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HomeMy WebLinkAbout1995-02-0118 February 01, 1995 The Lansing Town Board the met in Special Session had been contacted at the Lansing Town Hall Board Room at 7 :00 from P.M. with Supervisor Kirby away presiding. ROLL CALL Jeannine Kirby Supervisor Present Herbert Beckwith Councilman Present Paul Butler Councilman Absent Jeffrey Cleveland Councilman Absent Larry Tvaroha Councilman Present Bonita Boles Town Clerk Absent Debbie Crandall Deputy Town Clerk Present Richard John Town Attorney Present • Visitors: Pete & Jackie Larson, Dave Herrick, and George Totman. The Supervisor called the meeting to order and had the clerk take the Roll Call. there was a place to dispose of them. Attorney Rich John stated that the Town should not be doing work for non Town groups but it would be okay to give them a place to-dispose of them. It was the consensus of the Board to have Mr. Larson contact Mr. Nedrow and inform him that the church could haul the stumps to the Town gravel bank. Mr. Larson recommended to the Board to accept the following bid from LB Smith Inc., 5985 Court Street Road, PO Box 65, Eastwood Station, Syracuse, New York 13206: One 1994 Gradall Model XL4100, SIN 0414216 with 50 hours, rubber tired excavator, complete with all standard equipment and per the specifications. Demo unit with trade: 66" ditching bucket (1 cu. yd.) Optional 42" bucket Total The amount budgeted was $190,000.00. $1671904.81 3,360.00 3,500.00 $174,764.81 Mr. Tvaroha stated that he takes exception to the bid. He stated that it doesn't meet the minimum requirements of the State Comptroller's Office. There is no evidence of competition and no evidence of reasonableness established for price. After further discussion Mr. Tvaroha recommended to Mr. Larson to obtain more documentation before the bid is accepted. 1-. Get Town of Dryden's specs and price when the bid is open. 2. Ask LB Smith to document the reasonable sale of price and give the sales of comparable machines within the last 6 months that went through the open bid process. Mrs. Kirby informed the Board that the Town of Lansing will now salt the intersection at 34B and 34, 200' on either side of this intersection. Mrs. Mr. Larson informed the Board that he had been contacted by Carl Nedrow a representative from the All Saints Church to take away some tree stumps for them. Mr. Larson stated that they could be disposed at the gravel bank. The church asked if the Town could haul them and dispose of them or if the church could haul them if there was a place to dispose of them. Attorney Rich John stated that the Town should not be doing work for non Town groups but it would be okay to give them a place to-dispose of them. It was the consensus of the Board to have Mr. Larson contact Mr. Nedrow and inform him that the church could haul the stumps to the Town gravel bank. Mr. Larson recommended to the Board to accept the following bid from LB Smith Inc., 5985 Court Street Road, PO Box 65, Eastwood Station, Syracuse, New York 13206: One 1994 Gradall Model XL4100, SIN 0414216 with 50 hours, rubber tired excavator, complete with all standard equipment and per the specifications. Demo unit with trade: 66" ditching bucket (1 cu. yd.) Optional 42" bucket Total The amount budgeted was $190,000.00. $1671904.81 3,360.00 3,500.00 $174,764.81 Mr. Tvaroha stated that he takes exception to the bid. He stated that it doesn't meet the minimum requirements of the State Comptroller's Office. There is no evidence of competition and no evidence of reasonableness established for price. After further discussion Mr. Tvaroha recommended to Mr. Larson to obtain more documentation before the bid is accepted. 1-. Get Town of Dryden's specs and price when the bid is open. 2. Ask LB Smith to document the reasonable sale of price and give the sales of comparable machines within the last 6 months that went through the open bid process. Mrs. Kirby informed the Board that the Town of Lansing will now salt the intersection at 34B and 34, 200' on either side of this intersection. Mrs. Kirby passed out a notice from the New York State DOT indicating changes at the Rt. 13 and Warren Road Intersection. The description designates right turn only lanes on Route 13 and Warren Road on the approaches to the intersection as constructed by State contract D254806. RESOLUTION offered by Mr. Beckwith and seconded by Mr. Tvaroha. 16 February 01, 1995, continued WHEREAS, that the Town State of New York has reques connection with seeking rei in the New York State Legisl A) to allow designation of roads, and of Caroline in ted support froi ntroduction and ature (Senate 3 certain roads the County n the Town c passage of 236 - -A, Ass as minimum of Tompkins, )f Lansing in legislation embly 4741- - maintenance WHEREAS, rural towns in the State of New York have extensive roadway systems which require maintenance and repairs on a regular basis including many miles of low volume and seasonal use roads, and WHEREAS, appl all town roads r receive limited us that are highly to both, and ying a uniform maintenance and repair standard to equires substantial investments in roads that e and a consequent loss of resources for roadways aveled, require special safety considerations, or WHEREAS, the proposed minimum maintenance road designation would allow a more efficient and safer system of allocating funding for town roads, it is RESOLVED, that the its support for the rei the New York State Legi to allow designation of as minimum maintenance Vote of Town Board Vote of Town Board Vote of Town Board . Town Board of the Town of Lansing express ntroduction and passage of legislation in slature (Senate 3236 - -A, Assembly 4741 - -A) certain low volume and seasonal use roads roads. (Aye) Herbert Beckwith, Councilman . (Aye) Larry Tvaroha, Councilman (Aye) Jeannine Kirby, Supervisor RESOLUTION offered by Mr. Beckwith and seconded by Mr. Tvaroha. WHEREAS, the Town Engineer for the Town of Lansing in connection with the construction of Water District 18, Water District 2 Extension 2 and Alternative One to the project involving repair and replacement to a portion of the water main in Water District Two has prepared a Project Manual containing instructions, specifications, proposed contracts, general conditions and supplemental conditions for the construction projects, and WHEREAS, the Town construction of Water Dist Alternative One to the pro soliciting bids for the c system improvements, and of Lansing rict 18, Water ject, has adve onstruction of in Di rti ti connection with the strict 2 Extension 2 and sed an Invitation To Bid ie above mentioned water WHEREAS, the Town received thirteen bids for the work to be completed, the low bidder being L.R.S. Excavating of 24 Ross Road, Lansing, New York in the amount of Two Hundred Forty Eight Thousand Seven Hundred Fourteen and 64/100 Dollars ($248,714.64) and a bid of Fifteen Thousand ($15,000) for Alternate One, it is RESOLVED, that the Town Board of the Town of Lansing makes a Notice of Award and accept the bid proposal received from L.R.S. Excavating, of 24 Ross Road, Lansing, New York, in the amount of Two Hundred Forty Eight Thousand Seven Hundred Fourteen and 64/100 Dollars ($248,714.64) and a bid of Fifteen Thousand ($15,000) for Alternate One, for the construction work to be completed in Water District 18, Water District Two Extension Two and Alternative One to the project involving repair and replacement to a portion of the water main in Water District Two, subject to the completion of contract documents and presentation of proof of insurance and bonding satisfactory to the Town Engineer and Town Attorney. Vote of Town Board (Aye) Herbert Beckwith, Councilman Vote of Town Board (Aye) Larry Tvaroha, Councilman Vote of Town Board (Aye) Jeannine Kirby, Supervisor Ell February 01, 1995, continued RESOLUTION offered by Mr. Tvaroha and seconded by Mr. Beckwith. WHEREAS, the SCLIWC has recommended the addition of master metering connections to the Commission's transmission mains, and WHEREAS, staff and the Engineering and Operations Committee of SCLIWC recommend alternative "F" of the plan as the best method to assure efficient operation including proper allocation of future costs among the member municipalities of SCLIWC and the cost allocated to that portion of the project in the Town of Lansing for which the Town will be responsible is $1,492 it is • RESOLVED, that the Town Board of the Town of Lansing indicates its approval to SCLIWC for the master metering project as outlined to the Town Board and will anticipate and budget for an expense of approximately $1,492 out of the Town's operation and maintenance funds for this purpose. Vote of Town Board (Aye) Herbert Beckwith, Councilman Vote of Town Board (Aye) Larry Tvaroha, Councilman Vote of Town Board . (Aye) Jeannine Kirby, Supervisor Dave Herrick, Town Engineer reviewed the following outstanding Town water issues. Old Issues W.D. #7, #2, Extension #5 (Hicks #2 (Ladoga Park): Obtain Water receive approval from NYS Audit be complete by 6/15/95. Supply Permit and Control. from Construction NYSDEC and to W.D. #7, Extension #5 (Hicks Subdivision): emergency situation by Adopt by resolution the NYS Ag and Markets and water supply permit conditions imposed forward a copy of the Board resolution to NYSDEC. W.D. #7 (Swearingen): Extension of emergency situation the water main extension was granted late summer or early fall. Not aware of any progress in extension. forming has ensued. a permanent until July 1, 1993 at which time and sewer Swearingen was to report on progress of forming a permanent water district extension. W.D. #7, Extension #9 (N. Myers Road - HUD Project): Begin design of the water main extension and anticipate construction late summer or early fall. Not aware of any progress in extension. forming has ensued. a permanent W.D. #7, Extension #10 (NYSDFY Boys School): A public hearing was advertised to be held on February 10, 1993. If the hearing was held and no petition for a referendum was submitted, then Town can proceed with an order to form the extension. W.D. (Autumn Ridge #7, Subdivision): Extension #11 (Lychalk): June 1993 and sent to Supervisor and Mayor • for Not aware of any progress in extension. forming has ensued. a permanent water district jointly used water W.D. # 16 (Autumn Ridge and Subdivision): Formation of the district prepared by TGM in June 1993 and sent to Supervisor and Mayor • for review. No further discussion has ensued. awaits a resolution of the issue of jointly used water and sewer facilities between Town and Village. A draft plan addressing this was prepared by TGM in June 1993 and sent to Supervisor and Mayor • for review. No further discussion has ensued. W.D. #17 (NYSEG) : NYS Ag and Markets has accepted the Final Notice of Intent and will not impede the establishment of the district. Land acquisition for the tank and pump station must progress promptly to allow design services to continue. Anticipate construction this summer. W.D. #17, Extension #1 (Sperry Lane and Lakeview Drive): Public hearing was held July 28, 1993. With positive response from NYS Ag. and Markets regarding W.D. #17, the Town can proceed with an order to establish the district. Application to NYS Audit and Control can proceed. 188 February 01, 1995, continued W.D. #17 Extension #2 (Fiddler's Green) : Residents should be notified of outcome regarding W.D. #17. They must proceed with the creation of their district pursuant to Town Law. W.D. #18 (Cargill et al ): Receive approval from NYS Audit and Control. Construction to be complete by 6/15/954 New Issues Water System Improvements Project (Bean Hill Tank Wilson Road Tank): All construction cost and professional services contracts have been closed for some time. Water meter surcharges have been in affect for several years generating revenue to support bond payments. Long term financing of project costs should be considered. Water System Benefit Area: T.G. Miller suggested in a report dated December 1991 that the Town, on its own motion, establish a water system benefit area under Article 12 -C of Town Law for the uniform management, operation_, maintenance and repair of the entire Town system. This Benefit Area would include all existing and future districts or extensions and eliminates the need to maintain separate O & M accounts. This issue should be revisited and acted upon. Water District No. 5 (Village Circle Tank): Perform an inspection of the interior and exterior coatings and consider soliciting quotations to repaint. Water System O & M Revenues: Town surcharges on metered water are generating sufficient revenue to cover anticipated bond payments and annual O & M expense. The Town Accountant should look at revenues and expenses and advise Board of fiscal status. RESOLUTION offered by Mr. Beckwith and seconded by Mr. Tvaroha. WHEREAS, The Town of Lansing has issued an Order dated April 6, 1994 forming Water District 18 within the Town of Lansing, and WHEREAS, creation of the Water District 18 requires the consideration and approval of the New York State Comptroller pursuant to the New York Code of Rules and Regulations Part 85, and WHEREAS, The Town has prepared an Application of the Town Board of the Town of Lansing to the New York State Comptroller for Permission to Create Water District 18, and WHEREAS, The Application was prepared at the direction of the Lansing Town Board, the Lansing Town Board believes the contents of the Application to be accurate and the Lansing Town Board has determined that the Water District 18, for which permission is sought, is in the public interest, will not constitute an undue burden on the property which will bear the cost thereof, all real property to be so assessed will be benefitted by the proposed improvements and that no benefitted property has been excluded, RP therefore, it is RESOLVED, that the Town Board of the Town of Lansing authorize the Town Supervisor to sign and submit the Application of the Town Board of the Town of Lansing to the New York State Comptroller for Permission to Create Water District 18. Vote of Town Board (Aye) Herbert Beckwith, Councilman Vote of Town Board (Aye) Larry Tvaroha, Councilman Vote of Town Board (Aye) Jeannine Kirby, Supervisor February 01, 1995, continued It was the consensus of the Attorney advertise the following: Lansing Town Board that the Town REQUEST FOR PROPOSALS PROFESSIONAL ENGINEERING AND SURVEYING SERVICES TOWN OF LANSING WATER DISTRICT No. 7 EXTENSION No. 9 The Town of Lansing seeks proposals from qualified firms for professional engineering and surveying services for the design and construction of a 2.0 mile extension to the Town Water District No. 7 to be financed entirely with Community Development Block Grant Funds from the U.S. Department of Housing and Urban Development. • Interested firms are invited to submit qualifications and cost Proposals to Town Clerk, Lansing Town Hall, 29 Auburn Road, Lansing, New York 14882 until 4:00 PM Tuesday, February 21, 1995 in accordance with this Request for Proposal and Proposal Contents. A contract will be awarded to the firm u within the competitive range and determined advantageous to the Town, cost and other factors factors to be considered and the method to be evaluation of the proposals and the selection of as follows: chose proposal is to be the most considered. The utilized in the the firm will be FACTOR Point Score Technical Expertise 20 Past Performance 30 Capacity to Perform within Schedule 10 Local_ Experience 30 Cost 100 RESOLUTION, offered by Mr. Tvaroha and seconded by Mr. Beckwith: WHEREAS, the Town of Lansing has issued an Order dated July 20, 1994 forming Water District 2 Extension 2 within the Town of Lansing, and WHEREAS, creation of the Water District 2 Extension 2 requires the consideration and approval of the New York State Comptroller pursuant to the New York Code of Rules and Regulations Part 85, and WHEREAS, the Town has prepared an Application of the Town Board of the Town of Lansing to the New York State Comptroller for Permission to Create Water District 2 Extension 2, and WHEREAS, the Application was prepared at the direction of the Lansing Town Board, the Lansing Town Board believes the contents of the Application to be accurate and the Lansing Town Board has determined that the Water District 2 Extension 2, for which permission is sought, is in the public interest, will not constitute and undue burden on the property which will bear the cost thereof, all real property to be so assessed will be benefitted by the proposed improvements and that no benefitted • property has been excluded, therefore, it is RESOLVED, that the Town Board of the Town of Lansing authorize the Town Supervisor to sign and submit the Application of the Town Board of the Town of Lansing to the New York State Comptroller for Permission to Create Water District 2 Extension 2. Vote of Town Board (Aye) Herbert Beckwith, Councilman Vote of Town Board (Aye) Larry Tvaroha, Councilman Vote of Town Board (Aye) Jeannine Kirby, Supervisor Supervisor Kirby received from Stuart W. Stein information regarding the challenges, goals and expectations for the Tompkins County Board of Representative for the year 1995. Mrs. Kirby provided the Town Board with a copy of this. 18 February 01, 1995, continued Mrs. Kirby discussed the recycling situation. It was the consensus of the Board to look into keeping the recycling center open on our own. Mrs. Kirby discussed the water situation on Drake Road. Mrs. Kirby will notify residents to come to the next Water Board meeting in March. Mrs. Kirby informed the Board that she had been contacted by the Town of Genoa requesting water when it gets to Milliken. George Totman informed the system was working. Before a Cer person must sign a statement construction was correct. If additional amount is owed. Mr. amounts in many cases. Board that the Building permit tificate of Occupancy is issued a that the estimated cost of it was under estimated then an Totman has collected additional Mr. Totman informed the Board that the water was tested at the Town Hall Annex. Kevin Kauffman reported that the water was pure and is not a health hazard. Mr. Kauffman will send someone from Bolton Point to adjust the water purifier. RESOLUTION offered by Mr. Beckwith and seconded by Mr. Tvaroha: RESOLVED, that the Special Meeting be adjourned to go into Executive Session at 9:17 P.M. Carried. RESOLUTION offered by Mr. Beckwith and seconded by Mr. Tvaroha: RESOLVED, that the Executive Session be terminated at 9:56 P.M. and the Special Meeting be reconvened. Carried. RESOLUTION offered by Mr. Beckwith and seconded by Mr. Tvaroha WHEREAS, the County of Tompkins, in the process of a road realignment project on the Buck Road in the Town of Lansing, left a small portion of the old roadway creating an approximate one thousand foot loop connecting at either end to Buck Road, and WHEREAS, the Town of Lansing has maintained, repaired and exercised control over the above mentioned roadway, but has not named the road, it is RESOLVED, that the Town Board of the Town of Lansing declares that the approximate one thousand foot section of roadway in the Town of Lansing, connecting on either end to the Tompkins County road known as Buck Road shall henceforth be known as "Old Buck Road ". Vote of Town Board (Aye) Herbert Beckwith, Councilman Vote of Town Board (Aye) Larry Tvaroha, Councilman Vote of Town Board (Aye) Jeannine Kirby, Supervisor Meeting adjourned at the call of the Supervisor at 10:00 P.M. Minutes taken and executed by the Deputy Town Clerk. , d d,