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Home My WebLink About1986-11-128 November 12, 1986 The Lansing Town Board met in Regular Session at the Lansing Town Hall on November 12, 1986 at 8:00 P.M. with Supervisor Howell presiding. ROLL CALL. Herbert Howell Supervisor Present Louis Emmick Councilman Present Bert Hilliard Councilman Present Jeannine Kirby Councilwoman Present George Stevens Councilman Absent Howard Groat Highway Supt. Present Robert Williamson Town Attorney Present Jane Bush Horky Town Clerk Present Visitors:Bonny Boles, Lansing Clerk, T.G. Miller, Engineer, Raymond McElwee, Lansing Water & Sewer Commission Chairman and approximately fifteen Lansing residents. Co. Representative Helen Howell. The Supervisor called the meeting to order at 8:00 P.M. having the clerk take the Roll Call. Co. Representative, Helen Howell, reviewed the Sales Tax Credit distribution of the City, Towns and Villages in Tompkins County. Said sales tax credit is distributed on the basis of population. Ms. Howell feels this is an unfair method of distribution and should be changed from population to assessed valuation, stat- ing that she will pursue same on the County level. Discussion was held on proposed Water District #9 as presented and proposed by Town Engineer, T.G. Miller at the Public Hearing held on October 29, 19860 Modifications of the present proposal were discussed. RESOLUTION offered by Ms. Kirby, who moved its adoption, seconded by Mr. Emmick: RESOLVED, that the Town Board of the Town of Lansing shall hold a Public Hearing on the 1st day of December 1986 at 8:00 P.M. at the Lansing Town Hall to consider map, plan and report, pursuant to Article 12 -A of the Town Law on pro- posed LANSING WATER DISTRICT NO. 8. Said Order of Public Hearing attached hereto and made a part thereof. Vote of Town Board . . . . (Aye) Louis Emmick, Councilman Vote of Town Board . . . . (Aye) Bert Hilliard, Councilman Vote of Town Board . . . . (Aye) Jeannine Kirby, Councilwoman Vote of Town Board . . . . (Aye) Herbert Howell, Supervisor Engineer T.G. (killer discussed HUD'Project II in regard to the Town Board considering two contract change orders, namely, 1) Board . Vote the removal of four trees and stumps to be replaced with four 12" in diameter saplings, in the amount of $2,700.00, and, 2) install 24" diameter culverts with end sections to provide access to fire hydrants, in the amount of $3,362.00. Discussion held by the board, following resolution offered: RESOLUTION offered by Mr. Emmick, who moved its adoption, seconded by Ms. Kirby: RESOLVED, on recommendation of Engineer T.G. Miller, that two contract change orders in regard to HUD Project II be approved as follows: 1) the removal of four trees and stumps to be replaced with four 12" in diameter saplings, in the amount of $2,700.00, and 2) install 24" diameter culverts with end sections to provide access to fire hydrants, in the amount of $39362.000 Vote of Town Board . Vote of Town Board . Vote of Town Board . Vote of Town Town Board . RESOLUTION offered by Mr. Mr. Emmick: . (Aye) Louis Emmick, Councilman . (Aye) Bert hilliard, Councilman . (Aye) Jeannine Kirby, Councilwoman . (Aye) Herbert Howell, Supervisor Hilliard, who moved its adoption, seconded by RESOLVED, that T.G. Miller Associates be authorized to prepare the engineering design for the improvements for Water District #2, pursuant to Article 12 -A of the Town Law. Vote of Town Board . Vote of Town Board . Vote of Town Board . Vote of Town Eoaru . . (Aye) Louis Emmick, Councilman . (Aye) Bert Hilliard, Councilman . (Aye) Jeannine Kirby, Councilwoman . (Aye) Herbert Howell, Supervisor A copy of -k.he minutes of October 2, and October 8, 1986 having been furn- ished to Members of the Town Board beforehand, tr.e Supervisor asked for a motion to propose corrections or to accept same as submitted. RESOLUTION offered by Mr. Hilliard, who moved its adoption, seconded by flr..Emmick: RESOLVED, that the minutes as submitted by the clerk be approved. Carried (continued) 1 Continued November 12, 1986 Richard A. Shulman appeared before the board stating that he had pur- chased an approximate ten acre parcel of land in the Town of Lansing along the west side of E. Shore Drive, just south of Esty Circle. Mr. Shulman is forming a four lot subdivision and is requesting that the Town allow him to form a water district to service the property. Discussion held by the Town Board and Mr. Shulman, following resolution offered: RESOLUTION offered by Mr. Emmick, who moved its adoption, seconded by Ms. Kirby: RESOLVED, that Town Attorney Williamson and Village Attorney Dubow prepare a proposed water service contract between the Village and Town of Lansing to serve a proposed four lot subdivision located adjacent to the Village of Lansing and owned by Richard A. Shulman. Said water service contract subject to the approval of the Town of Lansing, Village of Lansing and the Tompkins Co. Health Department. Vote of Town Board . . . . (Aye) Louiw Emmick, Councilman Vote of Town Board . . . . (Aye) Bert Hilliard, Councilman Vote of Town Board . . . . (Aye) Jeannine Kirby, Councilwoman Vote of Town Board . . . . (Aye) Herbert Howell, Supervisor Letter received from Jay Orear regarding his subdivision and the intent of Jay & Virginia Orear and John & Sylvia Hicks to construct a road from Rte. 34 to the proposed subdivision along Cayuga Lake owned by Jay Orear. Discussion held by the board and Highway Supt. Groat. No action taken. Vestal Asphalt, Inc., has requested a five year lease of Town property to place three tanks for storage of liguid asphalt. Discussion by the board. Atty. Williamson instructed to prepare a proposed lease for consideration by the board. Two proposals for professional engineering and surveying services to be rendered for the design and construction of a 1.3 mile extension to the Town water system.within the Hamlet of Ludlowville to be financed by a HUD Grant, as advertised, received as follows: T.G. Miller Associates, p.c. $409000.00 Ithaca, New York 14850 Resource Engineering $389000.00 Cortland, New York 13045 Discussion held by the Town Board, following resolution offered: RESOLUTION offered by Mr. Hilliard, who moved its adoption, seconded by Mr. Emmick: RESOLVED, on recommendation of the Lansing Water Committee, having used factors as advertised for evaluation and selection, the Town Board accepts the proposal in the amount of $40,000.00 from T.G. Miller Associates, p.c. for professional engineering and surveying services to be rendered for the design and construction of a 1.3 mile extension to the Town water system with- in the Hamlet of Ludlowville to be financed by a HUD Grant. The basis of the Lansing 9WIater Committee recommendation for engineering and surveying services for the extension of the Town water system within the Hamlet of Ludlowville is attached hereto and made a part thereof. Vote of Town Board . . . . (Aye) Louis Emmick, Councilman Vote of Town Board . . . . (Aye) Bert Hilliard, Councilman Vote of Town Board . . . . (Aye) Jeannine Kirby, Councilwoman Vote of Town Board . . . . (Aye) Herbert Howell, Supervisor RESOLUTION offered by Mr. Emmick, who moved its adoption, seconded by Ms. Kirby: RESOLVED, that from the Firemen's Compensation Insurance Acct. I- 9045.800 the amount of $792.00 be transferred to Fire, Liability & Bonds Acct. ;1910.400, and be it further RESOLVED, that from the Contingency Acct. #A1990.400 the total amount of $3,945.00 be transferred to the following: Advertising Acct. #A1670.400 the amount of $700.00; Bookkeeper Acct. # A1220.110 the amount of $3,000.00 and to Councilman Acct. #1010.400 the amount of $245.00. Vote of Town board . (Aye) Louis Emmick, Councilman Vote of Town Board . (Aye) Bert Hilliard, Councilman Vote of Town Board . (Aye) Jeannine Kirby, Councilwoman Vote of Town Board . (Aye) Herbert Howell, Supervisor The I.IC (b;ell Infant Clinic) has requested the Town to sian a Contract between WIC and the Town for use of the Annex for the WIC Clinic. Board Members and Town Attorney discussed the liability insurance coverage pertaining to the Contract. Atty. Williamson to clarify question of the insurance and v report back to the board. No action taken. (continued) �9 continued November 12, 1986 Board Members discussed applications for Lansing Code Enforcement Officer. Town Board Members to meet Monday, December 1, 1986 at 7:00 P.M. to consider applications. RESOLUTION offered by Ms. Kirby, who moved its adoption, seconded by Mr. Emmick: RESOLVED, that the Supervisor be authorized to request Bolton Point to "grandfather" in the hook -up fee in the amount of $225.00 for Water Districts #29 #7, #85 #10 and including Ludlowville. Vote of Town Board . . . . (Aye) Louis Emmick, Councilman Vote of Town Board . . . . (Aye) Bert Hilliard, Councilman Vote of Town Board . . . . (Aye) Jeannine Kirby, Councilwoman Vote of Town Board . . . . (Aye) Herbert Howell, Supervisor Supervisor Howell presented his monthly report. AUDIT RESOLUTION offered by ��r. Hilliard, who moved its adoption, seconded by Mr. Emmick: RESOLVED, that General Fund bills #506 through #594 totalling $33,340.05 and Highway Fund bills #389 throughJr,423 totalling $66,946.57 be and the same are hereby approved for payment, and be it further RESOLVED, that Water District #2 bills be and the same are hereby approved for payment. Vote of Town Board . . . . (Aye) Louis Emmick, Councilman Vote of Town Board . . . . (Aye) Bert Hilliard, Councilman Vote of Town Board . . . . (Aye) Jeannine Kirby, Councilman Vote of Town Board . . . . (Aye) Herbert Howell, Supervisor On motion, meeting adjourned at the call of the Supervisor REQUEST FOR PROPOSALS The Town of Lansing seeks pproposals from qualified firms foi professional engineering and surveying services to be rendered! Ior -the design and construction of a 1.3 mile ex- tension to the Town water sys- tem within_ the Hamlet of Lud- lowville to be financed by a� HUD grant. Interested firms are invited to submit qualifications and cost, proposals to Town Clerk, Lan-1 sing Town Hall, Route 34, Au -' burn Road, South Lansing, I New York 14882 until 5:00 P:M., November 12, 1986. Information regarding propo- sol requirements may be ob- tained upon request from the Town Clerk's Office. Factors for evaluation and selection will be: technical expertise 20 pts; past performance 30 pis; capacity to perform within time limit 10 Fits; local experi- ence 30 pts; cost 10 pts. Jane Bush. Horky, Town Clerk Town of Lansing November 1; 1986 Mr. Herbert H. Howell Supervisor, Town of Lansing P.O. Box 186 Lansing, New York 14882 Mr. Howell: This is in response to your request for the basis of recommendation for engineering and surveying services for Water System within the hamlet of Ludlowville. the Lansing Water Committee the extension of the Town Two proposals were received, one from Resource Engineers of Cortland, New York, and the costs, etc. to other be from T.G. at cost. Miller Associates, P.C., Ithaca, New York. The recommendation was made on the basis of the "Factor for Evaluation /Selection" in accordance with the advertised criteria as follows: The First 3 Factors - Technical Expertise, Past Performance, and Capacity to Perform within Time Limits were considered as equal on,:-the basis of the.information submitted. Factor 4 "Local Experience" with a weighting of 30 points was considered as being in favor of T.G. Miller Associates, P.C. recognizing their several recent local projects, and the project now in progress in the Town of Lansing. This local experience was judged to be greater than that submitted by Resource Engineering. Factor 5 Cost with a weighting of 10 points was considered as being in favor of T.G. Miller Associates, P.C. T.G. Miller Associates, P.C. - Total Cost $ 40,000.00 Including: Surveying and Mapping 7,000.00 Design and Contract Documents 181000.00 Consulting Services during construction 3,000.00 Resident Services during construction 12,000.00 $ 401000.00 The proposal was noted to include: "Assistance to the Town in obtaining proposals and awarding contracts for test boring and archaeological studies." The Resource Engineering Proposal - Total Cost Including: Preliminary Engineering Detail Design Phase Construction Phase Additional fee for full and Surveys time inspector $ 389000.00 6,500.00 16,500.00 6,000.00 9,000.00 111 11 This price is noted to: Add miscellaneous direct expenses such as mileage, toll phone charges, outside printing costs, etc. to be billed at cost. : Add costs in connection with soil borings, archaeological surveys or other tests that may be required. The $ 2,000.00 difference in cost was considered. in the Resource Engineering proposal, their proposal was perhaps more than the T.G. Miller Associates proposal. The,Water Committee unanimous recommendation, after to T.G. Miller Associates, P.C. Yours Truly, RaymofncElwee, Chairman'- - Town/of Lansing Water Committee In view of the qualifying notes deemed to be equal to or careful review, was to award i ORDER OF TOWN BOARD SPECIFYING TIME AND PLACE OF PUBLIC HEARING AND ESTABLISHMENT OF LANSING WATER DISTRICT NO. 8 At a meeting of the Town Board of the Town of Lansing,held at the Town Hall in the Town of Lansing, Tompkins County, New York, on the 12th day of November, 1986, at 8:00 p.m.. PRESENT: Herbert Howell, Supervisor Bert Hilliard, Councilman Louis Emmick, Councilman Jeannine Kirby, Councilwoman ABSENT: George Stevens, Councilman In the matter of the establishment of Lansing Water District No. 8, Town of Lansing, Tompkins County, New York, pursuant to Article 12 -A of the Town Law. WHEREAS, a map, plan and report have been prepared in such manner and in such detail as has heretofore been determined by the Town Board of Lansing, relating to the establishment of a proposed water district in the town, and WHEREAS, such map, plan and report have been duly filed in the Town Clerk's Office in said town, and WHEREAS, said map, plan and report were prepared by T.G. Miller and Associates, P.C., Engineers and Surveyors, Ithaca, New York, duly licensed by the State of New York, showing the boundaries of the proposed district, a general plan of the water system and a report of the proposed method of operation, and \ A - 2 - WHEREAS, said map shows the proposed water district, water mains, fire hydrants and other related and necessary appurtenances, and WHEREAS, the boundaries of the proposed district are described in Exhibit "A" attached hereto and made a part hereof, and WHEREAS, the improvements proposed are as follows: SERVICE AREA: As described in Exhibit "A ", the proposed water district of approximately 18 acres in area will include ten homes and three vacant lots located along Buck Road between Brickyard Hill Road and Wilson Road in the Town of Lansing. The maximum population to be served in the proposed district is estimated at 45. WATER SUPPLY. Treated water requirements, estimated not to exceed an average of 4,500 gallons per day, will be purchased from the Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point Water Supply). The Town of Lansing is a member of the commission, and the capacity of the Bolton Point Supply is considered more than adequate to serve this district. WATER SYSTEM: The water system to be constructed is shown on the attached map and plan of the proposed water district on file in the Town Clerk's Office. The facilities to be constructed will consist of some 1,800 feet of eight inch diameter ductile iron water r - 3 - main together with valves, fire hydrants and other related and necessary appurtenances. CONSTRUCTION CONDITIONS: The water main will be constructed within the existing Buck Road right -of -way or acquired easements. No unusual soil and /or construction conditions are anticipated. Traffic will not be interrupted. Test borings will be taken to determine the extent and depth to rock and this information made available to bidders, and WHEREAS, the method of operation will be as follows: the proposed water main extension will be connected to Town of Lansing system at Brickyard Hill Road. Pressure will be provided by the existing 1 MG capacity town water storage tank located at Village Circle South on Warren Road. Water is pumped to this tank from the (SCLIWC) Bolton Point Water Supply by the existing Town of Lansing pumping station located adjacent to the SCLIWC Burdick Hill Road water storage tank at North Triphammer Road. Due to changing topography and a wide variance in ground surface elevations, water main pressures in the existing Lansing Water System are controlled by main line pressure reducing stations. Ground surface elevations of the proposed water district vary by approximately 40 feet, and static water main pressures will range between 30 and 50 p.s.i., and ] -4- WHEREAS, the maximum amount proposed to be expended for said improvement for the acquisition of the necessary land and easements and construction of said project is $53,500.00, and WHEREAS, the proposed method of financing the cost of said improvements consists of the issuance of serial bonds of the town to mature in annual installments for a period not exceeding 20 years, payable in the first instance from assessments levied by the Town Board in proportion as nearly as may be to the benefit which each lot or parcel will derive therefrom, and WHEREAS, maintenance and operating costs will be financed by metered water revenues. The average annual cost per household is estimated at $120.00 - $150.00 per household per year which will be in addition to annual capital repayment costs, and the annual capital estimated cost per lot in the first year is $473.00 which cost will be reduced during the term of the bonds, and WHEREAS, said map, plan and report describing the improvements are on file in the Town Clerk's Office for public inspection, NOW, on motion of Jea- nnine:- :irby. and seconded by Louis Emmick it is hereby ORDERED, that the Town Board of the Town of Lansing hold a public hearing at the Lansing Town Hall in said Town of Lansing on the lst day of December, 1986, at 8:00 o'clock p.m. on that day to consider said map, plan and report and to hear all -5- persons interested in the subject thereof concerning the same and to take such action thereof as is required or authorized by law. The adoption of the foregoing Order was duly put to a vote, and upon call the vote was as follows. Herbert Howell, Supervisor - voting aye Bert Hilliard, Councilman - voting aye Louis vv. II 16vi... 1 , Emmick, wn of Lansing, Councilman County, New - voting aye Jeannine Kirby, Councilwoman - voting aye The Order was thereupon duly adopted. DATED: November 12, 1986 STATE OF NEW YORK ) COUNTY OF TOMPKINS) ss: TOWN OF LANSING ) I, JANE BUSH HORKY, Town Clerk of the Town of Lansing, Tompkins County, New York, do hereby certify that I have compared the preceding Order with the original thereof filed in my office at the Town Hall, Lansing, Tompkins County, New York, and that the same is a true and correct copy of said original and the whole thereof. I further certify that all members of the Town Board had due notice of the meeting at which said resolution was adopted. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of the town this 12th day of November, 1986. 111 vv. II 16vi... 1 , wn of Lansing, County, New York Town Clerk Tompkins D EXHIBIT A DRAFT DESCRIPTION DRAFT - - -- - - - - -- BUCK ROAD WATER DISTRICT - - -- - -- - - - -- -- - - - - -- All that tract or parcel of land situate in the Town of Lansing, County of Tompkins, State of New York, bounded and described as follows% Beginning in the center of Buck Road and 225 feet + northeasterly from the center of Brickyard Hill Road, said point also being located on the northwesterly prolongation of the southerly boundary of tax parcel 31- 1 -2.1. Running thence southeasterly along the said southerly boundary of the said tax parcel 31 -1 -2.1 and northwesterly prolongation thereof a distance 200 feet + to the southeasterly corner thereof; a distance distance Running thence northeasterly along the easterly boundaries of tax parcels 31 -1 -2.1 and 31 -1 -2.2 a distance of 545.4 feet + to a point on the southerly boundary of tax parcel 31 -1 -1.3 and at the northeasterly corner of tax parcel 31- 1 -2.2; Running thence southeasterly westerly along along north the southerly 31 -1 -1.4 boundary of tax parcel 31 -1 -1.3 a distance distance corner of 25 feet + to the southeasterly corner thereof; Running thence northeasterly along tax parcels 31- 1 -1.3, 31- 1 -1.19 and 10 73.1 feet + to the northeasterly 1.4; the easterly-boundaries thence westerly along the north of 31 -1 -1.4 said a distance 31 -1 of distance corner of of tax the parcel 31 -1- of Buck Running thence westerly along the north boundary line of the said tax parcel 31 -1 -1.4 a distance of 225 feet + to the center of Buck Road. Running thence northeasterly along the center of Buck Road a distance of 266 feet + to the center of Wilson Road. Ir Running thence westerly along the center of Wilson Road a distance of 326 feet+ to a point said point also being located on the northerly prolongation of a westerly boundary of tax parcel 32- 1 -9.3; of beginning. Running thence southerly 225 feet +, westerly 200 feet _ +, southerly 46.6 feet ± along the boundaries of tax parcel 32- 1-9.3 to the southeast corner thereof; Running thence southeasterly along the southerly boundary of said tax parcel 32 -1 -9.3 a distance of 284 feet; Running thence southwesterly through lands now or formerly of Anna Myskow (tax parcels 32 -1 -9.2 and 32- 1 -8.2) a distance of 160 feet + to the northwesterly corner of tax parcel 32 -1- 8.3; Running thence southwesterly and along the westerly boundaries of tax parcels 32- 1 -8.3, 32 -1 -8.4 and 32 -1 -8.1 a distance of 484.5 feet + to the southwesterly corner of tax parcel 32 -1 -8.1 and in the northerly boundary of tax parcel 32 -1 -10; Running thence westerly 42.4 feet + and southerly 200-feet ± along the said tax parcel 32 -1 -10 to the southwesterly corner thereof and at a point in the northerly boundary of tax parcel 32 -1 -11; Running thence westerly along the northerly boundary of tax parcel 32 -1 -11 a distance of 265 feet + to the northwesterly corner thereof. Running thence southeasterly along the westerly boundaries of tax parcels 32 -1 -11, 32 -1 -12, and 32 -1 -13 a distance of 670 feet + to the southwesterly corner of tax parcel 32 -1 -13; Running thence southeasterly along the southerly boundary and prolongation of tax parcel 32-1-.13,a distance of 150 feet + to the center of Buck Road; Running thence southerly along the center of Buck Road a distance of 75 feet + to the point or place of beginning. For a more particular descriptio water district boundary referenc entitled "Map of Lansing (T) Wat Plan of Water System to be const and made by T. G, Miller Associa Surveyors, Ithaca, New York. n o e i er ruc tes f the s her Distr ted d p.c. above described eby made to a map ict for Buck Road and ated October 20, 1986 Engineers and