are hereby approved as submitted. 40 Carried. Carried. Mr. Cleveland asked who was responsible for cleaning the handicapped ramp. Mrs. Kirby stated she had hired someone to clean the ramp and stairs off at the Town Hall Building and the Town Hall Annex Building. Mr. Cleveland asked for an update on the paid lunch hours. Mr. Cleveland said the last he knew Andy LaVigne was going to do some research and clarify the policy. Mrs. Kirby stated that a letter had gone out to all Department Heads. Mr. Cleveland and the rest of the Board asked for a copy of the letter that went out. Debbie Crandall questioned the letter and what it meant to the Clerk's Office. Discussion was held concerning tax time, call out time and comp time. No decision was made at this time and will be discussed further at a later date with the Town Board and Town Clerk. Meeting adjourned at the call of the Supervisor at 10:30 P.M. rr L-A 19