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HomeMy WebLinkAbout1995-01-18i� January 18, 1995 The Lansing Town Board met in Regular Session at the Lansing Town Hall Board Room on January 18, 1995 at 7:00 P.M. with Supervisor Kirby presiding. Jeannine Kirby Herbert Beckwith Paul Butler Jeffrey Cleveland Larry Tvaroha Bonita Boles Debbie Crandall Richard John ROLL CALL Supervisor Councilman Councilman Councilman Councilman Town Clerk Deputy Town Clerk Town Attorney Present Absent Present Present Present Absent Present Present Visitors: Dave Herrick, George Totman, Pete & Jackie Larson and Andy LaVigne. (Rep from L.B. Smith Inc. 7:45 P.M.) The Supervisor called the meeting to order having the clerk take the Roll Call. Pete Larson, Highway Superintendent reported the following: Dave Herrick and Pete Larson attended a DEC Seminar, The Seminar gave them an insight on how to deal with ice jams. A question was asked, "Who's responsibility is it to maintain creeks ?" It is nobody's responsibility, anybody can take responsibility that wants to, but the responsibility is not given to anybody. The only obligation is to get the people out and warn them that the ice jam exists. Dave Herrick, Town Engineer reported the following: Dave Herrick and Jeannine Kirby met with Bob Tallman to look at some of the site planning options in conjunction with the new Town Hall. They discussed the master plan for road systems. Dave and Mr. Tallman were not clear who's obligation it is to provide the topo that is needed. Mr. LaVigne informed the Board that it was clearly the Town's expense. Dave suggested to the Board to have the aerial photograph taken. An estimate would be $1,900.00. This would cover the whole property not just the front corner. The cost of the aerial picture and plan charge is $1,000.00, plus 20 acres @ $45.00 = $900.00. Dave discussed the septic system issue. The Board asked Dave to bring a general proposal to the Board covering the septic system, surveying and engineering issues. Dave discussed the Sewer members by Jeff Clark. The Lansing obtain sanitary sewer. After some discussion, it make a small investment and research and prepare a study to a simple system. Plan that was given to the Board document is a plea to help South was the consensus of the Board to have look Dave at a Herrick, Town conservative estimate Engineer for Dave informed the Town Board that he held a Pre Bid Conference on Water District #18 today at the Town Hall at 1:00 P.M. There were 10 contractors present. Dave hoped to come to the Board on February 01, 1995 with a successful bidder. Dave reported on Water District ##7, Extension #9. Dave received a letter from HUD requesting the following information: HUD is required to conduct an evaluation of the accounting system and internal control procedures of all new grantees or prior grantees who have been inactive for more than one year. Due to current HUD budgetary limitations on travel, an on -site evaluation cannot be conducted at this time. Instead, a more limited review 11 El ] 79 January 18, 1995, continued will be conducted by mail so that grant funds may be made available on a timely basis. In order to expedite the review, the following information and documentation is needed: 1. A copy of the most recent audit by New York State Audit and Control, and a corrective action plan that addresses any deficiencies that may have an impact on the management of the Small Cities program. ' 2. Identificat sign checks checks will • 3. A copy of a specificall the limits ion of all gran drawn on Small be required by n employee fide y, the portion of coverage, tee officials authorized to Cities funds. Two- signature this Office in most instances. lity (honesty) bond policy, of the policy that identifies 4. Identification responsible and for maintaining phone number of grantee the individual accounting records and proposed chart of accounts for Small Cities funds. 54 A copy of propos contracts for pr completed procur agreements. In meeting contract requirements, th ed (o ofess ement order ing a e fol r executed, if already awarded) ional services supported by a work sheet, and subrecipient to assist your Community in nd subrecipient agreement lowing attachments are provided: a. Negotiation of successful contract or subrecipient agreement, b. 24 CFR 570.500 (c) and 570.503 Agreements with Subrecipients, and C. Procurement Work Sheet. Dave will meet with Sharon Bowman to get the above requests (items 1 - 4) completed as soon as possible. The 5th request, the RFP process, soliciting firms for service, will be indicated that the Town Board is working on this. The Town will have to comply with these before the grants can be used. Dave would like to see the funds utilized this spring. George Totman, Code Enforcement Officer, reported the following: Mr. Totman passed out a report to the Board members. George informed the Board that today, himself and Stan Burke attended a Flood Plain Management Seminar in Owego. George asked to discuss the cost of a building permit for nonprofit organizations. Mr. Totman was asked if the Ice Skating Rink would fall in the same class as charging a building permit for it as you would a regular commercial establishment. Mr. LaVigne asked Mr. Totman if the All Saints Church was ® charged for a building permit. Mr. Totman replied, "yes ". Mrs. Kirby asked attorney Rich John to research the possibility of free ice time for the youth recreation in lieu of a charge for a building permit. George reminded the Board about the 2010 Town Meeting for a presentation of the Preliminary Comprehensive Plan on Thursday, January 19, 1995 from 7:00 to 9:00 P.M. at the Lansing High School Cafeteria. Proof of Notice having been furnished, bids were publicly opened at 8:00 p.m. for a Rubber Tire Excavator. There was one bid received and read as follows: ISO LB SMITH INC. 5985 Court Street PO Box 65 Eastwood Station, January 18, 1995, continued Road Syracuse, New York 13206 One 1994 Gradall Model XL4100, SIN 0414216 with 50 hours, rubber tired excavator, complete with all standard equipment and per the specifications. Demo unit without trade: $182,904.81 Demo unit with trade: 167,904.81 60" ditching bucket (7/8 cu. yd.) 2,440.00 66" ditching bucket (1 cu. yd.) 31360.00 Optional 42" bucket 3,500.00 Larry asked about a State Contract on this. Mr. Larson replied that there was no State Contract on this piece of equipment. Mr. Larson will evaluate the bid and get back to the Board at a later date. The Board discussed the Park Tech Associates having the advantage to use the payment in Lieu of Tax agreements In 1995 the tax break would be 100 %. After that each year it would be reduced by 10 %. They would be charged a full tax amount of the land, the in lieu of would be on the building only. Mrs. Kirby informed the Board that Milliken Station will begin their scrubbing this week. RESOLUTION Tvaroha. RESOLVED, Utility Work A Transportation over Gulf Creek t g t offered hat the T reement f o replace in the Tot by Mr. Cleveland and seconded by Mr. own of Lansing has received a proposed rom the New York State Department of the Route 34 (East Shore Drive) bridge rn of Lansing; and WHEREAS, the Town of Lansing owns a water main that runs under the present bridge as part of the Town of Lansing water supply system and this water main will need to be relocated as part of the replacement project on the above mentioned bridge; and BE IT FURTHER RESOLVED, that the Town Supervisor is authorized to execute the Utility Work Agreement with the New York State Department of Transportation and all other documents necessary for the replacement of the Route 34 bridge over Gulf Creek in the Town of Lansing which includes relocation of the Town water main running under the bridge. Vote of Town Board . . (Aye) Paul Butler, Councilman Vote of Town Board . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . (Aye) Jeannine Kirby, Supervisor Dave Herrick discussed the relocation of this water main. The DOT is proposing a temporary main across from the site before they take the structure down that is there now. Mr. Herrick is trying to find a way to pressurize East Shore Drive from the Village system so they would not have to worry about a temporary main construction. The Oakcrest tank serves the line on East Shore Drive. There is an interconnection between East Lake Subdivision and the Village main. The elevation of that tank is not high enough that it maintains enough pressure to one residence. Bolton Point was reluctant to allow the State to disrupt this service for any length of time. The State then proceeded to put together a plan for temporary water main. Dave has looked at other piping systems that could be coupled together so it would give higher pressure to that length of line on East Shore Drive and maybe the v January 18, 1995, continued State could eliminate the expense of the temporary main. After further discussion it was the consensus Councilman of the Board to have Dave Herrick contact the DOT and pursue the other option. Mrs. Kirby discussed and gave Board members a copy of Marty Luster's reply concerning the Agriculture and farm land protection board. Andy LaVigne passed out the Final copy of the Town of Lansing's Policy & Procedure Guide. RESOLUTION, offered by Mr. Butler and seconded by Mr. Cleveland: • RESOLVED, that the Town Board of the Town of Lansing does hereby accept the following changes that were made in the policy: 1. Page 36, Section IV -6. Sick Time Paragraph two should read: (Took out age 65.) One sick day per month is accrued by regular full -time, employees, up to a maximum of 100 days. Upon an employee's retirement after ten (10) years employment with the Town, the employee will be entitled to payment for accumulated sick days up to a total of fifty (50) days. 21 Page 36, Section IV -6. Sick Time Paul_ Paragraph Councilman five, lines five and six (Took out calendar . (Aye) Jeffrey Cleveland, Councilman Vote of year.) Board . . (Aye) Larry Tvaroha, Councilman Employees of shall be paid one -half disability pay for up to a maximum of twenty six weeks per occurrence. 3. Page 37, Section IV -7 Medical Leave First paragraph. (There was indication that the employee would get disability payments through an insurance policy. Until their insurance kicked in the Town would front them the disability payments and accrued benefits could be added up to their full regular pay. This does not apply because there was no other insurance provided.) The paragraph know reads: Employees unable to return to work following one week of sick time as determined by a physician are eligible for Short -term Disability. During this period of disability, an employee may elect to supplement the disability payment amount with their accrued benefits (sick, vacation and personal time). The payment for disability and accrued benefits may not exceed the employee's regular full pay. Disability periods greater than an employee's accrued I enefit time are unpaid except for the disability payment. BE IT FURTHER RESOLVED, that Sharon Bowman will distribute the revised TOWN OF LANSING POLICY AND PROCEDURE GUIDE to each FULL TIME EMPLOYEE and ELECTED OFFICIAL. The guide will be in loose leaf notebook form. As updates occur they will be given to the employee to keep in their notebook. Vote of Town Board . . (Aye) Paul_ Butler, Councilman Vote of Town Board . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . (Aye) Larry Tvaroha, Councilman ® Vote of Town Board . . (Aye) Jeannine Kirby, Supervisor The Town Board reviewed the preliminary plans for the proposed new Town Hall, Attorney, Rich John discussed Board. Gay Nicholson suggested to send it in. The State would probab it. The Town is not committed to building. This would give Gay time the Trail complete ly take a this unti to approa Ways Grant with the the application and long time to work on 1 you actually start ch the three private 181 January 18, 1995, continued individuals RESOLUTION, that to obtain the needed easements. Gay indicated to Rich adjourned to go into Fxecutil)e Session Meeting be at 9:35 P.M. John that she had contacted the Lansing Schools, the Methodist pay Church and the Lansing Fire Department. She asked for a liaison person from each group to help her work on this. She stated to Rich that these groups were very much in favor of the project. Paul Butler, Councilman Lindy LaVigne indicated on behalf of the School District that Jeffrey they had some concerns about the trail. of Town Board (Aye) Larry Tvaroha, After further discussion, it was the consensus of the Board to complete (Aye) the application_ and move forward on this project. Rich John discussed the Vestal Asphalt contract. Mrs. 1K%irby informed the Board that Scott Pinney was issued a Section 10404 permit to construct a marina located at Portland Point on Cayuga Lake. RESOLUTION, offered by Mr. Cleveland and seconded by Mr. Tvaroha: RESOLVED, RESOLUTION, that the Regular Meeting be adjourned to go into Fxecutil)e Session Meeting be at 9:35 P.M. S 59,916.60 Carried. RESOLUTION. offered by Mr. Butler and seconded by Mr. Cleveland: RESOLVED, RESOLUTION, that the Executive Session be terminated at 9:50 P.M. and the Regular Meeting be reconvened. Carried. Meeting adjourned at the call of the Supervisor at 10:00 P.M. Minutes taken and executed by the Deputy Town Clerk. 0 �p RESOLUTION, 8 offered by Mr. B�?tler and seconded by Mr. Tvaroha. Highway Fund 3 - RESOLVED, S 59,916.60 that the bookkeeper is hereby authorized and directed to pay the following bills, S 127.49 Meeting adjourned at the call of the Supervisor at 10:00 P.M. Minutes taken and executed by the Deputy Town Clerk. 0 �p General Fund 8 111390.28 Highway Fund 3 - 29 S 59,916.60 Lansing Water Dists. 1 S 127.49 Vote of Town Board (Aye) Paul Butler, Councilman Vote of Town Board (Aye) Jeffrey Cleveland, Councilman vote of Town Board (Aye) Larry Tvaroha, Councilman Vote of Town Board (Aye) Jeannine Kirby, Supervisor Meeting adjourned at the call of the Supervisor at 10:00 P.M. Minutes taken and executed by the Deputy Town Clerk. 0 �p