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HomeMy WebLinkAbout2002-10-17 TOWN OF GROTON PLANNING BOARD Minutes of Regular Meeting - Thursday , 17 October 2002 - 7 * 30 PM - Town Hall Members , Groton Planning Board (*Absent) Others Present Monica Carey, Chair Joan Fitch , Recording Secretary Barbara Clark Tom Guihan Mark Baxendell Brad Albro Mary K. Gloster Janice Haines Applicants & Public in Attendance Marjorie S . & Carl Lacey for Philip Winn , Applicant; Joan Portzline , Realtor The meeting was called order at 7* 30 p . m. by Chairperson Monica Carey ARproval of Minutes - 19 September 2002 A motion was made by Member Barbara Clark to approve the Minutes of the 19 September 2002 Planning Board meeting, as submitted . The motion was seconded by Member Janice Haines , with the vote recorded as follows : Ayes : Chair Carey Nays : None Member Albro Member Baxendell Member Clark NOV0 h Member Gloster 20p? Member Guihan j � � j Member Haines Motion carried . This becomes Action # 44 of 2002 . Philip Winn , Applicant / Estate of Marie Sherman, RO - West of Gulf Hill Road - Portion of TM #38-6- 10 . 2 - Boundary Line Change Chairperson Carey recognized Marjorie Sherman Lacey, Executrix of the Marie Sherman Estate . She explained to the Board that the Estate was proposing to convey a 2 . 54-acre parcel (indicated as Parcel C on the map accompanying the application) to the adjacent property owner, Randolph Well & Pump Co . , Inc . (TM #38-6-9) . This proposed conveyance would simply involve the removal of the immediate property line at the rear of what is indicated as a "metal clad garage . " Mrs. Lacey also stated that they planned to have a nature preserve at the rear of the subject property where the "wetlands are . " Randolph Well & Pump would then consolidate the two parcels by deed description . Most of the Sherman farm lies within the Town of Dryden , with the remainder of the parcel lying within the Town of Groton , also as indicated on the survey map . The remainder would be retained to go with the main farm, she stated . There was considerable discussion as to whether or not subdivision approval would be required . But, after completion of the discussion and examining the maps and what was being proposed further, it was concluded that this was a simple boundary change with the elimination of the property line between Randolph Well and Pump and what is indicated as Parcel C on said map . Member Mary Gloster was concerned that what is indicated as "Lot 99" on the map would become landlocked; Mrs . Lacey stated that this would not be the case because it would remain with the main farm (that lies mostly in the Town of Dryden) which has road access . There would be no landlocked parcels because the presently landlocked Parcel C would be combined with Randolph Well & Pump and would have access through their property; the remaining lands in both Towns would have access through the existing main farm parcel in the Town of Dryden . Page 1 of 3 a (T) Groton Planning Board Minutes of Regular Meeting 17 October 2002 Realtor Joan Portzline , regarding the Board's concern that a portion of the property could become landlocked , remarked that Parcel C has "always, always , always has been landlocked if you want to view it that way. And virtually because of the way it exists , and for the whole time it has ever existed , it has always been landlocked in the Town of Groton . With the purchase of this parcel by Randolph Well and Pump , it would no longer be landlocked and would have access through the Randolph parcel . Chair Carey acknowledged that "Under 6 NYCRR Part 617 . 5 (c) ( 10) , ( 12) or ( 13) of the State Environmental Quality Review Law, the proposed action is a Type II listed action and is determined not to have a significant impact on the environment, or is otherwise precluded from environmental review under the Environmental Conservation Law, Article 8 . " At the conclusion of an extensive discussion , and after reviewing the tax map involved , a motion was made by Member Brad Albro to approve the Boundary Line Change , as requested , with the 2 . 54± acre Parcel C (part of TM # 38 -6- 10 . 2 ) shown on the survey map being combined with TM # 38 -6 -9 (owned by Randolph Well & Pump Co . , Inc . ) by Deed description. The motion was seconded by Member Mark Baxendell, with the vote recorded as follows : Ayes : Chair Carey Nays: None Member Albro Member Baxendell Member Clark Member Gloster Member Guihan Member Haines Motion carried . This becomes Action # 45 of 2002 . Other Discussion Boundary Line Adjustments Chairperson Carey acknowledge receipt of an Informational Memorandum dated 10 / 1 / 02 from the Tompkins County Department of Planning regarding Boundary Line Adjustments . She asked the Board if they felt the Town 's existing boundary change information contained in the existing Zoning Law should perhaps be refined to be more clear. Presently , the Town 's Code presently refers to a boundary change as "any transfer of land from lot to lot by relocating lot boundary lines . " There was really no definition for boundary change in the Code , she stated . She asked the Board to think about any clarification they wished to make in the existing Code with regard to boundary changes . Some places allow Code Enforcement Officers to handle boundary changes . The Board reviewed the Informational Memorandum and agreed with the first paragraph of the "Boundary Line Adjustment Policy" as it was stated . "Boundary line adjustments may be approved by the Planning Board when an applicant proposes to transfer land to an adjoining property owner in such a way that no new lots are created. When such a boundary line adjustment is proposed, the Planning Board shall determine if the adjustment will adversely affect any property involved. If not, the Planning Board may waive the procedural requirements of major and minor subdivisions and allow the boundary line adjustment without further review. " Everyone thought this was very clear. Chairperson Carey stated that this would have to be submitted to the Town Board for their approval so that it can be added to the Town 's Code . Paperwork / Procedures Chairperson Carey introduced everyone to Kris Strickland, Deputy Clerk for the Town of Groton , who had been assigned duties relating to the Planning Board and Zoning Board of Appeals. It was her responsibility to work with each Board , issue and receive applications , set up their agendas , provide information as needed , etc . in order to facilitate smooth operations between the Board, the public , and the Town Clerk's Office . Chair Carey started the review of the current Town application forms with the Subdivision Application . Kris stated that she had received some suggestions to make everything more clear for Page 2 of 3 (T) Groton Planning Board Minutes of Regular Meeting 17 October 2002 everyone . At the conclusion of their discussion, it was agreed that the Subdivision form needed the following changes: ✓ Item 2 . Change the word "Subdivider" to "Applicant . " ✓ Item 3 . Surveyor / engineer info not needed . Substitute "Name of Owner. " ✓ Item 4 . Location of Proposed Subdivision : (Tax map parcel number and street address) . Regarding the "Responsibilities . . . " that have been given to each applicant for a subdivision , the Board stated that the following should be changed pertaining to Land Use Activities chart : ✓ References to Industrial should be removed . ✓ Need a key listing abbreviations given , i. e . , RA, L, M1 , M2 . ✓ This Land Use Activities Chart should accompany applications for Site Plan Review, not a Subdivision . Ag Data Statement should follow the "Responsibilities" instructions . Application for Site Plan Reviewf Special Permit ✓ Move "To be used for" line to before "Located at. " ✓ Attach Land Use Activities Chart w/ key should be attached to application when issued . ✓ Need Applicant's Name and Address. ✓ Need Owner's Name and Address . Make note that "If business if for other than Property Owner , property owner's signature is required below. " Provide line for signature . ✓ In paragraph starting with "The undersigned ," correct spelling of herein. ✓ Next line , Applicants should be changed to Applicant's . ✓ Back side sketch : instead of "Dim" for dimension, substitute numbers. ✓ Make note at top : All setback distances should be provided along with existing structure dimensions, in feet. ✓ Ag Data Statement should follow "Processing. . . " instructions . ✓ Make following changes to "Fees & Requirements" : o First line , eliminate "Effective January 17 , 2002 , all" and start sentence with " Some . " o 2nd paragraph : Delete "the" after the word "advertise" and insert "a. " Next sentence, change "may" to " shall" and end sentence with period after "Office . " Delete in its entirety : "or a bill will be presented . . . . . must be paid before the Board can proceed . " (Collecting fees is not a responsibility of the Planning Board . ) ✓ Provide applicant with Section 441 , as provided , along with the Land Use Activities Chart w / above corrections (under Subdivision, above) . The Board instructed Kris to make sure all applications are complete , in conjunction with the Code Enforcement Officer, and, if not, either she or the CEO should contact the applicant and let them know that their application is incomplete and advise them what is needed to make it complete before it can be placed on the Planning Board 's agenda. Member Gloster asked if applicants should be apprised of the Sketch Plan Conference . No response was provided . In conclusion , Kris stated that she would revise the forms and put all things in order as requested . The draft forms would be mailed to Board members prior to the next meeting. The Board was pleased to have her attend the meeting and looks forward to working with her. Adjournment At 9 p . m. , a motion was made by Member Janice Haines to adjourn the meeting. The motion was seconded by Member Clark, with every member present voting in favor. Jo E. Fitch , Board Secretary 11 / 6 / 02 Page 3 of 3