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Home My WebLink About2013-10-08 TOWN OF GROTON -MINUTES OF TOWN BOARD MEETING T U ES DAY, OCTO B E R 8, 2013 AT 7:30 PM THE TOWN HALL, 101 CONGER BOULEVARD Those present: Glenn E. Morey, Supervisor Ellard L. Sovocool, Councilman Donald F. Scheffler, Councilman Richard B. Gamel, Councilman Sheldon C. Clark, Councilman Fran Casullo, Attorney for the Town Also present: Neil Snyder, Dewey Dawson, Kat Clement, Jennifer Schwade, Kay Baldwin, Ken Baldwin, Kelly Smith, Dyan Lombardi, Stefanie Brooks Jacobs, J. Renee King, Gary Coats, Charles Rankin, Richard C. Case, Jr., April Scheffler. MOVED by Councilman Sovocool, seconded by Councilman Scheffler, to approve the minutes of the September 10, 2013 meeting as presented. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. MOVED by Councilman Gamel, seconded by Councilman Clark, to approve the minutes of the October 2, 2013 Special Meeting as presented. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. Claim Numbers 278 - 307 of the General Fund in the amount of $36,955.56 were presented for audit. MOVED by Councilman Sovocool, seconded by Councilman Scheffler, to approve the General Bills for payment. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. Claim Numbers 144 - 159 of the Highway Fund in the amount of $29,344.06 were presented for audit. MOVED by Councilman Clark, seconded by Councilman Scheffler, to approve the Highway Bills for payment. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. Monthly Reports: Charles Rankin, Bookkeeper - Submitted monthly reports for the Board's review. He requested budget transfers. Town Board Minutes Page 2 October 8,2013 RESOLUTION #13-062 - 2013 BUDGET TRANSFER MOVED by Supervisor Morey, seconded by Councilman Scheffler Ayes - Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that the Town Board hereby approves the following 2013 Budget Transfer: General Fund - Town Wide: From: Contingency Al 990.4.....................................$200.00 To: Youth Program, Personal Services A7310.1 ..........200.00 RESOLUTION #13-063 - 2013 BUDGET TRANSFER MOVED by Supervisor Morey, seconded by, Councilman Sovocool Ayes - Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that the Town Board hereby approves the following 2013 Budget Transfer: General Fund - Part Town: Increase Revenues: Gifts & Grants B2705.....................................$720.00 Increase Expenditures: Celebrations, Photo Contest B7550.42.........720.00 RESOLUTION #13-064 - 2013 BUDGET TRANSFER MOVED by Supervisor Morey, seconded by Councilman Clark Ayes - Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that the Town Board hereby approves the following 2013 Budget Transfer: Highway Fund - Part Town: From: General Repairs, Contractual DB51 10.4...................$1,500.00 To: General Repairs, Personal Services DB51 10.4.............1,400.00 Employee Benefits, Social Security D139030.8................100.00 Gary Coats, Code/Fire Enforcement Officer - Submitted monthly reports for the Board's review. We've been extremely busy. Complaint work is way down and construction is way up, two houses just today in fact that are going in before winter. One is on Stevens Road and one on Locke Road. There is one Life Safety Inspection left and that's Stonehedge's Golf Course, which is an easy one. Supervisor Morey- The report is a little different. Mr. Coats - Robin decided to do it a little different to save some paper and make it more understandable. Richard C. Case, Jr., Highway Superintendent - We finished up Brown Road and sealed that and shoulders are all in. So, if you get a chance, take a ride on it. We are still working on Lick Street due to the flooding. We've got concrete blocks and are shoring Town Board Minutes Page 3 October 8,2013 up, making the roadway a little wider and reclaiming the right-of-way. The house that Gary is talking about on Stevens Road, we started there last Thursday and hope to get the ditch work and right-of-way cleared before they jump into the housing project. Councilman Gamel said that the job of repaving the Town Hall parking lot looked fantastic. Mr. Case said that through municipal cooperation, that the Village helped with the parking lot and our highway crew had helped with the extension of the road in the Village's industrial park. Jen Schwade asked how Mr. Case was doing on the road survey and what his timeline was for a road use law. Mr. Case answered that the gathering of information on the roads has been and continues to be ongoing. Supervisor Morey told her that we have money in the budget to hire an engineer to help with the law next year. Mr. Case told her that she really didn't want him writing the law, but that he will have information on the roads. April L. Scheffler, Town Clerk/Tax Collector - Submitted monthly reports for the Board's review. There were also copies of Ag & Markets inspection reports on Country Acres Pet Services. She has recently received the final contract and by-laws from the County for the electronic records program. It is also going to the County Legislature for their final approval. DEC no longer has a contract with Verizon for the DECALS conservation license program and will be going with a new company. The old DEC computer and equipment will have to be replaced. There will be a new contract, training, a new program, and a new fee structure. Our other counter computer has died and the tech from Paragon was able to resurrect my old computer for the time being, but we will need to have a new computer there, as well as one for DECALS, soon. They will be basic, work station type computers. A. D. Dawson, Town Justice - Submitted monthly reports for himself and Judge Norman for the Board's review. Cindy is at conference this week, getting educated, and will be back better than she already is. She's the one who makes the place go. I'd also like to say that it was an absolutely great experience at budget time this year. You guys did a great job. Francis Casullo - Attorney for the Town - Had nothing to report. Councilman Donald Scheffler, as Representative to Joint Youth Program - Had nothing to report. Privilege of the Floor- No one wished to speak RESOLUTION #13-065- ACCEPT 2012 FISCAL YEAR AUDIT MOVED by Supervisor Morey, seconded by Councilman Scheffler Ayes - Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that the Town Board hereby accepts the 2012 Fiscal Year Audit of the Town of Groton financial statements as presented by Ciaschi, Dietershagen, Little, Mickelson & Company, LLP. Town Board Minutes Page 4 October 8,2013 RESOLUTION #13-066 - ACCEPT 2012 FISCAL YEAR AUDIT OF THE TOWN OF GROTON JUSTICE COURT. MOVED by Supervisor Morey, seconded by Councilman Gamel Ayes - Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that the Town Board hereby accepts the 2012 Fiscal Year Audit of the Town of Groton Justice Court as presented by Ciaschi, Dietershagen, Little, Mickelson & Company, LLP. Announcements: ➢ October 17, 2013, 7:30pm, Planning Board Meeting ➢ Zoning Board of Appeals Meeting has been changed to October 16, 2013 at 7:00pm ➢ Public Hearing for 2014 Preliminary Budget and Groton Fire and Ambulance Budgets, November 7, 2013 7:30pm ➢ Election Day, November 5, 2013 There being no further business, Councilman Sovocool moved to adjourn, seconded by Councilman Scheffler, at 7:47pm. Unanimous. April L. Scheffler, RMC Town Clerk