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Home My WebLink AboutGroton Youth Commission Minutes 1999-1993 Groton Youth Commission Groton, New York 13073 • 1 V23i9A - 1123/99 Balance of S10,686.10 Deposits for the Month 1- Cortland County United Way $18.00 Expenses for the Month No Expenses Checking balance as of 12;23i99 S 10,704.10 1 2 123i 49 - 1;24/00 Balanc.- ,)f S 10,704.10 Deposits for the Ylonth • No Deposits Expenses for the tiMonth 1- Check no 262 Village of Groton 9-4-96 S1,597,50 Checking Balance as of 1i24/00 S9,106.60 Checking Balance as of 1,24/00 S9.106.150 Deposits for the Month i- C''ieck No 4 766' Agency Designation uaiance 98-y9 SSz34.J 1 ?- Check No 768 United`JJay 7i 1?;99 - i 2;31,99 7location �2,21 h.50 Total Deposits for the Month $2,800,,51 Expenses for the Month of 1/24i00 1- Check No 4 263 C.D. No 42505 $5,000.00 • Checking Balance as of 2/24/00 $6,907.11 Groton Youth Commission Minutes-April S, 2000 Meeting called to order at 7: 10 Present: Sharon Joyner, Tenn ii/lorey, Elizabeth Feldman, Monica Delanoy, Dan Klein, Joann Senecal, Teresa Robinson, Amanda Verba Tenn made motion to accept agenda,Sharon second, approved Tenn made a motion -to accept Mar. minutes, Sharon second it, passed. Dan introduced Amanda Verba as the temporary assistant to the coordinator, she will be working with Groton. Elizabeth's report--Many programs-Animal lovers, Cooking class, Creative writing, Students for Safe Schools, Veen RAMIE, Dance Club, Outdoor Ed, One-to-One, Teens 'or Hire Monica's report--TIle write way, Mooring & Droving, (.andle Making * d -: "gi 17 `'� �S C0�3r =rev, "NOUIC3 IiKL _� rea.sores :eport-- r,i0 /.i _ Meeting adjourned 7:5 • Y Groton Youth Cgmmission Minutes-Feb. 9, 2000 • Meeting called to order at 7:08 Present: Janice Johnson, Sharon Joylier, Glenn Morey, Monica Delanoy, Elizabet4 VQIO n, Tpresq Robinson, Kathy Howard, Joann Senecal - §t�w4rt Agenda-Gl�rm m4 op a motipp to approve, Kathy second. Minutes-Glenn M' 09 4 motign to approve, Sharon second. Glenn stated that Joann Sep,cqj had been appointed to this board. Program managers: Elizabeth's report- She will be on vacation Feb 21-25. Gave packet of info on current programs- Teens in Office, Eckard drug quiz, Cool careers, Aladdin, Students for safe schools, Magic Club, Fly-Fishing, One to One, Also a list of potential future programs. The school approved the prgposgl 1p invite AIDSWork. She would like to take an unpaj.4 1p ve of absence from 6/17-9/3, to attend a National Outdoor Leadership School. She will do all the planning for the older camp, and train her replacement ahead of time. We will invite Adam Michaelides to our next meeting as a • potential replacement. She promised to continue in her position in the fall. Glenn said $10.00/wk seemed high, could that be changed to $2.00? Janice suggested the board needs to discuss a couple of points --Should we limit the number of students allowed in a summer program? Should we go 6 or 7 wks? Monica's report: Yucky science-had to close out at 10 students Creative crafts-16 students Working with Judy Kerns to recruit kids at risk. Gave list of possible summer programs Janice Johnson- Coordinator position-readvertized -now have great pool of applicants, Sue Livingston had volunteer to sit in on interviews, unsure if she is still interested. United Way would like program managers to be at meeting discussing funding. • State funding increase is minimal Steve Gallo has resigned as Youth Bureau Representative from Groton. t Treasurer's report-Since Ed has resigned, Sharon has the books. k Two checks have been deposited, from United way. One was the balance of 98/99 allocation($584.01), and 7/12`h of 99/2000 allocation. Village received payment. We have a balance of$6,987.11. Glenn stated that Dennis Toolan will be attending meetings as a village rep. And, he will call Gorden Klump about school rep. Next meeting Mar 1, 2000. Glenn made a motion to adjourn meeting, Sharon 2°d, meeting adjourned at 8:55. • Groton Youth Commission Minutes-Jan. 5, 2000 Meeting called to order at 7:10 Present: Sharon Joyner, Oley Houghtaling, Dan K1ein,Glenn Morey, Elizabeth Feldman, Monica Delanoy, Joann Senecal,Kathy Howard Approval of minutes Oley, Glenn second-passed Elizabeth's report: Finished outdoor Ed-well liked Holiday cookie decoration/donation went well, donated to nursing home Gingerbread house-Karen Coleman from County Youth Bureau came to do program. Eckard drug quiz-working on Students for Safe schools--workshop on dating violence Monica's report: Yucky Science-Tuesday Craft -Thursday Trips. over Feb break Single day program on Wed. during Feb Begin working with Banana Splits Working on BYOB Dan,Elizabeth, Monica will look at possible summer programs Dan--showed 2000 budget No treasures report Old Business: Oley will work on letter to Borg Warner Elizabeth will add a few things to annual report Next meeting Feb 2 • Glenn made a motion to adjourn,Sharon second-passed Groton Youth Commission Minutes-Dec.8,1999 Meeting called to order at 7:10 Members present—Dan Klien, Monica Delanoy, Sharon Joyner, Glenn Morey, Ed Mahon, Kathy Howard, Teresa Robinson, Elizabeth Feldman Glenn made a motion to accept Sept. minutes, Teresa second it. Passed Glenn made a motion to accept Nov. minutes, Sharon second it. Passed Elizabeth's report: Showed budget for Dec. 1999- Eckard Drug Quiz-$50.00 Outdoor Ed-$890.00 Students for a safe school-$500.00 Cultural Cook;ng club---$160.00 General Expense---$800.00 With $600.00 left Glenn suggested buying a vcr/tv Also, handed out annual report-tried to pull together what happened before she was hired. Dan's report- ntroduced Monica eianoy, she will _lave a 'mif rime )roararn at 1l.e Elementary school, will do a 3t:'OE(hom :.mother monev source) Monica stated her strengths are in science and Qechnology, handed out a sheet on ideas. Dan presented the budget. Election of officers was held off for a month E d gave the treasures report. The next meeting is Jan 5, 2000, at 7:00. • Groton Youth Commission • Minutes-Nov,1999 Meeting called to order-7:10. Present-Teresa Robinson, Elizabeth Feldman, Glenn Morey, Sharon Joyner, Ed Mahon, Kathy Howard, Janice Johnson, Dan.lam Oct minutes-Teresa accepted, Glenn seconded. Elizabeth's report: She shared a list of over 60 students involved in programs. Meeting with Christine Chin about photography and creative writing,start in Jan run for 7-8 weeks Planning trip to Science and Tech Center to a camp-in-spend night-$25/student plus transportation costs. Holiday theatre performance--Christmas Carol at Firehouse Theatre Priority/Goals--Physical and Emotional growth Population-serving kids who need extra help to avoid risky behavior Sharon needs an end of year report from Elizabeth. Wants report: Monica Delany will start Dec 1(20 hrs/wk) Elementary school,BYOB program Glenn made a motion to buy a printer for Elizabeth's computer, Teresa second it. Savings from salary should be spent on needed items--prepay postcard for snowshoveling, is it possible to prepay phone? Janice's report: Revenues: State aid-- $2,328 County funds-- $23,496 United Way-- $4968 Town and Village--$6600 Borg Warner-- $1000 Fees-- $ 500 Total--------------------$45,492 Ed--Treasures report: Starting balance--Oct 26,1999----$8008.25 4Deposits- Firehouse theatre-4516.84, Groton Community Chest-$1583.00(Balance 98/99 allocation), Groton Community Chest--$584.00(half of our 99/00 allocation) No Expenses. Balance on Nov 3, 1999--$10683.85 CT]Pnn mnr1P mntinn to arlirnirn Fri cPcnn(i ndimirnP(i A-10 • Groton Youth Commission Meeting Minutes- 1999 The commission convened on Wednesday, 10/6 at 7:10 PM. Present: Sharon Joyner,Oley Houghtaling,Teresa Robinson,Janice Johnson,Elizabeth Feldman,Dan Klien,Ed Mahon Facilitator and Recorder: Sharon The meeting agenda was reviewed by the board. Teresa moved to accept the agenda as written,Oley seconded and the motion passed. Kathy Howard was not in attendance and a copy of last month's meeting minutes are not available,so review of the September minutes was tabled until next meeting. Program Manager Report: Elizabeth reported that several programs are already in progress or are scheduled through December, including Teens in Office,Fly Fishing Workshop,Students for Safe Schools,Teens for Hire and one-to- one. In addition,several students are dropping in to see Elizabeth and talk or do homework. A total of 32 students have been served so far. The results of a student survey of 200 students(100 percent returned!) are being evaluated. The Banana Splits program is not started yet,though the school counselor has been contacted. Information has been received for the Drug Quiz program. Program Director Report: Dan let us know that the''/z time assistant we expected to help Elizabeth has left Cooperative Extension. He • suggested that we hire a''/2 time person of our own who CE might be able to give more hours through another program. This would increase the chances that a qualified person would be found. The expectation would be that this person would work in the Elementary school on the Banana Splits program(s),a couple of after-school programs plus"extras". Youth Bureau Report: Janice began by suggesting that Elizabeth come to the United Way funding review meeting in April to report on programs in Groton. Other news is that the lump sum numbers from the State budget are in,but not divided up yet. Janice will get the figures on our allotment to Ed soon. The youth bureau is reviewing the Program Director job description in preparation for replacing Barbara Hopkins. Ads will be placed nationally and locally for this position. Resume deadline will probably be Oct.29. Interviews of the final cut should be in the I"week of December. Sue volunteered to be involved in these interviews. Finally, a computer may soon become available for Elizabeth's use from the youth Bureau through Cooperative Extension. Treasurer's Report: Ed presented the treasurer's report to the commission-no change from August to September-balance of $8,002.25. There are currently three checks to be deposited;$516.84-leftover from spring Theater program;$1,583.00-balance of 98/99 United Way Allocation;$584.00- %2 of 99/00 United Way Donor Designations. Old Business: Fall Planning-covered sufficiently by Elizabeth's report. • New Business: • 98-99 budget update-Dan passed out budget worksheets.Discussion of what to do with the extra money we seem to be left with from this year-due to less than expected summer program and employee expenditures. Much discussion on hiring a new '/2 time person for the rest of 99 followed: Ed moved that we hire a'/2 time program assistant for the remainder of 99(Nov-Dec). Oley second. After discussion,motion was dropped in favor of another. Sue moved to hire''/z time program manager. Oley second. Motion passed unanimously. Dan will be placing ads for the position and all board members present,except Sue,agreed to be involved in resume selection and interviews of candidates. Tentative dates-Resume Review, Oct 20,12 noon; Interviews, Oct. 28,5pm. Location for both will be Cooperative Extension building,Ithaca. Oley moved and Ed seconded that the meeting be adjourned. No objections.Meeting adjourned at 10:15. Next meeting Wed,Nov.3 at 7pm. • • Groton Youth Commission Minutes Sept 1,1999 Meeting called to order at 7:15 • Present: Dan Klein, Teresa Robinson, Janice Johnson, Sharon Joyner, Kathy Howard Discussion about Chuck Leo , board members dissatisfied with job performance--Youth Services doesn't fit well with Chuck's personality, some complaints from the community-he didn't show up to some programs. Sharon made a motion to release Chuck, with 4 wks vacation pay and 2 wks severence pay (to be verified by Coop. Extension), Kathy second, passed. Dan will look into at possible person to assist Elizabeth, whose first day was 9/1/99. Teresa made a motion to look at budget with time and a half program manager Dan --summer program update Michelle Miller-Music program canceled Shanna-canceled Open mike night wasn't pursued Janice Johnson's report State budget passed --In four funding catagories,we decreased in two, and • increased in two Board discussed ideas of what to do: Banana Splits, Act, mentoring--Glenn handed out sheet of programs board members felt important. Sharon handed out a documentation sheet to be filled out before, and after every program. Elizabeth's number is 272-2292 Dans email is adearu cc.-.:.omeii..:au Meeting adjourned at 9:20. • Groton Youth Commission Groton,N.Y. 13073 Starting balance as of Aug 24, 1999 ----------------------- $8,002.25 No deosits �J2 1'10 Espences for the month of Sept,1999 V No Expences + �� Checking balance as of Sept 26,1999 $8,002.25 • • Groton Youth Commission Aug.4,1999 Meeting called to order at 6:15 Present: Sharon Joyner, Teresa Robinson, Chuck Leo, Oley Houghtaling, Barbara Hopkins, Glenn Morey, Sue Livingston, Janice Johnson, Kathy Howard Glenn approved minutes(July), Oley 2nd Teresa approved agenda, Oley 2nd Chuck Leo's report- four youths worked on clearing brush Teens for hire-many kids interested Eric Gobel writing article for newspaper on teens for hire, talked to businesses, and sent survey about work needs Fall-plan on employment workshop geared towards middle school. Sykes park-4 Wed. afternoons-with 20-40 kids,evening events--no attendance Michelle Miller working with recreation person at park on Tues. afternoon- adding environmental programs, also working on open mike night-maybe held on Aug. 27. • Theater--held 1-3pm,i i kids, Shanna Joyner on site person. Barbara announced she is resigning to take a position with Girl Scouts, Dan Kline will fill in until her position is filled. Zoo trip --Wed Aug. 18($65for bus,$10.00/driver), will charge $2.00 to attend. Oley made motion to go to executive session, Glenn second Oley made a motion to leave executive session, Glenn second Teresa made a motion to adjourn, Oley second Adjourned at 10:05 Groton Youth Commission Minutes--July 7,1999 Present: Kim Batzer, Ed Mahon, Glenn Morey, Barbara Hopkins, Sharon Joyner, Janice Johnson, Nancy Zaler, Kathy Howard, Teresa Robinson Meeting called to order at 7: 15. Teresa moves to accept agenda, Ed second Glenn moves to accept minutes, Ed second Kim gave her resignation notice,as of July 9,1999. She handed out fliers for summer programs. Chuck explained Teens for Hire program, also Music's in the air, and Cooks' a Poppin. Barbara- Michelle Miller will start next week, working half time for summer Rachel will work with her. There will be one or two open night mikes. Rachel- a Cornell Grad student with counseling experience, also working in South Seneca Community Development project. /oo trip- Total cost $450.00 including bus for 40 kids and chaperones. We will have the following employees: Chuck-halftime 2 teens 20 hrs each Michelle-half-time Shanna-coordinate Theater group Rachel-5 hrs/wk Kim-has around 24 vacation days Post position--looking for youth worker who can develop programs across many different grade levels--Closing date July 30. Ed--Treasures report Starting balance $8202.25 -200.00--$50.00 for four graduating Seniors-Courtney Shonk, Robin English, Gina Scholes, Cassidy Ludlow, 1.nding balance $8002.25 IeForest Hell spoke to commission about General Recreation Position. \Xci)t to Executive Session--Glenn, }I:d second it. I.eave Executive session--Kathy, GV-nn second it 'text rnecting--Pizza at 6:00 on Wee} Aug. 4 Glenn meeting adjourned at 9:20, Ed second. • Groton Youth Commission Minutes-June 6, 1999 Present: Kim Batzer, Sharon J04er, Oley Houghtaling, Barbara Hopkins, Janice Johnson, Chuck Leo, Ed Mahon, Kathy Howard Kim's report- Banana splits end next week, with ice cream parties Theatre program-Sat June 12 at 2:15 June 2 Stress less and relax more by Ellen Schmidts June 9 Dating Decisions Chuck 's report-Super sitters-9 children Lawn Maintenance training-8 children June 8 - Cash register training Barbara showed proposed Summer programming She will look into adding some additional programs such as--every Wed offering a program at 1:00 and 6:30, a trip to the zoo, an open mike night, and after Aug 13, adding two more camps. Ed gave treasures report -see handout Board went into executive session. Oley moved to go back to regular session, Ed second it Oley moved adjourn, Sharon second it. • Groton Youth Commission Groton, New York 13073 Starting balance as of June2, 1999------------ $8, 202.25 Doposits for the month were as follows: No Deposits Expences for the month of June,1999 Groton Central School $200.00 Scholarships four$50.00 Checking balance as ofJuly7, 1999------------- S8, 002.25 • • Groton Youth Commaission MAX&I-9-99- MIARbea Meeting called to order at 7:12 Present: Sharon Joyner,Ed Mahon,Glenn Morey,Teresa Robinson,Kathy Howard,Kim Batzer,Janice Johnson,Barbara Hopkins Agenda approved--Ed,Teresa 2nd Minutes approved--Glenn,Teresa 2nd Theater group-Nine youths came to this meeting so commission members could become familiar with program. Members were impressed with enthusiasm and interest the youths showed for this program. June 12 at 2:00 they will perfonn at Firehouse Theater. There will also be performances in Groton. Kim Batzer--Eckard Drug Quiz competition in Syracuse--very big event with dignitaries from Florida,televised on Channel 3 with Jackie Robinson,competed with three other finalist teams from NYS. Even though didn't win, it was a great achievement to get that far. We will send a congratulations letter from the Youth Commission Banana Splits-Will continue til early June Adopt-Grandparent-planning another trip to Nursing Home Dreamcatchers-6th grade career awareness • • • Groton Youth Commission Groton,New York 13073 I- Starting balance as of May 5,1999---------- $ 8,202.25 Deposits for the month were as follows: No deposits Expences for the month of May, 1999: No expences II- Cheching balance as of June 2,1999 ------------- $ 8,202.25 • • • Groton Youth Commission April 7, 1999 Minutes Meeting called to order at 7:15 Present: Teresa Robinson, Glenn Morey, Sharon Joyner, Ed Mahon, Oley Houghtaling, Kathy Howard, Kim Batzer Program Report: Kim Batzer reported on the success of the Eckard Drug Team as Regional Champions, qualifying to advance to the Final Four Grand Championship in Syracuse on May 3. Banana Splits- meets Wed during lunch(4th grade) meets Mon during lunch(6th grade) Adopt -A-Grandparent --13 students Dreamcatchers- 6th grade career awareness-10 students Theatre Program-18 frome and 5th grade, 12 teens from 8-12th grades 3 teens will be stipend, others may volunteer Picked out PeterPan to perform • Treasures Report: Ed Mahon Starting Balance--$4985.25 Groton Community Chest-----$2217.00 Borg Warner-----$1000.00 Ending Balance----$8202.25 Fund Raising: Ed checked into costs of a Balloon Ride Raffle with Windjammers. $150/person, min. of 2($300), like to see 4($600) Kim suggested raffling an overnight stay at a lodge, Ed will look into That. Festival Days: We'd like to do something to inform public about Groton Youth Commission. Possibly having a float with the 6 Eckard Drug Quiz Winners. Meeting adjourned at 8:40 • Groton Youth Commission Groton, New York 1')073 Starting balance as of April 7,1999 -----------------$8202.25 Deposits for the month were as follows: No Deposits Expenses for the month of April, 1999: No Expenses Checking balance as of May 5, 1999------------S 8202.25 • • Groton Youth Commission Groton, N.Y. 13073 Starting balance as of March 3, 1999 --------- $4.985.25 Deposits for the month were as follows: 1- Groton Community Chest $2,217.00 2- Borg Warner $ 1000.00 $ 3,217.00 Expenses for the month of March, 1999, No expenses Checking balance as of:April 7.1999 $8,202?5 • Groton Youth Commission iuroton. N.Y. 13073 a t� Startinu, balance asot March .1909 ---------------------------= $ 4985.25 Dem)sit for the month � ere as Follows- None L.xoenscs for the: month of Feb_1999 Nonc Clecklna balance as of March 3,. I QL) S 4 9 8 5 25 Groton Youth Commission • Groton, New York 13073 Starting balance as of Jan 6. 1999 $4620.66 Deposit for the month were as follows: Balance of 1998 United Way Income: $ 364.59 Expenses for the Month of Jan, 1999: No Expenses Checking balance as of Feb 3, 1999: $4985.25 • Groton Youth Commission Dec 2, 1998 Minutes Called to order 7:15 Present: Oley Houghtaling, Sharon Joyner, Teresa Robinson, Ed Mahon,Kathy Howard, Kim Batzer, Chuck Leo, Janice Johnson, Barbara Hopkins Approval of Minutes: Oley approved minutes with addition that Glenn's motion to make Chuck half time program manager passed. Kim's Report: Eckard Drug Quiz Group-six participants, quiz is early Feb. Banana Splits-0' grade, ten kids every Wed during lunch, co- -Facilitating with Heather Lybbert from BOCES. 6th grade starts Mon with about 14 students After school program—Winter Theme art Project Nov.10-Jr. National Honor Society about adopt a grandparent Chuck's report:Liberty Partnership Program and Tops Market(Wilson Farms) is Offering an apprenticeship with food service. Holiday Cooking Extravaganza-Dec.17-4th and 5th graders Wild Over Work-January Supersitters-TBA Super Snow shovelers Considering -After school Jam session with Steve Codner Revive ACT • Barbara-United Way Allocation-looking at youth in rural areas --connect with youth from other towns --Develop there own programs like ACT --Youth employment Janice: Community and Policing grant-open to youth in Tompkins county, Interested in law enforcement, taught by State Trooper, trip to Police Academy, ride along with State Police. County Board Budget-no additional funding to Youth Bureau-means a tight budget-less money than last year. ! �� Ed's Treasure Report: 5M-Starting balance S46'0:99-Ending balance Chuck Rankin will be submitting bill for balance of summer programs. New Business:Barbara- Firehouse Theatre fliers will be out next week, Kim will recruit students.(20 youth, 2 stipend youth) Barbara has written a grant to extend project. Ithaca College group will work on "Action Theatre Group" with how to put stories together. Sharon made a motion to give a$25.00 gift certificate at the Groton Hotel to Wendy, in our appreciation of her work with Groton Youth, second by Teresa, passed. Teresa made a motion to accept the slate of officers for 1999, as the same from 1998. Oley second, passed. Next meeting Jan6,1999, Oley made a motion to adjourn, second Ed,passed. Meeting adjourned at 9:15 Groton Youth Commission Groton. N.Y. 13073 Starting balance as of Sept 17.1998 $4680.97 Deposits for the month were as follows No Deposits Expenses for the month were as follows There were no expenses for the month of Sept 1998 Checking balance as of Oct 7,1998 $4680.97 Groton Summer Progress Report Prepared by Wendy Shillington Is August 4, 1998 The Star is You: Was a big hit!Jane Sprague came and played theater games and performed skits with us. The group of ten, third and fourth graders were eager participants. They enjoyed mask making with Jane then learned how to act wearing their masks. We also enjoyed making puppets when Joey Goldstein from Organic Puppetry joined us. We made all sorts of puppets; Marinates, hand held and our own creations. Then the puppets and their masters got together and performed an impromptu skit, including lots of laughs and silliness. Fly Fishi This program was very popular. The class was filled the first day, with 16 youth ages 11-14. Phil Genova from Cooperative Extension joined us the first day and taught us how to make our own beautiful flies. Phil brought supplies so that all of the young people could make their own, they produced some wonderful flies that the fish loved. Next we made more ties with Jesse, Phil's assistant, tied knots and learned • to cast. We were ready to go catch the big ones. With volunteers assisting with driving we went to the Groton Rod and Gun Club to try our luck. We hooked lots of small fish that gave us a thrill of having a bite. One girl hooked something big one, but could get it all the way in (REALLY!) . That motivated the rest of the group and they kept trying. This type of hands of education is incredibly beneficial for youth, the learning that goes on extends way beyond fly fishing skills. They learned to appreciate nature, learn to cooperate and help each other. It also enhances communication and problem solving skills. SPECIAL EVENTS: All of the special events were well attended! Dr. Volts electrified a crowd of 45 youth and families with his demonstration of scientific wonders and magnetism. Tin Can Fantasy Factory drew in 60 people to watch improvisational theater. Mike Stanley amazed 55 people with his magic. New Games in the pool was a slashing success with 40 youth participating. Ir "A5 56EN A PLEA5UQE W02KiN6 wiry-i YOU. I W154- YOU roE E>E5r WirW YOUrfl P2062(aMMiN6 FO2 C20rON. 74-ANK YOU FO2 rflE MANY OpPO2rUNiriE5 rO 50A2E MY C2EAriVi`l y (AND 5PECi(AL r(ALENr5 Wi7-0 rflE YOUT-0 (AND FAHibGO iN YOU2 COMMUNirY. SNCE2ELY, • L)ENDY 90iLLiN6rON Croton Youth Commission Croton,N.Y. 13073 Startingbalance as of AugS, 1998 $ 4305.97 Deposits for the month were as follows Summer program money paid 8/11/98 $ 240.00 9/14/98 $135.00 Expenses for the month were as follows There were no expenses for the month of Aug Checking balance as of Sept 16,1998 $4680.97 ' i - 4 s • Groton Youth Commission August 5,1998 minutes Meeting called to order at 7:10 - Present: Sharon Joyner, Teresa Robison,Oley Houghtaling„ Kathy Howard, Janice Johnson, Kim Batzer, Wendy Shilling on, Chuck Leo Kim's Report: Super sitter's has 10 youth, Cooks A'Poppin has 11 youth, received help from Tina Foster(Cooperative Extension), Grismore Farms Wendy's Report:Fly Fishing-successful, would like to recognize the cooperation of the Rod and Gun Club, especially Chris Parker. The board regretfully accepted the resignation of Wendy Shillington as a youth worker in Groton. She will be going to a full time job in Newfield. j Michelle Miller discussed her work this summer. She and Andrea Fadel worked on a Youth Employment booklet. Office space has been donated by Cate Vincent from the Groton Community United Church of Christ. • The commision agreed to accept proposal from Firehouse Theatre to use $7500 on an interactive theatre program. Treasurer's report: starting bal. $2977.88, deposit $1328.09, ending bat-$4305.97 $4529.00 from United way Janice --Sat Nov. 14 9:30-11:30 at Coop. Ext a meeting on setting up community centers is tentatively being arranged, will know more next few months. Russ Demond resigned from board due to other meeting commitments. Discussed ideas on filling Wendy's position, would like to see Youth Employment booklet completed, that may fit into a new position. Meeting adjourned at 9:30. • Groton Youth Commission Groton, New York 13073 Starting balance as of July 8 , 1998 $2977.88 Deposits for the month were as follows: ------$1328.09 Groton Cena l€y hest $950.00 Balance of 1/2 97-98 allocation Groton Cortnu Ck,-� $ 364.59 1/2 agency designation United Way far Cortland County $ 13.50 98 Designation Expenses for the Month were as follows: None Clking balance as of Aug 5,1998 $4305.97 • Groton Youth Commission Groton,New York Starting balance as of June 3, 1998 $2757.88 Deposits for the month were as follows: 7/8/98 $420.00 Raffle ticket sales Expenses for the Month were as follows: '6/4/98 Groton Central School $200.00 Scholarships Raffle Drawing on June 22, 1998 Winner Bill Haskell 168 Cayuga St Groton, N. Y. Member present at the drawing Teresa Robinson, Kathy Howard, Ed Mahon. $2757.88 - 200.00 2557.88 420.00 2977.88 Checking balance as of July 8, 1998 $2977.88 Raffle 6/2/98 $308.00 121 tickets sold 6/21 /98 $420.00 179 tickets sold ------------------------------- total $728.00 300 tickets sold Groton Youth Commission June 3, 1998 Meeting called to order at 7:20 Present: Oley Hoat]mg, Ed Mahon, ''Kathy iiorvard, Barbara Hopkins, Wendy Shilhngton, Kim Batzer Kim Batzer-Reported on last meeting for Banana Splits group, handed out certificates, and had ice cream party, very enjoyable group to work with. Youth Employment Services-requests for baby sitting , farm jobs, and yard work. Career Awareness Group - last meeting on June 12 Wendy Shillington-Active Community Teens-had a successful Prime Time leadership conference on May 3rd, membership has grown to 13 students. Summer plans involve a multi-generational project, car wash on July 11. Special events offered on Wed in July at 1:00 at Sykes Park. Fliers were handed out to members to hang around town. Groton Old Home Days- Can the ACT members do an event for youth in the community'? Programs offered this summer--Job matchers, Career camp, Theater Fun, Super sitter, Cooks 'a popp4 Fly Fishing and the Wed events. Wendy plans on hiring two teens for the summer. Treasures Report-Ed Mahon reported --May 6,1998 Balence-$2449.88 Deposits 121 raffle tickets 5308.00 June 3 1998 Balence-$2757.88 Scholarship --4 students will each receive $50.00 award . Next meeting July 8 Meeting adjourned at 8:30 Groton Youth Commission• Groton N.Y. 13073 Starting balance as of May 6,1998 ----------- $2449.88 Deposits for the month were as follows: 6/2/98 $308.00 Raffle 121 tickets sold Expenses for the Month were as follows; There were no no expenses for the month of May; Checking balance as of June 3,1998 ------------ $ 2757.88 • • Groton Youth Commission Groton, N.Y. 13073 • Starting balance as of April 4, 1998 — $2449.88 Deposits for the month were as follows; There were no deposits for the month. Expenses for the month were as follows; There were no expenses for the month of April. Checking balance as of May 8.1998 24-49.88 • • Groton Youth Commission April 1,1998 Present: Oley Houghtaling, Teresa Robinson, Sharon Joyner, Wendy Shillington, Janice Johnson, Barbara Hopkins, Kathy HowardSue LivingstonAbsent: Russ Demond, Excused: Ed Mahon, Glenn Morey, , Kim Batzer, Bob Cunningham Meeting called to order at 7:25 Minutes approved(Oley,Teresa2nd) Wendy's report: Short wave radio program was a success with 19 participants, only two didn't have a working radio when it was finished. Jim was going to get them working, and get them back to the families. Active Community Teens (ACT) had to postpone the Prime Time Youth Conference due to the grand opening of the Mini Mart (Line dancing), from 3/28/98 to 5/2/98 from 9:00-3:00. Youth Bureau Report A meeting will be held on 4/2/98 at the High School at 11:00 to discuss the • use of Community Vouchers. Sue suggested looking for mentoring programs(Big Sister/Big Brother). Janice presented information on student (no. in districts) and number in foster care. Also, information on DSS housing allowance($276),and estimated rents from different areas of the county. She will look for number of people on public assistance based on zip codes,this will help us determine if Groton has a higher percentage of people on public assistance. United Way Oley reported that the allocation com. seemed interested in some of the changes that have occurred in Groton( we have a middle school, Child care center has closed),hopefully we will see an increase in allocation. Lansing Youth Commission Will be holding a meeting on 4/2/98, will discuss fund raising and their programs. Fund Raising Ed has arranged a fiend raiser with Turkey Trot Acres. The prize is a one day two person guided fall turkey hunt($3.00 per ticket or 2 for $5), the drawing will be on June 21,1998. Everyone received tickets to sell. Meeting adjourned 8:45 Groton,H."i*'. *13673 h4, 1993 $22449.83 N1onth,;,*,,-rg,,as follov.;& $3100 Susq,,,leharnaP7Aers Ovowgohl.Y. $241428 ri on a. • GROTON YOUTH COMMISSION March 4, 1998 Present: Sharon Joyner, Ed Mahon, Glenn Morey,Bob Cunningham,Kathy Howard, Oley Houghtaling, Wendy Shillington,Kim Batzer,Barb Hopkins Absent: Russ Demond, Sue Livingston,Teresa Robinson Meeting called to order at 7:08 p.m. Agenda approved(Glenn, Sharon 2nd) Minutes approved(Glenn,Ed 2nd) Youth Workers Kim submitted a report Highlight included the fact that Groton won the"drug quiz show"in Ithaca on February 5th and are the regional champs. They now go on to Syracuse for the State competition on March 27th. Motion made to spend up to$50 to advertise this and thus recognize the kids for their efforts(Glenn, Ed r • 2nd) Wendy submitted a report Highlights included the"end of year"report and the upcoming"Prime Time Youth Conference" being hosted this year by Groton on March 28th from 9:00 a.m. till 3:00 p.m. Coordinator report Barbara gave report on request she has made for additional funds from United Way for this year. In addition Barbara gave the Commission the date of the United Way meeting,where the Community proposals will be reviewed. It is scheduled for March 18th and Oley and Kathy are planning to attend. Youth Bureau Report(County) Janice brought some thoughts as to how we could perhaps look at data that might support a higher need for youth funds based on a dis-proportionate share of children in need as compared to other communities.This data will be obtained and reviewed for merit of its findings. In addition Janice shared that Newfield and Groton were chosen as a pilot program to test-the use of " Community Vouchers"to purchase some additional youth services through the County Finally Janice asked if Groton would have any interest in participation a"24 Hour Relay"as a possible fund raiser. Treasurers Report Report submitted by Ed. Starting balance of$7054.41, expenses for the month totaled$4604.53, leaving a Balance as of March 4, 1998 of$2449.88 Motion to accept treasurers report with correction of one transposition error was made by Glenn and 2nd made by Oley. • • Executive Session 8:35 p.m. Out of executive session 9:05 p.m. Motion to accept Budget(Glenn,2nd Oley) Motion to pursue Turkey hunt fund-raiser(Glenn,2nd Sharon) - Motion to Adjourn 9:18 p.m. (Ed,2nd Oley) NEXT MEETING APRIL 1, 1998 r • • • Groton Youth Commission Groton, N. Y. 13073 tarting balance as of Feb 5, 1998 — $7054.41 xpenses for the month were as follows : $1409.53 1997 Summer Youth Worker Babbette Clark Yb $6,36?r.00 Commission's contribution of youth service program per 1997 budget paid out 1/2 $3195.00 $3195.00 $3195,00 Owed 'pillage of Groton on 1997 budget tal Expenses for the month: $4604.53 glance owed the Village of Groton on 1997 budget— $3195.00 lanles of March 4, 1998 $2449.88 S9.oc' o • S ) L C (' Groton Youth Commislon Feb 4,1998 Present: Sharon Joyner. Ed Mahon, Glenn Morey, Bob Cunningham, Kathy Howard, Sue Livingston,Wendy Shillington, Kim Batzer,Teresa Robinson Absent: Russ Demond Meeting called to order at 7:10 pm Agenda approved(Glenn,Ed2nd) Minutes approved(Sue,Glenn2nd) Youth workers Kim-submitted report Wendy-submitted report Coordinator report Barbara Hopkins-County; Youth Pu Q11 held sessions oil Youth Programing •` 9999-2001 ), to determine priorities-Yotith at risk. Reducing Disk. twelve fferent ones which they will support funding for. United Way-Barbara has been going to workshops on subiniting applications, looking at outcome based information. Someone from this com. could work on this process. Treasures Report Ed-Started $4204.10, received 25�0.00(T Tnited Way) total $7054.41 Need to pay-Summer Youth Worker Bill S 1409.53, `Tillage of Goton Bill $6390.00. Glenn recommened paying S1409.53 and half of$6390.00. Ed made the motion and Sue second it. less Referrals Discussion held as to wheather Groton should receive a large share of some county money due to high referral rate of clients to this area, due to 110vv housing costs. Decided to talk to consult Janice Jollnsoil ConmuHdty Links Mee 1';'_', i e ) 19 I'cl lbil"ii a fund raising coin. Sharon 2nd, Ed agreed to be ChLir O will. Executive Session Meeting adjourned at Q:20 Sharon.K iIli\ _iid • Groton Youth Commission Groton, N.Y. 13073 Starting Balance as of January 7, 1998 is $4204.10 Checkes issued for the Month.- There were no checks issued. Deposits for the month; 1/22198 2850.00 United Nay July, Aug, Sept, Oct. Nov Dec. Ending Balance as of Feb5, 1998 $7054.41 • Groton Youth Commision Jan. 7,1998 Minutes Present:Ed Mahon, Oley Houghtaling, Glenn Morey, Bob Cunningham,Kathy Howard,Janice Johnson,Kim Batzer,Teresa Robimon,Sharon Joyner Absent:Sue Livingston, Russ Demond Meeting called to order at 7:15 pm No minutes for Dec. Meeting Youth workers Kim handed out a summary concerning : School to work program Drug Quiz show--Feb.5 at Ithaca Holiday Inn. (8:00) Career awareness One-to-One Programing Teen Pregnancy/Parenting Group County Youth Bureau Janice handed out new pamphlet "Fresh Squeezed" Kim took extras for the library, Glenn took extras for Village, and Bob will distribute extras at Groton Health Care. More can be obtained from Youth Bureau, every school has purchased some, they are also on the Tompkins county web page. Janice reported that state aid has increase by$2500, meaning roughly ` and villages. Also the youth bureau is putting together a conference trainers for f towns fund raising idea, they will be setting up a meeting time soon. p or United Way Report Oley contacted Dave Smith since we hadn't received a check, vouchers hadn't been submitted,we will receive12850.00. Community Links Meeting on Jan 15,at District Office Youth and Family meeting on Jan 22 at Town Building. This meeting will cover the youth survey, Community Calendar, comments on focus groups. Oley sent letters to sponsors and invited them to meeting on Jan.22. Year end report Kim will get report finished by Jan 20, Barb will do Elementary component and prepare information for Borg Warner report. Other Business Oley reported that Thank-you letters have been sent to Carmen and Tina. Teresa reported that the town reappointed Ed, Kathy and Oley to this board. Sharon proposed to the board that we look into getting a youth center or a community center in Groton, much discussion followed. It was suggested to bring this up before the Youth and Families meeting on Jan 22. Treasures report • Ed reported a closing balence of$4204.10 Next meeting Feb 4,1998 -' Adjourned at 8:45 pm(Oley,Glenn-)nd ) Groton Youth Commission 0 Groton, N.Y. 13073 Starting Balance as of December 4 1997 was $ 4204.10 Checks issued for the month: There wwere no checks issued Deposits for the month: There were no Deposits for the month Ending Balance as of January 7, 1998 is $4204.10 • • Groton Youth Commission Groton, N.Y. 13073 Starting Balance as of November 5, 1997 was $4204.10 Checks issued for the month: There were no checks issued Deposits for the month: There were no deposits for the month Ending Balance as of December 3, 1997 is $4204.10 GROTON YOUTH COMMISSION MEETING MINUTES September 3, 1997 Present: Oley Houghtaling, Kathy Howard, Ed Mahan, Glenn Morey, Teresa Robinson, Tina Mapes-Post Absent: Russ DeMond, Steve Gallow, Sue Livingston, Carmon Munson, Also Present: Kim Batzer, Barbara Hopkins, Wendy Shillington, Sharon Anderson Call to Order Oley Houghtaling called the meeting to order at 7 :25 PM. Approval of Agenda On a motion made by Ed Mahon and seconded by Glenn Morey the Groton Youth Commission approved the September 3 1997 meeting agenda with one change, Barbara asked that Sharon be on the agenda first. aApproval of Minutes on a motion made by Glenn Morey and seconded by Ed Mahon the Groton Youth Commission meeting minutes dated July 9 , 1997 were approved with the following change Mr. Mahon said the commission discussed the possibility of a razz concert with Lansing and Dryden at Ross Field. Youth Worker's Reports Wendy Shillington Wendy outlined her ideas for fall programming. She said she would be working on recruiting for the Impact Group. She would like to have a dozen students participating. She also indicated she will hold a meeting with them to try and focus on their goals, types of projects they are interested in and a new name for the group. Wendy stated those who participated in the Impact Group will receive youth achievement awards at the Learning Web on Sunday. Kim Batzer Kim said her summer programs went very well. She noted she had a number of new kids in the programs. Her trip to the Cortland Repertory Theater was a big success. A number of parents went and • there was a lot of positive feedback. Extension Resource With Youth Barbara introduced Sharon Anderson who was involved with programming for the youth and has expertise in environmental education. Ms. Anderson explained the program she held with the youth in Groton involving storm drains. She showed a stencil they painted near the storm drains saying, "Don't Dump, Drains to River. " The whole idea was to educate youth that whatever goes into the storm drains ends up in the Owasco Inlet and eventually • the Owasco Lake. This affects the fish, aquatic life and people's health. This program was part of Cornell Cooperative Extension of Tompkins County. She said the program was a big success with the youth, and they had a lot of fun with it. She feels it truly heightened their awareness of not using the storm drains for disposing of any type of waste. Coordinator Report - Fall Programs Barbara distributed a copy of the summer budget through July. She said she felt the commission may have some funds left. She will have the full budget report for the next meeting. Ms. Robinson asked how the transportation went. Ms. Batzer said there was no problem. She said she would call the bus drivers to remind them when they were needed and all went well. Ms. Hopkins stated she has been notified that any time anyone drives the van, or a vehicle, with 10 or more children in them they have to have a commercial license. She said the cost of a single license is $60. She indicated discussions regarding the matter are taking place and she will let us know the outcome. Youth Commission Roundtable Oley said there is a meeting scheduled at the Cooperative Extension on Saturday, September 6. He reviewed the agenda with the commission. He asked if anyone was able to go. No one indicated . they were able to attend. He said he would call Ms. Livingston and see if she would be able to attend. Youth and Families Meeting Oley announced there will be a Youth and Families Meeting held Wednesday, September 17 at the district office. He invited anyone who is able to attend to do so. He said they talk about action plans and the whole group gets involved. Treasurer's Report There was no treasurer's report. Other Mr. Houghtaling said he would ask Ms. Livingston if she is able to attend the Lansing Youth Commission Meeting. It will be held September 9 at the Middle School. Adjournment On a motion made by Ed Mahon the Groton Youth Commission Meeting was adjourned at 9 : 05 PM. • Next Meeting Wednesday, October 1, 1997 • Groton Youth Commission Groton, N.Y. 13073 Starting Balance as of August 30, 1997 was $4156.47 Checks issued for the month: There were no checks issued Deposits for the month: There were no deposits for the month Ending Balance as of October 1, 1997 is $4156.47 Groton Youth Commission Groton, N.Y. 13073 Starting Balance as of August 30, 1997 was $4156.47 Checks issued for the month: There were no checks issued Deposits for the month: There were no deposits for the month Ending Balance as of October 1, 1997 is $4156.47 GROTON YOUTH COMMISSION iMeeting Minutes June 4, 1997 Present: oley Houghtaling, Ed Mahon, Glenn Morey, Carmen Munson, Tina Post, Sue Livingston, Teresa Robinson Absent: Steve Gallow, Russ Demond, Kathy Howard fF p-,r,;u7 Also Present: Kim Batzer, Wendy Shillington, Barbara J4 nh �-, Bob Cunningham Call to order Oley Houghtaling called the meeting to order at 7: 10 PM. Approval of Agenda On a motion made by Mr. Mahon and seconded by Mr. Morey, the Groton Youth Commission approved the June 4 , 1997 meeting agenda. Approval of Minutes • On a motion made by Mr. Morey and seconded by Mr. Mahon, the Groton Youth Commission Meeting minutes dated May 7 , 1997 were approved as written. Youth Worker's Report Kim Batzer Ms. Batzer said she had a meeting with Kathy Ballard to review the summer program to make sure they did not overlap programs. She gave a brief review of her summer programs. She stated that she is involved in the PREP/SAS Advisory Council at T-S-T BOCES. They meet every other month and discuss the student assistant services as well as review programs they are doing. She has been involved with Community Links and feels this is a good way to help with community relations. She is finding that people are very interested in her summer programs. Ms. Batzer noted that she is still looking for a summer helper. Wendy Shillington Ms. Shillington noted that her summer planning is going well. She will be working with the impact group. They will be scraping and painting the two bridges.,in front of Agway. The Spring Into Safety Program is not going to take place. No one seems to know why. • _ .. __ __. ... .. .. y,: .. ., t a.t. a t._.. .' ` .o r'�•v'1P.,e-Y:J".'�:eS'k kiK ¢�'�._ k A' f�D nIL/1Ci S . Barbara �• • ita�lz�Ns Ms. meh4aeen distributeddifferent flyers regarding programs offered to youth: Taking Charge of Your TV T po sumerism and Self Esteem - TV and Me the Media Message. Ms. '4 said she had conducted a program on this topic with Ms. Batzer. The youth who attended were given a workbook they used to show how TV affected the family. Other material distributed was for the Supper Sitters - Emergency 1st Aid Manual; and Better Your Own Body Alcohol Prevention. Ms. f fo?-',QP'� -johTmun_ said Ms. Shillington has been involved in this program. The teens present to the elementary students, and it has been very successful. ticpxlpy Ms. svn said we are in good shape as far as our summer budget. We have only used 34% so far. Search Conference Report Mr. Houghtaling said he and Ms. Robinson attended the Search Conference. He distributed the report. from the conference for the Committee to review. The purpose of this conference was to develop a shared vision for the future of the community of Groton. The most important question to answer is what will the community of Groton look like in the year 2000. Some discussion ensued regarding rural transportation. A key area for transportation was the trailer park. Students from this area would like to attend • summer programs but transportation is a problem. Funding Mr. Mahon had attended a workshop on fund raising. He asked each member of the Commission to come to the next meeting with three ideas for fund raising. He asked that we put them on paper and submit them with our yearly goals as far as finances. Mr. Mahon said whatever we do as a Commission it must be a group effort with everyone participating. He said he would investigate possibilities of grants and foundations on the internet. Some suggestions offered were a community walk or corporate sponsorship. Mr. Houghtaling will see if perhaps TOPS would be willing to sponsor the Groton Commission and, if so, what would they expect in return. On a motion made by Mr. Houghtaling and seconded by Ms. Robinson. the Commission approved paying the $10 for Mr. Mahon attending- the Fund Raising Workshop. School Scholarships On a motion made by Mr. Morey and seconded by Ms. Munson the Commission approved the four $50 youth scholarships presented to students at the high school Ms Livingston abstained since she is the president of the school board. • `4iYt�++ C»Kb. 9.'.e.V...1:•'Z��n'VG.�J�1•�'i�..✓ny j.'i Lansing Youth commission Mr. Houghtaling said the Lansing Youth commission is interested in meeting with the Groton Youth commission to discuss programming and funding. Ms. Livingston will contact the Lansing commission and make arrangements for us to meet with them on a Wednesday and let everyone know when the meeting will be held. Other Monitoring Sheets Mr. Houghtaling distributed monitoring sheets to anyone who wished to monitor a program in the future and needed them. United Way Letter Mr. Houghtaling said he had received a letter from the United Way and we will be receiving $3 ,800 from them, which is the same figure we received last year..,/ Bills/Giants Game Mr. Morey sent a sign up sheet around for the commission to volunteer their time to help with taking tickets at the gate during the Bills and Giants game. • Recreation Partnership Ms. Munson asked about the 12 free hours we have from the recreation partnership. . She fe�,l�t�y�jie should use that time for a large community event. Ms. told her to contact Mr. Alan Green from the Ithaca Youth Bureau to see how we could best utilize that time. Ms. Munson agreed to call him and report at the next meeting. She suggested we do a joint activity with Lansing. Treasurer's Report Mr. Morey gave the following financial report: Old Balance $2, 014 .47 Deposits United Way $1, 272 . 00 Borg Warner 1, 000. 00 New Balance $4, 286.47 Executive Session On a motion made by Mr. Morey and seconded by Mr. Mahon the Groton • Youth commission went into executive session. On a motion made by Mr. Morey and seconded by Ms. Livingston the • Groton Youth Commission went back to the regular Youth Commission Meeting. Adjournment On a motion made by Mr. Morey and seconded by Mr. Mahon the Groton Youth Commission Meeting was adjourned at 9:25 PM. Respectfully submitte v Tina Mapes-Post Secretary r • Groton Youth Commission Groton, N.Y. June 4, 1997 Opening balance as of May 7, 1997 was $2014.47 Deposits for the month were as follows: 5/8/97 $1272.00 United Way March, April, May, June Contribution 5/24/97 $1000.00 Borg Warner Automotive Community Foundation Expenses for the Month were as follows: There were no expenses for the month Ending Checking balance as of June 4, 1997 is $4286.47 • • L Groton Youth Commission Meeting Minutes May 7 , 1997 Present: Oley Houghtaling, Ed Mahon, Glenn Morey, Carmen Munson, Tina Post, Kathy Howard, Sue Livingston Excused: Russ Demond, Teresa Robinson Also Present: Kim Batzer, Wendy Shillington Approval of Agenda On a motion made by Mr. Mahon and seconded by Ms. Livingston, the Groton Youth Commission approved the May 7 , 1997 meeting agenda. Approval of Minutes On a motion made by Mr. Morey, and seconded by Mr. Mahon, the Groton Youth Commission Meeting minutes dated April 2 , 1997 were approved as written. Youth Worker's Report Wendy Shillington Ms. Shillington said she hopes to do more dance programs in the fall, since the ones she has had have been so successful. She noted that between 46 and 47 people attend her Contra dance ranging in age from newborns to senior citizens. Ms. Shillington said her Art Stars worked on paper mache masks and she will bring pictures to the next meeting. She hopes to do a field trip to the Commons in Ithaca to visit some of the art shops and the small art gallery there. She also will investigate the possibility of the students doing some art on the street with colored chalk. Ms. Shillington had a meeting with Sandra Wells and the Impact Group. The group wishes to join Groton Youth Services and Cornell Cooperative Extension, with Ms. Shillington as their group advisor. Ms. Shillington felt they would be very beneficial to her programs. Ms. Livingston asked Ms. Shillington to contact her because she felt there would be alot of work for the group at the nursing facility. i Kim Batzer • Ms. Batzer noted she had attended the Prime Time Youth Leadership Conference held in Trumansburg. Several Cornell students attended as well. She said next year Groton would like to host the conference. Ms.. Batzer stated she is still actively involved with Community Links. The Cars, Concerts & Curfews program was attended by several parents as well as youth. Kim stated she is working towards more programs that involve the parents. The "Building a Caring Community for Children, Youth, and Families" Conference was held at the Ramada Inn. Two students from Groton attended. Ms. Batzer stated she felt perhaps this would be a good opportunity for youth to be involved with the Youth Commission, and attend monthly meetings. Ms. Batzer said this Saturday Ted Marchell of Marchell Monuments is doing groundskeeping and flower planting with area youth and adults. It is a continuation of work done with the Beautification Committee. Anyone who would like to help is more that welcome to attend. ' • Youth Bureau Report Janice Johnson Ms. Johnson announced that the Tompkins County Youth Bureau is celebrating it's 20th anniversary. She distributed a pamphlet regarding the work of the Bureau, pens and the municipal youth newsletter. She said that Steve Gallow attended the meeting at the Ramada Inn. Ms. Johnson said he will probably report at the next meeting. The Groton survey response sheets were distributed. It offered the committee a chance to see how Groton compared to other municipalities regarding the needs of children and youth in their localities. The surveys covered such issues as: parent support, academic support, vocational support, what youth and families need to take advantage of services, personal support, opportunities to participate in positive activities, and social skills and values. Ms. Livingston asked if we will be receiving any funding from Tompkins County. Ms. Johnson said the final tally, as far as money available, will be coming out by next Tuesday. Mr. Houghtaling asked if the communities will be getting some of the funding. Ms. Johnson said it will go to municipalities to fund such programs as crisis centers. Mr. Houghtaling asked if we may be getting some help finding employees. Ms. Johnson said no. She said that Groton had asked for municipal funds totaling $750, and village funds of • $2, 153 (which was $500 more than last year) , both requests were received and approved. �;. ___ . . . ,o-•ic•,r:•-3 Kblc�3s�rfr�{ems.��ai•.�d.`.0 Recreation Partnership '+ Mr. Houghtaling asked if anyone would be attending the Recreation Partnership meeting. Ms. Howard said she may be attending. Ms. Johnson suggested she attend on June 12 , since the program would be more beneficial that day. Community Links Mr. Houghtaling announced there is a Community Links meeting Thursday, May 8 , 1997 at 9: 00 in the district office. The activities on Main Street, and Youth and families will be the topics for discussion. He invited any one from the Commission who wished to attend, to do so. Youth .Commission Round Table There will be another meeting of the local youth commissions at Stewart Park on Saturday, May 10, 1997 from 9-11 AM. Ms. Johnson said she will be there to answer any questions anyone may have. Other Ms. Livingston asked the youth workers how they came up with their summer programs. Ms. Batzer said Ms. Hopkins, Ms. Shillington and herself had basically followed the same format they used last year, since they felt the programs were very successful. Ms. Livingston • asked how they decided on what field trips to take. Ms. Batzer said they took into consideration trips that had been successful in the past. She said she is considering a field trip to Channel 3 in Syracuse since a former Groton High School student works there. Some discussion ensued regarding going to a ball game. The Commission agreed, that in the future, if they offer a baseball trip the child must be accompanied by a parent. Ms. Livingston asked about the 30 hour program assistant position. Ms. Batzer felt that Ms. Hopkins would be the best person to answer any questions regarding that position. Mr. Morey noted that the commission asked Ms. Hopkins to look at the budget and develop programs to fit the budget. Ms. Livingston asked if they are offering any evening programs so the parents can get involved. Ms. Batzer said they are having a "family fun supper" at the end of the summer. Ms. Shillington suggested we give program certificates, that evening, to all participants. Ms. Livingston asked where the two teen counsellors will be coming from. Ms. Batzer stated she had no idea, however, Mr. Rankin stated he had no problem allowing the village counsellors to assist. Ms. Batzer indicated it is more important for the program to have another adult helper than the teen helpers. Ms. Livingston suggested we utilize the Impact Group. Mr. Houghtaling said we have $2 , 175 in the budget for summer programs. We are charging $2. 00 per person, per field trip. On a motion made by Mr. Morey and seconded by Mr. Mahon the Groton Youth Commission a reed to hire an Assistant Youth Worker for the ,"�°3,t�,� "` m p kr KS n {!Y J` t 30 hour summer position at the same wage as last year. Mr. Morey suggested that we look into the possibility of Lansing and Dryden joining us in planning a large sports event to help our fund raising efforts. Mr. Mahon agreed to call the Syracuse Athletic Office to see if there is a possibility of getting the Syracuse basketball team to come to this area to play. Treasurers Report Mr. Morey noted that our opening balance, as of April 2 , 1997, was $2, 014 .47 and there were no deposits and no expenses, leaving the balance at $2, 014 . 47. Executive Session Ms. Livingston made a motion to go into executive session. It was seconded by Mr. Morey, motion carried. Ms. Livingston made a motion to go out of executive session. Mr. Morey seconded the motion, motion carried. Adjournment There being no further business to discuss Ms. Livingston made a motion to adjourn. Meeting adjourned at 9: 01 PM. Respectfully submitted, Tina Mapes-Post GROTON YOUTH COMMISSION GROTON, N.Y. 13073 May 7, 1997 Opening Balance as of April 2, 1997 was$2014.47 Deposits for the month were as follows: There were no deposits for the month. Expenses for the month were as follows: There were no Expenses for the month. Ending Checking Balance as of May 7, 1997 is $2014.47 • • • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 April 2, 1997 Opening Balance as of March 5, 1997 was$2014.47 Deposits for the month were as follows: There were no deposits for the month. Expenses for the month were as follows: There were no Expenses for the month. Ending Checking Balance as of April 2, 1997 is $2014.47 • • • Groton Youth Commission Meeting March 5, 1997 Attending: Steve Gallow, Teresa Robinson, Kim Batzer, Glenn Morey, Oley Houghtaling, Maureen Goodwin, Gordon Klumpp, Sue Livingston, Edward Mahon, J.D. Pabis, Bob Cunningham Notetaker: Janice Johnson Meeting called to order @ 8:05 PM, proceeding a community forum directed by the Tompkins County Youth Bureau. Agenda approved. Program Report: Kim Batzer Community Links project is in full swing, meeting are occurring during the day and evenings to allow community people to attend. TV & me community education forum will be held in March. Boces is sponsoring "Cars, Concerts, & Curfews" as part of their CAFE menu. Regular programs are going well including Peer Players Group, Concerned Students Group, & Youth Employment Service. There will be a 4th grade presentation for • BYOB (Better Youth Own Body) in March. County Youth Board Report: Steve Gallow Steve discussed the Transition Task Force and the work they will be doing regarding the Ithaca Youth Bureau contract, he thanked the group for their impute during the forum. Steve also talked about the "Asset Building" approach to community development designed by the Search Institute. There will be a conference held Thursday evening for the general public and Friday May 2nd for about 250 youth and adults to learn more about asset building. Fundraising: Glenn Morey Glen suggested that the group consider doing a raffle where 100 tickets are sold @ $20.00 each. This would net $2,000.00 and it would be split 50% for the Commission and 50% for the winner. After some discussion the group was willing to give the idea a try, unanimous decision to go ahead with the raffle. Glenn will get the tickets printed etc. • 2 • Coordinator Report: Barbara was unable to attend, Oley gave her report. Monthly financial report distributed, no questions. Barbara asked for permission to talk to Sandy about Wendy or Kim being the advisor for the group. There were some concerns among Commission members about the type of projects the young people wanted to get involved in. There were also questions about the group wanting to follow guidelines and be under an agency or the Commission. The group seemed comfortable with Barbara talking with Sandy to see what her reaction would be. Sue was also going to talk to Barbara about the Commission's concerns. Barbara also completed the United Way application, the request is for $4,800, slightly higher than last year. Tompkins County Youth Bureau Report: Janice Johnson Janice reported that 13 Commission members from 6 different communities met on Saturday March 1st. They gathered to network among the groups and discuss a variety of issues. The meeting was enjoyed and worth while, another meeting is scheduled for April 12, from 9:00 to 1:00 AM @ the Ithaca Youth Bureau. . Youth & Families: Oley Houghtailing The Youth & Families sub-committee will be meeting on March 11th from 1:00 to 2:30 PM in the District Office. On March 13th 7:00 to 9:30 PM the full Community Links group (all the sub-committees) will be meeting. Treasures Report: Glenn Morey Glenn handed out a written report of all deposits, expenses and balances. The current balance is $2,014.47. NEXT MEETING APRIL 2, 1997 @ 7:00 PM Meeting Adjourned (& 8:51 PM • • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 March 5, 1997 Opening Balance as ofFebruary 5, 1997 was $3024.54 Deposits for the month were as follows: 2/8/97 $632.00 United Way January/February Contribuion Expenses for the month were as follows: 3/5/97 $1,642.07 Village of Groton 1/2 of Commissions contribution for 1996 Budget. Ending Checking Balance as of March 5, 1997 is $2014.47 • • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 February 5, 1997 Opening Balance as ofJanuary 8, 1997 was$3049.54 Deposits for the month were as follows: There were no deposits made for January Expenses for the month were as follows: 1/8/97 $25.00 Gift Certificate to the Groton Hotel for Lila Pierce for serving on the Youth Commission Ending Checking Balance as ofFebruary 5, 1997 is $3M4.54 •3oa�, 5y • Groton Youth Commission • Meeting Minutes January 8, 1997 Present: Oley Houghtaling, Kathy Howard, Sue Livingston, Ed Mahon, Glenn Morey, Tina Post, Teresa Robinson Excused: Russ Demond, Carmen Munson Also Present: Bob Cunningham, Kim Batzer, Barbara Hopkins, Janice Johnson Call to Order Oley Houghtaling called the meeting to order at 7: 05 PM. vacancy on Commission Ms. Robinson noted that we have a vacancy on the Commission due to • the resignation of Lila Pierce. She stated she had asked Mr. Ed Mahon if he would be willing to serve on the commission. He agreed to do so. The Commission unanimously approved his appointment. Approval of Agenda On a motion made by Glenn Morey and seconded by Sue Livingston, the Groton Youth Commission Agenda dated January 8 , 1997 was approved. Election of Officers Chairperson On a motion made by Glenn Morey and seconded by Sue Livingston, the Commission unanimously voted on, and approved, the appointment of Oley Houghtaling as Chairperson for 1997. Co-Chairperson/Treasurer On a motion made by Sue Livingston and seconded by Teresa Robinson, The Commission unanimously voted on, and approved, the appointment of Glenn Morey as Co-Chairperson/Treasurer for 1997. Secretary On a motion made by Glenn Morey and seconded by Teresa Robinson, • the Commission unanimously voted on, and approved, the appointment of Tina Mapes-Post as Secretary for 1997. Youth Worker's Report Kim Batzer • Ms. Batzer distributed her report, highlighting areas she will be working on. She stated that Cat Tague from the Ithaca Rape Crisis Center will be coming back to work on "Feelings T-Shirts. " She stated that flyers have been distributed throughout the school, around town, etc. about "TV and Me: The Media Message" sponsored by the Groton Youth Commission and the public library. Ms. Batzer also said she was getting involved in Community Links, regarding youth and family issues. Wendy Shillington Ms. Shillington distributed her report for her programming through April 1997 . She noted she is still looking for volunteers for the Swim Club (preferably males) to assist in locker room and swimming supervision. County Youth Board Report Steve Gallow was not present, Ms. Johnson gave a brief report noting that 1997 is the Youth Bureaus 20th anniversary and there will be all kinds of special events taking place. She also said May Pat Dolan, Commissioner of Social Services, presented a talk • recently on "Welfare Changes" which will effect the youth who used to get help through DSS for different programs, they may not be eligible for help in the future. Coordinator Report Barbara Hopkins Ms. Hopkins said the budget figures for the end of 1996 will not be ready until sometime next week. She will mail Mr. Houghtaling a copy and will distribute it at the next meeting. She also indicated that the youth program managers met recently with individuals from the Cooperative Extension and said she felt it was a very effective way for them to interact and develop a sense of support from each other. She also stated that 5 Groton Youth were trained along with other youth in the area regarding alcoholism. They will be presenting a program to elementary students this year. Ms. Hopkins said it is time to start thinking ahead to summer programming. She will put together some ideas and present them at the next meeting. She asked everyone to think of ideas for programming and we will discuss them next month. • Youth Bureau Report • Janice Johnson noted that the annual report stats are do next week. She will be giving them to Ms. Robinson and Mr. Rankin. Ms. Johnson. said that all applications regarding funds should be filled out by the counties by next week. She said Groton was up to date on all their claims for 1996. Recreation Partnership Mr. Houghtaling said he had a copy of the agreement with the town if anyone wanted to read it. He said it is a three (3) year contract and the town will be picking up the cost. Overview of Youth Services Ms. Johnson distributed an overview of youth services, breakdown of the different areas of service, and some financial information regarding their input for the commission to review. Meeting Dates and Phone Numbers Mr. Houghtaling stated he had distributed, with the agenda, the names, addresses, and phone numbers of Youth Commission Members and others affiliated with the Commission, as well as a tentative • schedule of meeting dates for 1997. Other Lila's Resignation Mr. Houghtaling said he had a copy of Lila Pierce's resignation if anyone wanted to read it. On a motion by Ms. Livingston, and seconded by Mr. Morey, The Youth Commission accepted Lila's resignation with deep regret. On a motion made by Mr. Morey and seconded by Mr. Mahon, the Youth Commission agreed to present Ms Pierce with a $25 gift certificate for the Groton Hotel for her dedication and service. Letter to Oley Mr. Houghtaling made mention of a letter he received from Ms. Johnson regarding "Debunking the 10 Worst Myths About American Teens" . Ms. Johnson read highlights from it to the commission. Year End Report Mr. Houghtaling asked Ms. Batzer when her year end report would be ready. She said she should have it ready by the 20th. • Community Links/Social Group Mr. Houghtaling said there is a combined meeting of the Community • Links Youth Group and Social Issue Group scheduled for January 14, 1997 at 1: 00 PM. Treasurer's Report The Treasurer's Report was distributed. Mr. Morey said he had received an invoice from the Village of Groton for approximately $3 , 900. This includes our share. Mr. Houghtaling asked if this included the summer worker. Mr. Morey said no, that bill had already been paid. After review of the finances Mr. Houghtaling asked that the Commission think about some ways to do fund raising. Next Meeting The next meeting of the Groton Youth Commission is Wednesday, February 5, 1995, at 7 PM. Adjournment Mr. Morey made a motion to adiourn, seconded by Ms. Livingston. Meeting was adjourned at 8: 00 PM. Respectfully submitted, • Tina Mapes-Post • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 January 8, 1997 Opening Balance as of December 4, 1996 was$2417.54 Deposits for the month were as follows: 12/4/96 $632.00 From United Way, November-December 1996 contribution Expenses for the month were as follows: There were no expenses for December Ending Checking Balance as of January 8, 1997 is $3049.54 • • GROTON YOUTH COMMISSION • GROTON, N.Y. 13073 December 4, 1996 Opening Balance as of November 6, 1996 was$2417.54 Deposits for the month were as follows: There were no deposits for November Expenses for the month were as follows: There were no expenses for November Ending Checking Balance as of December 4, 1996 is $2417.54 • • • Groton Youth Commission Minutes October 2, 1996 Present: Glen, Oley, Lila, Theresa, Russ, Kathy, Janice, Barbara Meeting called to order na 7:10 PM by Oley Houghtaling, agenda approved by the membership without additions or corrections. Janice volunteered to take the minutes for this meeting. Approval of Minutes: August minutes were approved with one correction, they had July 7th not August 7th as the date of the meeting. Russ moved, Lila Seconded, unanimous. September minutes were approved with one correction, Tina's last name has changed to Post, correction to be made to September meeting and all following correspondence. Russ moved, Glen seconded, unanimous. Youth Worker Reports: Kim and Wendy were excused from attending the meeting due to other commitments. Written reports were presented from both youth workers. • Things are going well this fall, programs are arranged and organizational meeting are being held. Programs should be in full swing by October. See Program reports attached. County Youth Board Report: Steve has not been at the past few meetings because he is serving on a cormnittee to find the new minister for his church. This committee meets of Wednesday evenings, he will rejoin the Commission after this responsibility is over. County Youth Bureau Report: Janice reported that the cut from DFY as actually a 12% cut not the 4% cut that was announced earlier in the budget process. Allocations for 1997 will be the same as 1996, County rollover funds will be used to make up the difference. The new staff person to replace Carol Eichler has been hired, Karen Coleman. Karen has worked for the Day Care Council for the past 13 years and come to the Youth Bureau with a wealth of experience. The Commission Networking Session for Saturday October 5th has been canceled due to lack of participation. It will be rescheduled for some time in the future. The County Youth Bureau's 20th anniversary is 1997, there will be special events scheduled to celebrate. • • Community Links: The next meeting of Community Links will be held tomorrow, Thursday October 3rd @ 7:30 pm Groton Town Hall. Everyone is encouraged to attend, the group is doing a lot of good work and seeks all contributors. Recreation Partnership Report: Janice reported that all the municipalities who were in the pilot program have voted to continue with the partnership. The partnership did request continued funding from the County, this is now going through the County budget process. Early signs are positive for this item to be passed in the County budget. Coordinators Report: Barbara handed out the August 31 summer budget and the 8 month year to date budget. Both budgets are within spending guidelines. The regular budget may need moneys transferred from one line item to the other but the bottom line is fine. The Commission gave Barbara an OK to transfer line items as needed. The summer budget was under spend by about $600, the final reconciliation will be ready after some bill are paid for September. Groton did receive the $1,000 jobs grant is applied for through the County Municipal Jobs Fund. This will allow a young person to be hired to do a job matching and referral service. More will be reported on at future meetings. The funds will flow from the County directly to Cooperative Extension for this grant. • Treasures Report: Glen reported that there was no activity for September except for a 1 cent checking account balance correction. There are bills that need to be paid to the Village and United way checks that need to be deposited for October. Ending checking balance as of October 2, 1996 is $5940.59. The Commission moved to go into executive session, unanimous. The Regular meeting was resumed. The Commission voted to approve the 1997 budget as submitted by Barbara at the September meeting. Meeting Adjourned Next meeting November 6, 1996 @ 7:00 PM • GROTON YOUTH CONMSSION GROTON, N.Y. 13073 November 6, 1996 Opening Balance as of October 2, 1996 was$5940.59 Deposits for the month were as follows: 10/2/96 $632.00 United Way Contribution Expenses for the month were as follows: 11/6/96 $4155.05 Village of Groton for Summer Youth Service Worker(Babbette Carr)for $960.05 and 1/2 of Commission's Contribution to Youth Service Program 1996 Budget for $3195.00. Ending Checking Balance as of November 6, 1996 is $2417.54 • • • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 October 2, 1996 Opening Balance as of September 4, 1996 was $5940.59 Deposits for the month were as follows: There was no deposits Expenses for the month were as follows: There was no expenses Ending Checking Balance as of October 2, 1996 is $5940.59 Correction: The deposit on 8/24/96 was actually $457.24 not$457.23. The account has been adjusted. • • • Groton Youth Commission Meeting Minutes September 4, 1996 Present: Teresa Robinson, Glenn Morey, Kim Batzer, O. Houghtaling, Barbara Hopkins, Russ Demond, Wendy Shillington,Kathy Howard, and Carmen Munson Po--7T Absent: Steve Gallow, Tina ems, Sue Livingston,Lila Pierce,Wendy Shillington, and Janice Johnson Meeting called to order at 7:05 pm Agenda for September 4, 1996 meeting was approved (Russ, 2ndGlenn) Meeting minutes of August 7, 1996 were not approved because they weren't present. *Sue Livingston was in for surgury in Syracuse. Sue is getting better and should be home soon. A get well card was passed around. Youth Workers Kim Batzer: (Kim distributed a hand out to the commission) Phone number for Kim at the high school is 898-5801. Kim is concerned that the school teachers don't participate with the Youth Services. Wendy: Was absent Barbara handed out her report • County Youth Board: Steve Gallow: (was absent ) Coordinator Report Barbara: Handed out an up to date expense report and a Summer Program Budget Reconciliation report. Handout of proposed 1997 Budget. Motion: (Glenn, 2nd Teresa) The Groton Youth Commission will allow the Cornell Cooperative to transfer the cost figures on the budget to areas on the budget that are need of increase/decrease. This is a nonmonetary transfer and will not affect the total cost of the budget. Youth Bureau Report Janice Johnson: Was absent. Other Business Community Links meeting will be held on Sept. 5,1996 at 7:30 pm at the High School. Oley and Glenn will attend. Treasures report: Monthly Income Statement Handout (Russ, 2nd Carmen) Handout of profit /Loss Statement for Festival Days Raffle, Adjourned 8:20 pm (Teresa, 2ndKathy) • Groton Youth Commission Minutes J' 7, 1996 RV ts" Present: Oley Houghtaling, Wendy Shillington, Teresa Robinson, John Pachai, Sue Livingston, Janice Johnson, Tina , Kim Batzer, Lila Pierce 7:35 - called to order Agenda - Teresa and Sue Minutes - Lila and Sue, carried Kim - Summer program wrapping up, all has gone well - especially field trip registrations. See her written report. Programs were filled - good mix of kids. Wendy - Co-sponsored Special events w/ the Public Library, 2 have gone by, went well. Snakes and stuff coming Wednesday at 1:00 at the park (Snakes & Stuff). See her written report. She has a student (assistant helper) through the Learning Web who has been helping for awhile - last school year - looks like she'll be helping this school year also. • Steve - not here - Janice spoke - county is working on allocations - no meeting in August. Barbara - not here Janice - spoke of upcoming commission training session and where it will be. Asked everyone to "vote" for which stationary sample we would like to go with. Rec. Partnership - Janice Letters have been sent out to towns and villages. Groton: $500 - '97, $575 - `98, $645 - `99. United Way - $3,800 - same as last year. Festival Days - sign up sheet was passed around Board of Rep. meeting at Town mtg. - Oley reported. Web page for Groton - John Pachai Sr. contacted Oley about including Oley's name and the commission. Aug. 20th, 7:00 - Marty Luster will meet w/ people in Groton Community Links program Treasurers Report - see report - Glen absent • Next meeting - Sept. 4, 1996 Adjourned 8:23, Oley and Tina F GROTON YOUTH CONMSSION • GROTON, N.Y. 13073 September 4, 1996 Opening Balance as of August 7, 1996 was $5382.35 Deposits for the month were as follows: 8/24/96 $457.23 Receipts from the Festival Days Raffle 8/30/96 $156.00 Field Trip Fees (79 children, 13 Adults) Expenses for the month were as follows: 8/16/96 $55.00 Cash for cash drawer for Festival Days Ending Checking Balance as of September 4, 1996 is $5940.58 • • GROTON YOUTH COMMISSION • GROTON, N.Y. 13073 August 18, 1996 1996 Festival Days Fund Raiser Income Raffle Ticket Sales $457.24 Total $457.24 Expenses Prizes 1.VHS Tape Player (Chuck Rankin) $138.97 2. Cordless Telephone (Pauline Satterly) $ 44.99 3. 56 Qt. Cooler(Paulette Cote') $ 21.99 Subtotal $205.95 • Supplies (Paint, Poster Board) $ 37.66 Soda/Ice $ 39.35 Tickets $ 35.00 Advertisement (Shopper) $ 7.30 Cash Box Advance 55.00 Total $380.26 Profit (Loss) $7 6.9 8 • GROTON YOUTH COMMISSION / MEETING MINUTES r June 5, 1996 Present: Kim Batzer, Russ DeMond, Barbara Hopkins, Oley Houghtaling, Kathy Howard, Janice Johnson, Glenn Morey, Carmen Munson, Lila Pierce, Tina Mapes-Post, Teresa Robinson, Wendy Shillington Absent: Steve Gallow, Sue Livingston Guests: Fran Spadafora and Cat Tague Call to Order The meeting was called to order by Oley Houghtaling at 7 : 15 PM. Approval of Agenda On a motion made by Lila Pierce and seconded by Teresa Robinson the agenda for the June 5, 1996 meeting was approved with the addition of an Executive Session to be held after the regularly scheduled meeting. Approval of Minutes • On a motion made by Glenn Morey and seconded by Lila Pierce the Groton Youth Commission Meeting minutes dated May 1, 1996 were approved as written. Youth Workers Report Wendy Shillington Ms. Shillington indicated they are getting ready to wind down their program for the school year. Wendy indicated they had 70 individuals attend the Mystery Foods dinner for parents and friends on Thursday, May 2nd. She thanked Lila and Nancy for attending. She stated that awards were given to individuals who helped support the group throughout the year. Ms. Shillington noted that the "Connections" a mentoring group haven't met officially but have helped with different events throughout the year. Ms. Shillington indicated that summer planning is well underway. Kim Batzer Ms. Batzer stated they are getting ready to wrap up their programs at the school for the year. Kim thanked Ms. Hopkins for coming and speaking at her May 8th and 22nd meetings. Ms. Batzer indicated that the "People Exploring Animals" group are having a hard time holding the group together. Ms. Hopkins suggested it might be a good idea to have them participate in a 4-H « project at the fair. Ms. Batzer distributed a flyer from The Learning web in Ithaca and an Impact Survey. Ithaca Rape Crisis Fran Spadafora and Cat Tague presented information regarding their work with the Ithaca Rape Crisis Center. They also distributed informational flyers, and asked the group for the names of individuals they could contact in the area that may be able to help them promote their program. Coordinator Report Ms. Hopkins distributed the statement of operations from the cooperative extension for the past 4 months ending April 30, 1996. She said they had received grant money to promote better health habits in youth and to further the message to stop drunk driving. Youth Bureau Report Ms. Johnson noted that next year the County Youth Bureau will be celebrating 20 years of service. Ms. Johnson distributed a draft copy of letterhead she made for the Groton Youth Commission. After some discussion it was agreed that we would include the town of Groton, their address and phone number as well as the village of Groton with their address and phone • number on the letterhead. She will make the changes and bring a copy to the next meeting with some ideas for color and type of paper we might like to use. Ms. Johnson indicated there was some money left over from the Municipal Job Program and stated if we would like to place a youth in the area into a position where that individual would help other youth find employment for the summer the program would pay 100% of that individuals salary up to $1000. She indicated there was an August 5th deadline to sign up. She also stated, if youth, who have already been placed in jobs are having success in those jobs, and the employees would like to keep them, the program would pay up to 50% of their salary to keep them on. There is an August 5th deadline for this as well. Ms. Johnson distributed posters for the Big Brother and Big Sister program to individuals who agreed to place them around Groton. School Scholarship Awards Mr. Houghtaling conducted a telephone pole of Commission Members who agreed that the Commission would offer four $50 scholarships to students at the Groton High School. He asked for an official vote at this meeting. On a motion made by Teresa Robinson and seconded by Glenn Morey, the Groton Youth Commission Board approved four $50 scholarships to students at the high school. other Ms. Munson asked the Commission members if they had decided how they will use the 6 hours of youth services we are eligible for from the youth bureau. Mr. Houghtaling said they had agreed that it was the job of the municipality to decide how to use the 6 hours. Treasurer's Report Mr. Morey thanked everyone who helped sell T-shirts at the Giants and Buffalo game. The gross income from the sale of the shirts was $681. Since it cost the village around $2 , 000 to purchase the T- shirts he gave the village the money. He feels they may be willing to make a donation to the Youth Commission. Old Balance $2, 345. 96 Deposits United Way Deposits 951. 00 Redeposited From Baseball T-Shirts 100. 00 Expenses 205. 95 100. 00 New Balance $3 , 091. 01 Mr. Morey said the prizes for the Old Home Day raffle are; an RCA two head CD player, a GE cordless phone and a 56 quart cooler. Next Meeting Mr. Houghtaling asked the Commission members when they would like to hold the next meeting since the town building is closed the first week in July. After some discussion it was agreed the July meeting would be held July loth. Executive Session On a motion made by Lila Pierce and seconded by Glenn Morey, the Groton Youth Commission Board went into Executive Session. Adjournment On a motion made by Teresa Robinson and seconded by Glenn Morey, the Groton Youth Commission Board went back into their regular meeting. There being no further business to discuss: On a motion made by Glenn Morey and seconded by Russ DeMond, the meeting was adjourned at 8: 55 PM. • GROTON YOUTH COMMISSION ' MEETING MINUTES MAY 1, 1996 Meeting was called to order by Glenn Morey at 7:08 p.m. Russ made a motion to approve the agenda, Kathy seconded; passed. Glenn asked Lila to take the minutes. Russ motioned to approve the minutes, Kathy seconded; passed. Youlfi Worlrers reports Kim: very busy with summer planning; also, see her report for program updates and info on many special projects keeping her busy. n4: has also been busy with summer planning. Her report gives updates on all of her groups including Times of Change, a new group which will start May 7th. C01101y Youlii Board Reporl. Steve was not present. Coordir7aloriz'eporl-Barbara went over the program being offered on May 13th - • "Reducing the Risk". She also discussed the Summer Programs including camps being offered and staffing needs. We then went over the YTD budget and again discussed that the money for additional summer staff is not in our budget through Cooperative Extension. Babette Carr has agreed to return to the summer position at 20 hours per week. Poulh Bureau l?eporl.(Nancy reported due to Janice's absence.) The Resource Allocation Committee will be meeting May 9th to decide on Municipal Summer Jobs Program funding allocations. Recrealioa P8r1,gersh1P.-Meeting was held on April 11th, but no report since nobody present attended. Next meeting is May 9th - Kathy will attend. Raadwdy Coordi�aloiNancy Zook and Rhonda Fleischer talked about the "Bridges" program and how it works. They are looking for host families for the youths in the program. We tried to give them some possible leads to find host families in our community. GROTON YOUTH COMMISSION GROTON, N.Y. 13073 August 7, 1996 Opening Balance as of June 5, 1996 was$3091.01 Deposits for the month were as follows: 6/5/96 $1632.00 Borg Warner donation of$1000.00 and United Way May-June donation of $632.00. 6/17/96 $300.00 Deposits/Profits for Softball T-shirt Sales 7/23/96 $632.00 United Way donation for July-August. Expenses for the month were as follows: 6/5/96 $200.00 Groton Central School for four(4) $50.00 scholarships 6/17/96 $35.00 Susquehanna Offset Printing for raffle tickets 6/22/96 $37.66 Paper Cutter for supplies for Festival Days and Raffle Ending Checking Balance as of August 7, 1996 is $5382.35 • a Parer�li�g Skills Yorkshop Series-Some of the board members received info in the • mail from Cooperative Extension for this series; however, we were unable to share the info as the deadline has already passed. 1996 SumrrJer Program/CarrJp Czride.-Oley provided a copy of the guide and asked for board in-put on whether we would like to try to be included next year. As a group, we were undecided. It would be nice to get the word out, but 'we also felt that since we would like to serve just the Groton Community, it might be more publicity than we really want. 0zhor BUsirIess- Commission Networking: There were about 20 people in attendance including Oley, Wendy, and Kim. They are still working on finding a day and time which seems suitable to most members. Borg-WarnApproval: the Philanthropy Committee will be giving us a $1,000 • donation! Treasurers l'eporl.-See Glenn's report. Nerl -June 5 t h at 7:00 p.m. h',-e114&joUraeoB:24 p.m. (Russ motioned, Kathy seconded.) GROTON YOUTH CONMSSION • GROTON, N.Y. 13073 June 5, 1996 Opening Balance as of May 1, 1996 was$2345.96 Deposits for the month were as follows: 4/3/96 $951.00 United Way deposits of$634.00 and $317.00 for monthly support 6/2/96 $100.00 Redeposit of cash drawer money for baseball t-shirts Expenses for the month were as follows: 5/31/96 $205.95 Sears for raffle prizes for Fun Raiser 5/31/96 $100.00 To cash for cash drawer on T-shirt sales at baseball game Ending Checking Balance as of June 5, 1996 is $3091.01 • • Groton Youth Services • Mar 6, 1996-7:00 Meeting called to order at 7:10 Present: Glenn Morey,Lila Pierce, Kim Batzer, O. Houghtaling, Carmen Munson, Kathy Howard, Thereas Robinson, Steve Gallow, Sue Livingston,Tina Mapes Excused:Barbara Hopkins,Janice Johnson, Wendy SIullington Agenda:Mar,16,1996 approved(lila, Glenn2nd) Minutesfor Feb7,1996approved(Kathy,Lila2nd) Youth Workers Kim Batzer-Adopt a Grandparent program is going well People Exploring Animals group became an official 4-H club with help from Dana Palmer(Coop.Ext) 12 students,Jeff Toolan is running meetings,Kim will help as needed, more info refur Kinig report Summer fees-Youth workers will deposit field trip money in checking account. ScholdfAhlji youth workers will use their best.judgment,must have permission slip and money in one week prior to event. County Youth Board-Steve Gallow Learning Web has mini grants to apply for-proposals designed by students($2000.00) Steve is on membership com.-trying to get more youth involved(some ways to do this)- 1)needs assestment,2)Youth workers-see if they cangive ideas,3)get vocal youths involved,4)Dryden Youth Forum-Mar.30 mini workshops Carry over funds not used in(Not for Profit)has gone back to county,and used for one time expense.board of Reps wants to give 75%back. Runaway and Homeless-Would like to set up program n Tompkins county, looking for people interested in taking in youth for a short time until family problems can be resolved-Invite them to May meeting Recreation Partnershil2-Carmen will go to the meeeting on3/14/96 at7:00 Theresa will talk to town board about 12 free hours, Glenn will talk to Village about 12 free hours Community Links Luncheon next week . Sumner Programs-Barbara hopkins will bring copies of budget to next meeting. Summer Fund Raisers-Lila made a motion to allow Glenn to spend up to$350.00 on prizes 4nd supplies, Tina seconded it Meeting adjourned at 8:00(Sue,Carman 2nd) • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 April 3, 1996 Opening Balance as of March 6, 1996 was$2345.96 Deposits for the month were as follows: There were no deposits for the month Expenses for the month were as follows: There were no checks issued for the month Ending Checking Balance as of April 3, 1996 is $2345.96 • • Groton Youth Commission Meeting Minutes February 7, 1996 Present: Teresa Robinson, Glenn Morey, Lila Pierce, Kim Batzer, O. Houghtaling, Barbara Hopkins, Russ Demond, Wendy Shillington, Carmen Munson Kathy Howard, and Janice Johnson Absent: Steve Gallow, Tina Mapps, and Sue Livingston Meeting called to order at 7:15 pm Agenda for February 7, 1996 meeting was approved (Glenn, 2ndTeresa) Nomination for Secretary- There were no nominations Meeting minutes of January 17,1996 were approved.(Teresa, 2nd Kathy) Youth Workers Wendy: Handout. Has 4 voulunteers. Swim Club will start in 2 weeks. Kim Batzer: Handout. Looking to have a reception for teachers and a family night for the community. County Youth Board: • Steve Gallow: (was absent ) Coordinator Report Barbara: Budget handout. Summer program discussion will start next month. Youth Bureau Report Janice Johnson: Next month the Youth Services contracts for the municipalities will be sent out. Other Business Oley submitted the application paperwork to Borg Warner Philanthropy Committee for 1996 FY donation. United Way - Application was received and Barbara and Janice will be completing. Janice Johnson made a presentation of the Flow of Money that is given to the Youth Service. 50% matching basis/ Based on a formula. Income comes from County, TownNillage, United Way, Donations, Fundraising, and Fees. Treasures report: Handout Adjourned 8:25 pm (Lila, 2ndKathy) . GROTON YOUTH COMMISSION GROTON, N.Y. 13073 March 6, 1996 Opening Balance as of February 7, 1996 was$2028.96 Deposits for the month were as follows: 2/7/96 $317.00 United Way donation Expenses for the month were as follows: There were no checks issued for the month Ending Checking Balance as of March 6, 1996 is $2345.96 • • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 February 7, 1996 Opening Balance as of January 17, 1996 was$2028.96 Deposits for the month were as follows: There were no deposits for the month Expenses for the month were as follows: There were no checks issued for the month Ending Checking Balance as of February 7, 1996 is $2028.96 c • • THE FIRST NATIONAL BANK OF GROTON CO ROLLOVER, NOTICE CDSD6,9 IN MAIN ST.•GROTON,NEW ypRK 13073 PATE— 1/26/9 , YO! f' RTIFICATE ri�ATURE D ON ? ACCOUNT 26737453 AN7� �+AS AJTCtiiATICALLY RENEtJF��Hf DATE I'If)IC.A7E�i ;i.cA7VCti— — I F Y`:•U HAV`: ANY �' Al QUESTIONS REGARDING THIS NOTICE f'L' ASf_ CALL ATUR E Y— DATE— 7/26/96 007-89I3-5871 O`� 315-497-0445. YH" , CD T:. . .S RONTHS tN3C Y )Ilo INTEREST RATE- 9 4. QDO[1"b PRINCIPAL AMOUNT— GROTON Y��E3,.9�; :PROTON YOUTH CC�{�mISSIeN C/O CLENN MORFY r INTEREST T^ R;AS_ v Tf. �_A S. 720 Se MAIN STREET 3 4ONTHS GROTON, NY 13073 COMPOUND FREQUENCY— DAILY • - ::i. - . 1(_ GROTON YOUTH COMMISSION GROTON, N.Y. 13073 January 17, 1996 Opening Balance as of December 6, 1995 was$4620.46 Deposits for the month were as follows: 12/6/95 $317.00 Final Payment from United Way Expenses for the month were as follows: 1/6/96 $2908.50 To Village of Gropton forl/2 of Youth Commission contribution to program($5817 x 50%) Ending Checking Balance as of January 17, 1995 is $2028.96 Groton Youth Commission Meeting Minutes December 6, 1995 Present: Sue Livingston, Teresa Robinson, Glenn Morey, Lila Pierce, Kim Batzer, O. Houghtaling, Barbara Hopkins, Russ Demond, Wendy Shillington, and Carmen Munson Absent: Steve Gallow, Tina Mapps, Kathy Howard, and Janice Johnson Guests: Nancy Zahler Meeting called to order at 7:02 pm Agenda for December 6, 1995 meeting was approved (Russ, 2ndSue) Meeting minutes of November 1, 1995 were approved.(Russ, 2nd Sue) Oley read a statement: The commission would like to see both youth workers every month. They can give their reports early and leave after. We would like to look into the budget and plan for the next two years stressing quality programs first. We would like a report every month for the youth coordinator on the budget. We will continue to look for alternatives. • Admission fees for summer programing were discussed. These will be for only summer programs and the fee would be $2.00 per child per trip. A scholarship program will be offered based on Kim's or Wendy's opinion. Youth Workers Kim Batzer: (Kim distributed a hand out to the commission) Kim will taking over the Banana Splits program at the elementary school on Tuesdays. Wendy: (Wendy distributed a handout to the commission) County Youth Board: Steve Gallow: (was absent )Report presented by Nancy Zahler. The County Board needs more participation for the area youth. It's hard to get the youth to come to the County meetings. The County Board will be going to area high schools to see what the needs of the youth are. Groton will be the first test sight to do this. The board will asked specific questions to the youth. Money for the mini grants will still be available for next year. Coordinator Report Barbara: Distributed an administrative fee handout, a funding percentages coordinator budget handout, and a statement of operations(11 months expeditures is 91.5%) handout. A discussion of all the handouts followed. • < y Youth Bureau Report iJanice Johnson: Was absent. Nancy Zahler gave the report. There may be grants for a followup workshop on diversity issues. Ithaca Youth programs announcements should be coming to Groton. Nancy will check into this. Other Business Sue talked to Mona Forney to see if a student may be interested in taking notes at the youth commission monthly meetings. Teresa would like to have the youth language cleaned up. Wendy revisited the group guidelines with all her groups. Treasures report: Handout (Lila, 2nd Sue) Discussion on one youth worker. The final payment from the United Way was received. Executive Session: In (Sue, 2nd Russ) Out (Russ, 2nd Lila) Adjourned 8:50 pm (Russ, 2ndCarmen) • Groton Youth Commission Minutes January 17, 1996 Present: Teresa Robinson, Oley Houghtaling, Russ Demond, Wendy Shillington, Carmen Munson, Steve Gallow, Tina Mapps, Kathy Howard, Janice Johnson Excused: Sue Livingston, Glenn Morey, Lila Pierce, Kim Batzer, Barbara Hopkins Guest: Heather Tate, Ithaca Youth Bureau Meeting Called to order Agenda was approved (Kathy,2nd Teresa) carried Election of Officers: Oley was nominated to be Chair of the Commission (Teresa, 2nd Carmen) unanimous Glen was nominated to be treasurer/co-chair (Russ, 2nd Teresa) unanimous Discussion and election of secretary will be moved to next month • Minutes for December (95) were approved (Russ,2nd Carmen)carried with out change. Youth Worker Report: Kim was excused due to illness, if there are any questions you can call her. Wendy gave an oral report and handed out a written report. Programs are going well but she needs to recruit volunteers. The number of participants per program have decreased due to no assistant. Wendy and Barbara are trying to recruit volunteers and interns. Any assistance the Commission can give would be appreciated. Several monitoring visits were done. County Youth Board Report: Steve Gallow reported that the County Youth Board is doing beginning of the year structuring work. This includes assigning committees, voting in officers, planning the year of work. Steve was appointed for another three year term. Recreation Partnership Program Report: 49 Heather Tate from the Ithaca Youth Bureau came to report on the progress the Recreation Partnership has had during their first year. With the elimination of triple fees for due to the Partnership the number of Groton youth who participated in IYB 40 programs has increased. Groton still needs to appoint a member to serve on the Recreation Partnership Board, the group that is making recommendation on how to eliminate the triple fee barriers forever. Carmen said she may be interested and would let the group know. As a member of the Recreation Partnership Program each municipality gets to have 12 hours of service from the Ithaca Youth Bureau for programs. The programs options are very diverse and each community gets to choose what they would like to take advantage of. In February the Youth Commission will discuss how they want to decide how to use the 12 service hours. Youth Bureau Report: Janice & Barbara will continue with the marketing discussion next month, please put this on the agenda. Janice handed out a new publication of the TCYB called "Twenty Five Ways you can Help Kids in your Neighborhood". The Youth Bureau has copies to distribute if any municipality or local business is interested. As promised feed back about the administrative services provided by Cooperative • Extension and the technical assistance services provided by TCYB will be collected. A form to use and envelopes to mail back replies were handed out. New Business: Teresa reported that there is no longer a grocery store in Groton. This will make it difficult for the elderly and home bound to get groceries. There are stores in Dryden and Moravia who will deliver groceries on certain days of the week. Many people will still need assistance carrying there groceries up to their apartments. If any one knows of youth or others who may want to volunteer they this would be helpful. Treasures Report: Glen was excused but reported to Oley that $2,908.50 was the payment to the Village to balance the 1995 spending. Since the flow of funds can be confusing Janice promised to show how the transfer of funds works for the Groton Youth Commission. Next Meeting Date: Wednesday February 7, 1996 @7:00 PM Motion to adjourn by Oley, 2nd Teresa. - 4 • GROTON YOUTH COMMISSION November 1, 1995 Minutes Members Present: Glenn Morey,Russ Demond, Teresa Robinson, Tina Mapes, Carmen Munson, Oley Houghtaling, Sue Livingston, Kathy Howard, and Lila Pierce. Others Present: Steve Gallow,Kim Batzer,Janice Johnson,Barbara Hopkins,J.D. Pabis, and Jeff Toolan. Absent: Wendy Shillington. Meeting was called to order by Oley at 7:04. Lila offered to take minutes. 1. Glen made a motion to approve the agenda; Teresa seconded. Motion carried. 2. Sue motioned to approve the minutes from the Sept. 6th meeting; Glen seconded. Motion carried. Glen motioned to approve the minutes from the Oct. 4th meeting; Russ seconded. Motion carried. 3. There were no deposits or expenses for the month of October. The balance remains at $3,682.29. Teresa made a motion to accept the Treasurers report; Russ seconded. • Motion carried. 4.Kim introduced Jeff Toolan, a ninth grade student at GCS. Jeff then did a presentation to the Board regarding a group he and other students are getting started which will deal with all aspects of animals and their care. He talked about the interest in such a group, both by students and adults who are willing to support their efforts, and about the lack of enough opportunities in this field being offered for the amount of interest being shown by the students. Kim stated that she felt she could help them with the supervision aspect, and possibly in limited other ways, such as helping them locate possible speakers, etc. We went over Kim's written report. Her groups appear to be off to great starts for the new school year, with all groups now getting into full swing. Barbara went over Wendy's written report,and reported that she had asked Wendy to come to the GYC Board meetings only every-other month since she is only a half-time worker. She has a very unique problem; there are too many children wanting to participate in the for the number she can comfortably serve, being only a half-time program. 5.Barbara passed around a hand-out from the Cooperative Extension newsletter which talked about the Peer Players and what they are all about. She then passed around copies of our YTD budget, and our Summer Program budget from 1995. There was a • little discussion of how we are doing so far this year. Barbara feels we are in good shape. Next she passed out copies of the proposed budget for our program for 1996. After a few questions being asked by Commission Members, it was decided that the Commission Members would have an executive meeting on Nov. 15, 1995 at 7:00 to discuss the proposed budget. 6.Janice announced that the training for Commission Members which had been scheduled for Nov. 4th has been postponed due to a lack of members registered. They are looking at the possibility of changing the format to increase interest. We went over a hand-out on monitoring our programs. Teresa and Sue will monitor "Adopt a Grandparent"; Carmen will monitor "Going Places" Kathy will monitor "Concerned Students"; Lila will monitor the program at the Public Library on Dec. 2; Tina will try to monitor "Yippity Yin Yang's'; Oley will contact Wendy to see about monitoring one of her programs. Next we worked on marketing strategies,beginning with "defining our image". 7. Steve reported that the county youth board is still looking for members-youth and adults. Barbara made a presentation, at the last County Youth Board meeting, on Diversity Training. (Good Presentation). g.This was covered during Barbara's report. 9. Oley thanked J.D. for attending, and gave him copies of the agenda, etc. for those who had been invited but were unable to attend. J.D. thanked the commission for inviting him. 10. Russ motioned to go into executive session; Glen seconded. Motion carried. Sue made a motion to return to regular session; Teresa seconded. Motion carried. 11. See you on December 6, 1995! 12. Glen motioned to adjourn at 9:23; Kathy seconded. Respectfully Submitted, Lila Pierce • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 December 6, 1995 Opening Balance as of November 1, 1995 was$3682.29 Deposits for the month were as follows: 11/6/95 $950.00 United Way Expenses for the month were as follows: 12/95 $11.83 Expense for Checks Ending Checking Balance as of December 6, 1995 is $4620.46 • • • GROTON YOUTH COMMISSION October 4, 1995 Minutes Members Present: Oley Houghtaling, Glenn Morey, Sue Livingston, Teresa Robinson, Russ Demond, Tina Mapes, Lila Pierce, and Kathy Howard. Members Excused: Carmen Munson. Others Present: Kim Batzer, Wendy Shillington,Barbara Hopkins, and Janice Johnson. Absent: Steve Gallow. Meeting was called to order by Oley at 7:06. Lila offered to take the minutes. 1. There was discussion on the agenda,with Barbara asking that we combine items 5 & 6 and title the change "Marketing Youth Services Programs. Russ motion to approvethe agenda as changed, Glenn seconded. Motion carried. 2. There were no minutes available at this time. 3. Treasurers Report: See Report for details;Balance of checking account as of 10/4/95- • $3682.29. There was disscussion, led by Oley, to clarify why we had to pay the village. (We were to reimburse them (per our agreement)the funds we received from United Way Fund raising.) After clarification, Sue motioned to accept the Treasurers Report. Russ Seconded. Motion carried. 4. Youth Workers Reports: 1. Wendy went over her written report, and told us of the enthusiasm being displayed by her groups. She also told us of her opportunity to "broadcast" her return over the Elementary school P.A. system. 2. Kim also went over her written report, and added some "late breaking news"; she Will be serving on the planning committee for the Fays Drugs Quiz Show, again this year. 5. & 6. Barbara talked about the need of an assistant for Wendy's two after-school groups due to the number of students participating. Teresa made a motion to transfer funds from Teaching expenses to cover a parent helper for a maximum of 6 hours per week(only • on • GROTON YOUTH CONMSSION GROTON, N.Y. 13073 November 1, 1995 Opening Balance as of October 4, 1995 was$3682.29 Deposits for the month were as follows: There was no deposits for the month of October`95 Expenses for the month were as follows: There was no expenses as of October 4, 1995 Ending Checking Balance as of November 1, 1995 is $3682.29 • • . school days) at$5.00 per hour, through December 1995, as needed. The parent will be paid through Cooperative Extension. Barbara was unable to bring our 9 month "actual" budget to the meeting. She will send it out to Commission Members. Barbara introduced the "Marketing" topic to the Board, by explaining what the objective was, passing out a handout, and passing around different brochures for discussion/comparison, Janice took the floor from there for her infamous 'Brainstorming" session(complete with the Blueberry pens!), where the subject was exposure, building resources, networking; all were geared to the needs and services within our community. As part of the discussion,Kim mentioned the tremendous relationship that has been building within the school district. It would be nice to invite J.D. Pabis,Joe Amore, Michelle Hughes, and Brad Pollack to one of • our meetings to give them a chance to see what we actually are all about. Oley will take care of inviting them. Janice mentioned that the Youth Bureau Newsletters had been mailed, and proceded to pass out our invitations to the Commission breakfast/meeting to be held on Nov. 4th. Oley, Kathy, and Lila will try to attend. Next month we will finish the "marketing" discussion, cover monitoring our programs, and go over the 1996 budget. 7. Steve was absent-no report. 8. Other Business: 1. Teresa brought up a request the town had received for a donation of$600 to Patchwork. After much discussion, it was decided to refer them to Janice for information on Grants. Teresa will take care of this. • S2. Oley received a copy of the City of Ithaca Recreation Partnership offerings. He went over them briefly; hopefully we will have more time to look into the offered programs at a later meeting. 9. At 8:50, Teresa motioned to go into Executive session to discuss a budget matter. Glenn seconded. Motion carried. 9:00, Glenn motioned to go back to regular session. Russ seconded. Motion carried. 10. See you November 1, 1995 -7:00 p.m. 11. 9:01, Sue motioned to adjourn; Russ seconded. Respectfully Submitted, 8 k pux� Lila Pierce • • Minutes Groton Youth Commission September 6, 1995 Present: Wendy Shillington, Steve Gallow, Teresa Robinson, Barbara Hopkins, Oley Houghtailing, Lila Pierce, Kim Batzer, Janice Johnson, Sue Livingston, Carmen Munson. Teresa made a motion to approve the agenda, Lila seconded, motion carried. Lila made a motion to approve the August minutes, Sue seconded, carried without corrections. Oley presented the treasurers report for Glen. There was some question about the amount of youth service funds the Village was going to voucher the Town for. The Commission felt the amount was lower. Teresa will check the Town budget. A motion to approve the treasurers report was made by Lila and seconded by Sue, motion carried. Youth Worker Reports: Kim and Wendy provided the Commission with written • reports. There was also pictures of the summer program. The Commission and youth workers were pleased with the summer programs and the attendance. Fall planning is beginning, this year youth input will be used to plan some of the activities. The youth workers and Coop. Ext. are aggressively looking for interns. Coordinators Report: Barbara provided the Commission with the summer expense report and the total budget YTD report. There seems to be no major problems with the expenses to date. The Commission reviewed a draft of the 1996 budget projections. The Commission requested some changes in the budget format and wanted a YTD comparison rather then a six month comparison done. Barbara will bring the revised budget next month. The Commission also decided to ask the Town and Village for a 2% increase in local funds for 1996. Program Planning_ The members participated in a planning session led by Janice and Barbara to determine priorities for the school year programming. The session went well and there was a lot a active participation by the commission members and youth workers. Next month Janice and Barbara will begin to discuss marketing strategies for the Commission. • Lila made a motion to adjourn the meeting at 9:15 PM, Carmen seconded. GROTON YOUTH COMMISSION . GROTON, N.Y. 13073 October 4, 1995 Opening Balance as of September 6, 1995 was$8228.75 Deposits for the month were as follows: There was no deposits for the month of September`95 Expenses for the month were as follows: v 10/1/95 $4546.46 Village of Groton for reimbursement of$2908.50 for 50%of Commission contribution to the Village per our Budget and $1637.96 for 1995 Summer Youth Service Worker- Babbette Carr Ending Checking Balance as of October 4, 1995 is $3682.29 • Note: We will be invoiced for$2908.50 for our contribution to the Village of Groton within a few months. Groton Youth Commission Meeting Minutes August 2, 1995 Present: Sue Livingston, Teresa Robinson, Glenn Morey, Lila Pierce, Steve Gallow, Kim Batzer, O. Houghtaling, Janice Johnson, Russ Demond, Kathy Howard, and Carmen Munson. Absent: Wendy Shillington, Barbara Hopkins, and Tina Mapps Meeting called to order at 7:02 pm Agenda for August 2, 1995 meeting was approved (Russ, 2nd Teresa) Meeting minutes of May 31 , 1995 (Teresa, 2nd Russ) and July 5, 1995 (Russ, 2nd Teresa) were approved. Treasures report: We have $7459.73 in our checking account. There were $2967.00 total for deposits for the month (United Way $1967.00 and Borg Warner $1000.00). Expenses for the month were $312.00. A Treasurers' report was distributed to the Commission. Approved (Russ, 2nd Teresa) Youth Workers • Kim Batzer: (Kim distributed a hand out to the commission) Kim spoke at a radio program(see handout) Wendy: Was absent. Coordinator Report Barbara: Distributed a 6 month handout with program expenses. Summer Expense Buses for field trip (67 showed up for the first trip to Song mt.) (Hand out) We must start planning for next summer now. Commission Party Oley and Mary will be having a party at their home Saturday 8/12/95 Youth Bureau Report Janice Johnson: We will set objectives next month. County Youth Steve Gallow: Finalizing Budget to present to the Board of Representatives. Budget has more funds for summer jobs for youth. • K' Y Other Business • Festival Days' work schdule was passed around. Janice judged the pizza contest at the 4H show. Teresa attended and said it was great. Oley sent letter to United Way. T-shirts are ordered and should be here on the last week of the Summer Program, 72 ordered in royal blue. Oley made a motion to go into executive session(Sue, 2nd Glenn) In 8:20 Out 8:40 Passed Adjourned 8:45 pm (Lila, 2nd Russ) • • w� GROTON YOUTH COMNUSSION GROTON, N.Y. 13073 September 6, 1995 Opening Balance as of August 2, 1995 was$7459.73 Deposits for the month were as follows: 8/3/95 $633.00 United Way 8/23/95 $565.50 Annual Raffle Proceeds Total $1,198.50 Expenses for the month were as follows: 8/16/95 $ 51.48 Walmart for Festival Days Supplies(Drinks, Cooler,etc.) 8/31 95 $378.00 Home-Cort Advantage for Summer T-Shirts Total $429.48 Ending Checking Balance as of September 6, 1995 is $8228.75 • Note: Chuck Rankin, Groton Village Clerk,told me that an invoice in the amount of$5600.00 will be issued by the Village. This is our annual payment to the village.- ? CIO y. w Groton Youth Commission Groton,N.Y. 13073 September 6, 1995 Annual Youth Raffle (1995) Income Ticket Sales $415.00 Soda Sales $150.50 Total Income $565.50 Expenses Prizes $236.85 Tickets $ 37.70 Soda(Includes Cooler) $ 62.50 Advertisement $ 7.50 Ice 5.16 Total Expenses $349.71 • Net Profit $215.79 Note: Net profit for ticket sales was approximately $129.95. • GToton �G�:M�Y-n)�SSo� jr Nl in�teS ��1� { o u �t060 nq� ISV f l � , CD Uj,,-Q� OLD J J � V ,a-Q- - gw1`.') f v jc� r -��) �`" ti I W5 sp-p� rc P K C ay � ► P K,i k) J ✓y�1l �/ 7 J ��`J`ry C6 J r -0t G-d c"D any S ` n O-YA 00 C o Q - oy-) s Qf2 0 0'1 0 p 7 60 a A 9oo� c P Groton Youth Commission Meeting Minutes May 31, 1995 Present: Sue Livingston, Teresa Robinson, Glenn Morey, Lila Pierce, Steve Gallow, Kim Batzer, O. Houghtaling, Janice Johnson, Tina Mapps, Kathy Howard, and Barbara Hopkins Absent: Wendy Shillington and Russ Demond Guests: Dennis Toolan and Carman Munson Meeting called to order at 7:05 pm Agenda for May 31, 1995 meeting was approved (Sue, 2nd Lila) Meeting minutes of May 3, 1995 were approved.(Lila, 2nd Glenn) Treasures report: We have $4804.73 in our checking account. There were no deposits for the month. Expenses for the month were $274.55 for prizes for the raffle. A Treasurers' report was distributed to the Commission. Approved (Sue, 2nd Lila) The Eagle Scout presentation was not presented. • Youth Workers Kim Batzer: (Kim distributed a hand out to the commission) Wendy: Was on vacation. Barbara handed out literature on volunteer program. Coordinator Report Barbara: Distributed the summer Fun Program Handout. Would like a collaborative programming for special events with Liberty Partnership (Tracy Johnstone). Program Manager coordinator meeting will be held 6/1/95. Budget handout with program expenses. Youth Bureau Report Janice Johnson: Village and Town have received allocations for summer help. Hand out for Blue Cross/ Blue Shield low cost health insurance. Reviewed newsletter that was sent to everyone. County Youth Board: Steve Gallow: TCYB reviewed different agencies to see if they are doing what they said they were doing. 3 year cycle renewal year. Reviewed DFY cutbacks. Crisis Service Group will go through Rochester. Looking for volunteers in Tompkins County. • United Way: Lila and Barbara attended a short meeting. UW wanted to know about fund raising projects. Barbara would like to create a youth fund raising committee. All went well. T-Shirt- Kim and Lila will bid out for pricing. Scholarship for High School Youth Commission will Donate $200 ((4) $50 scholarships). We set criteria and the school will pick winners. A check for $200 was given to Debby VanZant at the school. Objective setting : Time will be set aside for objective setting for August 2nd. Oley made a motion to raise the Youth Commission to (9) nine members(Lila, 2nd Glenn) Passed Oley made a motion to go into executive session(Lila, 2nd Sue) In 8:25 Out 8:43 Passed Oley requested that Tina Mapps be approved to join the Youth Commission by the Village Board. Adjourned 8:43 pm (Glenn, 2nd Sue) GROTON YOUTH CONMSSION GROTON, N.Y. 13073 May 31, 1995 Opening Balance as of May 3,1995 was$5,079.28 Deposits for the month were as follows: There were no deposits for the month Expenses for the month were as follows: 5/4/95 $106.97 Hill's Department Store for CD Player and Cooler for Raffle 5/5/95 $129.88 Sears for 13"color T.V.for Raffle 5/17/95 $37.70 Susquehanna Offset Printing for 1000 raffle tickets for Raffle Ending Checking Balance as of May 31, 1995 is$4,804.73 • • • Groton Youth Commission Meeting Minutes April 5, 1995 Present: Sue Livingston, Teresa Robinson, Russ Demond, Glenn Morey, Lila Pierce, Steve Gallow, Wendy Shillington, Kim Batzer, Janice Johnson, Barbara Hopkins and O. Houghtaling Guests: Lorraine Faucett, Tina Mapes Meeting called to order at 7:10 pm Agenda for April 5, 1995 meeting were approved (Glenn, 2nd Russ) Meeting minutes of March 1, 1995 were approved.(Russ, 2nd Lila) Treasures report:(Handout) There were no deposits or expenses for the month. As of April 5, 1995 there is a balance of $5,079.28 in our checking account. Glenn submited to the board a budget ( handout) for this years fund raiser and requested permission to start on buying the prizes.(Russ, 2nd Lila, carried) Sue would like to buy t-shirts for the youth. Kim and Lila will investigate the exact cost is and wording to appear on the t-shirt. Youth Workers Kim Batzer: Kim distributed a hand out to the Commission for activity for the month of April. Reviewed the proposed summer program schedule. Wendy Shillington: Wendy distributed her March Youth Commission Report. Wendy will be on vacation for 3 wks in June. We will not hire a replacemnet for such a short time. The board feels that it would distrupt the youth. Coordinator Report Barbara Hopkins: Co-op (handout dated 3/30/95) Develoment Vision Youth trend/concerns that was completed by Cornell. Gave Oley a United Way application summary. Reviewed (handout) General Ledger listing as of February 28, 1995(2 pages) and Statement of Operations dated February 28, 1995(1 page) Barbara would like us to to start thinking about staffing we will need for the summer programs. There was a discussion on the exact cost for the summer programs and Barbara will complete an exact budget to submit to the board. Summer Programs: Kim's draft, dated 4/5/95, will work 40 hrs. during the summer. She will split 6 wk IDprogram into (2) 3 wk programs. Programs will be at 10 am - 12 noon and 1 pm to 3pm (2hr block per day). Wendy distributed a draft, dated 4/5/95, will work 20 hrs per week a • and coordinate with the Thursday, Friday groups. A list for Field Trips was distribute to the board(dated 4/5/95). The Board will have to have a registration form for all youth participating with the program because the co-op designates this as a day camp. Guest Speaker, Lorraine Faucett: Introduced Patchwork, a horse riding program to provide recreation for the disabled through horses. She handed out a brochure that explains the program. All program teachers are volunteers. Patchwork is located on Peruville Rd, in Groton and is fully insured and certified by NYS. All applications will go through the Co-op. Youth Bureau Report Janice Johnson: Handed out a recruitment letter for distribution. Janice designed posters that were distributed throughout the village in accessable areas. A list of locations is attached. Board members volunteered to post the fliers in all the locations listed. County Youth Board Report Steve Gallow: Working on a Comprehensive Youth Plan Report for the State. Still needs student Rep. Funds are available for summer employment, matching funds, youth located in rural areas without skills. Training April 1, 1995: Oley reported that the meeting was well attended and had • an excellent give and take discussion. Everyone was well informed. 30-40 in attendance. 4-H Youth Fair (handout) Other Business: The Town has signed the Youth Contract. United Way meerting will be held on May 16 at 6pm. The Unicorn Restaurant that was suggested to be a youth center is for sale for $193,000 empty and $235,000 with equipment. -T d Niry � f wAE o mlq` � I Next meeting will be on .A 1995 S IS A CHANGE%ecause there is a conflict on . Z-4iNZ '1 Adjounment at 9:02pm (Russ, Lila 2nd) GROTON YOUTH COMMISSION GROTON, N.Y. 13073 May 3, 1995 Opening Balance as of April 5,1995 was$5,079.28 Deposits for the month were as follows: There were no deposits for the month Expenses for the month were as follows: There were no checks issued for the month Ending Checking Balance as of May 3, 1995 is$5,079.28 GROTON YOUTH COMMISSION GROTON, N.Y. 13073 April 5, 1995 Opening Balance as of March 1,1995 was $5,079.28 Deposits for the month were as follows: There were no deposits for the month Expenses for the month were as follows: There were no checks issued for the month Ending Checking Balance as of April 5, 1995 is$5,079.28 • • Groton Youth Commission Meeting Minutes March 1, 1995 Present: Sue Livingston, Teresa Robinson, Russ Demond, Glenn Morey, Lila Pierce, Steve Gallow, Wendy Shillington, Kim Batzer, and O. Houghtaling Absent: Barbara Hopkins, Janice Johnson Meeting called to order at 7:05 pm Agenda for March 1, 1995 meeting were approved (Glenn, 2nd Russ) Meeting minutes of February 1, 1995 were approved.(Russ, 2nd Lila) Treasures report: We have $5,079.28 in our checking report. There was a depsoit of$983.00 for the month of February 1995, from the United Way. A Treasurers' report was distributed to the Commission. Approved (Lila, 2nd Sue) Youth Workers (Kim distributed a hand out to the commission) Kim Batzer: Wendy, Barbara, and Kim had the first meeting to discuss the Summer Programs on 2/28/95. Suggestions to additional programs were discussed. ( Jeremia Donovan for pottery class, and Carmen Pinella @315-497-1864 for butterfly camp) iGlenn told the commission that the Park Commission would like to talk to the Youth Commission about the summer programs. T. Witmore will set the meeting. The Public Library has applied for a grant for "Widening our Worlds". Oley wrote a letter in support for the program to Cathy Ballard. Bob Fitsimmons requested that the commission write letters to our public officials to support the Safe and Drug Free Schools Program. Wendy: Has one intern from Ithaca College, one intern from Cornell University and has recruited one male student teacher for help with her programs. All are doing an excellent job. Swimming program is a huge success with 35 enrolled with a waiting list. Wendy received a anonymous donation of pecan cookies, chips, cereal, and juice for after school snacks. Wendy is planning additional field trips. Co-op will coordinate a food and fitness program. Barbara is faciltating a program at the Johnson Art Museum. Question was raised whether we should charge for programs. No decission was made at this time. • Groton Youth Corninission Groton, N.Y. 13073 April4, 1995 Annual Youth Raffle Drawing will be during the Groton Festival Days, $1.00 Donation Est. Cost 1st Prize 13" Color T.V. $160.00 2nd Prize ANVUFM/CD Portable $ 90.00 3rd Prize Cooler $ 25.00 4th Prize $20.00 Hill's Gift Certificate N/C 1000 Tickets $100.00 Grand Total $375.00 Profit $625.00 • County Youth Board: Steve Gallow: GailAnne McKenzie is the new Village of Groton Representative to the County Youth Board. The County is still looking for a student representative, preferrably a sophmore. There will be about a 3-4% cut in funding for youth services in the County. Kim will look for a student representative. United Way: Oley received a request from the United Way. Barbara and Janice will gather information and submit it to the United Way. Cooperative Extension Contract: The Town Board will act on the contract at their next meeting(week of March 6-10). Addendum needs to be reviewed. Commission Party: Will be held on March 15th at the Hotel. 5$ per person, at least 14 will attend. Other Business: Oley had a meeting with Barbara and handed out a planning sheet used for programs that occur during the school year. • Jeff Beale, Groton Girls Basketball Coach, request a donation to take the some girls to a S.U. Girls Basketball game at Syracuse. The board did not want to donated because this was not our program. We thought the concept was great. Training set for April 1st 9:30-2:OOpm. Program evaluation. Oley and Sue will attend. Teressa handed out an organization and contacts list that are located within the Town of Groton. Glenn requested permission to start on the annual fund raiser. Permission was granted. The fund raiser will be a raffle just likelast year. Adjourned 8:40 pm (Russ, 2nd Sue) • P. PYI-Mms- vu, , 71Ztlupn llxfiev,) /J I` J0Gc�sS/c✓� y c� P�i�zs QG�Gf e 7L wa±�KShce 7� /vgs . She 1! 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GROTON YOUTH COMMISSION i GROTON, N.Y. 13073 March 1, 1995 Opening Balance as of February 1,1995 was$4,096.28 Deposits for the month were as follows: 2/1/95 $983.00 United Way contribution Expenses for the month were as follows: There were no checks issued for the month Ending Checking Balance as of Marchl, 1995 is $5,079.28 • • 6 0 0 Overview Youth Services in Groton NYS Division For Youth Tompkins County provides funds to every municipality Provides Funds to every municipality on a per youth formula--- 50% on a per youth plus poverty index match is required. formula -- a 50% match is required. T & V of Groton Tompkins County Youth Bureau *Appoints members to the Youth Commission appoints *Youth Board consists of reps. from who advise them on youth needs and recommend -" revery municipality who advise the how funds get spent. County Board of Reps of youth issues *Appropriate tax dollars as matching funds. Contracts w/Coop. Ext. For Administration of -Staff who provide technical assistance `. Youth Service Programs to every municipality and youth service program in the County. •••••.................................................................... Groton Youth Services •Assesses Youth Needs in Groton •Makes Recommendations for programs & u Funding to T&V Boards .......... ................................................ Cooperative Extension *Fundraising & over grant applications Hire and supervise youth workers in : including United Way Funds 5 municipalities through contracts •Oversees Program Operations with the municipalities. ............•••••••........•••••.................................... Full Time Youth Worker Part Time Youth Worker Middle & High School Programs Elementary School Programs Summer Programs Summer Programs Youth Employment Service Community Events 1,1196 f 0 0 GROTON YOUTH COMMISSION • MEETING OF FEBRUARY 1 , 1995 CALL TO ORDER: 7:00 PM PRESENT : 0 . HOUGHTALING , G . wtBWRY , T . ROBINSON ,- R . fltt� , S . LIVINGSTON , S . GALLOW , L . PIERCE , B . HOPKINS , K . BATZER , J . JOHNSON , W . S A) GUEST : ELLEN DAY 0 . HOUGHTALING INTRODUCED MS . DAY . T . ROBINSON MADE MOTION TO A.PEOINTE . DAY AS RECORDING SECRETARY , SECOND BY G . MeWRY AND MOTION CARRIED . InoA SECRETARYS REPORT: MINUTES OF LAST MEETING WILL BE READ AT NEXT MEETING . _ 5N �--J 0Al YOUTH WORKERS REPORT : WENDY KIM BATZER SKATING PROGRAM A SUCCESS . RECRUITMENT OF VOLUNTEERS ESSENTIAL TO PROGRAMS . COOPERATIVE EXTENSION IS A GREAT RESOURCE . ( #SEE ATTACHED REPORTS ) . ✓tq o RE, FORMAT : MOTION TO APPROVE AS PRESENTED BY G . PfiBR�� j SECOND BY L . PIERCE , MOTION CARRIED . c' • COORDINATOR REPORT: BARBARA HOPKINS TRANSPORTATION CHALLENGING ISSUE . MINI YOUTH YEARLY CONFERENCES SUGGESTED GROTON SUMMER PROGRAM PLANNING WILL BE AT THE END OF FEBRUARY , 95 . c COUNTY YOUTH BOARD REPORT: STEVE GALLOW DISCUSSED PLANS FOR NEW MEMBERSHIPS FOR COMh'IITTEE . COOPERATIVE EXTENSION AND 4—H PROGRAMS WORKED GREAT AT LANDMARK SQUARE AND WEST VILLAGE . YOUTH BUREAU REPORT : JANICE JOHNSON GOVERNORS BUDGET CUT WOULD ONLY AFFECT 11% ( 110 .00 ) FOR THIS AREA . RECRUITMENT FOR VOLUNTEERS COMMITTEE ( T . ROBINSON AND JANICE ) WILL MEET TO SET UP SPECIFIC PUBLIC RELATIONS PLAN . TRAINING SESSON FOR YOUTH BUREAU WILL BE IN MARCH , 95 . REVIEW RECOMMENDATIONS: 0 . HOUGHTALING SURVEY R �, � �tlD ��oN� YEARLY REPORT ##SEE ATTACHED PAGES PROGRAM REPORT • PURPOSE STATEMENT : SUE LIVINGSTON ##SEE ATTACHED .PAGE MOTION TO APPROVE AS PRESENTED BY L . PIERCE , SECOND BY G . MOREY , MOTION CARRIED . • � PAGE TWO: GROTON YOUTH COMMISSION MEETING: FEB . 1 , 1995 M o1E TREASURERS REPORT: GLENN M # SEE ATTACHED SHEET . . . .MOTION TO APPROVE AS PRESENTED S . LIVINGSTON , SECOIyD BY L . PIERCE AND MOTION CARRIED . OTHER BUSINESS: COMMISSION PARTY: L . PIERCE . . .Target date March • 15th , with alternate date A�`aJt 8th . ( 7 :30 PM ) ( Will confirm date at next meeting . ) 5 .00 per person . BUDGET : BARBARA HOPKINS #SEE ATTACHED SHEET ADD SIGNATURE LINE FOR TOWN OF GROTON CHANGE 30 DAYS TO 60 DAYS . CORRECT 4 .00 DISCREPENCY . J MOTION TO APPROVE AS CHANGED BY R . •Did O , SECOND BY G . MOREY , MOTION CARRIED . FINANCIAL REPORT : SEE ATTACHED SHEET LETTERS FOR FUNDS: SENT OUT ON JANUARY 20 , 1995 . PARK COMMISSION: SUE LIVINGSTON 1995 PLANNING . NEXT MEETING: MARCH 1 , 1995 MOTION TO ADJOURN AT 8:50 PM BY T . ROBINSON , SECOND BY G . MOREY , MOTION CARRIED . Q RESPECTFULLY UBMITTED , ELLEN E . DAY , RtCORDING SECRETARY • r • Groton Youth Commission Minutes January 4, 1995 Present: Olie Houghtailing, Wendy Shillington, Teresa Ronbinson, Sue Livingston, Russ DeMond, Janice Johnson, Steve Gallow, Glen Morey Agenda approved without changes Election of officers: Olie Houghtailing elected Chair Glen Morey elected Treasurer/Co-Chair There was no secretary elected at this meeting, Sue and Russ will look to find a secretary by the February meeting. There was some discussion about the minutes being taken by a non-member, this may be a possibility. Duties of the Secretary include taking minutes and distributing at meeting, sending out thank-you notes and other correspondence, and sending out donation appeals as necessary. Janice said she would bring examples of some simple ways to take minutes that other Commissions are utilizing. Minutes of the December meeting were approved as written. Approved by Russ, • Seconded by Glen, all in favor. Treasures Report given by Glen and attached to the minutes. Janice Johnson also gave a report on the expenses the County had from hiring the youth workers. There is a balance in the CYS account and there should be no payment necessary from the Commission or the municipalities. Program Reports: Kim was excused from the meeting due to the illness of her son. She will forward a written report to Sue. Wendi distributed a written report of her program efforts. Programs are going along well she has a net increase of two youth. Wendy used most of her petty cash for snacks and paying receipts from November. There was some discussion about giving Wendy more petty cash for January. The Commission was interested in how Cooperative Extension was going to handle the program expenses. Janice was not able to report on the method at this time. Barbara H. is beginning tomorrow (January 5th) and these are some of the issues she will be working on. Glen suggested that a check be written for $74.38, this would cover the reciepts Wendy currently has and start her off with a fresh balance of$50.00 for January. All members approved. Wendy had a request for ice skating program activity the cost $68.75. This would allow the three groups to ice skate • at Cass Park, she would use and IYB van . There was some discussion about the number of youth who would participate and the adult to child ratio. Wendy and Commission members felt better if ther were two adults incase of an accident. There was also some discussion about using the Cortland State rink because the cost might be less. Sue made a • motion that Wendy could take the ice skating trip but was to check out other rinks to see if the costs would be less, costs for the trip should not exceed$68.75. Lila seconded, all in favor. There was some concern that the afterschool program was having a lot of expenses with the swimming, ice skating, snack money, art supplies, and special programs. Wendy indicated this was the last request until March programming. Coordinator Report: Bob could not attend the meeting. Olie wanted Bob and Kim's year end reports. Janice will follow up. County Youth Board Report: Steve will be the Vice Chair of the County Youth Board for 1995. He also reported on a meeting the Executive Committee and F&CS Board had in December. He said the meeting went well and felt it was very informative for the F&CS Board members. County Youth Bureau Report: Janice distributed the new Guide to Teen Services (Blue Book) published by the County Youth Bureau and discussed the distribution plans for Groton. She also handed out invitations for the reception to be held on January 12, 1995. The completed Needs Assessment was distributed to Commission Members. • Every one liked it and was happy the document was finished. Distribution plans were discussed, about 30 copies will be made and Commission members will distribute to funders, school board, municipalities, and the library. There was a discussion about the program announcement that Wendy had distributed to parents. There was no mention of the Groton Youth Commission and it was distributed on Cooperative Extension letter head. The Commission wants the programs to be more sensitive about the "local" feel of the program and wants Groton Youth Commission on all publicity and program notification. They also reminded Wendy that the United Way likes thank-you notes from participants and if she can have her young people write thank- you notes it would be appreciated. Glen distributed the proposed 1995 Budget. The following changes were made: Transportation decreased to 700 from$1,000 A program activity line was include for $700 Revenue was increased by Discussion about the Town and village share being increased by 3% and if that should show on the budget or if the fundraising total should be increased. If town and village share was increased would that effect the county share going down. Janice said no the funding is distributed on a formula and not on local contributions. Russ moved with changes • Sue 2nd Carried, Glen will make changes and distribute inFebruary. Commission party. $5.00 per head. Lila organizing Moved in Executive session at 9:00 Sue Livingston motioned to put$5,000 from the checking accout into a six month CD, Lila seconded motion carried. • • GROTON YOUTH COMMISSION i GROTON, N.Y. 13073 February 1, 1995 Opening Balance as of January 4,1995 was$9,170.66. Deposits for the month were as follows: There were no deposits for January`95 Expenses for the month were as follows: 1/4/95 $74.38 Wendy Shillington for reimbursement to petty cash 1/26/95 $5000.00 First National Bank of Groton for Certificate of Deposit @ 5%, Yield @ 5.13%, maturity date 7/26/95 Ending Checking Balance as of February 1, 1995 is$4,096.28 Certificate of Deposit balance as of February 1, 1995 is$5000.00 • • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 January 4, 1995 Opening Balance as of December 7, 1994 was $9,270.66. Deposits for the month were as follows: There were no deposits for December `94 Expenses for the month were as follows: 12/7/94 $50.00 Kim Batzer for reimbursement for petty cash 12/7/94 $50.00 Wendy Shillington for reimbursement for petty cash Ending Balance as of January 4, 1995 is$9,170.66. • • `^ � ~~ GROTON YOUTH COMMISSION MINUTES December 7, 1994 PRESENT: Oley Hougntaling , Lila Pierce, Glenn Morey , Steve Sallow, Sue Livingston , Kim Batzer, Wendy Shillington , Russ DeMond GUEST: Bill Brangin EXCUSED: Teresa Robinson Meeting called to order 7:03pm . Approval of Agenda: Motion was made by Glenn and seconded by Russ to approval the agenda. Motion carried . Lila arAved at 7:43pm. ' Approval of minutes: Motion was made by Russ and seconded by Glenn to approve the minutes from November 1994 . Motion carried . Treasurer Report: Glenn reported the balance ending as of December 7th was $9,270.66. We received a check from United Way for $983.00 and had expenses of $368.46. Report attachea . Youth Workers Report: Wendy reviewed her proposal for a program for Child Assault Prevention Project (CAP) . A motion was made by Russ seconded by Sue to approve program as long as approval was given by the school to do the program, cost of program $75.00 for the 4 training . Motion carried . Wendy also had a proposal for the After School Program. Open Swim at T03 was discussed . A motion made by Russ seconded by Glenn giving Wency $157.50 for the swim program for three months. Motion darried . Wendy' s report attached . Kim reviewed programs currently up and going . She is planning to begin Certified Sitters in January , Adopt -A-Grandparent program is going well , Concerned Students Group is extremely doing well . Kim reviewed her proposal for bowling and shared the new form for future proposals. Russ made a motion , seconded by Glenn to approve the cost of the bowling program, $24.00 for 4 students, $30.00 for five students. Motion carried , Kim' s report attached. -Summer programming : discussion of Kim and Wendy coordinating summer porgram was mention . Wendy has one week of school in Vermont in the month of July - could be concern . To be discussed at a further date. Kim passed out a draft copy of a GYC Brochure. It was reviewed and changes made. She also said BOCES was assisting them in making business cards for them. County Youth Board : Steve reported he toured the Louis Gossett Center. Approx . 150 youth from ages 13 to 17 years old . `~ � . . �m~ -Barbara Hopkins accepted the position of Youth Coordinator . Ghe will begin on January 4th. Bob Fitzsimmons will remain with us for a while to make the transition a smooth one. Cooperative Extension Meeting : On Thursday , December 8th at 9:3� Kim, Oley , Russ and Paul from CCE will meet at the Unicorn . Suicide Prevention : A motion made by Russ seconded by Sue to approve $50.00 for the suicide prevention programs. Motion carried . Head Start Letter: Oley handed out copies of the letter from Head Start with his response. Other Business: Next meeting we need to elect officers. Hopefull.g. Judy Barrow may be able to attend one of our meetings. Still looking for more members. Discussion of having a Holiday Party tpok place. Lila will look into making reservations at the Groton Hotel . Oley wished everyone a happy holiday and thank you for a fine job. Lila made a motion to go into executive session to discuss financial matters seconded by Russ, motion carried . Motion to go out of executive session was made by Lila and seconded by Glenn . Motion carried . Glenn made a motion to approve Kim' s salary $18,600 if already at $9.00 to raise it to $18,720. Wendy to remain the same. Motion was seconded by Russ and carried . Meeting adjourn 9:20pm. GROTON YOUTH COMMISSION MINUTES November 2, 1994 PRESENT: Lila Pierce, k Bob Fitzsimmons, Teresa Robinson , Janice Johnson , Steve Sallow, Kim Batzer, Oley Houghtaling, Sue Livingston , Wendy Shillington ABSENT: Glenn Morey , Russ DeMond Meeting called to order at 7: 12pm. Sue made a motion to approve the agenda, seconded by Lila - motion carried. Lila make a motion, seconded by Teresa to approve the minutes from October with the addition of Oley ' s name as being present, motion carried . Treasurers Report: No report available. Youth Worxer Reports: Kim reported she' s been meeting with Brad Pollack regarding the Banana Splits program. She is looking to bring in a speaker on Suicide Prevention ; she will get permission from the school . Kim is also still trying to get through to Campfire for materials +or the Sitters program. Adopt-A- Grandparent Program .- currently has 4/5 students interested . Kim is still recruiting . Report attached . -Wendy reported during her first week she sent out letters introducing herself to the parents and guardians of the students in the After-School Program. Dates of the program will change in November to Tuesdays, Wednesday and Thursdays . The hours will remain the same. Wendy spent sometime putting together a list of activities the ASP youth would like to participate in . Wendy had requested to have money or some type of petty cash to assist her with supplies and equipment including funds for trips. A moticn made by Sue and seconded by Teresa to give Wendy $100.00 for those expenses was approved . Motion carried. Wendy will be looking for an inter in the future and possible plans for a spaghetti dinner were also mentioned . Report attached . Coordinator Report: Bob Fitzsimmons - Plans are underway to recruit a new coordinator through Cornell Coop-Ext. Bob's position will end in two months. Until then Bob is looking at the Boces print shop to develop business cards and pamphlets. Also formulating youth worker stat report sheet. Further discussion ensued in regards to the commissions purpose and youth they wish to serve. County Youth Board : Steve reported that speakers for Alpha House came to their last meeting . The next CYB meeting will be at Louis Gossett facility . Janice reported the hiring process for coordinator was highly advertised over 40 applicants have applied . December 1st was targeted for filling position . ^ O�her Business : Lila said maybe Judy Barrow might be interested in coming to a commission meeting. Everyone sti} l needs to look at recruiting members. -Next Meeting December 7th at 7pM. Guest Speakers : Jim Currado, the Outpatient Coordinator for Groton , from Alpha Hough came to share information on the programs and services available. -Bob Churchill , Groton Chief of Police shared his concerns with youth in Groton . He currently works with Drug Task Force. In the Village and Town marijuana seem to be the drug highly used and confiscated . Teresa made a motion seconded by Lila to extend the meeting . Motion carried . Teresa made a motion seconded by Lila to go into executive session to discuss personnel issue. Motion carried . Lila made a motion to move out of executive session , seconded by Teresa. Motion carried . Teresa made a motion to adjourn , seconded by Lila. Meeting adjourned by 9:30PM. �� • GROTON YOUTH COMMISSION GROTON, N.Y. 13073 December 7, 1994 Opening Balance as of October 5„ 1994 was$8656.12 (Treasurer was not present on Nov. 2, 1994 to present a report) Deposits for the month were as follows: 10/20/94 $983.00 United Way Expenses for the month were as follows: 10/10/94 $11.10 Expensed for new checks 10/10/94 $25.00 Lila Pierce(Reimbursement for Gift Cert.for Liz Cohen) 10/10/94 $204.93 Groton Central Schools (Bus rental for summer program) 10/10/94 $10.00 Groton Band Boosters ( Calendar announcements) 11/8/94 $67.43 Wendy Shillington ( Petty cash of$50 and $17.43 reimbursement) 11/11/94 $50.00 Suicide Prevention of Ithaca(Program for Kim) • Ending Balance as of December 7, 1994 is $9270.66 � � \^ � 3roton Youth Commission Minutes October 5, 1994 ' PRESENT: Terepa Robinson , Russ DeMond , Sue Livingston , Lila Pier''y; Ki", Batzer, Liz Cohen . Bob Fitzsimmons . Glenn _ More- Ong /' x' . � ayPr��c th� �� ` ' '''' � � ''� ' ^, `' '*s�° ^ Approval of M) . ' p� G� �x.o m�de a �otiu'� t� acp''��e U�� mirutes , seconded h> L` ' 1�o, .:1 p,lanc e is T%V . ] 7 . R�"o � Youtn W�rk'y� Liz 'eporLe'j �^ aroq' ams has tee: set for J`.tnbs` c0117 ',OA ^0001-- *orker comes o''noard. After school nrug/am ha� bega:' . Still wr the process o7 rocraitiog students . Sat,'rdav Se�'t. iUt�� Liz won ,'..to Syracuse 7o' . tow 4 studenm . Liz is wo''k ing with teacn� and schmol psyn noJcx:ist in jian'iing the 94-�5 u^4nw1 yvar. Kim rev 'ened t.A pr``yra,'s to nepin in Qc / umer . hppo` r Vtt01P20 Kim albr' resu` ved sus" for 13e�5 'ied Sit Lot � P ,Dr+x ' cwn '' 160.00. 010 '`Un a motion so�o:dRK ov Rosy $60 ,00 for tk� n`! '' / / |,e »� Ow ;:. M�Vyuw |w . Coordinator Rr' v it F�42 F"jtzoj"mmnv �axvwd �yr n p,'oyrn . planning and a luca`Im` ,kywt icy the n�Mer± t,' cnoclwtc . To,� was to identif' if /.�c worke^', arc ward memn4'q havc thp �am� understanding n . tnP yc�Q', wyul,'.tin, tow Lprxos ` the anc �' nt 0f time spent in 0"*er p'cg/ *0wi:g .a.ti s010121 prooranmi'`4 "nd 0-- the programs |`= ~'.r\k�- �rc V VnS tD P'c,iJq " . Su sc. va t 1e number of you! ekuvotn 4 . Oupstio.. thal need, tc be a' owe/ ec' is what is the ra^ ^w of kids v� . Youth unrky- alc a unit of seryinn. Youth Bureau import: Oley reported time would be neeosd tc summarize the survei , Meeting to be neld at t!`e iknicoro or the 19th of Octobsr , Interviews: Three candidates were interviewed . Wendy Shillington , John Brooks and Angeline Duane. Interviewing committee recommended Wendy Shil lington . Motion made by Glenn and Seconded by Sue to hire Wendy . Motion carried . Wendy will beable to begin on October 11th . Liz will stay through the 21st or 22nd . » � � Other Business: Oley received a letter from the Groton Community Health Care Center for a letter of susport to apply for a p^ anning grant to establish schoaI-based health programs . Oley attended a meeting on September 21st and sent a letter of support cc b*half uf the Lummission . -E'^' rpcei /ed a ]eLtar from Um Groton Band/Colorguard Boosters r*q00sV"Ag a JunaLlan. Russ vane a motton to donatc $l0,00 for +,no, �* their ..ale,,M 'und-rnih�na , securdea Ly TereFa. Motiou - r!.p wilt oy l/'zm,, &ttv� EY V� , iz' Mal 1 //r ,.on Tue"day Cat Amy Mh at 7 7Q, . Ma scnuo 0-s oarauc �henera .. t�` �`'q io inq rg0 rro Aummer or ow av,. . -Cuv^» iss-o/. m` ,evlace'^cax a Ol `/ handM our a liEt cf po nibln 0 11 ^4 . `,. ] `` 'n,! VA, - W!", "Vned i. Uu, boar! . NamSs wero di /^ded nr 'cc 06nn mewbe� ^ ..ake a nor.tant wiM them. y,l �cr was .'� � �' L i� c ,' .' � * D`g* J ie � ` GROTON YOUTH CONMSSION • GROTON, N.Y. 13073 October 5, 1994 Opening Balance as of September 7, 1994 was $8778.36 Deposits for the month were as follows: There were no new deposits Expenses for the month were as follows: 9/7/94 $50.30 Liz Cohen for reimbursements 9/7/94 $71.94 Kim Batzer reimbursements and$50.00 petty cash Ending Balance as of October 5, 1994 is $8656.12 • • GROTON YOUTH COMMISSION MINUTES September 7 , 1994 PRESENT: Teresa Robinson, Liz Cohen, Steve Gallow, Oley Houghtaling, Lila Pierce, Bob Fitzsimmons, Kim Batzer, Sue Livingston Glenn Morey arrived at 8 : 10pm Russ Demond arrived at 8 : 44pm Meeting called to order: 7:08pm Approval of agenda: Sue made a motion, seconded by Teresa to approve the agenda. Motion carried. Treasurers Report: Ending balance as of September 7, 1994 is $8778.36. Deposits for the month were $2362.00, expenses for the month were $1103. 56. Glenn reviewed the Festival Day raffle, expenses were $325. 24, gross proceeds were $515.00 leaving a net profit o:E $189 .76. Prize winners were 1st place - Cal Livingston, 2nd place - Sophia Stark, 3rd place - Vicki Williams and 4th place Rick Phillips. Next year should we do a raffle plans will be made to initiate it early. Soda went pretty good, donuts and coffee weren't that big of a hit. This was a good • learning experience for our first time around. Weather was very warn:. Reports attached. Youth Worker Reports: Liz reported on the summer programming and how that went . She also reviewed the Fall 1994 Elementary School Programs. Her report gave specifics on the types of activities, what needs would hopefully be addressed and how many students the programs serve. An outline of programs for September was also included. Kim reviewed here statistics from the summer programming. A total of 135 students were served. In the camp program 55 students were served and the trips has 118 students accompanied by 15 adults. The number of village youth served was 83 and town was 52. Everything went well throughout the summer utilizing the park area as a central location. Kim also reviewed her program plans for the 1994-95 school year. Some suggestions for further research was a volunteer study group program where Hig": School students would be available to assist elementary students with homework. Secondly, lock into a Banana Splits program at the High School. Reports attached. County Youth Board: Steve reported that the county voted on August 8th on what they will be recommending to the board of representatives. Possible slight increase in $$ for Groton. Cooperative Ext. Meeting 6/10/94: Dryden decided to stay with • F&CS. We will have to wait to see the new configuration for allocation of dollars. 4 F&CS Reconciliation: Bills for busing204 .93 for August will need to be sent to the county for reimbursement. Bills from July will need to be sent to F&CS and the village will reimburse F&CS for those expenses. Tax Exempt: Glenn handed out tax exempt forms from the village for future purchases. Items for the Youth Commission Programs only. Park Commission Meeting: A meeting will be schedule at a later date to review programming and share information. Interviews: Bob reported that there were 4 applicants. Other: Options to discuss whether or not Liz would stay will be discussed in executive session. Arrangements would be made through Janice on interviewing time and place. Commission Members: Oley suggested that the members bring a list of individuals they believe would be interested in serving of the commission for us to review. Other Business: Discuss took place regarding what to do with the TV at the elementary school. No final decision made. Joint Recreational Partnership, wants us to join in with other municipalities- These are for programs for students to attend in • the Ithaca area- It was the consensus of the board that there are too many unanswered questions to make a decision at this time. Next Board Meeting: October 5, 1994. Teresa made a motion to go into executive session, seconded by Lila - motion carried. Russ made a motion to move out of executive session, seconded by Glenn. Motion carried. Sue made a motion to go with Cooperative Ext_ as our new agency with the understanding that we needed to see the configuration of dollars and how they were going to be allocated to show if any differences occurred due to Dryden pulling out. Motion was seconded by Glenn and carried. Motion to adjourn was made by Teresa and seconded by Lila. Meeting adjourned at 9: 19 PM. r ' — GROTON YOUTH COMMISSION MINUTES AUGUST 3, 1994 Present: Teresa Robinson , Janice Johnson , Oley Houghtaling , Lila Pierce, Russ Demond , Sue Livingston , Bob Fitzsimmions. Excused : Glenn Morey Meeting Called to order 6:30pm Approval of Agenda: Sue made. a motion, seconded by Teresa to approve the agenda. Motion carried . Discussion ensued regarding a replacement for Liz . Sue and Oley met with both principals to review and update schools on changes within the commission. After talking with Joe Amore at the ES it was definitely a need to have the After-School Program. Without this program many of these kids will just slip through the cracks since there maybe no other program for them. Teresa made a motion to replace the half time position at the ES ( 17 1/2 hours @ $9050 salary ) , seconded by Lila. Motion carried . Sue also noted that beginning January 1995 the hours for position will increase to 20 hours per week . -Oley discussed some options for recognition for Liz for her years of service to the Groton Commission . The County had a certificate and the Commission decided on a Gift Certificate. Lila made a motion seconded by Teresa to give Liz a Gift Certificate from the mall . -Janice will place ad for the position. -Interviewing Committee will be Oley , Janice, Kim, Bob Fitzsimmions and maybe Glenn if available. Lila made a motion to approve the minutes as written for July , seconded by Teresa. Motion carried . Janice' s report attached . Sue and Janice reviewed the agenda from the Cooperative Ext. Meeting on 7/28/94. -Janice shared 1995 State Aid for DFY and CYS for Village and Town. -Next meeting at Cooperative Ext. 8/10/94 @ 7:30 pm to review draft of Coordinator Job Description . Bob met with school personnel to review what was happening . Looking at ES/HS intergrading more. Possible need for telephone access for workers at school . �- August 19-21 . Sue passed around a sign up sheet for working at booth. Sue will call Health Department regarding Permit and check with Greg Peters to use space. When Glenn returns from vacation we will need to meet briefly to finalize festival days. Discussion ensued regarding recruitment of more members. Lila made a motion seconded by Teresa to advertise in the Shopper for new members. Motion carried . - The cost to rent van for 4 trips was $284.32. -United Way check came and was forwarded to Glenn . -Lila made suggestion for bowling to look at room to expand if possible or pay one lump sum or one fee instead of paying per student. Maybe more students could bowl then . -Next Meeting 9/7/94. Adjournment: Sue made a motion to adjourn , seconded by Teresa. Adjourned at 8:30pm. GROTON YOUTH COMMISSION GROTON, N.Y. 13073 September 7, 1994 Opening Balance as of July 6, 1994 was$7519.92 Deposits for the month were as follows: 7/6/94 $800.00 Donation from Borg Warner 7/6/94 $984.00 2nd Payment for 1994 from the Groton Community Chest (Sherry Shurtliff) 7/25/94 $63.00 Deposit 8/23/94 $515.00 Groton Festival Proceeds Total $2362.00 Expenses for the month were as follows: 7/6/94 $100.00 Patchwork Therapeutic Riding Center Summer Horse Back Riding 7/25/94 $300.00 Village of Groton Cummunity Pool Fund (Raffle Profits) 8/8/94 $284.32 Orlando Houghtaling Reimbursement for Rental of Van for Summer Program 8/15/94 $210.64 WalMart for Festival Days Supplies and VCR for 1 st Prize in Raffle 8/18/94 $50.00 Cash for Cash Box at Festival Days 8/23/94 $58.00 Printing Specialties (Raffle Tickets) 8/29/94 $6.60 The Shopper Thank You and Listing of Winners in Raffle 9/7/94 $60.00 Smith Corona Club Summer Youth Bowling Camp 9/7/94 $34.00 Burnet Park Zoo Summer Visit to Zoo Total $1103.56 Ending Balance as of September 7, 1994 is$8778.36 GROTON YOUTH CONMSSION GROTON, N.Y. 13073 Festival Days Raffle 1994 Expenses VCR $149.87 Raffle Tickets $58.00 The Shopper Notice of Winners $6.60 Soda/Coffee/Utensils/etc. $60.77 Cash for Cash Box $50.00 Total $325.24 Gross Proceeds $515.00 Profit $189.76 1st Prize______�_��_r—_�_____ 2nd Prize 3 rd Prize 4t h Prize----- —————— • 8ROTON YOUTH COMMISSION MINUTES July 6 . 1994 PRESENT: Oley Houghtaling , Lila Pierce, Glenn Morey , Steve Sallow, Sue Livingston, Liz Cohen , Kim Batzer, Carmen Munson , Jar/ice Johnson EXCUSED: Teresa Robinson , Russ DeMond Meetirg called to order 7:06pm. Approval of Agenda: Motion was made by Sue and seconded by Lila to approval the agenda. Motion carried . Glenn arrived at 7: 16pm. Approval of minutes: Motion was bade by Glenn and seconded by Lila to approve the minutes from June 1 , 1994. Motion carried . Treasurer Report: Glenn reported that the sale of the raffle tickets was $445.25 net profit $300.97. Winners 1st place - Carol Lehr, 2nd place - Robin Knnutila, 3rd place - Carol Paley . Motion to give the Groton Park & Eool $300.00 was made by Sue and seconded by Lila. Motion carried . Balance of account as of July 6th was $7519.92. Sue also gave Glenn a check for $800.00 from the Phil . Committee at Borg-Warner. Kim also received a check from Raymond and Barbara Steger for $200.00. Youth Workers Report: Kim introduced Carmen Munson who was hired to work with Kim during the summer programming . Kim received $200 from Mr. & Mrs. Steger. She asked that a thank you letter be sent also a letter to Mr. Tracy who volunteered to re-certified Kim and Carmen in CPR. Kim indicated that Bob Fitzsimmons wi] l be here at the next meeting . Report attached . Liz didn ' t have a written report but everything was in place for summer programming to begin . Will discuss van later on agenda. County Youth Board: Steve reported that Tina was approved for an award in August. Cooperative Ext. Meeting 6/20/94: Oley attended this meeting. Discussion was in regards to the job description for youth workers. Meeting was very informative and well attended . Oley also had an update on the 1995 youth funding . There will be another meeting on 7/28 at Cooperative Ext. 7:30 pm. Summer Programs: Discussion ensued regardi ` the rental of a van . Oley had made some phone calls prior to the meeting to get a consensus should it be necessary . Sue made a motion seconded by Lila to approve rental of a van after the county reviews whether or not this can be done legally and at a cost not to exceed $300. Motion was carried . School van was not available. ~ Kim reported that the trip to Cortland Repertory thea-nr went ` we] ^ . Our certificate for our summer camps was all ir place. Camps will start about 12 noon at the park . Fun Night at the Park was discussed . Carmen was looking at different ootions. Some thoughts were Bike Shop program, Bubble Wands, Monda' Night Parent & Children and evening family swimming night. Bowling : Lila met with Scott Hamilton . Meeting went well . It was recommended that we need to plan in advance for a bowling program and to target next summer. Looking at ages or youth from 11 to 15 years of age. Donation : Oley will send letter 0o Borg-Warner for the $800.00 donation . Sue also sent a letter to US-Air to see if the commission could get a donation for the fund raising raffle in August. Survey : Janice reviewed the survey briefly . She asked the members to review it and let her know what detail information they could use or want. Call her and let her know ahead of time if possible. Other Business: Liz has been offered a full-time position at TCH. She will be with us til about the second week in August. Sue made a motion to go into executive session seconded by Glenn , motion carried . Janice was asked to stay . Motion to go out of executive session was made by Sue and seconded by Glenn . Motion carried . Meeting adjourn 9: 15pm. � r GROTON YOUTH COMMISSION GROTON, N.Y. 13073 July 6, 1994 Opening Balance as of June 1, 1994 was$7490.07 Deposits for the month were as follows: 7/1/94 Deposit of $585.25 which was $200.00 Gift ji?,4y"y4�w,7 and $385.25 for the sale of raffle tickets for the GYC/Groton Community Pool Expenses for the month were as follows: 6/2/94 Wholesale Depot for 52"Ceiling Fan for the GYC/GCPool raffle in the amount of$42.09 6/2/94 WalMart for the Gas Weedeater and 40 Qt. Cooler for the GYC/GC Pool raffle in the amount of $97.11 6/16/94 Kim Batzer for petty cash in the amount of$50.00 6/16/94 Cortland Repertory Theater for a deposit for a summer program in the amount of$17.25 6/16/94 Cortland Repertory Theater for the summer program in the amount of$155.25 7/5/94 The Shopper for advertisments for Summer programs, Employee wanted, and Raffle thank you in the amount of $193.70. • Ending Balance as of July 6, 1994 is $7519.92 • _ GROTON YOUTH COMMISSION MINUTES JUNE 1 , 1994 PRESENT: Oley Houghtaling , Lila Pierce, Teresa Robinson , Glenn Morey , Steve Sallow, Janice Johnson , Sue Livingston , Liz Cohen Excused : Russ DeMond , Kim Batzer Meeting called to order 7:00 PM. Approval of the agenda: Sue made a motion to approve the agenda - seconded by Glenn Morey . Motion carried . Approval of Minutes: Glenn made a motion to approve the minutes from May 11th - seconded by Lila. Motion carried . Glenn made a motion to approve the minutes from May 25th - seconded by Teresa. Motion carried . Treasurer Report: Report attached . Balance as of 6/1/94 - $7490.07. Deposits for May were $984.00 United Way check and $10 .00 from 1st National Bank of Groton . Expenses included $10.00 for Robin English for baby sitting at the library , $20.00 for gift for Eric Semo and $200.00 for school commencement awards. Youth Worker Reports: Kim Batzer was not able to be here. Liz report attached . Liz reported in the After School Program she is serving approx. 22 children . As a half time worker Liz spend approx . 12 hours on programming and 5 1/2 hours on non-direct services. ` County Youth Board : Steve reported the board approved tentative guidelines for municipal planning . Also Groton was approved for $200.00 for the mini grant, ( program to be done in the school ) . County Youth Bureau: Youth Workers & Coop. Ext. meeting on 6/10/94 from 11 :30 - 1 :00 pm. Meeting on 6/20 for commissions to work on job description . This is for workers and coordinators. -Bob Fitzsimions has agreed to be coordinator for the county . - The survey is still being complied by the intern at the Youth Bureau. Summer Programs: Kim will be putting ad in the Shopper for ' summer programming . -Carmen Munson excepted the position . -Liz reported the horseback riding program is all set. �~ Meeting with Paul Bonaparte-Krouqh: Oley and Teresa met with him on 6/1/94. ° ^ ~- Other Business: It was decided to due a raffle for Park/Pool as a fund raiser. 1st prize to be a Gas Weed Eater, 2nd prize to be Ceiling Fan with light, 3rd prize 40 qt. cooler. -Lila has been looking into use of bowling program. The Smith Corona Club would like a proposal from the commission on a youth night for bowling . It was suggested that Lila contact Scott Hamilton to see about pro' s and con ' s for this kind of a program. -Oley reported the Town attorney will meet with the Village to further discuss the Joint Account. Lila made a motion to adjourn - seconded' by Glenn . Motion carried . Meeting adjourned 8:20 pm. - - ' ' GROTON YOUTH COMMISSION MINUTES May 25 , 1994 PRESENT: Lila Pierce, Glenn Morey, Teresa Robinson, Sue Livingston Kim Batzer, Oley Houghtaling, Nancy Zahler, Steve Gallow. Arrived late: Liz Cohen, Russ DeMond. Meeting called to order 7 : 07pm. -Glenn made a motion to approve the agenda - seconded by Teresa. Motion carried . County Youth Bureau Agreement: Glenn made a motion seconded by Lila for the village and the town to accept the agreement with the county. Motion carried. Joint Activity Account: Glenn made a motion - seconded by Teresa to have the village and the town jointly open an activity account for funds to be accounted for for auditing purposes . Motion carried. Summer Youth Worker: Oley reported that the workered hired can be put on the village payroll or F&CS. • United Way: Oley attended a meeting sponsored by United Way to reviewed the new way/changes funding was going to be done for 1995 allocations . Oley also reported that we will receive a reduction in our promised funds by 1 . 6/. Our 1994 allocation was recaculated to $3934. 00 . In the future United Way will be doing their fund raising first - before allocations . Sue also reported that we were missed for requesting United Way $$ for 1995 . She was contacted by David Smith who contacted F&CS to file the necessary paperwork. Jeff Ford took care of this immediately. Commencement Awards : Teresa made a motion seconded by Glenn to give $200 to the school for 1994 graduation awards . Motion carried. Interviews : Kim and Oley interviewed 3 individuals , Roger Keeney, Carmen Munson, C011een Bossard . Discussion ensued. Sue made a motion seconded by Lila to hired Carmen Munson for the position of summer youth worker helper. Motion carried . Park Commission Meeting: Kim attended another meeting with the Park Commission. Oley was also present. The Park Commission hired a director Tim Fisher. Kim will be coordinating programs with him. Meeting was held on May 23rd . Cooperative Extension: Glenn made a motion seconded by Lila for Cooperative Extension to persue their agreement with the Groton Youth • Commission as of January 1st 1995 assuming proposed contract is acceptable . Motion carried. County Youth Bureau: Nancy reviewed county employment option for the interim period August 1 - December 31 , 1994. Nancy explained that the county has .y r rated the Job Description for the Youth Worker at a salary of $18 , 150 . Also the county is working on contracting with Boces for Bob Fitzsimmions to serve as coordinator for the program if necessary. a motion was made by Glenn and seconded by Lila to go into executive session to further discuss this options With the county. Discussion ensued. Glenn made a motion seconded by Lila to go back into regular session. Motion carried. Lila made a motion to go with the County option on a interim bases for the period of August lst to December 31st . Motion was seconded by Glenn and was carried. Sue will send a thank you letter to F&CS for all their years of support and to let them knots of our decision. It was also discussed that the commission would like to meet with representatives from Cooperative Ext. . Other Business: Sue reoprted that the Philanthropy Committee made their award decisions and that the GYC will receive $800 . 00 . This is $100. 00 over 1993 award. Raffle: Glenn suggested that a raffle be done for a fund raiser for the Pool & Park. Recommendations were raffle tickets for $1 . 00 with first prize being Nintendo, second prize Gas Weed Eater and third prize be cooler with accessories . Lila made a motion for Glenn to persue raffle for these prizes , seconded by Sue - motion carried. Sue will check into another option of USAIR tickets if they will donate them versus setting up food booth on Groton Festival Days, this of course would be another raffle. Liz reported her volunteer will be leaving Eric Semo. Teresa made a motion seconded by Lila to give Eric a $20 cert . Carried • Oley set up a couple of committees : Committee 1 - to work on recruiting new members Members : Russ as chair, Teresa and Glenn Committee 2 - work on program evaluation Members : Sue To chair, Oley and possible Tina Smyers if she would be available . Next meeting June 1st 7 : 00pm. Kim asked the commission to review the final copy of the summer programs list. THe GPTO has said they will do advertising for the programs and help get the information out . Kim also asked the commission to review the the permission form to be used for all programming this summer . Liz will also use this form modified slightly for her summer programs . Lila will help with Bowling Camp if possible. Programs approved. Meeting adjourned 8 :40pm. r r GROTON YOUTH COMMISSION MINUTES May 11 , 1994 PRESENT: Oley Houghtaling, Lila Pierce, Teresa Robinson, Sue Livingston Kim Batzer, Liz Cohen, Nancy Zahler, Steve Gallow EXCUSED: Glenn Morey Meeting called to order at 7 : 09pm. -Teresa Robinson made a motion to approve the agenda, seconded by Lila motion carried. -Teresa Robinson made a motion to approve the minutes from April - seconded by Lila . -Motion carried. -Treasurers Report: Glenn was not available , however he reported via phone that there were no transactions . -Youth Workers Report: Liz reviewed her programs and plans for the month of May. Report attached. She also attended a conference "Children Who Molest Children" . -Kim reviewed her programs and plans for May . Report attached. Kim also mentioned that the program at the library called "Zap Peers" had a person attend that was upset with the presentation . This individual was unhappy with the program and contacted others to prevent this group from receiving funding. Kim will write a letter on their behalf explaining what actually took placed versus what this other individual reported they saw. -County Youth Bureau: County is gearing up and still working on resource allocation. Continuing on mucip. planning and upcoming transitions. -Summer Programs: Liz had none to report at this time . Kim explained the summer trips list . Liz volunteered to attend some trips with Kim if time permits. Also alternate sites were discussed - school and firehall . Need to check with Chuch Rankin to see when Fire Hall would be available . -Kim will possibly need to be updated in CPR class. Kim received 3 resumes for summer employment . The Village and Town will need to notify Kim if they have funds to do the YES program. Sue will check into someone to serve as Medical Director for camps . -Meeting with Park Commission: Oley, Glenn, Sue, Teresa and Kim met with the Park Commission to discuss summer program. Meeting went well . As soon as they hire a Park Director there will be another meeting so we can coordinate programs with them. Fund Raising: Sue reported she r@ceived a call from Lenora Robinson, Park Commission Member regarding fund raising for the park and pool . Brief discussion took place . It was decided that we would do something. Will discuss options further at next meeting. F&CS - Oley reviewed the letter that the village and town along with the youth workers received from F&CS. Attached. Financial Report for 1st qtr. was also reviewed . Report attached . 0 -Cooperative Extention Meeting: Sue and Kim attended a meeting on May 5th at cooperative extention. This was a joint meeting for all commissions to attend. There was some concern that Cooperative Ext . would not be able to participate in the transistion needing to take place at the end of July. At this point Cooperative was looking at a start up date of January lst. Because of this the county offered their . services to help make the transition a success . Discussion ensued regarding this proposal with the workers and commission. Further discussion will need to take place when all members are present before selecting and interim plan for any transition. Still many questions to be answered. Teresa Robinson amde a motion to have Oley represent us at Cooperative Extention, Seconded by Lila - motioned carried . Oley requested that the commission meet again this month. A meeting was scheduled for May 25th to further discuss our options and to make a decision on the direction to move into. Fund Raiser for Youth Commission: to be discussed at a later date. Surveys : Nancy collected the survey forms that the commission members worked on. Janice will complete and complie the data collected as times permits . -Next Meeting: May 25th 7PM at the Town Building. : Meeting adjourned 9: 10pm. • r GROTON YOUTH COMMISSION GROTON, N.Y. 13073 June 1, 1994 Opening Balance as of May 4, 1994 was$6,726.07 Deposits for the month were as follows: 5/31/94 From the United Way in the amount of$984.00 5/31/94 From The First National Bank of Groton in the amount of$10.00 (donations from grand opening) Expenses for the month were as follows: 5/31/94 Robyn English for baby sitting at the Library Hour in the amount of$10.00 5/31/94 Liz Cohen for a Gift Certificate for Eric Semo (a volunteer for Liz) in the amount of$20.00 5/31/94 Groton Central School for Commencement Awards in the amount of$200.00( 4 awards in the amounts of$50.00 each) Ending Balance as of June 1, 1994 is$7490.07 • • � GROTON YOUTH COMMISSION MINUTES APRIL 6, 1994 PRESENT: Oley Houghtaling , Russ Demond , Lila Pierce, Liz Cohen , Teresa Robinson , Glenn Morey , Steve Sallow, Sue Livingston , Kim Batzer, Jeff Ford , Janice Johnson Meeting called to order 7:05 Russ made a motion to approve the agenda, seconded by Sue. Motion carried . Approval of Minutes: Russ made a motion to approve the minutes from March, seconded by Glenn . Motion carried . Treasurer Report: Glenn gave the treasurer report, beginning balance of $6754.82, expenses for the month were $10.00 for babysitting at the library and $21 .75 for advertising leaving a balance on 4/6/94 of $6726.07. Motion made by Russ and seconded by Sue to accept the treasurer report. Motion carried . Youth Worker reports: ~- Kim Batzer report attached . Liz Cohen report attached . Family & Children Services: Jeff Ford handed out evaluation forms for members to complete on Kim for her yearly evaluation . He asked the members to please complete and return as soon as possible. County Youth Board : Steve reported Consandra Nelson attended the county board meeting . Gerald Willis - name was mentioned for possible youth board member. The topic of " Rural Poverty" was presented at the County Meeting by Janet F. Steve felt it was a excellent presentation . Refund from F&CS: Teresa reported both the village and the town received their refund from F&CG. Summer Programming : Kim presented her proposal for summer programming . Attached . Hiring summer youth workers to help with programming as last year was discussed . Kim will try to get in touch with Kristie Forand to see if she would be interested in doing summer camps again . Also we' ll need to advertise for summer position before June, if Kristie isn ' t available. Kim will attend a meeting on camp certification on April 28th. Glenn will try to arrange a meeting with the Park Commission . � � ~ Liz presented her proposal for summer programming . Attached . Glenn made a motion seconded by Russ to approve summer programming for horseback riding at $100.00. Liz explained the outing program for the summer. Mini Grant: The youth workers who represent the village and town at the county level are working on projects in the county to determine how they will spend the $2000.00. All requests for $$ need to be in by April 22nd . Village Park Commission : Teresa spoke briefly about possible concerns with our summer programming at the Park . Further discussion ensued . It was mention to have a follow-up meeting with the Park Commission this year after summer programming ends. Next Meeting : May 11th 7pm at the Town Building . Lila made a motion to go into executive session to discuss a personnel matter, Russ seconded , motion carried . Glenn made a motion to go out of executive session , Russ seconded. Motion carried . Russ made a motion to adjourn 9:30pm. = ` ' ^ GROTON YOUTH COMMISSION MINUTES APRIL 20, 1994 PRESENT: Oley Houghtaling , Kim Batzer, Janice Johnson , Steve Ballow, Lila Pierce, Liz Cohen , Sue Livingston EXCUSED: Teresa Robinson , Glenn Morey , Russ Demond . Meeting called to order 7:04pm. -Oley & Janice shared information from the Youth Bureau meeting from 4/11 & 4/19 . Discussion of Municipal planning , Youth Commissions evaluating programs and Training for Youth Commissions Workers took place. Janice shared the County Youth Boards decision to work with Cooperative Extension . -After reviewing all the options available. It was a consensus of the members present that Groton Youth Commission should select Cooperative Extension as our new agency . -Meeting was held with Park Commission . Park Commission is ~- looking at hiring a Park Director this year. After hiring they will get back with us to coordinate programs. Kim presented copies of her summer program. We expressed our interest in working together with the Park Commission . Overall the meeting enabled us to exchange thoughts and views of past and present. -Hiring a summer worker: Kristie Forand will not be coming back this year. Kim would like to advertise. Discussion ensued about title of position , hours and ads. Janice offered her services if she could be of any assistance in helping coordinate the summer program. -Survey : Janice brought back the surveys - grades 5-12. Each member took home one or two grades to tally and bring back to next meeting . Janice will then enter all information into computer. Other: Janice mentioned a meeting on May 5th at Cooperative Ext. at 7:30pm . All commissions and workers were encouraged to attend to help with the transition . Meeting adjourned 8:25pm. ° ^ GROTON YOUTH COMMISSION MINUTES MARCH 2, 1994 PRESENT: Oley Houghtaling, Russ Demond , Teresa Robinson , Glenn Morey , Sue Livingston , Steve Sallow, Liz Cohen , Kim Batzer, Wendi Shaw, Janice Johnson . EXCUSED: Lila pierce Meeting called to order 7: 13pm Motion to approve the agenda was made by Russ Demond and seconded � by Sue. Motion carried. A motion to approve the minutes from February 2nd was made by Teresa and seconded by Russ. Motion carried . TREASURERS REPJRT: Glenn reported no expenses for January leaving the balance of *6757.82 in account. Motion made by Russ and seconded by Teresa to accept the treasurer report. Motion carried . YOUTH WORKER REPORTS: Both workers reported everything is goiAg well . In January both Liz and Kim met with the principals. Oley & Sue were present at both meetings. A review of the final draft of the survey was completed and discussed . Both principals had no objection to the survey . Kim asked the commission whether or not we should pay Robin English for baby-sitting at the library . Motion was made by Sue and seconded by Glenn to pay Robin $10.00 for being available during the program at the library . Motion carried . Kim brought in an article from the paper about a group called ZAP PEERS ZERO - adult pregnancy . ( "PEERS" - Peers Educating and . Encouraging Responsible Sexuality" ) . Kim will follow up with contact for further information to. see if it may be appropriate for the commission to sponsor in community . Reports attached . SURVEY: Janice brought all the copies for the survey to be completed in both schools. During the meeting with the ES & HS administrators Oley reqeived excellent reviews about both our workers. COUNTY YOUTH BOARD: Steve reported that the county is working on the transition to take place and also priorities for agencies are still being finalized . TRANSITION PLANNING: Oley handed our a copy of the 1993 year end financial statement. Review and discussion took place. Glenn -- reported that the Village has already begun the reconciliation process. ^ ` � OPTIONS FOR SERVICES: Oley handed out information on the different options that may be available to the Commission . Meetings to discuss these different options have been taking place. Commission members need to review the information for further discussion so that the transition at the end of July will be a smooth one. Janice explained how many youth lived in the Town & Village and the formula used to calculate the DFY $$. NEW BUSINESS: Glenn reported the Village has appointed a new Village County Board Member. Consandra Nelson . She resides on Elm Street. Ellen Cornelius has resigned from the commission . Possible village representatives and other members mentioned were, Sara Smith, Joe Amore, Michelle Hughes, and Brad Pollack . Next Meeting is scheduled for April 6th at 7pm. Motioned to adjourned was made by Russ. Adjourned at 8:35pm. ' ' 4 1 • GROTON YOUTH COMMISSION MINUTES FEBRUARY 2, 1994 PRESENT: Oley Houghtaling , Lila Pierce, Teresa Robinson , Russ Demond , Steve Gallow, Sue Livingston , Kim Batzer, Liz Cohen , Wendi Shaw, Janice Johnson , Glenn Morey. ABSENT: Ellen Cornelius. Meeting called to order at 6: 43pm. Motion to approve the agenda was made by Sue Livingston and seconded by Lila. Motion carried . A motion was made by Glenn and seconded by Teresa to approve the minutes with one correct4on , (Liz Cohen was absent from January meeting ) . Motion carried . TREASURER REPORT: Glenn reported expenses for the month on 1/14/94 for $21 .75 for the Shopper and 1/31/94 for $25.00 for Groton Hotel , leaving a balance of $6757.82 in the checking account. Motion to approve the Treasurer Report was made by Russ and seconded by Lila. Motion carried . FUNDRAISING : Sue r(_port2d �.2 received confirmation of our funding from United Way . As requested $4000.00 was allocated to • GYC. SURVEY: Janice brought Draft 2 :if the survey form. Revisions were made for final draft. Kim, Oley , Sue will meet with the HS principal to review the form. Russ will send copy of Draft 2 to J .D . Pabis for review prior to meeting . A follow-up meeting will be held at the elementary school . Janice will make all the copies for the commission . YOUTH WORKER REPORTS: Liz Cohen reviewed her programs for February . She further explained what "One Act Plays" were. Presently she' s working with 15 youth in the Banana Splits program on Fridays , she' s also been working with 2 youth in the Supportive Counseling Program and on Jan 29th took B youth to the Ithaca Youth Bureau for games & pizza. On Saturday Feb 12th she' s planning a trip to the movies. Kim Batzer reviewed her programs from January . Everything is going well . Nancy Zook from the County Youth Bureau came to monitor the programs for a day . Kims' Concerned Students Group is set to begin on 2/2/94, she has 7 participants to date. Reminder: Joint Programming with the Library on 2/2B/94, Program - "Researching Haunted Places in Groton" . Sue asked Wendi about reconciliation of the carry over at the • time the transition takes place. Glenn said he' d get in touch with Chuck Rankin and have him speak with Carol Geddes at F&CS. The $ not used would be reimbursed to the Village and Town . 6 f. i _y • COUNTY YOUTH BOARD: Steve reported we still need a Village representative, also a youth representative. Kim and Liz will see if they can find a student who might be interested . A youth member on the CYB would be given $2000.00 for Groton and decide how those dollars would be spent. Also the other youth commissions were wondering if the GYC would come to a meeting on February 8th to share thoughts on up-coming changes and restructuring of services. PRESENTATION: We took time to thank Tina Smyers for her 10 years of service and presented her with a gift certificate . Next meeting March 2, 1994, at 7:00pm. Motion of adjourn was made by Glenn and seconded by Russ. Motion carried . Adjourned 7 :44pm. • • r • SPECIAL MEETING GROTON YOUTH COMMISSION MINUTES FEBRUARY 2, 1994 PRESENT: Oley Houghtaling, Lila Pierce, Teresa Robinson, Russ Demond, Steve Gallow, Glenn Morey, Sue Livingston, Kim Batzer, Liz Cohen, Wendi Shaw, Janice Johnson. ABSENT: Ellen Cornelius. Meeting was called to order at 7:45pm. Motion to approve, the agenda was made by Glenn and seconded by Russ. Motion carried_ Special meeting was held to discuss what has happened and why, discuss the future, talk about transition planning, review the issues and talk about the commissions next steps and listen to what the youth workers concerns are. At this point in time, it is apparent that the County and F&CS will not be working together. The county has begun woz.ki-ng with ea-2% municipality to help make all transitions as smooth as possible. Janice will bring any • comparisons she has in outline form for the next meeting. Other plans for County are: 1. The county will be setting goals for 3 years. 2. Looking at how county funds are allocated. 3. Municipal Planning Issues to consider were: 1. Hiring/Payroll 2. Supervision 3. Program Planning 4. Funding & Budget Management 5. Networking and Training It was stated that the village would need to know by March if they are to put the youth workers on their payroll. Sue also reminded the members that it was decided awhile ago that quality programming is more important than quantity. Also networking is very important and she mentioned that she would prefer that the youth workers continued doing programming and not having them do more paperwork other than what they currently do. Motion to adjourn wa made by Russ and seconded by Glenn. Motion carried. • Adjourned 9 : 10pm. GROTON YOUTH COMMISSION GROTON, N.Y. 13073 March 2, 1994 Opening Balance as of February 2, 1994 was$6;764.57 [a 7 ' Expenses for the month were as follows: None Ending Balance as of March 2, 1994 is$6,757.82 • • GROTON YOUTH COMMISSION MINUTES JANUARY 5, 1994 PRESENT: Oley Houghtaling, Lila Pierce, Teresa Robinson , Russ DeMond , Sue Livingston , Glenn Morey Steve Gallow, Kim Batzer, Janice Johnson , Jeff Ford , Jim Johnston . ABSENT; Ellen Cornelius - Meeting called to order 7: 10. Motion to approve the agenda was made by Russ and seconded by Teresa. Carried . Election of Officers took place first. Nomination were needed for the following positions: Chairperson , Co-Chair/Treasurer and Secretary . Sue Livingston made a motion to nominate Oley Houghtaling for Chairperson , seconded by Teresa Robinson and carried . Sue Livingston made a motion to nominate Glenn Morey for Co-Chair/Treasurer, seconded by Russ DeMond and carried . Lila Pierce made a motion to nominate Sue Livingston for Secretary , seconded by Russ DeMond and carried . The meeting was now turned over to the new chairperson . • A motion was made by Russ Demond and seconded by Lila Pierce to approve the minutes from December 1 , 1993. Motion carried . Treasurer Report: Balance of checking account as of January 5, was $6,804. 57. Sue reported we had received a invoice from the Shopper. Teresa R. made a motion to pay this invoice, seconded by Russ. Motion carried . Operating Guidelines: Everyone was asked to review the guidelines to be discussed at another meeting . Budget: Sue Livingston discuss - the budget for 1994 with the revised figures . Glenn made a motion to approve the budget for 1994, seconded by Russ. Motion carried . Sue also discussed the letter that was received by the Town from the County regarding reimbursement of funds for the summer job program. Discussion perused . Teresa will let the commission know if it is necessary for the commission to reimburse the Town for the unpaid balance. Janice also mentioned that all funding for the Village and the Town will now be routed through the Village and the Town will reimburse the Village. Survey : Janice reviewed the survey and discussion ensued . Changes and recommendations were made to the draft and the second Is Russ, would be sent out for next meeting . Janice will send Sue, Russ, & Oley a copy of the second draft with the new changes . Youth Workers Reports: Jeff Ford reported for Liz . The Afterschool program is going very well . The kids are very enthused and Liz has had very good attendance in the program. She is currently working with 3 youth providing them Support-Time and 15 youth in the Banana Splits group. Kim reported everything is going very well . Her report attatched . Future Plans: The commission needs to begin brainstorming on the future structure of the commission . Whether the school becomes involved , the county or another agency . Since this will be a lengthy process it was recommended we hold a separate meeting to discuss these issues. Meeting scheduled for Wednesday , January 19th at 7:30 in the Town Building . Other: Next meeting is scheduled for February 2nd . Steve Gallow reported that Crystal Connor declined in serving on the County Youth Board for the Village. So they are still looking for a replacement. Glenn made a motion to purchase a gift certificate for $25.00 from the Groton Hotel for Tina Smyers for her years of dedicated service with the Youth Commission . Membership - we still would like to increase membership of the commission . Russ will check with the school to see if we could get a representative from the Elementary and High School . Sue will check with the GPTO. Meeting adjourned 9:04 . • I � C' IF- b GROTON YOUTH C01MUSSION GROTON, N.Y. 13073 February 2, 1994 Opening Balance as of January 5, 1994 was $6,804.57 Expenses for the month were as follows: 1/14/94 The Sopper fro advertising of Programs in the amount of$21.75 1/31/94 Groton Hotel for a gift certificate for Tina Smyers Ending Balance as of February 2, 1994 is $6,757.82 • `f GROTON YOUTH COMMISSION MINUTES DECEMBER 1, 1993 PRESENT: Tina Smyers, Ellen Cornelius, Teresa Robinson, Sue Livingston, Oley Houghtling, Steve Gallow, Wendi Shaw, Kim Batzer, Liz Cohen, Nancy Zahler, Janice Johnson ABSENT: Glenn Morey, Russ DeMond EXCUSED: Lila Pierce Meeting called to order approx. 7:20 to the unavailability of a meeting space at the Town Building. The meeting was moved to the Child Development Center on Sykes St. Approval of Minutes: A motion was made by Teresa and seconded by Tina to approve the minutes from November. Motion carried. Treasurer Report: Balance in account was $4774.57. We also received a check from United Way for the remaining balance for 1993. Funding- County Report: Nancy Zahler and Janice Johnson were in attendance to help answer and listen to any concerns that the • youth workers and commission members had regarding the upcoming transition with Family & Children Services. Many concerns were raised by the youth workers such as, networking, payroll & benefits, supervision etc. The county will be having a meeting with Family & Children Services in January and the youth workers to further discuss this issues and any other concerns. Program Reports: Liz Cohen and Kim Batzer reviewed the programs for November and up-coming events for December. Everything is going well and the commission is very pleased with both workers. Program Inventory: Janice Johnson put together all the data collected from the last board meeting. Attached are the reports complied from the data. Janice will be putting together a draft of a survey to be reviewed at the next meeting. Equipment Purchases: The commission can should they choose to purchase a computer. However the youth workers indicated they had access to the computers at the school, and at this time was not in need of this kind of equipment. . Other: Steve Gallow indicated that he accepted a position on the County Youth Board Executive Committee. Next month Election of Officers will take place. Is Next meeting will be January 5, 1994. Meeting adjourned approx. 9:30pm. r • Groton Youth Commission Meeting Minutes November 3, 1993 Present: Sue Livingston, Teresa Robinson, Russ Demond, Glenn Morey, Lila Pierce, Steve Gallow, Wendi Shaw, Kim Batzer, Janice Johnson, Tina Smyers, Jeff Ford and Oley Houghtaling Absent: Ellen Cornelius, Liz Cohen Meeting called to order at 6:35 pm Meeting minutes of October 6, 1993 were approved. Treasures report: We have $4,913.14 in our checking account. We payed a bill from Groton 5&10. Welcome: Teresa introduced Oley Houghtaling. Oley is a new resident of Groton. His phone number is 838-8213 and he lives at 1059 Cortland Rd. Needs Assessment: Janice handed out cards on programs that are available to our youth designed by Stephanie Kunkle. These cards were displayed on paper on the windows to show any gaps Groton may have in programs. The list was separated in • different age groups and in categories of Health, Education, Rec/Social and Prevention. (See Attached Program Cards, List of Coaches, 93-94 Advisors, Amendments to Demographics of Groton, and Youth Contract Agencies for Groton). Kim Batzer: Kim distributed her monthly report (see attached). Kim attended a workshop sponsored by Tompkins Youth Bureau on Racial Conflict Among Youth. Kim was notified of youth employment at Ben Conger Inn and Wendy's Rest. in Ithaca. Kim will be attending a seminar on Nov. 9 & 16 at BOCES. Kim took time to explain the adapt a grandparent program. Liz Cohen, Elementary School: Reported by Wendi (see handout). Programs are going well. Wendi Shaw: Handed out the quarterly budget. Discussion followed. High school turned down the request for Elementary youth being involved with the outing program. • Y� • Steve Gallow: Steve has not meet with J.D. Pabis on identifying a Groton youth to sit on the County Youth Board. County youth Board voted on amendment to lessen the paper work to fill out for the County Youth Board. Groton will be a test program. Sue Livingston: Sue will resign as chair in December but remain on the board. Tina will resign from the board in December Motion to adjourned by Tina. Seconded by Glenn. Motion carried. The meeting was adjourned at 8:30 pm. Next meeting will be Dec. 1st. at 7:00pm at the Town Hall Note: The attachments were distributed at the meeting and will not be redistributed with these minutes. The attachments will become a part of the permanent record. FAmiLY&CHILDREN'S SERVICE OF ITHACA i TO: Sue Livingston FROM: Wendi Shaw, Community Partnership ProgramslUk RE: Administrative Support Services DATE: September 23, 1993 For 1994 we have asked local communities and organizations to pay a fee in support of our actual expenses. This fee is consistent from community to community, based on staffing patterns. The following reflects the personnel committed to support Groton Youth Services. The percentages reflects our estimation of time required based on years of activity with your organization, and others. Not reflected is staff support you have received on a need basis, i.e. use of our develop- ment staff to develop brochures and promotional materials, etc. • Groton Youth Services Administrative Support FY1994 Tasks 25% Community Partnership Coordinator -attendance at comm. mtg. -clinical supervision -narrative preparation -program development -training -liaison to community/school, etc. 5% Finance Director -budget assistance -quarterly reports -vouchering/billing -payroll 2% Executive Director -assist in fund raising and funding strategies -supervision of program director and coordinator -program oversight 5% Administrative Assistant Services -clerical support to staff -clerical support to commission (minutes, announcements, etc. ) 1% Director of Administrative Support -advertise positions -maintains personnel files clearance for interns/youth workers • -interpret F&CS policies and procedures wS/tw 204 NORTH CAYUGA STREET, ITHACA, NY 14850 m-iow 607.273.7494 IAX 007 271.7484 TAMES G. JOHNSTON, FXFCUTIVF DIRECTOR MEMBER UNITED WAY OF TOMPKINS COUNTY, NYS ASSnCIAHnN nF FAIWII' SFRVICF AGFNCIFS Groton Youth Commission September 1, 1993 MINUTES Present: L17 Cohen, Lila Pierce, Ellen Cornelius, Tina 5myers, Janice Johnson, Steve 6#ow, Kim Bat/zer, Wend! Shaw, `A;C- Excused: Teresa Robinson, Glenn Morev 1. Approval of minutes - no quorum 2. Treasurer's Report Groton Days: $401.95 expense 652.n0 earned $250.05 Glenn ryas not been paid for the qrill rental. Account balance is $5,1115.63. Consensus among those present to make a donation to SADD chaoter 3. F&CS Report a. distributers letter from Joe Amore n. summer nudget presented; wenai will check on publicity costs. 1994 budget proposal request presented. Commission requests the budget be presented aaain with 1993 for comparison; a breakdown of administrative fee; Commission agrees to allow for increase in administrative fee. 4. LiZ has been requested to meet with Joe, Brad, teachers, etc , and youth to assess oossible oroaram needs in the elementary scnool. LiZ will suggest activities or services she feels might meet these needs. yV 5. Program Report - Kim (see attached) 6. What does the Commission want to gain from a needs assessment? Discussion followed: Janice talked about a program inventory of community youth services, demographic information, census information. Janice shared different purvey questlonsI :�tyles; approach JANICE SUGGESTS ASKING TWO BASIC QUESTIONS: WHAT DON'T WE KNOW? is WHAT ARE WE TRYING TO FIND OUT? :sue suggests the commission might begin by investigating what programs exist alreaav, who thev serve and how. A program inventory Steve suaaests compilina a local booKlet of local youth services. Sue suggests a possible survey to follow the inventory for youth which would asl,:: Are you aware or y, z? Do you part�cipate�? whyiwhy not? Age/area of Groton. Phase I — inventory =or October meetina Janice will bring options and examples of different inventory tools. Janice reminds the commission about ways to Gather identified information. =urvevs, interviews, forums, etc. Janice will also bring demographic information. sue will gather census information aathered at the schools in 1992. 7. Lila has announced a definite interest in joining the Youth Commission. 8. Next meeting will be October 6th. Meeting adjourned to executive session — 8:59 p.m. WS/tw • GROTON YOUTH COMMISSION MINUTES August 4, 1993 Members Present: Tina Smyers, Russ Demond, Ellen Cornelius, Teresa Robinson, Sue Livingston Also Present: Wendi Shaw, Liz Cohen, Kim Batzer, Janice Johnson, Lila Pierce Absent: Glenn Morey Meeting called to order at 7:05 I . 1. Russ approved minutes of May 5, Ellen seconded. 2. Russ approved minutes of July 7, Teresa seconded. 3. Lila Pierce, Town representative, is observing the Youth Commission meeting; may be interested in joining board. II . Treasurer's Report: $4,954. 65 balance 200. 00 given for scholarships for: • 1. Jeremy Brockway 2. Mark Busier (service) 3. Josh Ensmenger (going to art inst. ) 4. Kurt Schumaker (2 yr. elec. sch. ) 25.00 to Groton Hotel for John Gaines as a thank you for his many years of service. III . Funding: 1. Renewal of funding at 1993 levels; Janice says resource allocation meeting approved funding. Preliminary figures for local CYS dollars to town is approximated at this time - 2% increase is expected for 1994. 1993 Town-$7,451 Village-$7,245 1994 proj . amount Town-$7,731 Village-$7,886 As of 1990, formula for determining funds changed to ages 0-18 from 0-20 which helps rural areas (offsets college students numbers) . Steve reports the County Board meeting was extremely educational. IV. Tina Smyers requested clarification regarding rollover • dollars. Rollover dollars were not applied for to perform a needs assessment. NEEDS ASSESSMENT AND PROGRAM NARRATIVE * Tina stated that the last needs assessment was completed 4 years ago. * Janice Johnson shared the Newfield needs assessment • and .youth survey results. * Sue L. asked for recommendations from the Board. -Tina suggests surveying grades 3-12 since staff have access and contact to these students. -Janice suggests 3rd and 4th graders may not be able to provide a feedback to a survey. The Board decided to schedule a "working meeting" to determine what information they wanted to receive from an assessment. Narrative:criteria is a detailed document for the State's evaluation. -Pick one program which is identified as using DFY monies. V. Family & Children's Service Report: 1. Review of financial report - adjustment will be made in admin. fees. 2. Evaluation forms for feedback on Kim and Wendi distributed. 3. Commission suggests we go ahead and begin the float. Wendi will work with Kim and Vicki to establish roles. 4. Outing Program: Tina made a motion that the modified Elementary Outing Program, be maintained through 1993, and if possible, 1994. Field trips: Lila Pierce asked • where people learn about the trips: has not noticed a poster. Question about advertising in the Shopper. VI . Kim's Report: 1. Field trip to Yaman Park, 7/13: 10 children, 1 ' parent attended. 2. Field trip to Syracuse Chiefs game, 7/20: 17 children, Mr. Pabis attended: Positive feedback from Mr. Pabis. 3. Attended Parenting Skills Facilitator Training Workshop on 7/27 & 7/28. It was sponsored by Cornell Cooperative Extension and certificates will be issued. 4. Field trip to Burnett Park Zoo, 8/3; 25 children, 3 parents attended. Positive feedback from parents. 5. Softball game at Stewart Park, 8/3 (CPP prog. vs. DAP prog. ) 2 Groton boys attended. 6. Summer programs: Haley & Erin -daily activities ( ie: kickball, soccer, chalk drawings, water balloon toss, quilt project, tie dye, etc. ) Christi -very pleased with camp ideas ( ie: went to Agway, studied seeds, plants, flowers; walk to pond; movement to music) 7 . Festival Days float -birthday cake theme. Sue moved to extend meeting. • m • VII . Groton Recreation Committee gave the Youth Commission a list of recreation supplies needed at the park for shared use. It was reviewed and Tina made a motion the Commission spend $300 for park recreation supplies. Kim was given $100 to purchase jump ropes, frisbees, some art supplies, and needed materials for the float. VIII . Festival Days: 1. SADD students want to work the food booth at Festival Days. They will have informational pamphlets to pass out_ 2. Kim and summer staff will work cooperatively to construct a birthday cake float. 3. Food Booth -plans-menu, permit, discussed (dates: Fri 8/20, Sat 8/21) Next meeting scheduled for September 1, at 7 :00 P.M. Russ made a motion to adjourn, Tina seconded. Meeting adjourned at 9:35. • GROTON YOUTH COMMISSION MINUTES July 7, 1993 Members Present : Ellen Cornelius, Russ DeMond, Sue Livingston, Glenn Morey ALSO PRESENT: Kim Batzer, Wendi Shaw, Janice Johnson, Carol Elchler, Steve Gallow EXCUSED: Teresa Robinson, Tina Smyers Meeting Called To Order at 7:06pm A motion to approve the agenda was made by Russ DeMond and seconded by Ellen Cornelius and carried. A motion to approve the minutes from March 3rd and June 2nd was made by Russ DeMond, seconded by Ellen Cornelius and carried. KIM BATZER: Report attached. Everything is going well at this time. FAMILY & CHILDREN SERVICES: Report attached. We will need to begin the development of the Narrative for funding. This will be before the 1995 Funding Process. • COUNTY YOUTH BUREAU: It may be possible for a 3% increase on local $$. Will know more in November. If $$ is available it will be distributed locally through all the boards. Janice further explained YDPP money — only portion of these $$ is what we need to write a narrative about. This narrative will be used for 1995. A 3 year plan will need to be developed from this plan and $$ would be allocated based on needs. This narrative is very important. OTHER: — Glenn offered to serve as interim secretary. — Possible people to contact that maybe interested in Commission, Lila Pierce —Town Kathy Tilebien Alex & Cathy Tompkins — Groton Public Library slant letter regarding the hiring of Kim Bat z er — 4 awards were given at graduation of $50 each to seniors not necessarily going to college. A motion was made to adjourn by Ellen Cornelius & seconded. Adjourned at 9:23pm. GROTON YOUTH SERVICES 7/7/93 FAMILY AND CHILDREN'S SERVICE REPORT 1. Funding applications for State and county CYS and DFY dollars submitted to County Youth Bureau 2. Annual program monitor by County Youth Bureau completed - Liz, Wendi, and Nancy Zook (as County rep) participated - Elementary program was focused on; review indicates good follow-up on narrative - County commended the Commission for it's work in clarifying goals, objectives, and memorandums - request is made for a new program plan by August's end to reflect changes in Middle / High School programming, and summer 3 . Meeting with High School Principal and counselors - appreciative of effort on Y.E.S. program - indicate Kim has familiarized herself quickly, with many youth • - office space has achieved accessibility as hoped - wish to continue cooperative efforts with counseling office next school year if this meets the Commission's goals coordination of school programming 4. Summer camp - application for license thru NYS Environmental Health - safety plan drafted - question about Park name - two summer inspections - need to begin earlier next year; reassess the need - will there be any participants?? 5. Sciencefest - Sciencenter agrees to host 6. Groton Festival Days ?? • • GROTON YOUTH COMMISSION MINUTES JUNE 2, 1993 PRESENT: Ellen Cornelius, Russ Demond, Teresa Robinson, Sue Livingston, Kim Batzer EXCUSED: Tina Smyers, Glenn Morey, Wendi Shaw Meeting called to order 7:05pm MINUTES: were not available to be approved for March 3rd and. May 5th FUND RAISING Received $700.00 from the Philanthropy Committee- Borg-Warner. No response from the Moose Club or Legion to date. YOUTH WORKER SPECIALIST REPORTED: Kim reported the village received $1900 in roll over $$. Kims report attached. FUNDING APPLICATION: The funding application was discussed and reviewed. This application was due on 5/24, however Wendi got an extension. This application is only for renewal and is not an • approved budget for 1994. The commission will approve a budget for 1994 at a different date. The GYC, after speaking to Janice, will receive the same $$ in 1994 as they received in 1993. The county has been very supportive and has approved of all weftdone thus far_ It was accepted and approved as written. SUMMER PROGRAMMING: Sue handed out draft copies of minutes from meetings with the Park Commission. From that Kim was asked to put together an outline for programming this summer. This included trips, camps, events, and activities. A meeting to review these plans will be held July 16th at 6:30pm. Follow up meeting with the Park Commission will follow. FESTIVAL DAYS: discussion of having food booth again. Further discussion at our next meeting. NEW MEMBERS: We need to begin recruiting new members for 1994. Steve Gallows name was mentioned. Present members are asked to make recommendations so selections can be made. Meeting adjourned at 9:00pm Respectfully submitted, Sue Livingston MINUTES Joint Meeting with Park Commission 5/27/93 - 6:30 pm. Village Office Present: Lenora Robinson , Chuck Rankin , Tom Whitmore, Jake Benninger, for Park Commission , Sue Livingston , Kim Batzer , from Youth Commission and Vicky Morse, n'umark Director . Further discussion ensued about working relationship and how the Groton Youth worker and programs could interact . -Kim will attend workshop on Cold Lunch Program and be provided CPR re-certification -Park Commission will develoo a list of needed equipment -Groton Youth Commission will develop an outline of programs they wish to provide during the summer - along with currert park programming . Swimming Lessons 9am - 11 :30am ArL'[rafts around Tpm 2:30pm � Park Closes around 9 - 9:30pm Thoughts of Providing the following : 1 . Day Trips 2. Community Service P-ogrom - [ loa+ (JoinL Venture ; 3. Famii/ Recreatior.ai Night ' 8oa'd DameE along wit ? other Park activities 4. Assist with coordination of Lunch Program -Also it was discussed if programming could be outlineb on a monthly calendar iL could be posted/tEnded oat to youth before school is out in June. . -Vicky Morse will be in charge of all Park Activities in coordination with Jackie Cote -Kim would be in charoe of Youth Ser-ice Programs at !he Park -Good Communication is key so a health, working relationship can be established and m/' irtained . -Activities at the Park will be apprc ,ed by the Park 7ommission . \� MINUTES Joint Meeting with Park Commission 5/13/93 - 7 pm. Village Office Present : Tom Whitmore, Lenora Robinson , Jake Benninge- , for the Park Commission - Sue Livingston , Ellen Cornelius, Teresa Robinson , Glenn Morey , for the Groton Youth Commission Purpose of the meeting was to see if there was any possibility that summer recreational programming can be coordinated between the two Commissions for the follcwing 'easons : 1 . To eliminate duplicate services; and 2. Provide better quality activities/Programs for youth in the community (Town & Villaqe ) -Swimming Vicky Morse - ppol /Park Dir. -Playground -Arts/Craft Jackie Cote - Arts/Craft Dir.-Basketball -Tennis Courts -Also for 1993 the CounL'' will be providing cold lunc ? program -Trips for Youth -Float representing youth of Groton/Pa/ k -Dances/DJ ' s ( is done only during Fest/ 'al Ea` E - usu* ' P sponsored by the legion ! + *Burdett Zoo -4tr of july - Re-dsdicatior *Science Center rf '^r\ - 40 jea.' � *Movies D' ' ing 0 c Hzmz Da *Chiefs Baseball *State Fair *Hange' Theatre - Plan. *Cornell Plantations *McDonalds *Corning 31ass Center - (may be two fpr " ) *Bicycle safety prcgra� *Table Tenn& *Jazzerise/Aerobics *Boa,d Games *CPR -- Park Commission was `ery open aid willi `g �o *crk with the Yout-h, Commjosior . • GROTON YOUTH COMMISSION MINUTES MAY 5, 1993 Meeting opened at 7:00 PM Meeting adjourned at 9:11 PM Excused Absence - John Gaines 1. Approval of April 7, 1993 minutes: Ellen Cornelius motioned we approve. Russ DeMond second the motion. 2. Kim Batzer's start date is May 17, 1993. Wendy will inform Sue Livingston and J.D. Pabis of the exact date she will take Kim to the school. 3. Liz had a great month. Groton kids will appear on a United Way Program dealing with the baby-sifting program. Summer Program - can use the Elementary School. Proposal was made to do a Field Outing Program for the summer with Elementary kids. • Tina Smyers motioned we approve the summer outing program. Glenn Morey second the motion. 4. Sara Smith, Social worker hired through BOCES and working at the Elementary School came to speak. Wanted to let the board know some of the problems that exist in Groton. She will not be working at the school after the end of June. 5. Kathy Margoles, Intern Families Program Representative was also a guest speaker. Kathy want to let us know the need, especially in the Groton area, of families that would be willing to take in kids who have no place to stay. Maybe because they just need to get away from their parents for a short period, maybe they have run away, or maybe a legal process. The stays with the families are for short periods ranging from 1 day to maybe 2 weeks. 6. Wendy brought the proposed budget that we will be presenting to United Way. Everyone agreed this was OK. This budget it not the working budget we will be following for 1994. 7. County Roll-Over Dollars are available again this year. We can apply for • up to $5000.00 as long as we have matching funds. The deadline for this is May 17, 1993. Russ Demond made a motion not to apply. Ellen Cornelius second the motion. is Vote: 2 in favor 3 opposed MOTION DIES Motion was made not to apply for the roll over dollars because they felt we did not need the money this year, and we should leave it to communities who did. After further discussion, we decided that we could use the money to do a needs assessment in the community. Tina Smyers made a motion that we apply for Roll-Over Dollars to do a needs assessment Glenn second the motion. All in favor. 8. Discussion was initiated that the Commission adopt the Memorandum of Understanding. Glenn Morey motioned we adopt the Memorandum of Understanding. Tina Smyers second the motion. All in favor. 9. At 9:00 PM, a motion was made by Glenn Morey that we extend the • meeting. Tina Smyers second the motion. All in favor 10. Sue Livingston will send out a letter to Borg Warner Automotive's Philanthropy Committee, the Moose Club, and to the Legion asking for help with our funding for the program. 11. Out monthly meetings will now be held in the Town Office Building. 12. Kim Batzer's phone # 898 - 5230 Liz Cohen's phone # 273-8079 • • GROTON YOUTH COMMISSION MINUTES APRIL 7, 1993 PRESENT: Teresa Robinson , Ellen Cornelius, Russ DeMond , Sue Livingston , Tina Smyers-( arrived at 7:20) ALSO PRESENT: John Gaines, Nancy Zaller, Wendi Shaw, Liz Cohen , Al Greene, Steve Platt Meeting called to order 7:06 . Motion to approved agenda was made by Russ and seconded by Ellen . Motion carried . Motion to approve minutes from March 25th was made by Russ and seconded by Ellen . Motion carried . Outing Program: Steve Platt from the Ithaca Youth Bureau was here. Explained the current programming going on . Due to the small group of students participating in the group at present, Steve will possibly be coordinating with other outing groups. The vans will hold up to 6 or 8 students . Steve will not be here in the summer. His last day will be June lst. The Ithaca Youth Bureau will have another person for the summer. Needs to determine how much time is needed and/or do we need a worker to • provide programming during the summer. Types of programming include camping , swimming , hiking , canoeing with weekly and specific trips. Information should be sent to the outing program coordinator. Should have students sign-up for summer outing program now. This is a 6 week program and program is to start shortly after July 4th. Wendi will provide a copy for the commission of the guidelines established . After-School Program: Liz reported everything is going every well . Kathy from Boces came and did a program on ways children can deal with stress. Liz is working with Campfire program, " I am Peer Positive" and planning future trips. Through the summer Liz would like to work with the same group of students and is currently making arrangements with the parents/students. Presently serving approx . 27 youth in program. Family & Children Services: Wendi reported that advertising is going well for a Youth Worker. Many applicants . Screening and interviewing will be done Monday from 4:30-7:30. United Way meeting coming up in April for 1994 funding . Contract: will discuss next quarter . Possibility of Adm. Services being reduced in June - Dec. by 5% if less services are required . Once programming is moving ahead we will be able to • assess this . County and State dollars can not be carried over. We need to consider reconciliation of Budget dollars before end of year. Wendi will bring quarterly statements for next meeting . Also • statement of 1992 dollars and expenses remaining . Fund-raising : Need to send letter to Phil . Committee. Other types of fund raising to be discussed at the next meeting . Other : Need to meet with Park Commission to discuss summer programming . Russ, Sue & Glenn will meet with them. Adjournment: Motion to adjourn at 9:04 was made by Tina and seconded by Teresa. Motion carried . • • GROTON YOUTH COMMISSION MINUTES MARCH 25 , 1993 PRESENT: Glenn Morey , Sue Livingston , Ellen Cornelius , Tina Smyers, Teresa Robinson , Russ DeMond ALSO PRESENT: Wendi Shaw, Jeff Ford Meeting called to order at 7:06pm CONTRACT SERVICES: A special meeting was held to discuss the hiring of a youth worker and types of programs to be provided within the Elementary and High School . Discussion ensued . As a result the following is an outline of the needs of the commission : 1 . The commission would like to contract with F&CS 2. The commission would like to hire a full-time ( 40 hours) youth worker - local applicant preferred . However , also would qualified individual such as a social worker or background in human services field . Screening/Interviewing • will be a joint task between F&CS and small committee of board members. Final selection will come from committee . 3 . The commission would like the youth worker to utilize school calendar year for programming . Exceptions would be given to programming provided during school vacation time and summer programming . 4 . The commission would like the following programming : A. Banana Splits Program - elementary school . Presently there are 15 students in 1st grade , 15 students in 2nd grade and 20 students in grade 3rd & 4th. A total of 50 students needing this support. B . Mentor Program - 6th grade program as well as expansion of services in this area . C. Y .E .S . - Youth Employment Services. D. Coordination of Outing Program in conjunction with the County Youth Bureau. E . Coordination of programs, in conjunction with counseling office , and speakers for concerned areas such as, drugs, alcohol , sex . abuse , baby-sitting program and SADD Program. F. Lunch Program - spend time with students during this time - networking and providing better accessibility to all students . G. Summer Programming - further discussion to be done in this area. Board to arrange to meet with Park Commission . Very Key : The commission agrees that quality is more important than quantity . Providing support and less stress level will benefit the worker as well as the programs for the students. Salary : $16, 500 for 12 month position Advertising : Local Shopper, Cortland and Ithaca papers Interviewing Committee: Tina Smyers, Glenn Morey , Teresa Robinson AFTER-SCHOOL PROGRAM: This program will remain the same at present. • Groton Youth Commission Meeting Minutes March 3, 1993 Members Present: Sue Livingston, Teresa Robinson, Tina Sm ers, Glen g y Morey, Russ Demond, Martha Benninger Others Present: Wendi Shaw, Janice Johnson, John Gaines Meeting called to order at 7:05 pm Minutes from February 3, 1993 were approved. Treasurer's Report Tina motioned that Liz be reimbursed $46.97 for petty cash. Russ seconded, carried. Tina received the United Way funds and Sue will deposit them. Sue reported the current balance of the Youth Commission account as $2,601.27. Family and Children's Services Report There are three youths participating in the Outing Program. Wendi has a staff person (Karen Chadwick), that would facilitate the program beginning immediately. Parents that have questions or concerns about the program can call Rick Dietrick or Alan Green at the Youth Bureau, 273-6841. Five girls attended the recreation activity. Motion made by Tina to request that Steve close the • program with the campout and that a new program begin on April 12. The motion was seconded by Teresa. A fee of $450 will be paid to close the program. Steve and Karen will attend the April 7 Youth Commission Meeting. Operating Guidelines The Town Board adopted the operating guidelines on February 8. The Village Board will consider them at their next meeting. Memorandum of Understanding Results of the work meeting on February 18 were reviewed. Janice will provide draft 5 at the next meeting. Youth Programs The Commission determined that the following programs remain valuable: Banana Splits, Outing Program, After School Program, Summer Park Program and Mentor Program. ° The Commission approved to begin executive session at 9:00 pm. Glen motioned to end the executive session at 10:20 pm, Russ seconded, carried. Executive Session adjourned at 10:20 pm. Groton Youth Commission Meeting Minutes February 3, 1993 Members Present: Sue Livingston, Ellen Cornelius, Glen Morey. Theresa Robinson, Russ Demond, Martha Benninger Others Present: Wendi Shaw, Janice Johnson, John Gaines, Liz Cohen Excused: Tina Smyers Meeting called to order at 7:04 pm Minutes from December 3, 1992 and January 6, 1993 were approved. Treasurer's Report Sue reported that the remainder of the 1992 United Way funds in the amount of $1,050 have been received and deposited into the Youth Commission account. The current balance of the account is $2,601.27. Family & Children Services Liz distributed elementary school program calendars for January and February and • a typical daily schedule. She conducted three successful events over the school vacation period. Current programming is centering around personal rights issues, repect and lying. The numbers in each group have increased to approximately 8- 11. Liz works closely with Sarah Smith, the school social worker. Wendi has not had an o to observe any of the programs yet. Wendi distributed annual reports as well as the fourth quarter report. She will make changes in the amount of unemployment that had been paid to Margot as of December 31, 1992. Glen motioned that the positive balance remaining with F &CS as of the end of 1992 be carried forward as a credit balance in 1993. All in favor. Motion carried. Glen will forward all the necessary contracts to Wendi for her signature. Village/Town ge/Towns Janice Johnson will do all village and town applications by the appropriate deadlines. Operating Guidelines The draft of the operating guidelines were reviewed. Janice Johnson will provide a final copy to John Gaines for the town and village. Motion to approved the 40 guidelines by Glen. Seconded by Ellen. Motion passed. Work Meeting The memorandum. of understanding was worked on at the 1/14/93 work meeting i which was attended by Theresa, sue. Tina and Glen and will continue to be reviewed and revised at the next work meeting scheduled for February 18 at 6:30 PnL Qm=youth Board The County Youth Board and Tompkins County Board of Representatives will honor local youth boards at a reception Monday. March 1. 7:30 pm at the Women community Crater. IthacaL Please try to attend if at all possible. Programming program development information was distributed by Wendi and discussed by the group- Russ motioned to authorize Wendi to hire a staff member on an interim basis to temporarily facilitate the outing program. The fee paid to this staff member will be no more than $450 for the 10 week period. Ellen seconded the motion. Motion passed Meeting adjourned at 8:55 pm. GROTON YOUTH COMMISSION MEETING MINUTES JANUARY 6, 1993 Sue Livingston , Ellen Cornelius, Teresa Robinson , Russ Demond Glenn Morey - arrived at 8:40pm Others Presenty.. Wendi Shaw, Janice Johnson Excused ; Tina Smyers, Martha Benninger Meeting called to order 7: 10pm -Wendi reported Liz had provided 3 different activities ( by age group) over the school vacation holiday . Liz is also looking at increasing the number of hours she is currently working , this would not be any additional cost to the budget , it is already budgeted for. Liz is also looking at different programming which she will share with us later for discussion . -Wendi has prepared a written outline of the programs which existed as well as suggestion for redesigning and also new programs. Wendi has given them to Janice Johnson to review and will bring a copy to the Board for the February meeting . -Contract: Wendi will send out contract application for the Town and the Village for the 1993 year. These will be full year contracts which will be reviewed by the Board on a quarterly basis where recommendations to amend these contracts may take place as necessary due to program restructure and services received from current agency (F&CS) . -Outing Programming : an agreement of understanding needs to be done between the Ithaca Youth Services and F&CS . Operating Guidelines: Discussion ensued regarding the revisions to the operating guidelines. Recommendation/changes were made. Second draft will be review at the February meeting for adoption . After Board approval , copies will be sent to the Village and Town Board for review and approval . -Janice will bring copies of Article 95 & 13 as mentioned under the "Authority" section of the Operating Guidelines for members. The Officers Duties will also be revised to correspond with the Operating Guidelines . Election of officers took place for Chairperson , Vice Chairperson/Treasurer , and Secretary ' The term for Officers will be one year terms. Election of Officers was as follows: Chairperson : Sue Livingston , Vice Chairperson/Treasurer: Tina Smyers, Secretary : Martha Benninger Although Tina Smyers and Martha Benninger were absent from the meeting , both had accepted the positions pending member vote. All were approved for the 1993 term. Next Me2tinq : February 3rd , Village Hall Work Sessionj Members will work on Memorandum of Understanding ' Date: 1/14/93 Place: Village Hall Time: 5:30-6:30 Adjourned : 8: 58pm a Date: December 3, 1992 Place: Groton Village Office Start Time: 7 :00 PM End Time: PM Attendees: Sue Livingston, Ellen Cornelius. Russell Demond, Wendi Shaw, Teresa Robinson, Tina Smyers, Jim Johnson, Nancy Zaiier, Janice Johnson, John Gaines, Glenn Morey. Nancy Zailer attended meeting; as a guest. t'ounty Budget approved on 12/1/92. There will be a small adjustment for the Groton Youth Commission, but will still be slightly higher than 1992. Distributed revisions on the Bi-Laws, Youth Worker Position , Officers Duties, and Groton Youth Commission Resolution. Please read over and we will discuss at our next meeting any changes you may have. Treasurers Report: $1 , 551 . 27 Expenditures for November were, paid F&Cti $1050 .0ti of United • Way Monies, and reimbursed Liz $16. 92 for expenses she incurred. It was decided we would follow Roberts RulF•s of Order to make meetings more productive. Updated members listing - Attached. Wendi is suppose to check on Petty Cash. A sub-committee will meet on 12/10/92 at `, : 30 PM, at the Village Board Office, to discuss Memorandum of Undr-rstanding. Outing Program - Steve Platz will be the replacement starting in January. Steve has been training for the last four weeks with Carl. Carl discussed his concerns with not having a contact pers ,n at the school for the kids. Russell Demond will talk with J.D. Pabis on a school person attending the Outing Program. The Outing Program meets every Thursday, from 3:00 - 6:00 . There are now 4 regular attendees. Carl mentioned that he was very please with the schools cooperation and help. Jim Johnson passed out a YTL) Budget for our- review. In order to claim the rest of DFY Funding, the Youth Commission must give F&CS and check for $681 . 50 . A motion was made by Tina Smyers that we give a check in the amount of $661 . 50 to F&t Seconded by czlPnn Morey. • Carried. 0 Janice Johnson informed us that we have to use our Roll-Over Dollars up by the end of December_ A motion was made by Glenn Morey that Liz Cohen compose a list of supplies and equipment the program may need, run it by Tina Smyers for approval , then make a purchase by the end of December. Seconded by Teresa Robinson_ Carried Sue Livingston restated our goals as a Commission for 1993_ The Commission is evaluating our programming, our funding. and our resources. The purpose of this evaluation is to review the needs in Groton and focus our programs at those needs. Also to try and improve the resources and salary of our youth workers_ Wendy agreed to prepare a written report on the programs that. exist now, and in the past, for our review_ The Commission decided not to fill the pos _ ion at. the hi g.i school until possible March. Meeting was adjourned at • Respectfully submitted by 'Tina t�myers • Groton Youth Commission • Date & Place: 11/10/92 Groton Village Office Start Time: 7:OOpm End Time: 9:30 pm Attendees: Wend Shaw, Janice Johnson, Liz Cohen, Glenn Morey, Sue Livingston, Teresa Robinson Previous meeting minutes were not approved because minutes of previous meeting were not distributed. Treasurers Report: $2,618.19 in account $1050.00 of the total was from The United Way. The United Way donation will not be sent to F&CC at this time. Youth worker: Liz Liz is utilizing the Art Room at the Elementary School Campfire is coming to the elementary school Mon., Wed., & Fri. Programs include 5th grade reading group(pick a book and read together) and base line walk(walking for exercise) Holiday Break- Liz contacted a Cortland Pizza Parlor through a parent to • teach the youth how to make a pizza F&CC: Wendy Wendy has met with Joe Amore and Brad Pollack of the elementary school. Joe and Brad have enjoyed the direct communication with Liz. Wendy has met with the highschool. The Drop-in Center will stay closed until after the holiday season. Wendy is going to prepare a written report on how a Drop-in Center is structured. This report will be submitted back to the Commission for approval and will be used in the training of a new youth worker. Preliminary plans are to structure the Drop-in Center on a 6 week cycle in programming. Wendy handed out a job description for a youth worker. (over) Sue: • There was a discussion on the assessment on the youth commission. We as a youth commission must decide on who we serve, what programs we want and why is there a need. The Meeting night will be change to the 1st Wednesday of the Month at 7pm The meeting was adjourned until Wednesday, November 18th at 7pm at the Village Office for a working meeting. 1,1/13/92 13:58 V255 9767 RESIDENCE LIFE 2004 The formula has changed for muncipalities to apply for county funds. It is expected however that there will be no decrease in these funds for atleast the next three years_ The worst scenerio is the funding would stay the same for that period of time. Janice will let the Youth Commission know at what point their budget must be in place for next year. Several current budget lines will be changing as a result of the move of the Afterschool Program from Fellowship Hall to the Elementary School. NEXT MEETING: Tuesday, October 13 7:00 am Groton Fire Hall The meeting was adjourned at approximately 8:20 pm. The Executive Committee met following the meeting to further discuss buget issues. mjb GROTON YOUTH 0." 4KISSION August 11, 1992 Present: Sue Livingston, Tina Smyers, Teresa Robinson Excused: John Gaines, Martha Benninger Guest: Andra Benson (Lansing Youth Commission) F&C5: Liz Cohen, Margot Mosier, Cathy Gee General Business: The minutes from June 9, 1992 were approved with no changes. 1. Presentation about after school program changes - see attached proposal. Andra from the Lansing Youth Commission spoke about the Lansing after school program, which is school based. Tina raised the concern of losing Fellowship Hall for summer programming. Would the program be able to utilize the school for summer and vacations when the school shuts down? Liz will address the above concerns, however the Commission voted to approve the program changes. Sue wondered how to notify Fellowship Hall about the program no longer using the hall. This issue needs to be followed up. 2. Sue announced that a new school board liaison will be coming to the Youth Commission - Russ Demond.,. „She will get the address to Cathy soon. 03. Tina announced that the Borg Warner philanthropy committee gave $500.00 to the Youth Commission. Sue will write a thank you note. F&C.S Report 1. Cathy announced her resignation from the agency as of August 28, 1992. 2. The F&CS tennis benefit on September•'12th-will be raising money for the Groton Youth Commission: 3. Year-to-dates and proposed budgets will be discussed at the next meeting. 4. Raised the idea of town transferring money to the village or vice-versa for easier payment or claiming. Teresa said she would have to bring it up to the board but she didn't think they'd have a problem with it. They are just starting to figure out where all the funds go so she wants to be contacted sometime in the future about it. Treasurer's Report 1. The Commission has $1,184.46. Sue will give F&CS a check from United Way. 2. Sue made the motion to send F&CS $650.50 for the fund raising contribution. The motion was seconded. Program Report - Margot & Liz 1. Margot discussed the camping trip in the Adirondacks. There was a problem with her watch getting lost/stolen. Discussed how to handle the situation so Margot could get reimbursed for her watch. 02. Liz did programming at Sykes St. Park while Margot was away. 3. Doing versatile programming. The youth are being exposed to activities they would never otherwise have a chance to do. They are serving 8 to 12 youth a day. Program Report cont'd - Liz & Margot #3 cont'd They took the youth to a lake house - some youth had never even seen the lake before. 25 kids went to Song Mountain. Some youth had never seen a health club and had the opportunity to do so at the City Health Club. Had a Mechanical All-Stars program at the Youth Bureau which 12 girls participated in and had a great time. Today they went to Filmore Glen and also had a great time. See the July and August calendars for all the great programming that has occurred. 4. Sue complimented Liz and Margot on the great job they've been doing in programming for the youth. 5. Margot pointed out a few important events - August 21st - playground opening on the Commons. The youth made pictures of "What is a Family" which will be hung in the windows of the Corner Book Store as of August 12th. September 1st - Mentor ice cream social. Margot needs ice cream and stamps for invitations. 6. Margot will be doing SADD in the fall and organizing a lecture series. Fund Raising Report 1. Did planning for the festival days which will be August 21st and 22nd. Liz and Margot need to do signs for the Festival Days - one that says Groton Youth Commission and a price list for the food. Sue and Tina will do the food shopping and will make calls to gather equipment and recruit help to staff the Youth Commission food booths. OG/tw • Mhe next meeting will be Septanber 15th at 7:00 p.m. at Fellowship Hall. Please-'call Sue UVingston-at 898-3339 if unable to attend. • GROTON YOUTH CX:]�MSSION June 9, 1992 Present: Sue Livingston, Tina Smyers, Teresa Robinson, Ellen Cornelius Excused: John Gaines, Glenn Morey F&CS Staff: Liz Cohen, Margot Mosier, ,Cathy Gee Guest: Steve Gallow Youth Bureau: Ric Dietrich Meeting called to order at 7:10 p.m. Minutes from May 12, 1992 meeting were approved. -Steve Gallow was introduced from the Groton Community Mission Board. Treasurer's Report 1. The Variety Show collected $48.05 in food and $340.00 in ticket sales. $388.05 was profit, less $49.00 for the Shopper ad. $1,233.66 balance in account. Ithaca Youth Bureau - Ric Dietrich 1. Outing Program will continue through the summer. 2. Have been running Tuesday p.m. 5 hours/week. Going to meet all day Mondays • in July to get the group ready for a trip. The kids are willing to do longer programs. The program will culminate in a trip from August 2nd-6th in the Adirondacks. The kids will be challenged to accomplish goals on the trip. 3. Discussed policy around alcohol issues. Groton Youth Commission's developing guidelines to handle discipline problems in programs. Discussed Ithaca Youth Bureau's outing program's policy. Future issues that arise should be brought up to the Board before being brought to the school. The suggestion was made that in the future a Board member should be a liaison to go to the school to explain problematic issues that arise in the programs. Another suggestion is to have Mr. Pabis come to a meeting. Groton Youth Commission will discuss policy guidelines and come to some decisions. Budget Update 1. Reviewed budget - first quarter statement. Program Update Liz 1. Healthy Heart came. They bring healthy snacks which the kids enjoy. The worker relates well with the youth. 2. Went bowling. 3. Had recreational days outdoors when the weather permitted. 4. Went to Pyramid Mall on Monday. 5. Focus on outdoor fitness for the rest of the year. • 6. BYOB (Better Your Own Body) program is finished. 7. Fund raising program with Ithaca Youth Bureau is on hold until the summer. Liz will assess interest in youth and then pick a day for the event. Program Report cont'd Margot 1. Summer plans are changing a little bit. 2. June will have a sports camp, June 29th. Suggestion was made to put an ad • in the Shopper. Also give handouts to kids in classes. The sports camp will culminate in a trip to Song Mountain. Also will take the kids to Cass Park. Also have an arts week program. Go to an art museum. Will have a medical release form for each youth. Have a naturalist week. Also a career week to visit local colleges and universities. 3. Going to a Chiefs game with the Dryden Youth Commission and the LPP program. 4. The Outing Program will be on Mondays. 5. Discussed first aid kits. 6. Organize a softball team to play other municipalities. 7. Have family nights this summer. 8. Mechanical All-Stars for girls will be July 17th. Put that ad in the Shopper too. 9. Banana Splits is finished. Did evaluations which were quite positive. Next year they'd like to have four groups of 10. The larger groups did not allow monitoring and allowed for kids undercutting each other by whispering behind their backs. Planning to use more videos next year. 10. Mentor Program is finished for the school year. Margot provided cookies and juice. Played new games which the kids really liked. 11. Outing Program has terminated for the year. They had a picnic tonight at Upper Buttermilk Falls. Had a good time. Program will start up again in July. The final outing will be August 2nd-6th in the Adirondacks. 12. Babysitting Club is finishing up next Monday. The group had a very strong turnout. Margot will comprise a list of babysitters. She would like to do the program again in the fall. Last year she brought in real kids for a lab. She's been following the Red Cross curriculum - had a police officer come in, did first aid. Has also been getting the group together socially as well. • 13. Margot will begin interviewing for Municipal Jobs. 14. Margot's been having 8 youth in the Drop-In Center. More youth coming in for YES. Margot has 6 applications for the municipal jobs, mostly 15-16 year olds. 15. Discussed program with Mr. Pabis. He'd like to have Margot sit in on SADD program. 16. Lecture series in Fellowship Hall to begin soon. Cathy 1. Busy with narratives and budgets for County Division for Youth funding applications. A county representative did a monitoring visit to the After School Program which went well. Did not make any changes in programming other than adding the Babysitters Club. General Business: 1. Student Discipline Guidelines - Sue copied the guidelines from the school. Will discuss at another meeting in August. 2. Festival Days - Will be August 21st, 22nd and 23rd, the third week in August. Will have a booth, same location. Sub-committee will meet August 4th at 7:00 p.m. Sue, Tina and Teresa will be sub-committee. Will meet at the Town building. The youth workers will be responsible for posters and getting some youth to staff the booth. The next meeting will be August llth at 7:00 p.m. • Meeting adjourned at 9:05 p.m. CG/tw Attached is the 2nd quarter report. Please review for the August meeting. Groton Youth Commission • May 12, 1992 NIINL= Present: Sue Livingston, Glenn Morey, Ellen Cornelius, Tina Smyers bccused: Martha Benninger F&CS Staff: Cathy Gee, Liz Cohen Minutes were approved from the April 14, 1992 Youth Commission meeting. Treasurer's Report 1. $918.98 in the checking account. Motion to pay Country Flowers and gifts, seconded. 2. Sue, Tina and Cathy went to United Way and made a presentation. It went well and hopefully the commission will receive the same amount as last year. United Way asked if we would write thank you notes from the participants of the program who benefit from the donation. Also wanted to know if members of the youth commission would go around and solicit donations for United Way. F&CS Report 1. Will hold off inviting J.D. and Joe to meeting until early fall. 02. Subcommittee to make rules for programs. Glenn, Tina, Ellen and Sue will get together to do this. Sue will call people to set up a meeting time soon. 3. Quarterly report will be put in the mail with minutes. Cathy apologized for being late in getting it out. Program Report Liz's Report: 1. Electrical outlet not working at Fellowship Hall, that's why the answering machine has not worked. 2. BYOB (Better Your Own Body) has been coming out to the After School program. A great high school student has been coming out and has done an excellent job. Will approach her to be on youth commission. 3. Liz is using bowling as a reward for good behavior for youth. Liz has a tab at the bowling alley for youth who can't afford to pay that day. The manager of the bowling alley has been great. We need to write a thank you note to him. 4. Liz made lists with kids regarding fund raising ideas for youth. The fund raising project has been offered by the Ithaca Youth Bureau. 5. The donators continue to be wonderful. Liz has written many thank you notes. 6. Liz and Joe Amore are communicating very well. Using his office to set limits 0 with youth. 7. After School program is serving an average of 10 per day. 8. Discussed summer plans. 1 Margot's Report: 1. Banana Splits will end. Margot needs money for ice cream and supplies for banana splits for the last group. • 2. Question about insurance in the Y.E.S. program. If a child gets injured who is liable? If the homeowner is negligent then s/he may be liable. 3. Margot is going to put up a job board as per request from Mr. Pabis. 4. Mentors program is getting organized by Michelle and Margot. 5. Babysitting course going well. Lectures on first aid are beginning. 6. Outing Program - clinical supervision and case management with Ric, Margot and Cathy is underway to discuss how to deal with tough youth issues. Margot had to hotline a youth. Also had a suicide threat. They are canoeing and are going to go away for a week. 7. Discussed alcohol issue and how to handle it. 8. Discussed our youth worker role in relation to the school. Variety Show Update 1. Margot has 9 acts, possibly more. 2. The dress rehearsal will be Monday night May 18th at 6:45 p.m. 3. Microphone and stereo system have been taken care of. 4. Free soda from McDonalds - orange. 5. Steve Codner is doing lighting - placing acts in order will happen on the 18th. 6. Martha has the tickets. 7. Sue will put an ad in the Shopper. 8. Posters need to be put up - the show will be at 7:30 p.m. Tina got a letter from Scott Amore. He wants to come and clean Fellowship Hall on May 21st. He will also tear down some cupboards and paint the kitchen. Liz went over receipts with Sue L. CG/tw 40 Groton Youth Commission April 14, 1992 Minutes Present: Sue Livingston, Glen Morey, Ellen Cornelius, Tina Smyers, John Gaines, Martha Benninger F&CS Staff: Liz Cohen, Margot Mosier, Jeff Ford, Kathy Gee Guests: Don Wilson Excused: Theresa Robinson Minutes from the March 10, 1992 Youth Commission Meeting were approved. Youth Worker's Report The Outing Program winter camping trip took place last month in Danby. The Youth Commission agreed that guidelines for Youth Commission Outings must be developed in agreement with both schools. An alcohol report was made at the outing and the necessary people notified and appropriate participants in the • program are now receiving alcohol related counseling. The Mentor Program has begun and is similar to last year in format. One hundred and eighty students were served through Youth Commission programming this quarter. One hundred and nineteen in the high school and sixty- one in the elementary school. A self esteem series is taking place in the Elementary School Banana Splits group. A Banana Splits group is currently being initiated in the High School through the Drop In Center by word of mouth. Twelve students have signed up for the babysitting program. The first session will be on nutrition. The Drop In Center has been painted beige. Communication with the J.D. Pabis is progressing well. Three Youth Employment opportunities have been set up to date. Liz reported that the unfortunate situation with the Groton Police Officer regarding an after school program has been successfully resolved. Liz has developed a job description/position manual which is attached to these 18 minutes for review. Liz is focusing on the elementary school program and no longer helping with the high school program. Attendance numbers at the after school program remain high. Margot and Liz will be working with Family and Children's Services Staff to resolve the dependability issue with the intern. Variety Show The Variety Show has been schedule for May 9. Margot and Liz continue to work on getting acts and practing with groups. The rehersal will take place Thursday, May 7 at 6:30 pm at the High School and a dress rehersal will take place Friday, May 8 at 6:30 pm at the High School. The Youth Commission members will provide baked goods for intermission. Glen will provide helium for balloons and Tina will work on obtaining flowers and checking into paper products that may be in stock. Margot will make arrangements with the High School staff for lighting, sound, and video taping. Martha will provide tickets. Liz and Margot will provide the programs. Don Wilson Don Wilson reported that the Youth Commission is able to take advantage of a special group rate from Song Mountain. The rate is $6.00 per student and chaperones are free. Another program that is available is the "Mechanical All Stars". This program is designed for High School girls grades 10-12. It trains them to make minor repairs/adjustments on vehicles. The Commission agreed that it sounded like a worthwhile program and further information will be • obtained from the Youth Bureau. County Youth Board John Gaines reported that this year there will be no increase in county funds. The Town and Village continue to be supportive in their funding. 1993 planning has begun. Some county money will be rolling over. Monitoring by the Youth Bureau is only a part of how funding decisions are made. The number of students serviced and the quality of the program are also important aspects. Jeff Ford Tina Smyers will represent the Youth Commission at the upcoming United Way funding meeting. Kathy Gee will also be present. CYS roll over funding has been sent in. The county will be providing $600 worth of help for transportation needs. Jeff reported that Margot and Liz are working very hard which is apparent in the team meetings. There has recently been several students acting out in the programs which is being dealt with through these team meetings. The issue of communicating with parents and students regarding programs when • school is not in session was raised and will be discussed further. Treasurer's Report The current Youth Commission balance is $918.98. The Commission agreed to •send flowers to Theresa Robinson as she is disabled with an ankle injury. Other The dog bite situation has been resolved and the case is officially closed. The Village passed their budget at the March 31 meeting. The Youth Commission will receive the requested funding from the Village and Town. New Members The Commission discussed the possiblity of inviting new members. Possibilities are a member each from the Elementary School and High School faculty, Bud Develin and Theresa Webster. Minutes Submitted by Martha Benninger 4/20/92 i • Groton Youth Commission March 10, 1992 Minutes Present: Sue Livingston, Glen Morey, Ellen Cornelius, Theresa Robinson, Martha Benninger F&CS Staff: Margot Mosier, Liz Cohen, Jeff Ford Guests: Janice Johnson, Don Wilson Excused: John Gaines Youth Worker's Report Margot has been assisting Liz in the After School Program when possible. Joanne (intern) continues to work well with the program. Approximately 12-15 students are being served during each session. The mainstreaming effort continues to go well with 1-2 students participating. Margot is spending 3-4 afternoons a waek at the High School with the Drop In Program. She has initiated a seven hour child care program for certification. Margot will serve as a reference for high school students completing the training. The Drop In Center needs decoration. The Outing Program has a core of 12 students who meet Tuesdays from 3 pm - 7 pm. An overnight outing is planned for this friday in Danby. The group is coalescing well. Margot has been in touch with some families of students in the group and hopes to expand her services to include some of these families. The Banana Splits program in the Elementary School is serving approximately 35 students per session. Liz meets with Mr. Amore weekly. Mr. Pabis is interested in developing a Banana Splits Program at the High School. At this time the Margot and Liz are not able to take on additional programming, however, the Commission agreed that Mr. Pabis will be included in a planning session for next year. Margot will work with Mr. Pabis on his concerns regarding the amount of time she is able to spend at the High School and the way she is able to spend that time. Talent Show The Annual Talent Show is scheduled for May 9. Publicity will be initiated by Margot and Liz. Any information on possible acts for the show should be forwarded to either of them shortly. The bake sale at the show will be continued this year. The Commission agreed that auditions are necessary to eliminate inappropriate acts. Transportation Jeff Ford reported that a van is needed once or twice a week for out of town recreation. Please contact Jeff if you have any suggestions. He will check intc several options suggested at the meeting. Suicide & Crisis Service Staff from the Suicide & Crisis Service did a four part program for the After School Program recently. Although it was initially understood that the program was free of charge, the Commission authorized a $40.00 donation to the Service. Don Wilson Don Wilson, County Representative, was introduced to the Commission. He is coming to the County with 12 years experience at George Junior Republic and will provide technical experience to the Groton Youth Commission. County Youth Bureau Report Janice Johnson reported on the possibility of roll over funding and submitting a claim for remaining summer job funds. Theresa Robinson will submit the claim for remaining summer funds. In 1991 $1 ,500 was spent on the Summer Job Program. Pocket Guide to Teen Services in Tompkins County Don Wilson distributed the new Pocket Guide to Teen Services in Tompkins County to all Commission members. This publication will be made available to all Middle and High Schools in Tompkins County, Treasurer's Report There is currently $1 ,008.90 in the Youth Commission account. $100 was received from Auto Salvage and $25 received as a donation from Dempsey Insurance. In addition, snack contributions for the After School Program have been received from Collegetown Bagels, Sandra Dee's and Main St. Pizzeria. Thank you notes will be sent on behalf of the Youth Commission to all those making contributions. The following expenses were paid this month: $40.00 to Suicide and Crisis Service, $82.81 in expenses to Liz and Margot, $50.00 for the mirror damaged during the After School Program to Duane Milton and replenishment of two $25 petty cash accounts to Margot and Liz. Minutes Submitted by Martha Benninger 3/16/92 involved in each program, gender, and seasons programs operate. Liz Cohen, Elementary School: Liz handed out the September program report and the Saturday Program report(see attached). There are presently fourteen(14) 3rd and 4th grade and fourteen(14) 5th and 6th grade children attending the program. Kim Batzer: Kim distributed her monthly report(see attached). Wendi Shaw: Wendi distributed Elementary and High School Community Programming summaries (see attached). Wendi and Liz would like to add two additional programs for the elementary school. The two programs are the Liberty Partnership with 6th graders which is a special project for kids at risk with teachers and Kathy Grainger from BOCES teaching courses. Wendi and Kim reviewed the High School programming with J.D. Pabis. Steve Gallow, County Youth Representative for Groton: Steve completed his orientation for the County Youth Board. Steve will serve on the resource allocation priority committee. Steve will meet with J.D. Pabis • on identifying a Groton youth to sit on the County Youth Board. Sue Livingston: The Youth Commission received a written request from the Band Boosters for the annual calendar. The board decided to list the Youth Workers with their daytime phone numbers. Motion to adjourned by Ellen. Seconded by Glenn. Motion carried. The meeting was adjourned at 9:15 pm. Note: The attachments were distributed at the meeting and will not be redistributed with these minutes. The attachments will become a part of the permanent record. C)C+ 1 Groton Youth Commission MeetingMinutes utes October 6, 1993 Present: Sue Livingston, Teresa Robinson, Ellen Cornelius, Russ Demond, Glenn Morey, Lila Pierce, Steve Gallow,Wendi Shaw, Liz Cohen, Kim Batzer, Janice Johnson, and Stephanie Kunkle Absent: Tina Smyers Meeting called to order at 7:03 pm Meeting minutes of September 1 , 1993 were approved. Treasures report: We have $4,994.95 in our checking report. The request for the Philanthropy Committee at Morse Chain must be submitted by December 1993. A request will be sent prior to this date. Budget Review: A hand out was distributed to all present. (see attached). Salaries lower because Kim is a new employee. A 10% Program Coordinator is no longer in the salary line item. Profession fees are up because of Administrative Support Fee (see memo dated September 23, 1993 from Wendi Shaw to Sue Livingston attached). No equipment rental and telephone expense because our present location is the High School. County Youth Services revenue have increased 2.8%. Fund Raising will be estimated at $1200.00, which equates to $700.00 from the Philanthropy Committee, $250.00 Festival Booth and $250.00 for Variety Show. Village and Town will split approximately $11 ,478.00, which is approximately $5,739.00. Quarterly Contract review with Family and Children: Their was no discussion. Needs Assessment: Stephanie Kunkle, an intern from Ithaca College, presented the Groton Demographics (see attached). Janice Johnson presented the Groton Youth Commission Program Inventory (see report and questionnaire card attached). The Youth Workers will survey the elementary and high schools to find out the programs that are available to • our youth. The Commission will add to the questionnaire the # of youth DO/13/92 13:58 $255 9767 RESII>ENCE LIFE 0003 Margo is considering using "Power of Choice" videos at the Drop In Center this year. F&CS will provide the videos. The Drop In Center is currently averaging 7-8 students per day. Banana Splits is operating during lunch on Mondays in 16 High School (Margo will check on using the Counseling Conference Room for future meetings) as well as continuing in the Elementary School. Margo will be the adviser to the SADD program in the High School. Plans are being made for Margo and Michelle Hughes to take the group to SUNY Cortland for an Alcohol Awareness presentation soon. Margo will be continuing in her current position later than January as was previously announced. The Parenting lecture series has been scheduled for 9/28. A location is to be determined with the high school. Policies and Procedures for the Outing Program are continuing to be discussed and written guidelines will be available shortly for review. The group agreed that the program is not to begin until these guidelines are agreed upon by all parties involved and are in place. Sue, Tina, Margo and Ric will meet on this issue and Sue will arrange an initial meeting with J-D. Pabis next week. It is hoped that the Outing Program will begin around October 1 . It is hoped that the program can follow the same format as last year with the possible inclusion c• weekend. As always, the age and experience of participants will determine the program. Liz will be meeting with grade representatives and Joe Amore later this week to determine participants for the After School Program. It is expected that now that the After School Program will be taking place in the elementary school that there will probably be some cross programming with the YMCA after school program. Liz is working with Karen Anderson from the Youth Bureau to consider special programs and activities. Liz has sought some information from the One to One Program and will continue to do so_ She will be a referral for the program and is currently a participant. All items need to be removed from Fellowship Hall. A date a time will be determined. Margo and Liz will remove all items that are of use to them at their site locations- Budget Rev_ie`1+r Janice Johnson reported that CYS rollover dollars will be minimal this year an� therefore should not be counted on. Margo will provide information on the summer expenditures for transportation and special events. Money for these special events must be spent by December 31, 1992. q/15/gZ- -;f r�J/13/92 13:57 V255 9767 RESIDENCE LIFE 2002 GROTON YOUTH 9QMMISSION September 15, 1992 Present: Sue Livingston, Tina Smyers, Martha Benninger, Glen Morey, Ellen Cornelius Excused: Theresa Robinson F&CS: Liz Cohen, Margot Mosier, Wendy Shaw, Jeff Ford Youth Bureau: Janice Johnson, Ric Dietrich General Business Minutes from the August 11, 1992 meeting were approved with the following changes: The F&CS benefit on September 12th was a fund raising activity for all youth services in Tompkins County - not soley the Groton Youth Commission. The decision was made to operate the ES After School Program from the Elementary School as Fellowship Hall will no longer be available. F&CS Report Wend Shaw was introduced as Cathy Gees replacement effective immediately. Y Y p Y Jeff Ford noted that the Tennis Benefit sponsored by the F&CS raised no additional funds for youth services. The benefit barely broke even. Treasurer's_ Report Sue Livingston reported that there is currently $1 ,593.69 in the account. This amount includes $185,51 in expenditures and $559.23 from the Festival Days Booth. In the future there will be a $30.00 Health Department permit required for this event. The booth passed the on-site health inspection. Many thanks to all those who helped throughout the weekend. Sue has sent a thank you letter to Borg Warner for their generous gift of $500.00 to the Youth Commission. The Groton School Board has approved the move of the After School Program from Fellowship Hall to the Elementary School. Program Report - Margo and Liz The summer program finished successfully. The mentor ice cream social held at Sykes Park was well attended.