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HomeMy WebLinkAbout1991-11-20November 06, 1991' continued George Totman passed out information on the meeting he attended concerning the new Post Office building on Warren Road. RESOLUTION offered by Mr. Beckwith who moved its adoption, seconded by Mr. Cleveland: RESOLVED that the Regular Meeting be adjourned to go into Executive Session at 9:30 p.m. RESOLUTION offered by Mr. Beckwith who moved its adoption, seconded by Mr. Emmick0 RESOLVED that the Executive Session be terminated at 9:45 p.m. and the Regular Meeting be reconvened. Meeting adjourned at the call of the Supervisor at 9:55 p.m. Minutes taken and executed by the Deputy Town Clerk. REGULAR TOWN BOARD MEETING 991 The Lansing Town Board met in Regular Session at the Lansing Town Hall Boardroom at 7:30 P.M. with Supervisor Kirby presiding. Jeannine Kirby Herbert Beckwith Jeffrey Cleveland Louis Emmick Larry Tvaroha Bonita Boles Richard Thaler ROLL CALL Supervisor Present Councilman Present Councilman Present Councilman Present Councilman Present Town Clerk Present Town Attorney Present VISITORS: Paul Butler, Geroger Totman,. David Herrick, Pete Larson, Jackie Larson, George Stevens, Ted Wixom, Alan Euvrard, Noel Desch, Barbara Lukens, Sam Myers and John Herrewyn. The Supervisor called the meeting to order and had the clerk take the Roll Call. Proof of Notice having been furnished, the Public Hearing to consider a Senior Citizen's discount on the basic portion of the A.C.C. cable bill was opened to the public at 7:30 P.M. No one appeared voicing any objections to the proposed Senior Citizen discount on their basic cable bill, all persons desiring to be heard, having been heard, the Public Hearing was closed at 7 :40 P.M. Proof of Notice the Zebra Muusel Project having been furnished, the Public Hearing was called to order at 7:45 P.M. to consider No one appeared voicing any objections to the proposed Zebra Mussel Project, all persons Hearing was closed at desiring to 7:46 P.M. be heard, having been heard, the Public Proof of Notice proposed amendments to for 1992, the Public having been the S.C.L.I.W.C. Hearing was furnished, the Public Hearing rules and regulations called to order at 7 :47 P.M. to and consider rate change No one appeared voicing any objections to the proposed amendments to the S.C.L.I.W.C. rules and regulations and rate change for 1992, all persons desiring to be heard, having been heard, the Public Hearing was closed at 7:49 P.M. Proof of Notice having been furnished, bids were publicly opened at 8:00 P.M. for one copy machine with an automatic document feed, 10 bin collator, duplexing unit, reduction and enlargement capabilities, standard and legal paper trays, to handle a volume of 80,000 to 90,000 copies per year. The Bids were as follows: Ithaca Office Equipment 308 East Seneca Street Ithaca, N.Y. 14850 Meda - CS -2085 Copier $5,957.00 s t continued November 20, 1991 Kex /Copy Source 21 South Washington Street Binghamton, N.Y. 13903 Canon Np 3050 Copier Canon /Sharp Duplication Products Inc. 1609 Trumansburg Road Ithaca, New York 14850 Sharp SF -8350 $ 6,420.00 $ 5,496.00 Proof of Notice having been furnished, bids were publicly opened for one 8,000 gallon fuel oil tank. The bids were as follows: Highland Tank & Manfacturing Co. 99 West Elizabethtown Road Manheim. Pennsylvania 17545 -9410 Cortland Pump P.O. Box 550 Cortland, N.Y. 13045 24,096.00 461.00 delivery $ 24,557.00 $ 18,528.00 Ted Wixom from Bolton Point passed out information in regard to cross connection control requirements. It was pointed out that a person MAY use his or her well but the public water system MUST be protected. RESOLUTION.offered by Mr. Tvaroha and seconded by Mr. Beckwith: RESOLVED that the Town Board does hereby authorize the Highway Superintendent to review the bids that were recieved tonight for one 8,000 gallon fuel tank and bring his recommendation back to the Board. Mr. George Stevens talked to the Board about the Gadabout service in the Town and Village of Lansing. He asked the Board to keep the communication open and to possibly donate to Gadabout. He state that Judy Willis is the Gadabout director. Alan Euvrard presented a letter to the Town Board which he received from the Tompkins County Health Department asking for a letter of approval from the Town Board in regard to the water line extension Mr. Euvrard did on Hillcrest Road. Mrs. Kirby will write a letter of approval to the Tompkins County Health Department. Mr. Euvrard will soon have the paper work ready to do the dedication to the Town. Mrs. Kirby stated that the County is considering a 15% increase in property tax and /or a 1G increase in sales tax. Mrs. Kirby stated that east side of VanOstrand Roa instead of Lansing. It was can in Lansing and not let attend a meeting in regard the County would like to have everyone on. the d have Groton representation on the County Board the consensus of the Board to keep all that we some go to Groton representation. Mrs. Kirby will to this on Friday, November 22, 19910 Mr. Larson reported the following to the Board: 1. The County has closed Lockerby Hill Bridge. He is hoping that it may be reopened for the winter in a week or so. The steel in the north west corner of the bridge has failed. The County will rebuild the bridge in the spring of 1992. 2. There has been a sewer problem in the Horizon's Development. (8 Alessandro Drive). The problem occured because the backfill use was larger than it should have been. Pete would like to see all further backfill on sewer lines as gravel instead of just replacing it with what ever is taken out. 3. Pete and Dave Herrick are working together on the mining permit. This will cover approximately 40 acres instead of 4. 4. Landstrom has offered $2.50 per ton for the gabions if the Town delivers them. Mr. Emmick suggested they might be used in the Kim subdivision. .RESOLUTION offered by Mr. Cleveland and seconded by Mr. Emmick: RESOLVED, that the Town Board hereby authorizes the Highway Superintendent to sell any gabion stones that the Town has for a price that exceeds $1.00 per ton - picked up or $2.50 or more per ton delivered. Vote of Town Board . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Louis Emmick, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor 5. Mr. Larson stated that Milliken Station has cinders available for snow plowing at $2.75 per yard picked -up. Mr. Larson will try this out after the first of the year. continued November 20, 1991 Mr. Totman presented his monthly report and reported the following to the Board Members: 1. Drainage problem between the Lansing Foodliner and Lacko's property: Mr. Tvaroha will contact Mr. Lacko and Mr. Egan to get something in writing so the Highway Department can enter onto their property to clean out the ditches. 2. Mr. Totman stated that he had not received a response from Mr. Munson in regard to his conflict with Local Law No. 1 of 1988. Mr. Totman and Mr. Thaler will meet with one of the Town Justices and proceed further. 3. Mr. Totman stated that the Town of Lansing's Building permit fees are the same as the City of Syracuse. 4. Mr. Beckwith informed Mr. Totman that he is still recdi.ving complaints in regard to the Richard Cook property in Lake Ridge. Mr. Larson Mr. Tallman in Larson did not stated that he was still waiting for a call from Mr. Mahool or regard to a final inspection in the Lakewatch Development. Mr. feel they were ready for their final inspection as of yet. The section of Smugglers path has not yet been completed nor has the turn -a- round near Jim to this matter. Weiner's house. Mr. Cleveland will contact Mr. Mahool in regard Mr. Thaler has received a response from Mr. Skaley in regard to the County grant for sewer. Mr. Thaler felt each municipality will have to make separated applications to the County. Mr. Herrick and Mr. Cleveland will attend a meeting on November 22nd in regard to this. RESOLUTION offered by Mr. Tvaroha and seconded by Mr. Beckwith: RESOLVED that the Town Board does hereby authorize Mr. Totman, Mrs. Viola Miller - Mullane, Robert Todd and Cheryl Nickel to attend a N.Y.S. Planning Federation annual seminar held in Nevele, New York on November 17th, 18th, 19th and 20th, 1991 and BE IT FURTHER RESOLVED that all charges incurred are to be a Town charge. Vote Vote of of Town Town Board . Board . Vote of Town Board . Vote of Town Board . Vote of Town Board . (Aye) Herbert Beckwith, Councilman . (Aye) Jeffrey Cleveland, Councilman . (Aye) Louis Emmick, Councilman . (Aye) Larry Tvaroha, Councilman . (Aye) Jeannine Kirby, Supervisor RESOLUTION offered by Mr. Beckwith and seconded by Mr. Cleveland: RESOLVED, that the Town Board does hereby authorize Mr. Totman to attend a meeting to be held at Cornell University on Saturday, November 23, 1991 from 9 :00 A.M. - 3:30 P.M. (Wetlands) and BE IT FURTHER RESOLVED that all expenses incurred are to be a Town charge. Vote of Town Board . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Louis Emmick, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor RESOLUTION offered by Mr. Beckwith and seconded by Mr. Emmick: RESOLVED that the Regular Meeting be adjourned to go into Executive Session (9:35 P.M.) Carried RESOLUTION offered by Mr. Beckwith and seconded by Mr. Emmick: RESOLVED, that the Executive Session be terminated at 9:43 P.M. and the Regular Meeting be reconvened. Carried. Mr. Thaler stated that certificates of occupancy CAN now be issued in the East Meadows Development. He also stated that the Highway Department CAN start plowing their roads. In regard to the snow plowing between the Town of Lansing and the Village of Lansing, Mr. Thaler will send the Town's proposal to Mr. Marcus for his approval. RESOLUTION offered by Mr. Emmick and seconded by Mr. Tvaroha: RESOLVED that the Town Board of the Town of Lansing does hereby authorize the Supervisor to sign the supplement to the agreement of municipal cooperation to construction of financing and operation of an Intermunicipal Water Supply and Transmission System. Vote of Town Board . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . (Aye) Louis Emmick, Councilman Vote of Town Board . . . (Aye) Larry Tvaroha, Councilman Vote of Town Board . . . (Aye) Jeannine Kirby, Supervisor Copy of said Resolution attached hereto and made a part thereof. 188 continued November 20, 1991 RESOLUTION offered by Mr. Beckwith and seconded.-.by Mr. Emmick: RESOLVED that the Town Board of the Town of Lansing will hold a Public Hearing at 8:00 P.M. on December 4, 1991, at the Lansing Town Hall for the purpose of discussing the implementation of a change in the policy of the Southern Cayuga Lake Intermunicipal Water Commission concerning cross connection control between private and public water supplies to residential and commercial properties within established water districts. Vote of Town Board . Vote of Town Board . Vote of Town Board . Vote of Town Board . Vote of Town Board . (Aye) Herbert Beckwith, Councilman . (Aye) Jeffrey Cleveland, Councilman (Aye) Louis Emmick, Councilman . (Aye) Larry Tvaroha, Councilman . (Aye) Jeannine Kirby, Supervisor RESOLUTION offered by Mr. Emmick and seconded by Mr. Tvaroha: RESOLVED, that the Lansing Town Board does hereby authorize the Supervisor to sign the franchise agreement with the American Community Cablevision on behalf of the Town. Vote of Town Board . Vote of Town Board . Vote of Town Board . Vote of Town Board . Vote of Town Board . . (Aye) Herbert Beckwith, Councilman (Aye) Jeffrey Cleveland, Councilman . (Aye) Louis Emmick, Councilman . (Aye) Larry Tvaroha, Councilman . (Aye) Jeannine Kirby, Supervisor Mrs. grant an service Kirby stated easement to N.Y.S.E. to his garage. that It Mr. Shrieve would like the Town of & Gas in order for him to obtain was the concencus of the Town Board Lansing to electrical not to grant an easement as they did not feel an indivudual should be using Town land for personal asked to use as place Mr. Shreive a chain or a is doing load of with a driveway. gravel across the Mr. Larson will entrance to said be drive- way. The minutes of October 16th, 23rd, and November 6th having been furnished to the Board Members beforehand, the Supervisor asked for a motion to make any corrections or to accept the same as submitted. RESOLUTION offered by Mr. Emmick and seconded by Mr. Cleveland: RESOLVED, that the minutes of October 16th, 23rd and November 6th, 1991 are hereby approved as submitted. Carried Carried Carried AUDIT RESOLUTION offered by Mr. Beckwith and seconded by Mr. Cleveland: RESOLVED that the bookkeeper is hereby authorized and directed to pay the following bills: General Fund Highway Fund Lans. Lighting Dist. Lansing Agency & Trust McKinney Water # 3 # 720 # 381 # 11 # 102 # 7 - 804 - 408 $ 21,550981 $ 13,280.38 $ $ 1,000.00 $ 590.52 376.95 for 1992 Lans. Water Districts Cap. Fund -Wr. Dist. No. Cherry Rd. Sewer Dist. # 57 9 # 3 # 1 - 62 $ 19072.21 $ 14,552.45 $ 816.49 Board . . Board . . Board . . Board . . Board . . Vote of Town Board . . Vote of Town Board . . Vote of Town Board . . Vote of Town Board . . Vote of Town Board . . . (Aye) . (Aye) . (Aye) . (Aye) . (Aye) Herbert Beckwith, Councilman Jeffrey Cleveland, Councilman Louis Emmick, Councilman Larry Tvaorha, Councilman Jeannine Kirby, Supervisor RESOLUTION offered by Mr. Beckwith and seconded by Mr. Emmick: RESOLVED that the Town Board of the Town of Lansing does hereby adopt the preliminary Budget for 1992 as the Final Budget. Vote Vote Vote Vote Vote of of of of of Town Town Town Town Town Board . . Board . . Board . . Board . . Board . . . (Aye) . (Aye) . (Aye) . (Aye) . (Aye) Herbert Beckwith, Councilman Jeffrey Cleveland, Councilman Louis Emmick, Councilman Larry Tvaorha, Councilman Jeannine Kirby, Supervisor On motion, Meeting adjourned at the call of the Supervisor at 10:43 P.M. G PRESENT: Jeannine Kirby Supervisor Larry Tvaroha Councilman Jeffrey Cleveland Council Herbert Beckwith Councilman Louis Emmick Councilman In the Matter of The Joint Increase and Improvement of the Facilities of the McKinney Water District, Borg Warner Water District, Cima Water District Nos. 5 and 6, and Lansing Water District Nos. 2, 7, 9, 10, 11, 13, 14 and 15 in the Town of Lansing, Tompkins County, New York At a special meeting of the Town Board of t- e Town of Lansing, Tompkins County, New York held at the Town Hall in Lansing, New York in said Town, on November 6, 1991, at 7 o'clock p.m. ORDER CALLING PUBLIC HEARING -2- WHEREAS, the Town Board of the Town of Lansing, Tompkins County, New York, in conjunction with the Village of Lansing and the Village of Cayuga Heights, and the Towns of Dryden and Ithaca, has determined and agreed to participate in the provision of a joint water project for zebra mussel control and to contract joint indebtedness therefor in accordance with Section 15.00 of the Local Finance Law pursuant to a Supplement to Agreement of Municipal Cooperation for Construction, Financing and Operation of an Inter - Municipal Water Supply and Transmission System dated as of October 15, 1991 (the "Intermunicipal Agreement Supplement ''), and WHEREAS, the Town 3oard of the Town of Lansing, Tompkins County, New York, has had under consideration for said purpose the joint increase and improvement of the facilities of the McKinney Water District, Borg Warner Water District, Cima Water Districts Nos. 5 and 6 and Lansing Water District Nos, 2, 7, 9, 10, 11, 13, 14 and 15 in and for said Town, consisting of the purchase and installation of a sodium hypochlorite chemical feed system at the Raw Water Pump Station at Bolton Point in the Village of Lansing, together with approximately 400 linear feet of 6 -inch carrier pipe containing 1 -inch chemical feed and sample lines, chlorine defuser rings, a protective shroud mounted on the intake screen structure and other incidental improvements and expenses necessary in cor:_^.ection therewith; and WHEREAS, a map, plan and report including an estimate of cost, relating to said joint increase and improvement of facilities has been duly prepared; and 0 -3- WHEREAS, the maximum estimated cost to said Districts of such joint increase and improvement is initially determined to be $30,591, it being further determined that the remaining $269,409 of the maximum estimated cost of this project shall be initially apportioned Intermunicipal and allocated to the to the Villages of benefits received or conferred of Lansing and Cayuga Heights and water districts in the Town of Dryden and a water improvement area in the Town of Ithaca and that joint indebtedness shall be issued therefor and that the ultimate share of the cost to be allocated to the Town of Lansing pursuant to the aforedescribed Intermunicipal Agreement Supplement shall to the be determined on the basis of benefits received or conferred or to be received or conferred from the aforesaid improvement; and WHEREAS, the actual cost shall be annually apportioned among such Districts by said Town Board and the amounts so apportioned shall be annually assessed upon all the taxable real property in each such District at the same time and in the same manner as other Town charges, in an amount sufficient to pay said principal and interest as the same become due and payable, but if not paid from such source, all the taxable real property within said Town shall be subject project to the levy of ad valorem taxes without limitation of as to rate or amount sufficient to pay the principal of and interest on said bonds; and WHEREAS, the aforesaid project has been determined to be an Unlisted Action pursuant to the regulations of the New York it -4- State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which as proposed, the Town Board has determined will not result in any significant envricnrr:ental effects; and WHEREAS, it is now desired to call a public hearing or. said proposed joint increase and improvement and the map, plan and report including estimate of cost pursuant to Section 202 -b of the Town Law; NOW, THEREFORE, BE IT ORDERED, by the Town Board of the Town of Lansing, Tompkins County, New York, as follows Section 1. A meeting of the Town Board of the Town of Lansing, Tompkins County, New York, shall be held at the Town mall , in Lansing, New York, in said Town, on the 20th day of November 1991, at 7:45 o'clock P .M., Prevailing Time, for the purpose of conducting a public hearing on the proposed joint increase and improvement of the facilities of the McKinney Water District, Borg Warner Water District, Cima Water District Nos. 5 and 6 and Lansing Water District Nos. 2, 7, 9, 10, 11, 13, 14 and 15 in said Town and the map,. plan and report including estimate of cost as described in the preambles hereof, at which time and place said Town Board will hear all persons interested in the subject thereof concerning the same. -5- Section 2. The Town Clerk is hereby authorized and directed to cause a notice of said public hearing to be published in the Ithaca Journal the official newspaper of said Town, and posted in the manner prescribed by law, which notice shall be in substantially the following form, to -wit: NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE that the Town Board of the Town of Lansing, Tompkins County, New York, will meet at the Town Hall, in Lansing, New York, in said Town, on the 20th day of November, 1991, at 7:45 o'clock P.M., Prevailing Time, for the purpose of conducting a public hearing relating to the proposed joint increase and improvement of the facilities of the McKinney Water District, Borg Warner Water District, Cima Water District Nos. 5 and 6 and Lansing Water District Nos. 2, 7, 9, 10, 11, 13, 14 and 15 in said Town, consisting of the purchase and installation of a sodium hypochlorite chemical feed system at the Raw Water Pump Station at Bolton Point, together with approximately 400 linear feet of 6 -inch carrier pipe containing 1 -inch chemical feed and sample lines, chlorine defuser rings, a protective shroud mounted on the intake screen structure and other incidental improvements and expenses necessary in connection therewith, at an initial maximum estimated cost to said Districts of $30,591, at which time and place said Town Board will hear all persons interested in the subject thereof concerning the same. The remaining $269,409 of the initial maximum estimated cost of this project shall be initially apportioned and allocated to the Villages of Lansing and Cayuga Heights and water districts in the Town of Dryden and a water improvement area in the Town of Ithaca. Joint indebtedness shall be issued for this project. The maximum estimated cost of this joint project is $300,000. The actual cost shall be annually apportioned among such Districts by said Town Board and the amounts so apportioned shall be annually assessed upon all the taxable real property in each such District in the Town at the same time and in the same manner as other Town charges, in an amount sufficient to pay said principal and interest as the same become due and payable, but if not paid from such source, all the taxable real property within said Town shall be subject to the levy of ad valorem taxes without limitation as to rate or amount sufficient to pay the principal of and interest on said bonds. The aforesaid project has been determined to be an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which as proposed, the Town Board has determined will not result in any significant environmental effects. Dated: Lansing, New York, November 7, 1991, BY ORDER OF THE T TOMPKIN,S By� Bonita OF THE TOWN BOARD OWN OF LANSING COUNTY, NEW YORK X Boles, Town Clerk Section 3. This order shall take effect immediately. The question of the adoption of the foregoing order was duly out to a vote on roll call, which resulted as follows: Jeannine Kirby VOTING Ave Supervisor Larry Tvaroha VOTING Aye ounce man Jeffrey Cleveland VOTING Ave ounce man Louis Emmick VOTING Aye ounce man Herbert Beckwith VOTING Aye ounce man The order was thereupon declared duly adopted. J STATE OF NEW 'CORK ) )ss.. COUNTY OF TOMPKINS ) I, the undersigned Clerk of the Town of Lansing, Tompkins County, New York, DO HEREBY CERTIFY: That I have compared the annexed extract of the minutes of the meeting of the Town Board of said Town, including the order contained therein, held on Nov. 20, 1 1991, with the original thereof on file in my office, and that the same is a z..e and correct transcript therefrom and of the whole of said or.L.i.-:al so far as the same relates to the subject matters therein referred to. I FURTHER CERTIFY that all members of said Board had due notice of said meeti nc. I FURTHER CERTIFY that, pursuant to Section 103 of the Public Officers Law (Open Meetings Law), said meeting was open to the general public. I FURTHER CERTIFY that, PRIOR to the time of said meeting, I duly caused a public notice of the time and place of said meeting to be given to the following newspapers and /or other news Tedia as follows: NewsDaner and /or other news media Date given Ithaca Journal November 9 , 1991 1 I FURTHER CERTIFY that PRIOR to the time of said meeting, I duly caused public notice of the time and place of said meeting to be conspicuously posted in the following designated public location(s) on the following dates; Designated Location(s) of ocsted notice C Date of Post na A1011 F, / 191 IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal cf said Town on ^lo / an 19910 (CORPORATE SEAL) Town Cler 1 ,jr The actual cost shall be annually apportioned among such Districts by said Town Board and the amounts so apportioned shall be annually assessed upon all the taxable real property in each such District in the Town at the same time and in the same manner as other Town charges, in an amount sufficient to pay said principal and interest as the same become due and payable, but if not paid from such source, all the taxable real property within said Town shall be subject to the levy of ad valorem taxes without limitation as to rate or amount sufficient to pay the principal of and interest on said bonds. The aforesaid project has been determined to be an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which as proposed, the Town Board has determined will not result in any significant environmental effects. Dated: Lansing, New York, November 7, 1991, BY ORDER OF THE TOWN BOARD OF THE TOWN OF LANSING TOMPKINS COUNTY, NEW YORK Bonita Boles, Town Clerk 11 To Seneca Falls 1 tea. Ta V� 3� �b Town of Lansing Box 186 Lansing, N. Y. li To Auburn 0-M 1 174 ` 3 1'All $ ccc W 34 n t 5 .E 'DOWN of LANSING "Home of Industry, Agriculture and Scenic Beauty" November 12, 1991 To Ithaca Office of State Comptroller Division of Municipal Affairs Bureau of Research and Statistics A.E. Smith Building - 10th Floor Albany, New York 12236 Gentlemen. Enclosed herein is the Town of Lansing's corrective action plan in response to your Report of Examination of the Town of Lansing for the fiscal year ended December 31, 1989. 16 Finding - Accumulated Part -Town General Fund Balance The accumulation and retention of the unappropriated, unreserved fund balance appears to be excessive. Recommendation - Carefully review the projection of fund balance expected to be available at year -end for application as a funding source for the ensuing years budget for the purposes of minimizing taxes to be raised. The Town Board agrees with the finding /recommendation and will make every effort to comply with the recommendation. 2. Finding - Water Rents Receivable Control Accounts No formal reconciliations of detailed customer account balances to control account balances were performed. Recommendation - Control accounts should be periodically reconciled with the total of their related individual customer accounts preferably by someone not involved. in the cash collection and recording functions. The Town Board agrees with the finding /recommendation and has begun implementation. Software has been obtained to assist in this area. 3. Finding - The Town did not maintain separate funds for each water district. Recommendation - Separate sets of accounts should be maintained for each district. The Town Board agrees with the finding /recommendation and is is by acquiring software to segregate the accounting records of all water districts. 4. Finding - Cash management - Investments a. Inadequate investment of Towns moneys - substantial amounts of money were on deposit in the general and highway non - interest bearing checking accounts. b. Inadequately secured deposits - the total amount on deposit in the bank was in excess of the amount of F.D.I.C. insurance plus the par value of securities pledged by -the bank. Recommendation - The supervisor should perform periodic analyses of the current cash needs of the Town. Money not immediately needed should be invested. Also, the Town Board should require a pledge of obligations as collateral to secure all deposits and investments in excess of F.D.I.C. coverage. The supervisor should monitor the collateral monthly by requesting a listing of collateral from the bank. The Town Board disagrees with the finding /recommendation for the following reasons. 1. The test period chosen, we believe, was not reflective of normal funding levels. Every effort is being made to prudently invest moneys to the extent practical. 2. The Town's investing policy is in place and is being adhered to. Also, it is the belief of the Tompkins County Trust Company, the bank involved, that these deposits were adequately secured. 3. The Town of Lansing is a first class Town. Consequently, the monitoring requirement does not apply. 5. Finding - Lack of Competitive Bidding - The Town did not advertise for bids in a couple of instances. Recommendation - Town officials should review purchasing practices to help ensure that they are in conformance with General Municipal Law requirements. The Town Board agrees with the above finding /recommendation and will make every effort to comply. 6. Finding - Audit and Payment of Claims - The Town failed to prepare abstracts of audited claims for several funds. Also, there was no mention in the minutes that the Town Board had audited or approved for payment claims of any other town fund except for the general and highway funds. Recommendation - The Town Board must comply with the requirements of Town Law 119 and 125(1) and make sure all claims are audited and accompanied by an abstract signed by the Town Clerk with a copy retained on file. The Town Board agrees with the finding /recommendation and has corrected the situation. 7. Finding - Reimbursement of Expenses - Certain claims paid for the reimbursement of expenses were not sufficiently itemized and lacked adequate supporting documentation. Recommendation - No claims should be paid unless an itemized voucher has been presented to the Town and has been audited and allowed. Also, the payments for the use of the dog kennel should be supported by a written agreement executed between the Town Board and the dog control officer. The Town Board agrees with the finding /recommendation and will make every effort to implement the recommendation. 8. Finding - Duplicate Payments - Three claims were found that were paid twice even though credit had been received for the overpayments. Recommendation - Payments should be made only for claims that have sufficient supporting documentation, such as original detailed invoices. The Town Board agrees with the finding /recommendation and has implemented the recommendation. 90 Finding - Unsupported Payments - Payments were made on claims submitted that were not sufficiently itemized and did not disclose the purpose, nor was any other documentation, such as written contracts, presented as support. Recommendation - Payments should be supported by a written agreement and /or itemized voucher detailing the specific services provided to the Town. The Town Board agrees with and has implemented the recommendation. 10. Finding - Lack of Civil Service Certification - There was no indication that general fund payrolls were submitted for certification as required by Civil Service Law 100. Recommendation - Payrolls should be presented to the Tompkins County Personnel Office for certification and copies of such should be retained on file with the Town Clerk. The Town Board has implemented the above recommendation. 11. Finding - Retirement Membership Option Notification - 'There was nothing found for certain part -time employees to indicate that they had been informed of their right to join the retirement system. Recommendation - The Town must inform all employees of their right to join the retirement system and keep a signed receipt of such notice on file. The Town Board agrees with and has implemented the above finding /recommendation. 12. Finding - Capital Reserve Fund Expenditure - An expenditure was made for a dump truck from the Highway Equipment Capital Reserve Fund that was not subjected to permissive referendum. Recommendation - The Town Board should make every effort to ensure that moneys spent from a town capital reserve fund are authorized in accordance with the provisions of General Municipal Law. The Town Board will make every effort to comply. 13. Finding - Park and Recreation Departments - Certain procedures utilized by the Town for the collection, safeguarding and remitting of cash collections were in need of remedial action. Also no annual accounting had been made to the Town of the money collected nor had the Town Board audited the books and records of the Parks and Recreation Department's cash collections. Recommendation - The following recommendations were made. - Separate cash drawers should be maintained for each employee with a documented accounting of their collections. The use of pre - numbered cash receipt forms balanced to cash collections and verified by the park superintendent /recreation director. Transmittal forms to be used in conjunction with the pre - numbered forms indicating the total cash transmitted and collected. Separate pre - numbered ticket forms with pre - printed charges should be used for resident and non - resident boat launches. - Pre- numbered duplicate receipt forms should be used for camping permits. Pre- numbered forms should be controlled and issued in numerical sequence. Limited access to the boat launch honor box key with two Town employees present when the box is opened and the money counted. - Control records should be maintained for various recreation activities including the name of participants, fee to be collected and subsequent collections. - The waiving of recreation fees on a financial needs basis should be approved, documented and justified. - An annual accounting should be made to the Town Board for moneys received and disbursed by the park and recreation department. The Town Board agrees with the findings/recommendations and are in the process of instituting the above recommendations., 14. Finding - Receiver of Taxes and Assessments - The duties of the office of receiver of taxes and assessments were not being performed in compliance with Town Law 37. Recommendation - The Town Board and receiver should review Town Law 37 to ensure that those duties and responsibilities of the office of receiver of taxes and assessments will be met. The Town Board agrees with the finding /recommendation and the situation has been corrected. Unresolved Finding and Prior Audit Report Recommendations There are no unresolved findings from prior audits and all previous recommendations have either been implemented or are presently being corrected. Sincerely, Town of Lansing by: Jeannine Kirby, Supervisor El?i I,f{ NOTICE OF PUBLIC HEARING Pursuant to the Resolution of Ithe .,Town Board passed on N ove fiber 6, 1991.1 a public 'hearing will' -be held at B:OOp.m. on November 20, 1991 at the Town Hall ih the town of - Lansing to discuss he proposed amendments to he rules and regulations of yhe Southern Cayuga Lake In- termunicipal Water Commis - ion (" SCLIWC) including )he Provision Tffor, non- compli- once with7requests for meter readings "and for the purpose, of.approva' of the 1992 water rates. payable to SCLIWC ,for water supplied to the various districts in the Town of Lan- sing. Dated: November 7, 1991 BY ORDER OF THE TOWN BOARD Bonita Boles, Town Clerk November 9, 1991 . . 1, NOTICE TO BIDDERS Town of Lansing Highway Department will receive sealed bids at the Office of the Tow "nl. Clerk, Lansing Town Hall, for one 8000 gal-) Ion above ground fuel 'oil tank. Said bids will be opened at the regular 8:00 p.m. "meeting of the Lansing Town Board, Lansing Town j Hall, on November 20, 1991 Specifications may be ob -' tained at the Office of 'the Town Highway Superinten -' dent, Lansing, New York 1 The right to reject all bids is expressly. reserved. Peter E. Larson Highway Superintendent Town of Lansing November., 7,, 1991 I L I,f{ NOTICE OF PUBLIC HEARING Pursuant to the Resolution of Ithe .,Town Board passed on N ove fiber 6, 1991.1 a public 'hearing will' -be held at B:OOp.m. on November 20, 1991 at the Town Hall ih the town of - Lansing to discuss he proposed amendments to he rules and regulations of yhe Southern Cayuga Lake In- termunicipal Water Commis - ion (" SCLIWC) including )he Provision Tffor, non- compli- once with7requests for meter readings "and for the purpose, of.approva' of the 1992 water rates. payable to SCLIWC ,for water supplied to the various districts in the Town of Lan- sing. Dated: November 7, 1991 BY ORDER OF THE TOWN BOARD Bonita Boles, Town Clerk November 9, 1991 . . 1, NOTICE TO BIDDERS Town of Lansing Highway Department will receive sealed bids at the Office of the Tow "nl. Clerk, Lansing Town Hall, for one 8000 gal-) Ion above ground fuel 'oil tank. Said bids will be opened at the regular 8:00 p.m. "meeting of the Lansing Town Board, Lansing Town j Hall, on November 20, 1991 Specifications may be ob -' tained at the Office of 'the Town Highway Superinten -' dent, Lansing, New York 1 The right to reject all bids is expressly. reserved. Peter E. Larson Highway Superintendent Town of Lansing November., 7,, 1991 I