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HomeMy WebLinkAbout1990-08-0156 JULY 25, 1990 The Lansing Town Board met in Special Session on July 25, 1990 at the Lansing Town Hall Boardroom at 6:30 P.M. ROLL CALL Jeannine Kirby Supervisor Present Herbert Beckwith Councilman Absent Jeffrey Cleveland Councilman Present Louis Emmick Councilman Present Larry Tvaroha Councilman Present Richard Thaler Town Attorney Present Bonita Boles Town Clerk Absent Visitors: Jim Lowell from Thomas Associates, Bob Rudy, Cindy Bazell, Bob Shaw, George Totman, Bert Hilliard, Ann Colt, Mr. Abraham, Tom Jerham, John Kaminsky, Frank Liguori, Dave Herrick and one other resident. The Supervisor called the meeting to order and took the Roll Call. The bids for the construction of a basement access ramp for handicapped persons at the Lansing Town Hall were opened, they were as follows: presiding. Deputy Town Clerk NAME AND ADDRESS BASE AMOUNT ALT. TOTAL 1. F & J Masonry, Inc. P.O. Box 94 Waverly, N.Y. 14892 $ 43,700.00 43500.00 48,200.00 2. V. Giordano Construction 602 Hancock Street Ithaca, New York 14850 $ 302669.00 4,715.00 35,384.00 3. Ellison - Wheeler, Inc. P.O. Box 2299 Elmira Heights, N.Y. 14903 $ 26,954.00 3,045900 29,999.00 4. Moravec Construction Service 2632 North Triphammer Road Ithaca, New York 14850 $ 30,829.00 41433.00 359262.00 5. Paul Yaman 217 South Main Street Homer, New York $ 27,900.00 4,900.00 329800.00 6. McCarthy Builders P.O. Box 4604 Ithaca, New York 14852 $ 261890.00 51780.00 321670.00 On Motion, meeting was adjourned at the call of the Supervisor at 10 :30 P.M. 41CW4� August 01, 1990 The Lansing Town Board met in Special Session on August 01, 1990 at the Lansing Town Hall Boardroom at 8:00 Present p.m. with Supervisor Kirby presiding. Jeannine Kirby Herbert Beckwith Jeffrey Cleveland Louis Emmick Larry Tvaroha Bonita Boles Debbie Crandall Richard Thaler ROLL CALL Supervisor Present Councilman Present Councilman Present Councilman Present Councilman Present Town Clerk Absent Deputy Town Clerk Present Town Attorney Present VISITORS: Kathy West, George Totman, Mr. & Mrs.' Donald Swearingen & Philip Munson, Jr. The Supervisor called the meeting to order having the clerk take the roll call. The Supervisor presented her monthly report. Kathy West, County Finance Director, addressed the Board concerning the collection of taxes twice a year for Town & County Taxes. The consensus of the Board was against the collection of taxes twice a year. 57 August 01, 1990 (continued) Mr. & Mrs. Don Swearingen addressed the Board with their problem of their polluted well located on East Shore Drive, behind Colonial Cleaners. It was the consensus of the Board to work out a temporary water.situation and declare it an emergency. Mr. Swearingen will have to get a letter from Mr. Hancharik stating that he has his permission to go across his land with an above ground pipe. Also, a letter from Bolton Point allowing Mr. Swearingen on a temporary basis to hook -up off the pipe from the street with a temporary meter. After these are received, Mr. Thaler will draw up an agreement to do a temporary hook -up. Mr. & Mrs. Swearingen and Philip Munson, Jr. thanked the Board for their efforts and their help and response that was given tonight. Mrs. Kirby reminded the Board of the meeting with Cornell to discuss hazardous waste clean up on August 08, 1990 at 8:00 P.M. Mr. Totman gave the Board a copy of a letter that he received from Marty Ottenschott. He asked them to study it and discuss it at the next meeting. Discussion was held on the Michaleen's Flower Shop. The Board directed Mr. Totman to give the Certificate of Occupancy on the basis of a Nursery and Greenhouse and is not to be construed to be meant for any other purpose. Mr. Totman will prepare a letter to Mr. Herzog and present it at the next: meeting. The following items were discussed by the Board and no action at this time was taken: 1. Bolton Point's well abandoment. 2. Agreement of snow plowing on Bush Lane, Autumn Ridge, Sun Path, Horizon's Drive and Cherry Road. 3. Water Districts within Ag Districts. 4. NYSEG communication on ajunkyard permit. 5. Munson tax update. 6. Update of garbage recycling. 7. County Airport runway extension. 8. Autumn Ridge progress report. 9. Gulf Creek subdivision. 10. Flynn - Dietershagen resolution. RESOLUTION, offered by Mr. Emmick who moved its adoption, seconded by Mr. Beckwith: RESOLVED, that the Town Board has rejected all bids in connection with the Handicapped Ramp at the Lansing Town Hall. The bids came in at a cost in excess of that which the Town Board wishes to expend at this time. The Town Board will be considering its alternatives at budget time and if it determines that the handicapped ramp will be constructed during 1991, the project will be rebid. Vote of Town Board . . . . (Aye) Jeannine Kirby, Supervisor Vote of Town Board . . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . . (Aye) Louis Emmick, Councilman Vote of Town Board . . . . (Aye) Larry Tvaroha, Councilman RESOLUTION, offered by Mr. Tvaroha who moved its adoption, seconded by Mr. Beckwith: RESOLVED, that the Board approve Senior Citizen's voucher #463 in the amount of $224.00 for payment. Vote of Town Board . . . . (Aye) Jeannine Kirby, Supervisor Vote of Town Board . . . . . (Aye) Herbert Beckwith, Councilman Vote of Town Board . . . . . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . . . . . (Aye) Louis Emmick, Councilman Vote of Town Board . . . . . (Aye) Larry Tvaroha, Councilman RESOLUTION, at.a regular meeting of the Town Board, held in and for the Town of Lansing, Tompkins County, New York on the lst day of August, 1990, with all memebers of the Board being present and acting throughout, and after discussion concerning the auditors request for a more definitive resolution defining, qualifying days for retirement for less than full -time employees, the following resolution was duly made, seconded and unanimously passed creating the policy for the Town of Lansing in respect to qualified retirement days. RESOLVED that in order for a less than full -time employee to earn work days to be counted in computing eligibility for retirement under the New York State Retirement System a person must work at least six (6) hours per day. In the event that a person works less than six (6) hours per day, the number of hours worked may be accumulated during the calendar month, or the thirty (30) day period of a payroll cycle (which ever applies) and the total number of hours accumulated during the applicable period shall be divided by six (6) to determine the number of days during that period eligible for retirement calculation. Copy of said resolution attached hereto and made a part thereof. 5 g continued August 1, 1990 .RESOLUTION, offered by Mr. Beckwith who moved its adoption, seconded by Mr. Tvaroha: RESOLVED that the attached resolution regarding the creation of an Investment Policy be established by the Board. Copy of resolution attached hereto and made a part thereof. Vote of Town Board . ._. (Aye) Jeannine Kirby, Supervisor Vote of Town Board . (Aye) Herbert Beckwith, Councilman Vote of Town Board . (Aye) Jeffrey Cleveland, Councilman Vote of Town Board . (Aye) Louis Emmick, Councilman .Vote of Town Board . (Aye) Larry Tvaroha, Councilman A copy of the minutes of June 6th, June 20th and July 11, 1990 having been furnished to the Board Members beforehand, the Supervisor asked for a motion to propose any corrections of to accept same as submitted. RESOLUTION offered by Mr. Emmick who moved its adoption, seconded by Mr. Cleveland: RESOLVED, that the minutes as submitted by the clerk are hereby approved. Carried Carried Carried On motion, meeting adjourned at the call of the Supervisor at 10:55 p.m. i 41, ,1446m , / . RESOLUTION At a regular meeting of the Town Board, held in and for the Town of Lansing, Tompkins County, New York on the 1st, day of August, 1990, with all members of the Board being present and unanimously and acting throughout, and after discussion concerning the auditors request for a more definitive resolution defining, qualifying days for retirement for less than full -time employees, the following resolution was duly made, seconded and unanimously passed creating the policy for the Town of Lansing in respect to qualified retirement days. RESOLVED that in order for a less than full -time employee to earn work days to be counted in computing eligibility payroll cycle for retirement under the New York State Retirement System a person must work at least six (6) hours per day. In the event that a person works less than six (6) hours per day, the number of hours worked may be accumulated during the calendar month, or the thirty (30) day period divided by of a payroll cycle (which ever applies) period and the total number of hours accumulated during the applicable period shall be divided by six (6) to determine the number of days during that period eligible for retirement calculation. Dated: August 1, 1990 Herbert Beckwith CASH MANAGMP= AND INVESTMENT POLICY The Town of Lansing, in order to insure that the monies collected by the Town held in its possession are utilized pursuant. to law and are invested for the purpose of obtaining the highest return at the minimum risk all to the benefit of the taxpayers of the Town, have adopted the following policy as a guideline for the management of the Town's money. The objectives of the Investment Policy of the Town of Lansing are to minimize risk; to insure that investments mature when the cash is required to finance operations; and to insure a competitive rate of return. In accordance with this policy, the Supervisor and /or the fiscal officer of the Town is hereby authorized to invest all funds including proceeds of obligations and reserve funds in: a. Certificate of Deposit issued by a bank or trust company authorized to do business in New York State; b. Time Deposit Accounts in a bank or trust company authorized to do business in New York State; C, Obligations of New York State; d. Obligations of the United States Government; e. Any of the above through a duly authorized brokerage firm authorized to do business in the State of New York. All funds except Reserve Funds may be invested in: a. Obligations of agencies of the Federal government if principal and interest is guaranteed by the United States. b. With the approval of the State Comptroller, in Revenue Anticipation Notes or Tax Anticipation Notes of other local governments. Only reserve funds may be invested in: a. Obligations of the Local Government. All other Town of Lansing officials receiving money in their official capacity must deposit such funds in negotiable order of withdrawal accounts. All investments made pursuant to this investment policy shall as a minimum comply with the following conditions and such other conditions as may be promulgated by the Town Board: 1. COLLATERAL a. Certificates of deposit shall be fully secured by insurance of the Federal Insurance Corporation or by obligations of New York State or obligations of the United States or obligations of federal agencies the principal and interest of which are guaranteed by the United States, or obligations of New York State local governments. Collateral shall be delivered to the Town of Lansing or a Custodial Bank with which the Town of Lansing has entered into a Custodial Agreement. 2 - The market value of collateral shall at all times equal or exceed the principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than monthly and market value shall mean the bid or closing price as quoted in the Wall Street Journal or as quoted by another recognized pricing service. b. Collateral shall not be required with respect to the direct purchase of obligations of New York State, obligations of the United States, and obligations of federal agencies the principal and interest of which are guaranteed by the United States Government, 2. DELIVERY OF SECURITIES Payment shall be made by or on behalf of the Town of Lansing for obligations of New York State, obligations the principal and interest of which are guaranteed by the United States, United States Obligations, certificates of deposit, and other purchased securities upon the delivery thereof to the custodial bank, or in the case of a book -entry transaction, when the purchased securities are credited to the Custodial Bank's Federal Reserve System account. All transactions shall be confirmed in writing. 3. WRITTEN CONTRACTS Written contracts are required for certificates of deposit and custodial undertakings. With respect to the purchase of - 3 - obligations of U.S., New York State, or other governmental entities, etc. in which monies may be invested, the interests of the Town of Lansing will be adequately protected by conditioning payment on the physical delivery of purchased securities to the Town of Lansing or Custodian, or in the case of book -entry transactions, on the crediting of purchased securities to the Custodian's Federal Reserve System account. All purchases will be confirmed in writing to -the Local Government. It is therefore, the policy of the Town of Lansing, to require written contracts as follows: a. Written contracts shall be required for the purchase of all certificates of deposit. b. A written contract shall be required with the Custodial Bank. 4, DESIGNATION OF CUSTODIAL BANK Custodial Bank. The Tompkins County Trust Company or such bank as may be designated by the Town Board from time to time, chartered by the State of New York is designated to act as Custodial Bank of the Town of Lansing's investments However, securities may not be purchased through a Repurchase Agreement with the Custodial Bank, 5. FINANCIAL STRENGTH OF INSTITUTIONS - 4 - All trading partners must be credit worthy. Their financial statements must be reviewed at least annually by the Supervisor to determine satisfactory financial strength or the Supervisor may use credit rating agencies to determine credit worthiness of trading partners. Concentration of investments in financial institutions should be avoided. Investments in time deposits and certificate of deposit are to be made with banks or trust companies. Their annual reports must be reviewed by the Supervisor to determine satisfactory financial strength. Said investments may be made through a brokerage house. 61 OPERATIONS, AUDIT, AND REPORTING a. The Supervisor and or fiscal officer of the Town shall authorize the purchase and sale of all securities and execute contracts for certificates of deposit on behalf of the Town of Lansing. Oral directions concerning the purchase or sale of securities shall be confirmed in writing. The Town of Lansing shall pay for purchased securities upon the delivery or book -entry thereof. b. The Town of Lansing will encourage the purchase and sale of securities and certificates of deposit through a competitive or negotiated process involving telephone solicitation of at least three bids for each transaction. - 5 - c. At the time independent auditors conduct the annual audit of the accounts and financial affairs of the Town of Lansing, the independent auditors shall audit the investments of the Town of Lansing for compliance with the provisions of these Investment Guidelines. d. The Town Board of the Town of Lansing shall review and approve the annual investment report, if practicable, at its organizational meeting. e. At least annually, and if practicable, at the annual organizational meeting of the Town Board, the Members shall review and amend, if necessary, these Investment Guidelines. f. The provisions of these Investment Guidelines and any amendments hereto shall take effect prospectively, and shall not invalidate the prior selection of any Custodial Bank or prior investment. Adopted on August 01 , 1990 by unanimous vote of the Town Board of the Town of Lansing. 6 - The Lansing, true and Board of August 1, Jeffltie'v COeveland Loins Emm1Ck rrYTTvaroha undersigned, does hereby Bonita Boles, certify that the Town Clerk of the Town of the foregoing resolution is a correct copy of the resolution duly adopted by the Town the Town of the Lansing at a regular meeting duly held on 1990. E Bonita Boles