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1987-3 Supervisor's Report
Name of Municipality -76 �1 Class of Municipality -2,, ca * AUDIT SURVEY * If a local government receives federal assistance equal to or greater than S1.00,000 in any fiscal year, a single financial and compliance audit must be performed. If a local government receives between $25,000 and $100,000, the local government has the option of doing a single audit or complying with applicable financial or compliance audit requirements for each federal grant. Federal assistance may take the form of grants, contracts, loans, loan guarantees, property, cooperative agreements, interest subsidies, insurance, etc. received directly from the federal government or indirectly through the state or any other governmental unit. In order that we may schedule audits to he conducted by the Office of the State Comptroller, Division of Municipal Affairs, and to insure audit coverage as required by the federal government, please complete the audit survey on the following pages. Based on the information obtained from this survey, the OSC will notify you if your jurisdiction is on our audit schedule. 2 - 1 *Audit Coverage Survey * 1. Will or have the combined financial statements for your locality been audited by an independent auditor (public accountant or certified public accountant) other than the Office of the State Comptroller? EDP CODE RESPONSE Enter 1 if yes, 2 if no. 9ZACO If the answer to question 1 above is yes, please indicate the following information for the principal auditor: FOR STATE COMPTROLLER'S USE ONLY Description Required Information INDEPENDENT EDP CODE AUDITOR CODE Name of Oversite Unit f ( / 9ZIAC Name of Auditing Firm �� �S�h i„ i �/ei-s -/7 Y�'h � � p� ��e r' ,Y mlc'kelsm Address of Auditing Firm: Street / Z:-t City 777k <-- State Zip Code�Q Name of Contact Person _ Within Auditing Firm a h Telephone Number 72 2. If the answer to question 1 above is yes, will the audit satisfy the financial, internal control and compliance regz;Irements of the Single Audit Act of 1984? EDP CODE RESPONSE Enter 1 if yes, 2 if no. 97C01 2 - 2 Audit Coverage (Continued) 3. For each component unit and/or acttvily included within your municipal reporting entity (see table below for examples), please indicate below if it was audited, and if'so the scope of such audit using the following coding scheme. AUDIT SCOPE CODE Financial Only 1 Financial and Compliance Audit of Federal Programs: ° As Required to Satisfy "Single Audit" Requirements 2 ° As Required to Satisfy Federal "A-10" Audit Requirements 3 for public higher educational, hospital and other non- profit organizations ° Not Audited 4 Type of Component Unit or Activity EDP Code Response - Component Unit Authorities: Port 9ZA202 Water 9ZA212 Sewer 9ZA222 Bridge 9ZA237 Solid Waste and Disposal 9ZA242 Parking 9ZA252 Light, Heating and Power 9ZA262 Transportation 9ZA272 Housing 9ZA282 Sports Center 9ZA292 Hospital District 9ZA302 Community College 9ZA012 Soil and Water Conservation 9ZA022 Regional Planning Board 9ZA032 Urban Renewal Agency 9ZA042 Commtsntty Development Agency 9ZA052 1,1 bra ries 9ZA062 0111or (Please Spocifti): FEDERAL FUNDING AGENCY PROGRAM DESCRIPTION DEPARTMENT OF TRANSPORTATION Airport Development Aid Highway Restoration Plan Const UMTA - Capital Improvement UMTA - Capital and Operational Assistance Highway Safety Program DEPARTMENT OF THE TREASURY General Revenue Sharing ENVIRONMENTAL PROTECTION AGENCY Air Pollution Control Watewater Treatment Work Construction Management Assistance DEPARTMENT OF ENERGY Weatherization Assistance Energy Conservation FEDERAL EMERGENCY MANAGEMENT AGENCY Disaster Assistance Program DEPARTMENT OF EDUCATION Adult Education Bilingual Education Education - Chapter 1 SCHEDULE OF FEDERAL ASSISTANCE PROGRAMS EDP CODE TOTAL PROGRAM RECEIPTS D FEDERAL OTHER I 1 2 20102 20205 20500 20507 20600 21300 66001 66418 66438 81042 81052 83516 84002 10,4003 TOTAL PROGRAM EXPFNDTTURES FEDERAL OTHER 3 4 SCHEDIII.F OF FEDERAL ASSISTANCE PROGRAMS FEDERAL FUNDING AGENCY EDP CODE TOTAL PROGRAM RECEIPTS PROGRAM DESCRIPTION D FEDERAL OTHER I 1 2 DEPARTMENT OF EDUCATION Cont. Migrant Education 84011 Handicapped School Program 84027 Public Library Service 84034 Inter Library Cooperation 84035 School Assistance - Construction 84040 School Assist Impact/Die 84041 Vocational Education - Basic 84048 Vocational Education - Program Improvement 84050 Student Incentive Grant 84069 Rehabilitation Service - Basic 84126 Transition Program - Refuge 84146 Education - Chapter 2 84151 Library Service Construction 84154 2 - 8 TOTAL PROGRAM EXPENDITURES FEDERAL OT1iER 3 4 ESSENTIAL PROCUREMENT RECORDS Robert E. Fisher Assistant Director Municipal Accounting Systems (518) 474-6023 Procurement is the process by which a local government obtains needed goods and services. It may be accomplished using a centralized purchasing system or through actions taken by individual officers or employees dealing directly with vendors. Regardless of the procedures used, your records must verify actions taken, by whom and why. Essential Records Certain records are essential. An essential record can be defined as: "Any record which substantiates compliance with legal or policy requirements; substantiates actions taken and/or permits other officials or outside parties to understand the process used." Whv Records Are Needed Understanding the reasons why records are needed will help you in developing a sound records policy so that enough information is available to document compliance with statutes and acceptable management practices without generating needless paperwork. (No one wants to be inundated with red tape). Records serve the following important purposes: -1- ESSENTIAL PROCUREMENT RECORDS (Cont'd) ° To Document Legal Compliance. Local governments are governed by numerous state and local statutes which require specific actions to be taken (i.e., public meetings; public notice; record keeping; competitive bidding). ° To Substantiate Actions Taken. Regulating agencies, the news media and the general public want to know what you do and why you do it. The "what" is usually quite apparent, but the underlying factors that you consider in arriving at your decision are not always so obvious and, without disclosure, may cause others to doubt your motives. ° To Provide Information for Others. Your actions may directly affect decisions which need to be made by others (i.e., governing board; other officials; taxpayers). The more information avail- able, the better the quality of these decisions. ° To Provide An Audit Trail. Local government records are subject to audit by the Office of the State Comptroller and, if appropriate, other independent accountants. Verifying compliance with legal requirements is a major part of these audits. Initial Considerations in Procurement Process During the procurement process, certain initial questions must be answered before the actual ordering of equipment, materials or services takes place. Such questions as: ° What is needed? (i.e., office supplies, snow plows, legal or accounting services); ° What quantity or type? (i.e., one dump truck, front-end loader, road material spreader, legal services for bond issue); -2- ESSENTIAL PROCUREMENT RECORDS (Cont'd) ° What laws must be considered? (i.e., Town Law, General Municipal Law, Local Finance Law); ° How will it be paid for? (i.e, current appropriation, installment purchase contract, borrowings). ° From whom will it be obtained? (i.e., State contract holder, successful bidder); ° When is it needed? (i.e., one time, periodically, every two weeks, every three months); ° Where are the goods to be delivered or services rendered? (i.e., on -site, picked up). Let's identify some of the records or information you should be keeping for your own protection. There are five primary areas within the procurement process where accumulation of documented evidence is essential. Vendor Files Every local government should accumulate as much information on suppli- ers of goods or services as possible. This should be done using an orderly, routine process designed to obtain quality products for the best price available at the time needed. To initially establish siich a file you could review prior claims and/or request officers or employees to submit lists of anticipated needs with possible sources. ° Potential Suppliers - Based on past experience, a file identifying vendors for most commonly used products or services should be developed. Whenever possible it should include the following: -3- ESSENTIAL PROCUREMENT RECORDS (Cont'd) 00 Current Catalogs. Catalogs should be obtained from each supplier giving product description, cost per item, terms including discounts for bulk orders and prompt payment, shipping charges and delivery time. 00 State Contracts. Information should be obtained on products available to local governments under the terms of contracts awarded by the State of New York and in accordance with regulations established by the N.Y.S. office of General Services. 00 County Contracts. Section 408-a of the County Law permits local governments to make purchases in accor- dance with rules established by the county in which located. A listing of products, terms of the contracts awarded and names of the successful bidders should be obtained from your county. 00 professional Services Providers. By contacting local professional organizations and other local governments in vo-ir area you should be able to accumulate a general listing of types of services (i.e., legal, accounting, financial consultants, insurance) and private individuals or fins from which particular services can be obtained. 00 `7endor's Historv. Information on past dealings with vendors, both the quantities and total dollars involved, and their performance (positive and negative) is extremely beneficial especially when competitive bidding is required. It gives you a basis for determining the lowest responsible bidder. Included in such a file should be copies of -4- ESSENTIAL PROCUREMENT RECORDS (Cont'd) correspondence between your local government and the vendor (i.e., initial contact, complaints, responses). Purchases are subject to the competitive bidding requirements of General Municipal Law, Section 103. Purchases above thresholds in that law (presently $5,000 for materials purchases and $7,000 for public works con- tracts) are subject to specific requirements and procedures. For purchases below those thresholds, the governing board may adopt requirements and procedures it determines are appropriate. The benefits of these should be weighed against their cost. Purchases Not Subiect to Competitive Bidding For these purchases, besides using documentation contained in Vendor Files to obtain the best price, it may be deemed appropriate to generate competition through the semi -formal process of soliciting current quotations on selected items. Substantiation of actions taken begin with the following: ° List of Vendors Contacted for each product, product grouping or service. The listing should identify product or service, date contact made, amount quoted (could be supported by completed individual quotation form or price catalogue) and other relevant data. It is recommended that a minimum of three(3) quotations be obtained in e,gch instance. ° Individual Quotation Reauest Forms.. Depending on circumstances involved, quotations may be obtained by telephone contact or in writing. The individual requesting information by telephone for a particular product or service should complete the quotation -5- ESSENTIAL PROCUREMENT RECORDS (Cont'd) form. When obtaining written quotations from vendors, it is best to use a standard form. When it is returned, it should be examined for accuracy and completeness (i.e., is it the same product or service; are terms clear; discounts included; delivery needs able to be met). ° Resister of Ouotations Received. A summary listing for each product or service setting forth essential information will enable everyone involved to get an overview of the more detailed data contained on the individual quotation sheets. A sample of this form may be found at the end of this section. Purchases Subiect To Competitive Bidding As previously noted, all purchases exceeding $5,000 and public works projects exceeding $7,000 are subject to the provisions of Section 103 of the General Municipal Law, unless one of the exceptions is applicable (i.e., state or county contract). However, before actually advertising for bids preliminary information must be accumulated and/or alternatives should be considered. Professional services such as accounting, legal, engineering, appraisal, insurance are not included since they are an exception. However, there is no legal prohibition against electing to request formal bids or quotations even if not required to do so. Generating compe;:ition through a more formal procurement process tends to favor the buyer rather than the seller. Confirmation of adherence to legal and management requirements may be accomplished by establishing files which include: ° Covv of Specifications. Which describe in detail the particular product or product group which is needed, delivery terms, cost ESSENTIAL PROCUREMENT RECORDS (Cont'd) determination basis, if applicable (i.e., total cost, discounts, Pscalation clause, hourly labor rate plus materials). ° Coov of Request for Proposals. A documented description of services needed giving sufficient detail to assure the accomplishment of the stated objective. It is the professional services equivalent of the specifications prepared to obtain materials or equipment. ° ReQister of Bids/Proposals Received. A summary listing of bids or proposals received with essential information (i.e., total cost, trade-in, discount, terms, deviation from specifications or request for proposals). Columns could be provided to indicate successful bidder, board resolution number and justification. A sample of this form may be found at the end of this section. ° Public and Individual Notice.. The file should include a copy of the notice published in the official newspaper and individual notices, if any, sent to potential bidders. If additional vehicles are used to encourage competition (i.e., professional journals; posted notices) it should also be indicated in the file. Awarded Contracts During the normal course of events, many situations result in written contracts or agreements. Any contract that your local government is consid- ering should be reviewed by its attorney. Contract terms should be written for the benefit of your unit and should not give the vendor any undue advan- tage. Remember a vendor needs to sell a product or service and needs your agreement to buy. -7- ESSENTIAL PROCUREMENT RECORDS (Cont'd) The governing board lets contracts by its legislative action which should be recorded in the minutes of proceedings. Your files should include: ° CoDv of Contract. Save for future reference. ° Justification for Award. The reasons for selection of a bidder (i.e., lowest price; lowest responsible bidder; only product meeting specifications) should be documented. This information is particularly important when awarding a contract to other than the low bidder. ° Copv of Bids Received. Save for future reference. ° Copv of Specifications or Recuest for Proposals. See section on Purchases Subject to Competitive Bidding. ° Public and Individual Notices. See section on Purchases Subject to Competitive Bidding. ° ChanQe Orders. Immaterial deviations from original specifications need documentation of description of change, justification for change, board approval and cost. However, remember that all changes need to be documented. Material changes from original specifications could be considered as a circumvention of the competitive bidding process. ° Specification Compliance Approval. A local government official, employee or consultant (i.e., engineers, clerk of the works) should be designated by the governing board to be responsible for determining compliance to specifications. Approval should be in writing and serve as the basis for release of final payments. ESSENTIAL PROCUREMENT RECORDS (Cont'd) Receivin4 Process, Eventually the ordered goods are delivered. There should be, wherever possible, a separation of duties between ordering and receiving. A larger iinit may be able to establish central receiving points with one or two employees assigned duties for deliveries. ° Receivine/Order Form. A standard form to assist in comparing what was ordered to what is being delivered. This could be the receiving copy of a purchase order or, if there is no formal purchase order system, a form showing the following: 00 Description of material or goods ordered. It could include quantity unless the "receiver" is required to determine and note quantity; 00 Name and location of officer or employee requesting materials; 00 Space to note any discrepancies; 00 Space for date received and signature of "receiver "; 00 Other information as required by the governing board. Conclusion Procurement involves the expenditure of public moneys for which offi- cials are accountable. To eliminate, or at least minimize, any wrong impressions about the use of those funds, you should be able to produce documentation that will verify your compliance with statutes and acceptable management practices. REGISTER OF QUOTATIONS RECEIVED I I Product(s) , Date I Received Purchase Received � or � I From Quoted (Vendor) Service Awarded Amount ( To NOTE; NOTE: Each "Request for q I If numerous items Quotations sent out are involved, could be given a location of file Control # for folder, catalogue future reference. I I etc, should be � I indicated. I i I I I I I I � I I I � I I I I I I I I I I I Remarks Date I I Item(s) I Requested NOTE: Brief { Description I sufficient to I determine pro- duct, product Igroup or service I I I I I I I I I I I I I I I 1 I i I I I REGISTER OF BIDS/PROPOSALS RECEIVED Prepared by: I Bid/Proposal { I (If any) I I Discount I Contract Award I Received I Total ( Less I Net I Terms i I Awarded I Board I From I Cost I Trade-in I Cost i (If Any) i p { To I Res. 11 I I I I NOTE: I I I NOTE: { I I Could be I IIf board { { { dollar { Iresolu- I I I amount for ( Ition not I I I bulk or I I Inumbered I I I { prompt I ( Isubsti- I payment I I Itute I I I I idate Remarks i _pate Item(s) Reauested NOTE: Brief Description sufficient to determine pro- duct, product group or service. Bid Received F r2m PROCUREMENT PROCESS (Cont'd) REGISTER OF BIDS Prepared by: 1 (If any) i Total { Less Cost ! Trade-in Net Cost Discount Terms ' (If Anv) ! # i NOTE: Could be dollar amount for bulk or prompt payment Contract Award Awarded { Board To Res. # I i { NOTE: {If board {resolu- {tion not {numbered =substi- {tute {date I I I i i ! ! I I EXHIBIT C Remarks Date I I 1 Item(s) I Reouested I I NOTE: Brief I Description I sufficient to I determine pro- duct, product I Igroup or service I I I { I I { I I I I ( I I I I { I { I I I REGISTER OF BIDS/PROPOSALS RECEIVED Prepared by: Bid/Proposal I ( (If any) I I Discount Received I Total I Less I Net I Terms I I Awarded From Cost I Trade-in I Cost I (If Any) I /i I To I I I I NOTE: I j I I I Could be dollar I I I I amount for I I I I bulk or ( I I I I prompt I I I I I payment I I Contract Award Board _I Res, # NOTE: IIf board Iresolu- Ition not Inumbered Isubsti- Itute Remarks I j_jjate 1 1 � I 1 I I Item(s) Reauested NOTE: Brief Description sufficient to determine pro- duct, product group or service. Bid Received Fr9m Prepared I 1 1 Total ' 1 Cost i i i PROCUREMENT PROCESS (Cont'd) REGISTER OF BIDS ly: (If any) Less Trade-in ! 1 1 Discount Net ; Terms Cost ! (If Anv) NOTE. : Could be dollar amount for bulk or prompt payment V Contract Award Awarded 1 Board To I Res. # 1 Ilf board =resolu- tion not numbered Isubsti- tute Jdate 1 1 I 1 ! I I I EXHIBIT C Remarks TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 TOWNWIDE HIGHWAY 'FUND (DA ) RESULTS OF OPERATIONS • FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 DETAIL EXPENDITURES AND OTHER USES MAINT OF BRIDGES, CONTR EXPEND � TOTAL MAINTENANCE OF BRIDGES MACHINERY, PERS SERV MAC,HINERYt CONTR�'MEND -------------°1---- '---------- TOTAL. MACHINERY MISC.ELLANEOUSt PERS SERV BRUSH .AND WEEDSv, CONTR EXPEND �___�----------------------- TOTAL �1I SCELLANEOt,iS SNOW REMOVAL, PERS SERV SNOW REMOVAL, CONTR EXPEND � TOTAL SNOW REMOVAL SERVICES OTHER GOVTS, PEPS SERV TC?TAL SERVICES, OTHER GOVTS ------------ --- ------ ---------- - -- -- -- --- ------------------------------ ----------------------------- TOTAL TRANSPORTATION 0 STATE RETIREMENTt EMPL BNFTS WORKER'S COMPENSATION, EMPL 56t 0 B NFTS se c TOTAL EMPLOYEE BENEFITS 0 9 0 0 0 $5t409 DA5120.4___-- ___-- DA------ ------------- 5t409 DA5120.0 _---- __-- 47 t 292 DA5130o l 59 t 731 DA5130.4 DA—�_I36, L=— 107t023 DA5130.0 __%.� I �_ `(9 3 z 3 6t168 DA5140.1 ------7 1 t 627 D A5140 * 4 3Z, -----� 5---- 7, 795 DA__ DA5140.0 32 t 715 D A5142.1 14 t 675 D A5142• 4 471390 UA------ DA5142*0 DA5142.0 ------ ---- —--- -- — y7 7 G L 101039 DA5148* 1��_-- D A—__ 10t039 DA5148•0 DA------ ----------N_ DA------ ------ ------- DA ----- ----_-------- DA----- ------------- DA------ ------------- 35 17 7 t 656 11073 DA9010o 8 7 t 361 DA930.8 18t234 11 r� n 61 TOWN OF GROTOIN ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 TOWNWIDE HIGHWAY FU^ID (DA ) RESULTS OF OPFRATIO'lls FOR THE FISCAL DESCRIPTION YEAR Eto n=rj 14810 DETAIL EXPFNDITURES AND OTHER USES TOTAL EXPENDITURES AND 0-HER USES 36 EDP FOR THE FISCAL 41 CODE YcAR ENDED 1987 00 Q 4w TOWN OF GROTON ANNUAL UPDATE DOCUMENT a � FOR THE FISCAL YEAR ENDED 1987 TOWNWIDE HIGHWAY FUND (DA) � BALANCE SHEET FOR THE FISCAL EDP FOR THE FISCAL � DESCRIPTION YEAR ENDED 1936 CODE YEAR ENDED 1987 LIABILITIES AND FUND EQUITY * UNRESERVED FUND BALANCE APPROPRIATED $150000 DA 910 $ ------- UNRESERVED FUND BALANCE UNAPPROPRIATED .�---- 3S"D��' 347,751 DA 911 ----------------------------- D A_ --- ------------- DA---- --------------------------- TaTAt' FUND EQUITY 497t751 ---------- S%9iq a 0- 4 � c DA_L Jy .7126 ---------------------------- DA____ --i---------- TOTAL --- TOTAL LIABTLITIESlAND 3t-_I 73 FUND EQUITY 497t751 ---5 - `� - 3 33 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 TOWNWIDE HIGHWAY FUND (DA) RESULTS OF OPERATIONS FOR: THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 198E CODE YEAR ENDED 1987 ANALYSIS OF CHANGES ?N FUND EQUITY FUND EQUITY — BEGINNING OF YEAR* $440Y770 DA8021 s__ -i Q'7-1 51— ADD — REVENUES AND OTHER. SOURCES 252t871 DEDUCT — EXPENDITURES ANT) DITHER USES 195t890 FUND EQUITY — END OF YFAR* 497t751 DA8029 9 0 0 0 0 S1cA g`A� TOTAL TNCLUDES P,=SFRVED AND UN RESERVED FUND BALANCE IN GOVERNMENTAL FUNDS, OR FUND EQUITY FOR PROPRIE''ARY FUNDS. PRIOR PERIOD ADlUS t-TENTS .ARE LIMITED TO ADJUSTMENTS ON PREVIOUSLY ISSUED =IMANC AL STATMENTS RESULTING FROM CHANGES IN ACCOUNTING PRINCIPLES MJP. CORP► ICTIOkIS OF ERRORS* PLEASE DETAIL BELOW THE NATURE OF ANY PPITOR PERIOD ADJUSTMENTS TO FUND EQUITY: ------------------------------------------------------------------ ------------------------------------------------------------------ -------------------------------------------------------------------- -------------------------- ---------------------------------------- ------------------------------------------------------------ --------------------------------------------- ------------------------ ------------------------------------------------------------------ -------------------------------------------------------------------- --------------------------------------------------------------------- - ------------------------------------------------------------------ ------------------------------------------------------------------ 37 TOWN OF GR.OTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 PART TOWN HIGHWAY FUND (D3) RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAp ENDED 1986 CODE YEAR ENDED 1987 {� DETAIL EXPENDITURES AND OTHER USES 49 MAINT OF STREFTSv PERS SERA/ MIAINT OF STREETS t CONTR E XP END. ----------------------------- TOTAL MAINTENANCE nF R''.ADS PERM IMPROVE HIGHWAY,? EQUIP CAP OUTLAY TOTAL IMPROVEMENTS BRUSH AND WEEDS, CONTR FXPE It ----------------------------- TOTAL MI SCELLANEOU ; C,� # ---------------------- ---------------------- TOTAL TRANSPORTATION STATE R3ETIREMENTi EMOL BrNFT'S SOCIAL SFCURITYi EMPL P)N'T.S TOTAL EMPLOYFF BENEFIT'S TOTAL FXPENDI�'UR_ES AND OTHEER USES $34045 DB5110•1 _ ?9a --- 73,895 DB5110.4 _ �r� 9° sip' i1 B _,:, --- -- r 108Y240 DB5110.0 =--- 5 t 6 5 0 D B 5112 * --- 5,650 DB DB5112* - •-?�'- --- l DB5140.4 DB --0 ------------- 1 D85140, ------------- DB_-___- ------------- DB D£, ----- ----_----_-_-- DB 113 091 5000 DB9010w 3 = G 2t258 DB9030.8---- 8 '? 158 122 049 s'o 43 TON 09: GROT(IN ANNUAL �) PDATE DOCUMENT � FOR THE FISCAL YEAR ENDED 1987 PART TOWN HIGHWAY FUND ( DB) � BALANCE SHEET FOR THE FISCAL EDP FOR THE FISCAL. � DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 LIABILITIES AND FUND EQUITY � UNRESERVED FUND BALANCE � APPROPRIATED $24000 DB 910 3 Ca �41� UNRESERVED FUND BALANCE UNAPPROPRIATED 63,085 DB 91..1 �:2'733 -- � --�z?�" ----------------------------- DB - M------------ TOTAL DB---- FUND EQUITY 87 08?5 --- �— z- — -- e,4.•aur� e_ ?DB tau 4'�l # ---------- -- D ---- -------------- TOTAL-------------------- -------- — -- TQ�'AL LI4BIt_ITIES A}ID FUND EQUITY 87108 ------------- s � LQ�7 41 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL. YEAR ENDED 1987 PART TOWN HIGHWAY FUND (DB ) RESULTS OF OPERATIONS 0 FOR THE FISCAL EDP FOR THE FISCAL D;ESCRIPTIOt,.l YEAR ENDED 1986 CODE YEAR ENDED 1987 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - 8E..,TNNIN_, of YFAR $67 t'46 DB802I=- ADD - REVP-NUES AND OTH-710 souRcx-s 141?388-- DFDUC r - EXPF'lDITtIRES "# D l 5 saSS OTHER USES 122 049 FUND EQUITY - END fit- YEARS- %37y08' DB8029 _ 5"a 7 -3 TOTAL TNCLUDES RESERVED AND UNRESERVED FUND BALANCE Ili GOVERNMENTAL FUNDSI OR FUND EQUITY FOR PROPRIETARY FUNDS* PRIOR PERIOD ADJUSTMENTS .ARE LIMITED TO ADJUSTMENTS ON PREVIOUSLY ISSUED FINAKICIAL STATMENTS RESULTING FROM CHANGES IN ACCOUNTING PRINCIPLES OR CORRECTIONS OF ERRORS* PLEASE DETAIL. BELOW THE .I-iATURF OF ANY PRIOR PERIOD ADJUSTMENTS TO FUND EQUITY* ------------------------------------------------------------------ ------------------------------------------------------------------- ------------------------------------------------------------------- ------------------------------------ ---------- ----- -------------------------- ----------------------- r r_--r- r---- _- -- r--- r r -- _-_-------- --- r--- - r-r------r-r r---__---- r ---- --- -- --- ----- --- ----- ------------------ ----------------------- -------------------------'-------------------------------- rr---- ---------------------------------------------------------------- 44 a IN C TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 GENERAL TOWN OUTSIDE VTLLAG-E FUND (B) RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL_ DESCRIPTION) YSAR ENDED 1986 CODE YEAR ENDED 1987 DETATL REVENUES AND OTHER SOURCES REAL. PROPERTY TAXES ----------------------------- TAX -5 ZONING FEES ----------------------------- ---------------- ------------ TCTAL DEPAqTMENTAL 1'19CCME INTEREST AND 7_ARNTkJ c ----------------------------- TOTAL U E OF MO' �EY A N1, PROPERTY UNCLASSIFTED (SPFCIFY) ----------------------------- --- ------- 7-- - -------- TOTAL. 7 MTSCFLL�RF; OUS LOCAL S01,"Rc;:s ST ATD? YOUTH PROGRAMS c, oAc ------------- TOTAL STATEA D ----------------------------- • ------------------------------ TOTAL ---------------- TOTAL REVENUES AND OTHER SOURCES 9 0 KI $421400 B1001 B 42, 4f'0 1,214 B211 0 B B 4,761 F-B 2 4 0 1 B B---- 4,? -761 2t936 B 2 77 0 2 93 6 ti 1 60 B3920 3yz) B 11600 m 52-1 1911 d IN a 4 41 a 0 ) toot ------------- ------------- ------------- ------------- 'ALY-Y ---------- ---------- -- ------------- ------------- ------------- I Ell 9 E 0 0 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THG FISCAL YEAR ENDED 1987 GENERAL TOWN OU'r"'TDc:-' VILLAGE FUND (B) BALANCE SHEET DESCRIPTION LIABILITIES AND FUND E.QUITY UNRESERVED FUND BALANCE APPROPRIATED UNRESERVED FUND BALANCE UNAPPROPRIATED ------------------------------ TOTAL FUND EQUITY ----------------------------- ----------------------------- TOTAL TOTAL LTABTLTTIES. AND FUND EQUITY 0 E FOR THE FISCAL EDP FOR THE FISCAL YEAR ENDED 1986 CODE YEAR ENDED 1987 17 $121000 B910 sn moss_ - 479885 B911 B ------------- 591P835 B.... ------------- B— — — — --------- ---- ------------- TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR' THE FISCAL YEAR ENDED 1987 GENERAL TOWN OUTSIDE VILLAGE FUND (B) BALANCE SHEET FOR THE FISCAL ADP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE 'YEAR ENDED 1987 ASSETS CASH $349 B'4? -0 0 CASH IN TTME DEPOSTTS 59t536 B 2 1) 1 ---------------------------- ----------------------------- TOTAL CASH ---------------------------- B---- TOTAL TOTAL ASSETS 16 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDS-D 1987 GENERAL TOWN OUTSIDE 'VILLAGE FUND {B) RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR. ENDED 1986 CODE YEAR ENDED 1987 ANALYSIS OF CHANGES IN FUND EQUITY 46 FUND EQUITY - BEGINNING OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YFAR* 40 0 • f) 0 $491462 B8021 $ 42t488 59P885 B8029 ---- -- i' % / z- -� TOTAL INCLUDES RESERVED AND UNRESERVED FUND BALANCE IN GOVERNMENTAL FUNDS t OR FUND EQUITY FOR PROPR IFTARY FUNDS. PRIOR P -.RTOD ADMJSTMNTS ARE LIMITED TO ADJIJSTME,�3TS ON PREVIOUSLY ISSUED FINANCIAL STATMENTS RESULT;NG FROM CHANG!- IN ACCOUNTINGPRINCTPLES ;OR C� RRECTT0tJS O' ERRORS• PLEASE DETAIL BELOW THE NATURE OF ANY PRTGR PERIOD ADJUSTMENTS TO FUND=QUITY: ----------------------------------------------------------------- ------------------------------------------------------------------ ------------------------------------------------------------------ _------_----_---------- --------- --- --- _ ---- _ _-- -_ _---------------- ---------------- ---------------------------------- ------ ---------- ------------ram--_ _--ate_----err-------_--- ---------_------------------- _--------r-------------------1-_---_--r--_-----------------------_ ----------- ---- - --- --------------------- emu- _-----_---- - _---_------ --------_------------------N_---_--_-------_------------ --------- --------------------------------------------------- - -- ---------- - - 21 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR'THE FISCAL YEAR ENDED 1987 GENERAL TOWN OUTSIDE VILLAGE FUND (B) BALANCE SHEET FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 ASSETS CASH CASH IN TIME DEPOSITS --------------- - CASH ,�+ Q(� --- ~ TOTAL--------------------- « TOTAL ASSETS $349 B200 $__..0_� S q 5. 59t536 B201 _ N677s 4.-_ 8 --- ------------- -59035 B 3 ° ---- = 0- 78 -- 59188 -- 16 TORN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 GENERAL TOWN OUTSIDE VILLAGE FUND (B) BALANCE SHEET FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 2 986 'CODE YEAR ENDED 1987 LIABILITIES 'AND ':FUND EQUITY UNRESERVED FUND.BALANCE APPROPRIATED-- $12000 B9.10 __ ® -Cl UNRESERVED -FUND BALANCE UNAPPROPRIATED 47885 B911 --- B ---- _ --- ----- ---------------------- * TOTAL FUND EQUITY 59 1,885 -------------------------------- B---- ------------- ----------------------------- B---- ------------- TOTAL ------------------- -------------- TOTAL LIABILITIES AND FUND EQUITY 59� 885 -_- _ r-, r� E LJ 17 ' I UWN ur k2mu f ull w ANNUAL UPDATE -DOCUMENT FOR THE FISCAL YEAR -ENDED 1987 GENERAL TOWN OUTSIDE VILLAGE FUND (B) � RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES $421400 B10a1 s ------- - B---- -------- 0 _--M��__----------- TOTAL REAL PROPERTY 4214,600 L4.L 56b_^ 0 TAXES ---__ BONING FEES 1v214 B2110 -------�) 6 aw = 0 B-.---_ ------------- -_--�------------- B�--_ ---��- ! ---------------- _-��--M--_ TOTAL DEPARTMENTAL �� INCOME I �-14 ------------- INTEREST AND EARNINGS 49761 B2401 --- s� �}3� # B---- ------------- ----------------------------- B---- ------ ----- ---- ----- TOTAL USE OF MONEY A'ND SDg3`, * r PROPERTY � 4?.61 UNCLASSIFIED (SPECIFY) 2t936 B2770 =_-;.-- _-��9_ 0 -- B---- ------------- --------------- B---- _-__--------- ------- ------ ---------- TOTAL tillSC;ELLANEOUS LOCAL SOURCES 2036 * ST AID? YOUTH PROGRAMS 1,v600 B38p2Q _-_ y 0 �_--_ -------.��...-- - --------�•---_�-- TOTAL -STATE AID 116OO ----_- B -- ------- ----- - _ ----------------------------- ------------------------ B------ -------------- TOTAL-- - TOTAL REVENUESAND OTHER SOURCES 52011 18 TOWN: OF GRUI LJN ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 GE-NERAL TOWN OUTSIDE VILLAGE FUND (B) RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED.1986 CODE YEAR ENDED 1987 ANALYSIS OF CHANGES IN FUND EQUITY. _ FUND EQUITY," BEGINNING OF $49 � 462 B8021 s-----5q_ PIS,, YEAR* -`�`- ADD - REVENUES AND OTHER 61 d3Q SOURCES 52011 -------.�---- ,..� DEDUCT - EXPENDITURES AND -= y9---- ER USES; OTHER T 42488 Y FUND EQUITY - END OF YEAR* 599885 B8029 ----- � TOTAL INCLUDES RESERVED AND UNRESERVED FUND BALANCE IN GOVERNMENTAL FUNDS Y OR FUND EQUITY FOR PROPRIETARY FUNDS • PRIOR PERIOD ADJUSTMENTS 'ARE LIMITED TO ADJUSTMENTS ON PREVIOUSLY ISSUED FINANCIAL STATMENTS RESULTING FROM CHANGES IN ACCOUNTING PRINCIPLES OR CORRECTIONS OF ERRORS* PLEASE DETAIL BELOW THE NATURE OF ANY PRIOR PERIOD ADJUSTMENTS TO FUND EQUITY: 21 Town of GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 TOWNWIDE HIGHWAY FUND (DA) BALANCE SHEET FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR.ENDED 1986 CODE YEAR ENDED 1987 LIABILITIES AND FUND EQUITY UNRESERVED FUND BALANCE I G9 Q OG. APPROPRIATED $150�000 DA 910 $--------f----- UNRESERVED FUND BALANCE UNAPPROPRIATED 347t751 DA 911 -- DA---- --- ---------- ------------ TOTAL' FUNDEQUITY 497 t 751 DA ----- - -- �G--------------------- DA---- ------------- TOTAL TOTAL LIABILITIFS AND S 73 FUND EQUITY 497t751 ------ ----- w 0 0 0 0 0 33 TOWN OF GROTON 4p ANNUAL UPDATE DOCUMENT FOR THE-`FISCAL`;.YEAR `'ENDED 1987 TOWNWIDE HIGHWAY FUND (DA) RESULTS OF OPERATTONS Fill THE ..FISCAL ` EDP FOR THE . FISCAL DESCRIPTION YEAR ENDED-'.1986 'CODE YEAR ENDED 1987 DETAIt_':EXPEND ITURES :.-AND LITHER US MAINT OF.:SRIDGES7 CONTR EXPEND $5 409 �, DA5.120.4 $_ —-- TOTAL MAINTENANCE OF BRIDGES 57409, -:DA '51-20 MACHINERY- ..PERS SERV 474 292. DA5130.1 �4.. ' __ PE ND MAC HINERY ` .CONTR �:F� 59 731 D A5330 - .�_ 0 -- --- TnT ei M FC TNERY 107 023 DA5,130. 0 MISCELLANEOUS, PERS SERV BRUSH AND WEEDS, CONTR EXPEND ------------------------ TOTAL MISCEttANEO1IS SNOW REMOVAL, PERS SERV SNOW REMOVAL, CONTR EXPEND if TOTAL SNOW REMOVAL. 0 0 El 0 SERVICES OTHER GOVTS, PERS SERV ----------------------------- TOTA!_ SERVICES, OTHER GDVTS ----------- - -------------- ----------------------------- ----------- - - - - - - - - - - - - - - - - TOTAL TRANSPORTATION STATE RETIREMENT, EMPL BNFTS WORKER'S COMPENSATION, EMP L - S6t-• BNFTS sec-. TOTAL. EMPLOYEE BENEFITS 6,168 DA5140o1 11627 LA5140.4 DA_ 7,795 DA5140.0 32,715 DA5142ol 14t675 DA5142.4 DA 47090 DA5142.0 10039 DA5148.1 D A----- 10i039 DA5148.0 DA-- DA— DA-- DA-- DA------ 177,656 11073 DA9010.8 7,161 181234 DA9a9 0.8 r, Ll 9 10 0 ---sad' - 0 E FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 DETAIL EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES .95�S9D 36 ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 TOWNWIDE HIGHWAY FUND (DA) RESULTS OF OPERATIONS EDP FOR THE FISCAL CODE YEAR ENDED 1987 �,_;2 3 7-y-`-? v ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 TOWNWIDE HIGHWAY FUND (DA) RESULTS OF OPERATIONS 0 FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YtAR ENDED 1986 CODE YEAR ENDED 1987 ANALYSIS -OF. CHANGES IN FUND EQUITY FUND E*QUITY - BEGINNING OF 41 4 ,7 1 S ) YEAR*. $440Y770 DA8021 $___ ------ ADD - REVENUES AND OTHER 2 S q 611 ° SOURCES 252071 --------____-- DEDUCT - EXPENDITURES AND OTHER USES 195090 FUND EQUITY - END OF YEAR* 497t751 DA8029 TOTAL INCLUDES RESERVED AND UNRESERVED FUND BALANCE IN GOVERNMENTAL FUNDS1 OR FUND EQUITY FOR PROPRIETARY FUNDS. PRIOR PERIOD ADJUSTMENTS ARE LIMITED TO ADJUSTMENTS ON PREVIOUSLY ISSUED FINANCIAL STATMENTS RESULTING FROM CHANGES IN ACCOUNTING PRINCIPLES OR CORQECTIONS OF ERRORS* PLEASE DETAIL BELOW THE NATURE. OF ANY PRIOR PERIOD ADJUSTMENTS TO FUND EQUITY: ----------------- ---------------------------- ------------------- • --------------------------------------------------------------- • ----------------------------------------------- ------------------- i ----------------------------------------=--------- ------------ - 0 ------------------------ ----------------------------------------- --------------------------------------------------------------- ------------------------------------------------------------ ------------------------------------------------------------------ ------------------------------------------------------------------ lp 37 TOWN OF GROTON � ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR .ENDED 1987 PART TOWN HIGHWAY FUND (DB) � BALANCE SHEET r FOR -THE -FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 LIABILITIES AND FUND EQUITY. r UNRESERVED FUND BALANCE 3 d ` DQ l.� . APPROPRIATED DB 910___�.._____ UNRESERVED FUND BALANCE UNRESERVED UNAPPROPRIATED 63.085) DB 911 1 N-------- ------- DB ---------- ------- 87085 __.--- -------------------- TOTAL, FUND ' EQUITY � D V R---- ------------- ----_.___-_.-N----------------- TOTAL____________ -------------------- --------7 - TOTAL LIABILITIES AND 87085 FUND EQUITY - a 41 =TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 PART TOWN HIGHWAY FUND (DB) RESULTS OF OPERATIONS F.OR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 DETAIL ;EKP,ENDITURES.:f AND..OTHER USES � ' MAINT. OF STREETST PERS- SERW $34.045._ DB5110 1 $_ 11F,9a _-- MAINT OF , STREETS I : CONTR E XPE �1D 73 895 DB5110.4 -----------=- ---- TOTAL OF 0--s 1081240 DB ---.-0-M--N---NC DB5-- --_ _ - _ -�-- -- PERM IMPROVE , HIGHWAYi EQUIP C CAP OUTLAY 5 t 650 DB5112.2-g --- DB_---- ------ ------ ---- TOTAL IMPROVEMENTS 5,650 DB5112.0 --------- --- _may•_7_ ___ BRUSH' AND WEEDS p C014TR EXPEND 1 DB5140.4 ----____-- ------ -------------- --------- DB---- ------------- TOTAL MISCELLANEOUS 1 DB5140.0 ------ ------ --------------------------- -- ------------------------ ____ ----------------------------- -------------------------- -- TOTAL TRANSPORTATION STATE RETIREMENTi EMPL BNFTS SOCIAL SECURITYi EMPL BNFTS TOTAL EMPLOYEE BENEFITS TOTAL EXPENDITURES AND OTHER USES Y 113?891 43 5 000 DB9010. 8 4258 DB9030.8 8j,158 122Y049 0 m 0 0 11 u dh TOWN OF GRUTON ANNUAL UPDATE DOCUMENT 0 FOR THE FISCAL YEAR ENDED 1987 TOWNWTDE HIGHWAY FUND (DA) RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF ,-i q7 151 YEAR* $440Y770 DA8021 ADD - REVENUES AND OTHER 6 1-1 ° • SOURCES 252071 DEDUCT - EXPENDITURES AND y OTHER USES FUND EQUITY - END OF YEAR* 195090 497t751 DA8029 -.wL L Y-,0-y- I- TOTAL INCLUDES RESERVED AND UNRESERVED FUND BALANCE IN GOVERNMENTAL FUNDS) OR FUND EQUITY FOR PROPRIETARY FUNDS. PRIOR PERIOD ADJUSTMENTS ARE LIMITED TO ADJUSTMENTS ON PREVIOUSLY ISSUED FINANCIAL STATMENTS R;-=SULTTNG FROM CHANGES IN ACCOUNTING PRINCIPLES OR CORRECTIOMS OF ERRORS* PLEASE DETAIL BELOW THE NATURE: OF ANY PRIOR PERIOD ADJUSTMENTS TO FUND EQUITY: --------- --- ---------- ------ ---- ------ --- ----- ---- ------- ---- --- - ----------------- ----------------------------------------------- 0 --------------------------------------------------------------- ------- ------ ---- ------- -------------- ------------- ------------ --- ------- ------------ ---------- --------- ---------------- ------ ------ ------------------------------------------------ ---------------- --------- ------------------- --------- ---- ----------- -------- ----- ----------------------------------------------------------------- ------------------------------------------------------------------ ----------------------------------------------- ----------- ------ ---------------------------------------------------------- ------- 0 0 37 1 u"lV of Vmu 1 uti ANNUALUPDATE.DOCUMENT FOR THE FISCAL ;YEAR ENDED 19.57 PART .TOWNI HIGHWAY FUND (DB ) RESULTS OF OPERATIONS FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 ANALYSIS OF CHANGES IN FUND EQUITY EDP FOR THE FISCAL CODE YEAR ENDED 1987 FUND EQUITY - BEGINNING OF YEARSb7,74b DB8021 ADD - REVENUES AND OTHER SOURCES 141j388 S_ l �? DEDUCE' - EXPENDITURES AND 5pg OTHER USES 122,049 FUND EQUITY - END OF YEAR* 87,085. DB8029---„--�3'�-- TOTAL INCLUDES RESERVED AND UNRESERVED FUND BALANCE IN GOVERNMENTAL. FUNDS, OR FUND EQUITY FOR PROPRIETARY FUNDS,* PRIOR PERIOD ADJUSTMENTS ARE LIMITED TO ADJUSTMENTS ON PREVIOUSLY ISSUED FINANCIAL STATMENTS RESULTING FROM CHANGES IN ACCOUNTING PRINCIPLES OR CORRECTIONS OF ERRORS* PLEASE DETAIL BELOW THE NATURE OF ANY PRTOR PERIOD ADJUSTMENTS TO FUND EQUITY & ----------------------------------- -------------------------------- ------ ------------------------------ ----------------------------------- ---------------------------------------------------------- --------------------------- --------- -��----- - -----_--_--_------MCI ---_-------------------------------- __-------------------------_----N-_---------------- ----_---- - - - - - - - - - - - - --------_---_------ - - - - - - - - - - - - - -- ---- - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - . 44 TOWN Oil: GRDTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 PART TOWN HIGHWAY FUND (DB) BALANCE SHEET DEESCRIP TION LIABILITIES AND FUND EQUITY 4&,UNRESERVED FUND BALANCE APPROPRIATED UNRESERVED FUND BALANCE UNAPPROPRIATED -------------------- -------- ---------- TOTAL FUND EQUITY ----------------------------- TOTAL -------------------- TOTAL LIABILITIFS ANT) FUND EQUITY • FOR THE FISCAL EDP FOR THE FISCAL YEAR ENDED 1986 CODE YEAR ENDED 1987 $24VOOO DB 910 63085 DB 911 DB_ - DB 879085 DB �oU DB 41 871085 9'17 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 PART TOWN HIGHWAY FUND (DB) RESULTS OF OPERATIONS 0 FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY — BEGTNNIN-1 0' YEAR* ADD — REVENUES ANn, OTHER SOURCES DFDUCT — EXPENDITURES AND OTHER USES FUND EQUITY — END OF YEAR: $67t746 DB8021 141088 1221 1049 87t0819-1 DB8029 TOTAL INCLUDES RESERVED AND UNRESERVED FUND BALANCE IN GOVERNMENTAL FUNDSt OR FUND EQUITY FOR PROPRIETARY FUNDS* PRIOR PERIOD ADJUSTMENTS ARE LIMITED TO ADJUSTMENTS ON PREVIOUSLY LSSUED FINANCIAL STATMENTS RESULTING FROM CHANGES IN ACCOUNTING PRINCIPLES OR CORRECTIONS OF ERRORSo PLEASE DETAIL BELOW THE NATURE OF ANY PRIOR PERTOD AOJUSTMSNTS TO FUND EQUITY** —------------------- ----------------------- ----------------------- ----------------------------------------------------------------- ------------------------------------------------------------------ --------------------------- -------------------------------------- ------------------------------------------------------------- ---------------------------------------------------------------- ------- -------------------------- --------- --------------------- ---------------------------- —----------------------------------- ----------------------------------------------------------- --- — 44 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 GENERAL TOWN OUTSIDE VILLAGE FUND (B) RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 DETATL REVENUES AND OTHER SOURCES R'FAL PROPERTY TAXES ----------------------------- ----------------------------- TOTAL RECAL PROPERTY TAX ZONING FEES ---------------------------- ----------------------------- TCTAL DEPARTMENTAL TINCOME INTEREST AND FARNTNGS ----------------------------- --T------ �T ------- 7 ---------- TOTAL USE OF MONCY AND PROPERTY UNCLASSIFIED (SPcCTFY) --------------------------- ---5T ------- ;7--- — 7 ----- — TOTAL MTSCFLLA�F;U.,) LOCAL SOURCES ST ATD? YOUTH PROGRAMS -------------------------- TOTAL STATE AID ----------------------------- TOTAL TOTAL REVENUES AND OTHER SOURCES mo $421400 B1001 B ---- R ---- 42,400 1 ip 214 B 2 110 B B 19 2' 1-4 41761 IB'? 4 0 1 B---- B---- 4t761 2t936 B2770 B-- - B---- 2036 19600 B3820 33 r 1 B.... 11600 529911 B B $-----y �� soa ` r L 4L- -4 ------------- ------ - ----- ------------- ------------- TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 GENERAL TOWN OUTS?Dc 1�ILL:AGE FUNi3) BALANCE SHEET DESCRIPTION LIABILITIES AND FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED UNRESERVED FUND BALANCE UNAPPROPRIATED --- ----------------------- --------------------------- TOTAL FUND EQUITY -------------------------- ----------------------------- TOTAL ------------------- TOTAL LI iTTITTES AND FUND EQUITY • • • • • • i i • • • • FOR THE FISCAL EDP FOR THE FISCAL YEAR ENDED 1986 CODE YEAR ENDED 1987 W $12000 B910 479885 B911 B B---- 59,885 59,s85 0o J7 ------------- TOWN OF GROTON ANNUAL UPDATE DOCUMENT • FOR'THE FISCAL YEAR ENDED 1987 GENERAL TOWN OUTSIDE VILLAGE FUND (B) BALANCE SHEET DESCRIPTTON ASSETS CASH CASH IN TIME DEPOSITS ---------------------------- ----------------------------- TOTAL CASH ------------------ TOTAL -------- ----------- TOTAL ASSETS • • • • • • • • FOR THE FISCAL EDP FOR THE FISCAL YEAR ENDED 1986 CODE YEAR ENDED 1987 16 $349 B200 59t536 B201 81 591885 B B 59,8851 TOWN OF 3ROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 GENERAL TOWN OUTSIDE VILLAGE FUND (B) RESULTS OF OPERATIONS FOR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR. ENDED 1986 CODE YEAR ENDED 1987 � ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF $49 � 452 B8�i2i YEAR � ADD - REVENUES AND OTHER 6 DO i 5 2' 9l+R i SOURCES ��- DEDUCT - EXPENDITURES AND 42t488 y9 co -----r----- OTHER USES EQUITY EN OF YEARS 59,885 B80 29 FUND - - ---- � � TOTAL INCLUDES RESERVED AND UNRESERVED FUND BALA#ICE EQUITY FOR PROPRIETARY IN FUNDS* M GOVERNMENTAL FUNDSt OR FUND PRIOR PEERTOD, ADJUSTMENTS ARE LIMITED TO ADJUSTMENTS ON PREVIOUSLY ISSUED FINANCIAL STATMENTS RESULTI'IG FROM CHANGES 'DETAIL IN ACCOUNTING BELOW THE � PRINCIPLES OR CORRECTIONS OF FRR0PS• PLEASE NATURE OF ANY PRTOR PERIOD ADJUSTMENTS TO FUND EQUITY: --------------------------------------- --------------------------- ------------------------------------------------- ------------------------------------------------------------------ ------------------------------------------------------------------- ---------------------------------------------------- -----` --------------------------- - - r--r---------------------Yr--- rr-�-r... --r r rr�sr-.--�•- �, ------•-----------------------------'--r-r-s -r-r - -- -- ---- --- -- --- - - - -- --- '- --- ---- ---- --- - - - -ter.-- --- -•---------- -- �• -- -- - - -- - --.- - - - -- -- -- -- - - -- --- -- - - - - - -- --- - - - - - - -- ---- - - - - ---- - ---------- --- - --------- -'---- - -------- ---- ------------- ---- ----- ----------------- -------------- 1� u 21 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 PART TOWN HIGHWAY FUND (DB) RESULTS OF OPERATIONS ,o F,OR THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAP ENDED 1986 CODE YEAR ENDED 1987 DETAIL EXPENDITURES AND OTHER USES � MAINT Of STREFTSy PERS SERY $341345 DB5110.1_-- MAINT OF STREETS CONTR EXPEND 73 895 DB5110•4 TOTAL MAINTENANCE OF R'7,ADS t PERM IMPROVE HIGHW.AYt EQUIP � CAP OUTLAY -_ _--------------- -- ----- - TOTAL IMPROVEMFNTS BRUSH AND WEEDSt C014TR EXPEND ----------------------------- TOTAL MISCELLANEOUS ----------------------------- ----------------------------- -- -------------------------- ----------------------------- ----------------------------- TOTAL TRANSPORTATION STATE RETIREMENTt EMPL BNFTS SOCIAL SECURITYi EMPL BNFI TS TOTAL EMPLOYEE BENEFITS TOTAL EXPENDITURES AND OTHER USF S 11 0 D B -- DB5110*0 - ---Try-- -108v240 _.1_ 59650 DB5112.2--- 5v650 DB------ DB5112•0_-- --------- 1 DB5140.4 DB-- ------------- 1 DB5140.0 ------ ------- DB------ ------------- DB----- ------------- D3----- -----------__ DB----- ----__------- DB------ ------------- 113 0 91 1 z oc'* 23__-- 51900 DB9010* 8 r- +-----s- 2t258 DB9030.8__-- 8 1, 15 3 _.-� ---- 122r049-- 43 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 TOWNWIDE HIGHWAY FUND (DA) RESULTS OF OPERATIONS FC3R THE FISCAL EDP FOR THE FISCAL DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 DETAIL EXPENDITURES.AND OTHER USES MAINT OF BRIDGESt CONTR EXPEND --w--------------------!! TOTAL MAINTENANCE OP BRIDGES MACHINERYt PERS SERV MACHINERYt CONTR f')�PEND TOTAL MACHINERY MISCELLANEOUSt PERS SERV BRUSH AND WEEDS, CONTR EXPEND TOTAL M�SCELLANE0t1S SNOW REMOVALt PERS SERV SNOW REMOVAL, CONTR EXPEND � TOTAL SNOW REMOVAL SERVICES OTHER GOVTSt PERS 0 SERV ----------------------------- TOTAl_ SERVICES t DTHER GOVTS 0 ------------ - !- -- -- -- - --w- ------ - ----- --- ----------------------------- ------------------------------ TOTAL TRANSPORTATION 0 STATE RETIREMENTr EMPL BNFTS WORKER'S COMPENS.ATTON t EMP L Soc- 0 B NFTS TOTAL EMPLOYEE BENEFITS $5t409 DA5120.4 $------------- D A----�;-- ------------- 5 t 40 lQ DA5120 * 47 t 292 DA5130o l - --_—'- 59 t 731 D A 5130.4 D A Z -- 107 t O23 _136- DA5130. 0 ��. =? _ 6 t 1 68 D A 5140.1 -----.� 9 7.. 1 t 627 DA5140.4 _----Ja—� 3 t = 7 t 7 9 5 DA------ D A 5140.0 ------------- -A ...... �. s 3_ 32 t 715 D A5142 91 14 t 675 D A5142.4 ---- 47 t 390 DA_ DA5142• Q -----------�-- 109039 DA5148.1 ---�9 g-'--- 10039 039 DA_ D A 5148.0 ------------- ---1L�- g 9. 8--- D A__ ------Ml-- ... DA------ ---------w--w D A __-- -------------- DA------ ------------- DA------ ------------- 1771&56------------- 35 111073 D A9010.8 __ 0�1— 3 17. 7 t 16l DA9d 0. 8 181234 Ll FOR THE FISCAL. DESCRIPTION YEAR ENDED 1986 DETAIL EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES 36 TOWN OF G Ku I UN ANNUAL. UPDATE DOCUMENT FOR THE FISCAL. YEAR ENDED 1987 � TOwNWIOE HIGHWAY F 1!MD (DA) RESULTS OF OPFRATiONS EDP OR THE tISCA1. CODE YEAR ENDED 1987 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FISCAL YEAR ENDED 1987 TOWNWIDE HIGHWAY FUND (DA) BALANCE SHEET FOR THE FISCAL EDP FOR THE FISCAL � DESCRIPTION YEAR ENDED 1986 CODE YEAR ENDED 1987 LIABILITIES :AND FUND EQUITY � UNRESERVED FUND BALANCE 1 G4 a o(j. � APPROPRIATED $150,000 DA 910 �--------�-__-- UNRESERVED FUND BALANCE 3 4.7i75]. DA 911 A540 UNAPPROPRIATED -----------------------------. -------------------------- T OTAL'FUND EQUITY 497t751 ---- ---- — — +_ Eiv D A ------- --------------------- DA .... ------------- TOTAL-------------------- ------------- TOTAL LIABILITIES AND S 34 1 73 � FUND EQUITY 4971 aI ----- ----- � w 33 } I -1968 STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER ALBANY, NEW YORK 12236 EDWARD V . REGAN STATE COMPTROLLER November 1988 TO LOCAL FISCAL OFFICERS: Enclosed are the documents necessary for preparing the Annual Report required by General Municipal Law Section 30 to be filed with the Office of the State Comptroller (OSC). The documents included with this letter necessary for completing the Annual Report consist of the following: 1. Instructions 2. Annual Financial Report Update Document including Supplemental Information Section 3. Illustrative Notes I:f your package of documents is missing any of the above, contact our office immediately. FILING An original copy of this Annual Report must be filed pursuant to General Municipal Law Section 30 with the OSC within sixty (60) days after the close of a local government's fiscal. year. REQUEST FOR EXTENTION One request for a maximum extension of sixty (60) additional days may be granted only if the request is received in writing by the OSC from the chief fiscal. officer before the original sixty (60) day filing date expires. Once the filing date, as extended, expires, a series of monthly letters will automatically be sent from the OSC as a reminder the Annual Report is past due. INSTRUCTIONS The instructions enclosed will assist in completing the Annual Report package. Please read these instructions carefully before starting. If you have any questions, please call the following numbers for assistance: BUREAU OF MUNICIPAL RESEARCH AND STATISTICS - Additional documents and filing information (518) 474-4014 BUREAU OF ACCOUNTING SYSTEMS -- Accounting and Illustrative Notes (518) 474-6023 ANNUAL FINANCIAL REPORT UPDATE DOCUMENT This Annual Update Document (AUD) is part of the Financial Annual Report Management System (FARMS) which is designed to assist local officials in providing the necessary data required to be filed with the OSC. _2_ The format of the AUD provides the financial information which appears on the Comptroller's Local Government Data Base for the fiscal year ended in 1987 (prior year) and a blank space to report the corresponding financial amount for the fiscal year ended in. 1988,(current year). Only funds and account codes which were reported in the prior year's report appear in the AUD. Blank lines are provided throughout the AUD to report new codes that may have been used in the current year. As a result of this change in reporting format, preparation of the year end report is simpler, easier and quicker. SUPPLEMENTAL INFORMATION SECTION The information requested in this section of the AUD is required to complete various reporting requirements by the OSC to the Governor, Legislative or Federal agencies. This section is now incorporated into the AUD. ILLUSTRATIVE NOTES Notes to the Financial Statements are required to be filed with your AUD. A sample set of illustrative notes are included for your use. Notes should present the specific disclosures necessary for a fair and complete understanding of the financial statements. INDEPENDENT AND/OR SINGLE AUDITS The Federal Single Audit Act of 1984 (PL #98-502) and Office of Management and Budget Circular A-128, "Audits of State and Local Governments", require some local governments to have an annual audit of the financial statements of their entity and additional compliance, internal control and other audit and reporting requirements relating to Federal programs, or to have certain grant audits performed in accordance with the terms of that grant. When a single or grant audit has been conducted, or your municipality has received an external audit performed by an independent certified public accountant, a copy of all such audit reports/management letters piepared in conjunction with such audits should be filed with the OSC within 10 days of the date of receipt. Written responses to audit reports/management letters issued by the State Comptroller's Office or independent certified public accountants should be filed with the OSC within 90 days of receipt. U.S. BUREAU OF THE CENSUS AND FEDERAL REVENUE SHARING The U. S. Bureau of the Census and the OSC continue to be engaged in a cooperative financial data collection program. The purpose of the program is to reduce the reporting burden on local governments. As a result of this joint effort, most governments do not need to file any Census forms. Only a selected number of governments will receive a Bureau of the Census Assets Form with this mailing. All remaining financial data needed will be obtained from the AUD and furnished by the OSC to the Census Bureau. If you received an Assets form with. this mailing, please return it with your AUD. FILG INS 0 7'Rt1CTIONs 3 - A cOnslstzng mo f ete the °rig Annual Report A� including l COPY ° fPackage should 2. Not SuPPIe he toll Owibe f• Notes to Flnanc • mental g. iled wit, t an i thou lal state Information Section he CSC inc t allis n om lete f i arts of t n as � he a The Annual re ujred b a e the Report Package CSC. manual Re ka�'e should Ort will b Office °f be sent to. e considered Bureau of vision e State Comptroller M A AOf ES iPal R e iPal s CB - 10 arch a Fairs self-addresse Albany th FloO nd Statistics d 3 r is cs Please f You w0 e�VelOPe i NY 12236 tZ address the like the s enclosed f° 7-hank You enclosed card a.' Of r Youre cOnVen for Your Cooperation oo and return our Annual fence. Peratio it with l Repor ne YOU completed Very truly Package d, Yours 0 enc. Associate E .%ffre xaminer OYade f � unlc, pal Affairs STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER ALBANY, NEW YORK 12236 EDWARD V . REGAN STATE COMPTROLLER ANNUAL FINANCIAL REPORT INSTRUCTIONS GENERAL REPORTING ENTITY New York State local governments are involved in providing a full .range of services to citizens. Many of these services are provided by various types of governmental units. Some of these units of government are logically part of a single overall governmental reporting entity due to the direct relationship between the individual unit and the local governmental entity. Others are types of quasi -governmental agencies or, public benefit corporations whose activities and financial transactions should be accounted for as separate, independent reporting entities. The Annual Report package submitted for each reporting entity must include the oversight entity plus all component units. Definitions - -- Reporting Entity - The oversight entity and all component units which, when combined, formulate the Reporting Entity. -- Oversight Entity - The governmental unit which exercises the basic criterion of oversight responsibility over component units. m- Component Unit - A separate governmental unit or agency which is combined with the oversight entity in formulating the Reporting Entity. It is recommended you refer to the September 1985 release from the Bureau of Accounting Systems entitled "The Reporting Entity" for specific details and a checklist to be used to determine the component units which need to be included for your reporting entity. In addition, you should refer to the Supplemental Information section entitled (Survey) where all component units need to be identified. The AUD is designed for the individual reporting of all Special Revenue, Enterprise, Internal Service and Trust Funds. Local governments that own and operate health care facilities and use accounting systems recommended by the New York State Health Department, should report the financial position and results of operations as an Enterprise Fund in the AUD. A copy of the report(s), as submitted to the Health Department, should also be filed with your AUD. - 2 - If your local government has established new funds during the fiscal year ended 1988, please complete the enclosed fund request form or call our office and we will mail the appropriate blank forms for those new funds. ALL NUMBERS IN THIS ANNUAL PACKAGE REPORT" MUST BE ROUNDED TO THE NEAREST DOLLAR JOINT ACTIVITIES Many units of local government are involved in joint ventures or activities with one or more other governmental units where a special purpose unit of government has been formed. These special purpose units may not meet the criteria for inclusion in the AUD of any one of the participating governments. In such cases, the treasurer or finance officer of the special purpose unit must complete and file a separate AFR for the unit. If you are the treasurer of a joint venture, a joint activity annual report package will be sent in a separate mailing. If this package is not received by the fiscal year end of that special purpose unit, please call our office. ANNUAL, UPDATE DOCUMENT ( AUD ) The second page of the AUD lists the funds and account groups that were reported in the AFR filed for the fiscal year ending in 1987. In the AUD, the following schedules, as applicable, are included for each of those funds or account groups showing the dollar amount for 1987 and a blank line to report the corresponding amount for the fiscal year ended in 1988. a) Balance Sheets b) Detail of Revenues and Other Sources c) Detail of Expenditures and Other Uses d) Analysis of fund Equity e) Summary of Budget and Encumbrances Note - No combining or combined schedules are included in the AUD and none have to be prepared for filing with the OSC. As FARMS is further developed, these schedules will be produced, completed, and furnished to you by the OSC. AUD - DETAIL INSTRUCTIONS After defining the entity, identifying all joint activities, and making sure that your books are closed and balanced for the. fiscal. year, start working on the AUD on a fund by fund basis. All -numbers .in the report must be rounded to the nearest_ dollar. Start with the General Fund Balance Sheet by transferring the ending balance amount by account code from your general ledger to the corresponding 1988 blank lines in the AUD. If you are reporting an account balance which was not reported in last year's filing, additional lines are provided for that purpose. For each new line enter the account description, code and amount. Then add all your subtotals and totals for the asset, liability, and fund equity sections of the Balance Sheet to be sure all are in balance. - 3 - Next, from the subsidiary ledgers for Revenue and Other Sources, and Expenditures and Other Uses, take final account balance amounts by account code and transfer these amounts to the corresponding 1988 blank lines in the AUD. Again, please utilize the additional lines provided where you are reporting an account which was not included in last year's report. For each new line, enter the account description, code and amount. Add all subtotals and totals for Revenues and Other Sources, and Expenditures and Other Uses. The totals should be in agreement with General Ledger Accounts A980 and A522. The next schedule to be completed will be the General Fund Analysis of Fund Equity. On the line labeled A8021 enter the Fund Equity at the beginning of your fiscal year. This amount should be the Fund Equity at the end of your prior year listed in the first column labeled A8029. To this Beginning of the year Fund Equity A8021 add your Revenues and Other Sources and deduct your Expenditures and Other Uses to arrive at the End of the year Fund Equity. This total must be equal to the Fund Equity on your balance sheet. (See Page 4 C3 of the instructions for proper treatment of prior period adjustments). Next complete the General Fund Budget and Encumbrances, if applicable. All budget amounts should be the end of year amounts as modified for all amendments during the course of the year. Proceed to complete all other funds in the AUD in a similiar manner. If you have added new funds in the current year please call our office and we will mail to you the appropriate forms necessary for reporting. AUD-SPECIFIC, POINTS OF CONCERN The following points are specifically identified because they concern areas about which questions are often asked by local officials, or changes need to made to the AUD upon review by staff in Albany or upon examination by auditors. A) IS IT MANDATORY THAT ALL NUMBERS IN THE AFR BE ROUNDED TO THE NEAREST DOLLAR? Yes - The normal method is to drop the pennies if between one cent and 49 cents and to increase the amount to the next dollar if between SO cents and 99 cents. All amounts should be rounded before you total the detailed individual financial schedules and statements. Please do not include cents in your AUD (i.e., $101.19 should be reported as 101; not $101.00 or $101.19). B) May we "burst" the pages in the AUD? Yes. We encourage you to do so if it will help you complete the report. Ci Balance Sheets Ending Fund Equity reported on the balance sheet should agree with the fund equity reported on the Schedule of Analysis of Fund Equity. D) Analysis of Changes in Fund Equity 1. The Fund Equity at the Beginning (8021) and at the End (8029) of the fiscal year should include the total of all reserved, designated and undesignated fund balance. - 4 - 2. On the Individual Financial Statements the Beginning (8021) Fund Equity should agree with the previous year's Ending (8029) Fund Equity. 3. Prior period adjustments must be described in detail. Only adjustments resulting from prior period accounting changes required to be handled retroactively in accordance with GAAP can be reported as prior period adjustments. Correction of errors to be reported as a direct change to Fund Equity must be accompanied by a detailed report of what accounts in prior year AUD's are to be adjusted on the OSC's Local Government Data Base. If these adjustments are not detailed they will be recorded as revenues and expenditures in the current year and treated as unsubstantiated prior period adjustments. 4. The amounts for "Revenues and Other Sources" and "Expenditures and Other Uses" must agree with the total amounts reported on the detail Schedules for "Revenues and Other Sources" and "Expenditures and Other Uses" E) Detail Schedules for "Revenues and Other Sources" and "Expenditures and Other Uses". 1. Revenues reported for "Interfund Transfers" (5031) should equal the total amount of Expenditures reported as "Interfund Transfers" (99xx.9) for all funds. a. "Interfund Transfers" (Account 5031) - is used to record appropriation type transfers. For example, in the fund from which a transfer is made to the Capital Projects Fund the expenditure should be coded 9950.9. The corresponding revenue should be recorded in the Capital Projects Fund as an interfund transfer in an account coded 5031. b. Other Interfund Transactions - If there are payments from one fund for reimbursement of services and/or facilities furnished by another fund, then the transaction should not be recorded as Interfund Transfers as described in (a) above. Instead the fund receiving payment should record the revenues in account code 2801 and the object of expenditure in the other fund would be recorded with the appropriate expenditure code. C. Equity Transfers - Nonrecurring or nonroutine transfers of equity between funds. For example, contribution to Enterprise Fund by the General Fund, subsequent return of all or part of such contribution to the General Fund, and transfers of residual balances of discontinued funds to the General Fund or a Debt Service Fund. Equity transfers should be reported as additions or deductions from beginning fund balance of governmental funds. Equity transfers to proprietary funds should be reported as additions to contributed capital. (800); those from proprietary funds should be reported as reductions of retained earnings (909) or contributed capital (800). - 5 - 2. Identify any new account added by description, code, and the amount of revenues or expenditure. If you need assistance to properly identify and code, please call Accounting Systems for advice. 3. Employee Benefits - The report makes provision for classifying employee benefits by line item "Employee Benefits - 8" or in total under the 9000 account codes for "undistributed" expenditures. Employee benefits can be reported by either of these two methods, but not both. 4. Open encumbrances at the end of the fiscal year should not be included in the expenditure amounts reported. F) Capital Projects Funds - Expenditures should be classified by the most appropriate code. For example, all sewer projects would be combined and coded "H8197.2, Sewer, Equipment and Capital Outlay". G) Property Taxes - Property taxes levied should be reported in their respective funds. For example, revenues from a special district tax levy should not be recorded in the general fund. H) Special Districts - Many units of local government maintain more than one fund for the same type of special district. Each type (i.e. - water, sewer, etc.) of special district should be reported in the AUD separately. For example, if a local governmental unit has more than one water district for which separate funds are maintained, the accounts for all the water district funds should be combined and reported as a single water fund type in the AUD. SUPPLEMENTAL INFORMATION SECTION lb This section includes the following elements: A) Statement of Indebtedness B) Audit Survey C) Schedule of Federal Assistance Programs D) Schedule of Time Deposits and Investments E) Real Property Tax Levy and Related Information F) Notices of Tort Claims G) Liability Insurance Questionnaire All the above items are considered part of the Annual Report Package and must be completed in order to fulfill the filing :requirement. If a portion is "Not Applicable", indicate such on the :first page of that portion of this section. - 6 - A. The Statement of Indebtedness is used to report on a combined basis all outstanding indebtedness. 1. On the Statement of Indebtedness, outstanding indebtedness at the beginning of the fiscal year should agree with the amount of outstanding indebtedness reported at the end of the previous fiscal year for each issue listed. 2. For renewals of bond anticipation notes only the amount paid off during the year should be reported in the "Paid" category. 3. Please be sure to indicate the amount of Bond Anticipation Notes redeemed from Bond Proceeds. 4. Indebtedness information should be classified as either "Exempt" or "Not Exempt". Refer to Local Finance Law for information. You may also refer questions concerning "Exempt" and "Not Exempt" to the Bureau of Municipal Research at (518) 474-8504. 5. On the Maturity Schedule, the detail of maturities by year should be reported for all bonds issued during the year. 6. Consolidated bond issues should be broken down into individual bond issues. B. The Audit Survey includes an informational survey which follows the Statement of Indebtedness. C. The Schedule of Federal Assistance Programs must be completed by all local governments. Under the Single Audit Act of 1984, federal financial assistance is defined broadly to include assistance received from a federal agency directly, or indirectly through another governmental unit, in the form of grants, contracts, loans, loan guarantees, property, cooperative agreements, interest subsidies, insurance or direct appropriations. A program may include several grants, contracts or other forms of federal assistance. For example, Public Housing Assistance is a Department of Housing and Urban Development program under which numerous grants could be awarded to a recipient. The various Federal projzrams are delineated in the Catalog of Federal Domestic Assistance (CFDA) which is published annually by the Federal Office of Management and Budget (OMB). - 7 - Receives means when the related assets or revenues are recognized in accordance with the basis of accounting used to prepare the general purpose or basic financial statements. For recipients that follow GAAP accounting, this would mean that the recording of expenditures would be the prime factor for determining when revenues are recorded (see NCGA Statement 2). For recipients not following GAAP, receives means when the cash is received. For nonmonetary transactions such as cooperative agreements, loan guarantees, or insurance, the receipt of those Federal financial assistance programs would be determined by the economic transaction or event which gave rise to the Federal assistance being awarded. INSTRUCTIONS FOR SCHEDULE OF FEDERAL ASSISTANCE PROGRAMS 1. A listing by Federal funding agencies of the most common Federal assistance programs and the related identification number from the Catalog of Federal Domestic Assistance is provided for your use in listing the receipts and expenditures recorded in your AUD. Space is provided to add other programs from that catalog together with the applicable program number. 2. In the column headed D/I enter the appropriate letter to indicate whether the receipts were received directly (D). from the Federal Government or indirectly (I) from another unit of government. If receipts for the same program were received both ways, enter (-B). 3. Both receipts and expenditures should be listed in the columns headed "Federal" or "Other" to distinguish between Federal dollars received and expended for that program and any funds from the state, any other government or local contributions for that program. Amounts to be reported on this schedule should reconcile with the applicable Fund Statements included in the AFR. Amounts are for the fiscal year of the local governmental unit, not the fiscal year of the grant program or the State or Federal Governments. In recording receipts, be sure to follow the above definition of "Receives". D. Schedule of Time Deposits and Investments For additional information and guidance, you are referred to: 1. "Cash Management and Investment Policies and Procedures for use by Local Governments" issued by the OSC in. December 1984. 2. "Deposits with Financial Institutions, Investments (including Repurchase Agreements), and Revenue Repurchase Agreements" issued as Statement Number 3 and April 1986 by the Governmental Accounting Standards Board. 8 _ E. Real Property Tax Levy and Related Information F. Notices of Tort Claims Liability Insurance Questionnaire Every municipality is required by Section 50(f)(3)(c) of the General Municipal Law to file Notices Of Tort Claims with the OSC. Instructions for the information requested are on the form itself. G. A Liability Insurance Questionnaire is included to gather information on the continuing impact of the insurance crisis. ILLUSTRATIVE NOTES A package of illustrative notes are included for your use in preparing the applicable notes to your financial statements. The notes should disclose all information that cannot be set forth on the face of the AUD but is considered necessary for a fair presentation. You may insert your own notes if you prefer. SUMMARY If you have questions about any of the above instructions, please call (518) 474-4014 to request assistance. STATE OF NEW YORK �" 1988 OFFICE OF THE STATE COMPTROLLER f�� '� ALBANY, NEW YORK '" 12236 i _ U�o► EDWARD V. REGAN STATE COMPTROLLER To: Local Fiscal Officer If your municipality created funds in fiscal year ended 1988 that were not used in 1987, blank statements for these funds may be obtained from our office. The blank statements may be obtained by completing the form on the following page and mailing the form to: Office of the State Comptroller Bureau of Mun.ic:;.pe 1. Research Gov. Alfred E. Smith State Office Building Albany, New York 12236 or by calling our office :at (518) 474-4014. If you have any questions about this please call the above number. Very truly yours, �A 0 Je fr_ey Maidej Associate Examiner of Municipal Affairs FUND REQUEST FORM Name of Municipality Address Name of Contact Person Telephone No. Please send our municipality blank forms for the following funds: DEC 1 1988 FINANCIAL REPORTING - NOTES TO FINANCIAL STATEMENTS Part I - Overview Combined Financial Statements prepared in conformity with GAAP must include notes to the financial statements. The notes communicate informa- tion that is necessary for a fair presentation that is not readily apparent from, or cannot be included in, the general purpose (combined) financial statements themselves. The notes to the financial statements are an inte- gral part of the statements, and are intended to be read with them. The notes to financial statements should not be cluttered with unneces- sary and immaterial disclosures. Attendant circumstances and materiality must by considered in assessing the propriety of the notes to the financial statements disclosures. Notes to the financial statements should provide necessary disclosure of material items, the omission of which would cause the financial statements to be incomplete or misleading. Authoritative guidance is provided in Governmental Accounting Stan- dards Board (GASB) Codification of Governmental Accounting and Financial Reporting Standards - Section 2300. ocat i on Notes to Financial Statements should be located immediately after the General Purpose Financial Statements (Combined Statements). The noes should be referenced, as appropriate, in the financial statements. Disclosure of Accounting Policies Is Required A "summary of significant accounting policies" is a required disclo- sure. It is usually included as the initial note to the financial state- ments. Order Of Presentation Notes to the financial statements disclosures may be more informative when presented in a logical order. For example, they may be presented in a progression through the statements or in order of importance. The judgment of the issuer is the determining factor in selecting the most meaningful order. The following is a suggested sequence of the notes to the financial statements: I. 5ummary of s i on i f i carp t account i n4 00l i c i e s Include here the principles used to determine the reporting enti- ty; basis of accounting; budgetary data; valuation basis of as- sets, liabilities and fund equity; accounting policy with regard December 1988 to property tax revenue recognition; compensated absences; and other significant revenues and expenditures/expenses. II. Stewardship, compliance and accountability Notes under this category would have reference to such items as violations of finance -related legal and contractual provisions; deficit fund balances of individual funds; and any excess of expenditures over appropriations in individual funds. III. Detail on all funds and account groups This portion of notes would include major classes of: assets (investment, property taxes, amounts from other governments, changes in fixed assets); liabilities (pension plan obligations, claims and judgments, lease obligations, changes. in long-term debt, debt margin, bonds authorized but unissued); interfund receivables and payables; fund equity (reserves and designated fund balance); and the deferred compensation plan.. IV. Segment information - Enterprise Funds For each enterprise fund the following segment information should be presented: ° Operating revenues. Sales to another fund should be sepa- rately noted ® Depreciation Expense ° Operating income or loss - Operating revenues less operating expenses ° Operating grants and entitlements ° Interfund transfers (in and out) ° Tax Revenues ° Net Income (all revenues less all expenses) ° Capital Contribution ° Fixed asset additions and deletions O Net working Capital (current assets less current. liabilities) Total Assets ° Bonds and other long-term liabilities ° Total Equity See GASB Cod. Sec. 2500 for additional information on this sub- ject. V. Related party transactions Disclose here transactions with related parties necessary for fair presentation of financial statements. Such notes may in- clude: December 1988 engineering or planning, to the Housing Authority, the extent and dollar value of the commitment must be disclosed. VI Summary disclosure of significant contingencies The disclosure of -the nature of a contingency must be made if there is a reasonable possibility of a loss being incurred. The disclo- sure should contain the estimate of the loss. ° Litigation - Disclose here any pending lawsuits and the material affect on the financial statements of anticipated judgments against the local government. The status of judg- ments appea.led should be disclosed.. ° State and Federal Aid - Compliance Audits - Any challenges to State and Federal Aid claims should be disclosed. VII Significant effects of subsequent events Disclose any significant events affecting financial condition that occured between the balance sheet date and the date the financial statements are completed and released. A prime example is the issuance of debt. A change in the tax structure should be disclosed. Disposition of a major operating segment should be disclosed. Part II, "Illustrative Notes", contains examples of notes that would be found under each caption. Use only those notes as necessary and amend them to suit local circumstances. Items underlined must be changed to actual names, dates and facts. -3- December 1987 PART II ILLUSTRATIVE NOTES UNIT OF SUCCESS Notes To The Financial Statements For the Fiscal Year Ended Month , Year I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. FINANCIAL REPORTING ENTITY The Unit of Success , (which was established in Year , is governed by its Charter, the Unit Local law and other general laws of the State of New York and various local laws. The Council , is the legislative body responsible for overall operations, the Executive serves as chief executive officer and the Commissioner of Finance serves as chief fiscal officer. The following basic services are provided: All governmental activities and functions performed for the Unit of Success are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity includes organizations, functions and activities over which elected officials exercise oversight responsibility. Oversight responsibility is determined on the basis of financial interdependency, selection of governing authori- ty, designation of management, ability to significantly influence operations and accountability for fiscal matters. 1. Included in the Reporting Entity Based on the foregoing criteria and the significant factors presented below, the following organizations, functions or activities are included in the reporting entity: The Success Community College was established in 19 xx with the County of Unit as the local sponsor under provisions of Article 126 of the Education Law. The college is adminis- tered by a board of trustees consisting of nine voting mem- bers; five are appointed by the county legislature and four by the governor. The college budget is subject to the approval of the county legislature and., in addition, the county pro- vides one-half of capital costs and one-third of operating costs for the college. Real property of the college vests with the county and bonds and notes for college capital costs are issued by the county and are county debt. 2-1 Notes December 1987 The Success Hospital is a public general hospital estab- lished in 19 xx and operated under provisions of Article 6 of the General Municipal Law. The hospital board of managers is appointed by the Unit Executive (County Legislators) . The Unit of Success acquires real property used by the hospital, approves all expenditures for new buildings or alterations, and retains general oversight responsibility for the hospital. The board of managers is required to make a detailed annual report of the operations of the hospital, to the legislature board including any matters the legislature board may require. The Success Public Library was established in 19 xx by the Unit and granted a charter by the State Board of Regents as provided in Article 5 of the Education Law. The Unit Success appoints trustees; raises taxes for library purposes; has title to real property used by the library; and issues all library indebtedness which is supported by the full faith and credit of the Unit of Success The Success Authority was created in State Legislature. The members of the the Unit Executive . The Unit subsidy to support its operations. In is responsible for operating deficits. is essentially supported by operating r ty but is guaranteed by the Unit 2. Excluded From the Reporting Entity 19 xx by the New York board are appointed by provides an annual addition, the Unit The Authority's debt evenues of the Authori- Although the following organizations, functions or activities are related to the Unit they are not included in the Unit reporting entity because of the reasons noted: The Success Industrial Development Agency is a Public Benefit Corporation created by state legislation to promote the economic welfare, recreation opportunities, and prosperity of the Unit inhabitants. Members of the agency are appointed by the municipal governing body but exercises no oversight responsibility. Agency members have complete responsibility for management of the agency and accountability for fiscal matters. The municipality is not liable for agency bonds or notes. The Success School District was created by state legislation which designates the school board as the governing authority. School board members are elected by the qualified voters of the district. The board designates management and exercises complete responsibility for all fiscal matters. The city council exercises no -oversight over school`operations. 2-2 Notes December 1987 The Success Authority was created in 19 xx by the New York State Legislature. The governing board of the Authority is appointed by Unit Executive . The local government provides no subsidy to the Authority nor is it responsible for debt or operating deficits of the Authority. The Authority's debt is essentially supported by operating revenues of the Authority and is not guaranteed by the Unit The local government does not appoint management of the Authority nor does it approve the Authority's budget; contracts or hiring of staff. The local government has no oversight responsibility for funds of the Authority. The following are activities undertaken jointly with other municipali- ties and are excluded from the financial statements. See Note IV for addi- tional disclosure regarding joint ventures. (List here all joint activities and their services provided). Success Joint Landfill, with the Unit of Plentiful. B. BASIS OF PRESENTATION The accounts of the local government are organized on the basis of funds or account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for within a separate set of self -balancing accounts that comprise its assets, liabilities, fund balance/retained earnings revenues and expenditures/expenses which are segregated for the purpose of carrying on specific activities or, attaining certain objectives in accordance with special regulations, restrictions or limitations. The various funds are summarized by type in the financial state- ments. (Certain funds of the local- government are utilized to account for resources derived from, and/or expenditures applicable to an area less than the entire local government). The following fund types and account groups are used: 1.. FUND CATEGORIES a. GOVERNMENTAL FUNDS - Governmental funds are those through which most governmental functions are financed. The acquisition, use and balances of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial position and changes in financial position. The follow- ing are the Unit's governmental fund types. General Fund - the principal operating fund and includes all operations not required to be recorded in other funds. 2-3 Notes December 1987 Special Revenue Funds - used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The following Special Revenue Funds are utilized: (Name and state the purpose for each Special Revenue Fund) Sital Projects Fund - used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by the enterprise, special assessment or internal service funds). Debt Service Fund - used to account for current payments of principal and interest on general obligation long-term debt (and for financial resources accumulated in a reserve for payment of future principal and interest on long-term indebtedness). b. PROPRIETARY FUNDS - used to account for ongoing organiza- tions or activities which are similar to those often found in the private sector. The measurement focus is upon determination of net income, financial position, and changes in financial position. The following proprietary fund(s) are utilized. Enterprise Funds - used to account for the fallowing operations: (Name and state the purpose for each Enterprise Fund) Internal Service Funds - used to account for special activities or services provided by one department to other departments or to other governments on a cost -reimbursement basis. Included are the following: (Name and state the purpose for each Internal Service Fund) C. FIDUCIARY FUNDS - used to account for assets held by the local government in a trustee or custodial capacity: Trust and Agency Funds - used to account for money (and/or property) received and held in the capacity of trustee, custodian or agent. These include expendable trusts, non -expendable trusts and agency funds. 2-4 Notes December 1987 2. ACCOUNT GROUPS are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two account groups are not "funds". They are concerned with measurement of financial position and not results of operations. The General Fixed Assets Account Group - used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes, except those accounted for in proprietary funds. The General Long -Term Debt Account Group - used to account for all long-term debt except that accounted for in proprietary and special assessment funds. 3. DISCRETE PRESENTATION - COMMUNITY COLLEGE Resources received and used for community college purposes are accounted for through the community college fund. A fiscal year ending August 31 is mandated by State Law for the Commu- nity College. For this reason, and also because of differ- ences between generally accepted accounting principles for colleges and those for local governments, the community college financial statements are presented in a separate column in the combined financial statements. C. BASIS OF ACCOUNTING/MEASUREMENT FOCUS Basis of accounting refers to when revenues and expenditures/ expenses and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regard- less of the measurement focus. Measurement focus is the determi- nation of what is measured, i.e. expenditures or expenses. Modified Accural Basis - All Governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measur- able and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expen- diture is made. 2-5 Notes December 1987 Expenditures are recorded when the fund liability is incurred except that: Expenditures for prepaid expenses and inventory -type items are recognized at the time of the disbursements. Principal and Interest on indebtedness are not recognized as an expenditure until due. Compensated absences, such as vacation and sick leave which vests or accumulates, are charged as an expenditure when paid. See Note xx . Pension costs which are recognized as an expenditure when billed by the State. See Note xx . Accrual Basis - Proprietary funds are accounted for on the accrual basis of accounting, whereby revenues are recognized when earned and expenses are recorded when incurred. Fixed assets and long- term liabilities related to these activities are recorded within the funds. (Depreciation methods should be included here along with the basis for valuing inventories). (NOTE: any unusual or different accounting treatments for the various types of enterprise funds, should also be included here.). Account Groups - General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for deprecia- tion is made. General long-term debt liabilities are recorded at the par value of the principal amount: No liability is recorded for interest payable to maturity. (NOTE: Also include description for other items included in GLTDAG such as retirement and compensated absences). Community College Fund - The community college uses the accrual basis of accounting in that revenues are recognized when earned and expenditures when materials are received or services are provided. Expenditures, incurred at balance sheet date, including retirement costs, are accrued and expenditures applicable to future periods are deferred. Depreciation expense is not recognized. The community college fund includes current, loan and endowment accounts. Long-term debt and fixed assets of the college are included in the unit's account groups. D. PROPERTY TAXES County real property taxes are levied annually no later than Date and become a lien on January I. Taxes are collected during the period Date to Date Taxes for county 2-6 Notes December 1987 purposes (apportioned to the area of the county outside the City of Inclusion ) are levied together with taxes for town and special district purposes as a single bill. The towns and special districts receive the full amount of their levies annually out. of the first amounts collected on the combined bills. The county assumes enforcement responsibility for all taxes levied in the towns (and for unpaid county taxes in the city.) (The collection of county taxes levied on properties within the City of Inclusion are enforced by the city; the county receives the full amount of such taxes within the year of levy.) Unpaid village taxes and non -city school district taxes are turned over to the county for enforcement. Any such taxes remaining unpaid at year end are relevied as county taxes in the subsequent year. (NOTE - Disclosures concerning real property taxes should include tax calendar dates, including levy date, collection dates, and lien date. See GASB Cod. Sec. P70.108). E. BUDGETARY DATA 1. BUDGET POLICIES - The budget policies are as follows: a. No later than Date , the budget officer submits a tentative budget to the Official or Body for the fiscal year commencing the following Date The tentative budget includes proposed expenditures and the proposed means of financing for all funds. (List Here Any Exceptions) b. After public hearings are conducted to obtain taxpayer comments, no later than Date , the governing board adopts the budget. C. All modifications of the budget must be approved by the governing board. (However, the Official is author- ized to transfer certain budgeted amounts within departments. d. Budgets are prepared for proprietary funds to establish the estimated contributions required from other funds and to control expenditures. 2. ENCUMBRANCES Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations, is employed in the 2-7 Notes December 1987 Type funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. 3. BUDGET BASIS OF ACCOUNTING (Except as indicated below,) Budget(s) are adopted annually on a basis consistent with generally accepted accounting princi- ples. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for the Name funds(s) are established in accordance with the applicable grant agreement which covers a period other than the Unit's fiscal year. Consequent- ly, the budgets for such (funds have) (fund has) been excluded from the Combined Statement of Revenues, Expenditures, Encum- brances and Changes in Fund Balance - Budget and Actual. The following schedule reconciles the difference between State- ments 2 and 3. Fund Balance Fund Balance (Deficit) Expendi- Encum- (Deficit) Beg. of Year Revenues tures brances End of Year Total for Funds included in Budget Comparsion $ $ $ $ $ Funds not included in Budget Comparison Total Special Revenue Funds S S S 5 S F. CHANGES IN ACCOUNTING POLICIES During the 19 xx fiscal year, the Unit adopted the following changes in accounting policies. 1. REPORTING ENTITY During the 19 xx fiscal year the Unit modified its policies governing the inclusion of activities, organizations, and functions that are included in its general purpose finan- cial statements, see Note 1 - Financial Reporting Entity. 2-8 Notes December 1987 The Municipal Hospital was added to the reporting entity. Previously the Hospital issued separate financial statements. 2. REAL PROPERTY TAXES The local government modified its accounting policy pertaining to recognition of real property tax revenue. Real property tax revenue and deferred tax revenue were adjusted so that amounts expected to be collected 60 days after the close of the fiscal year are recognized as revenue. Previously, such amounts were fully deferred and revenue was recognized when cash was received. Had the principal been. applied in the preceeding year the effect would have been to (increase) (decrease) general fund revenues by $ or the applica- tion of this change had no material effect on prior year revenues. 3. UNBILLED RETIREMENT - GOVERNMENTAL FUND TYPES The local government changed its method of accounting for unbilled retirement. Beginning in 19 xx, unbilled retirement costs are recognized in the general long-term debt account groups. In previous years, these amounts were disclosed in notes to financial statements. 4. NOTES PAYABLE Effective Date 13 xx; the Unit began accounting for - short, -term notes payable for which all necessary legal steps have not been taken to refinance, by reporting these notes payable as a fund liability in the fund receiving the proceeds as required by GASB Cod. Sec. B50. Accordingly, the general purpose financial statements for 19 xx have been restated to apply the new method retroactively. The effect of the ac- counting change has been to decrease the excess of revenues and other financing sources over expenditures and other uses and fund balance in 19 xx in the Capital Projects Fund by 5. SPECIAL ASSESSMENTS Statement No. 6 issued by the Governmental Accounting Stan- dards Board has changed the accounting and reporting require- ments for special assessments. The Office of the State Comptroller made this change effective for fiscal years ending in 1987. Previously, the accounting and reporting for the financing, expenditures, levy and collection of assessments were included in a separate governmental fund - the "Special Assessment Fund". As a result, the Unit improvements financed by projects fund in the same now accoun,-s for and reports capital special assessments in the capital manner as any other capital improve- 2-9 Notes December 1987 ment; the debt service is reported in the General Fund (or appropriate governmental fund); special assessments receiv- able, which are not measurable and available, are offset by deferred revenue; special assessment fixed assets (other than those related to an enterprise fund) are reported in the general fixed asset account group (GFAAG); and outstanding long-term debt is reported in the general long-term debt account group (GLTDAG). Restatement of fund and account group balances resulting from this change in principle are as follows: In Beginning Balances Adjustment to Transfer Bond Liability to GLTD Account Group Beginning Balance Restated Special Assessment Governmental * General Long -Term Debt Fund Fund Account Group Amounts Bonds To Be Fund Balance Payable Provided Special Assess- Future ments Budgets ($100,000) -0- -0- -0- $100,000 $100,000 $50,000 $50,000 -0 $100,000 $50,000 $50,000 * This note is based on the information contained in the April 1987 accounting release (collection phase). In this example, the entire proceeds of the borrowing ($100,000) were expended. If there were unexpended funds the balances would have to be transferred to the appropriate governmental fund(s). 2-10 Notes December 1987 G. DEPARTURES FROM'GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) At the balance sheet date, two week lag payroll due employees in the amount of $ and employee benefits thereon of $ were not accrued as an expenditure as required by generally accepted accounting principles. H . INVESTMENTS Investments are stated at cost, which approximates market. I. INVENTORY Inventory is valued at cost utilizing the first -in, first out method for Type Funds and average costs method for Type Funds. J. PROPERTY, PLANT AND EQUIPMENT - GENERAL Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capital- ized at costs (or estimated historical costs for assets purchased prior to Date ) in the General Fixed Assets Account Group. Contributed- fixed assets -a-re recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the Unit Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets, nor has interest on general fixed assets construction in progress been capitalized. K. PROPERTY, PLANT AND EQUIPMENT - PROPRIETARY FUNDS Property, plant and equipment acquired by the proprietary funds is stated at cost (or estimated historical cost), including interest capitalized during construction, where applicable (Note xx). Contributed fixed assets are recorded at fair market value at the date received. Depreciation has been provided using the straight line method over the following estimated useful lives: Description Estimated Lifes (List classes of assets and range of years each is being depreciated). 2-11 Notes December 1987 L. INSURANCE The Unit assumes the liability for most risk including, but not limited to, property damage and personal injury liability. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. M. VACATION AND SICK LEAVE AND COMPENSATORY ABSENCES Unit employees are granted vacation and sick leave and earn compensatory absences in varying amounts. In the event of termina- tion -or upon retirement, an employee is entitled to payment for accumulated vacation and sick leave and unused compensatory absenc- es at various rates subject to certain maximum limitations. Estimated vacation and sick leave and compensatory absences accumu- lated by governmental fund type employees have been recorded in the general long-term obligations account group and for proprietary fund type employees they are recorded as an expense when earned in the proprietary fund types. Payment of vacation and sick leave recorded in the general long- term obligations account group is dependent upon many factors, therefore, timing of future payments is not readily determinable. However,, management believes that sufficient resources will be made available for the payments of vacation and sick leave and compensa- tory absences when such payment becomes due. N. POST RETIREMENT BENEFITS In addition to providing pension benefits, the Unit provides health insurance coverage and survivor benefits for retired employ- ees and their survivors. Substantially all of the Units employ- ees may become eligible for these benefits if they reach normal retirement age while working for the Unit . Health care benefits and survivors benefits are provided through an insurance company whose premiums are based on the benefits paid during the year. The Unit recognizes the cost of providing benefits by recording its share of insurance premiums (state amount and number of recipients) as an expenditure in the year paid. 0. CONTRIBUTED CAPITAL Proprietary Fund Type contributed capital is recorded at the fair market value of the related assets at the date received. Deprecia- tion on contributed fixed assets is allocated to contributed capital using the straight-line method over the same lives as described for the related property, plant and equipment in Note I. J. 2-12 Notes December 1987 P. TOTAL COLUMNS ON THE GENERAL PURPOSE FINANCIAL STATEMENTS Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or changes in financial position in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. 2-13 Notes December 1987 II. STEWARDSHIP, COMPLIANCE, ACCOUNTABILITY ' A. MATERIAL VIOLATIONS OF FINANCE -RELATED PROVISIONS 1. USE OF BOND PROCEEDS In Month 19 xx, the Unit directed the temporary use of $ of bond proceeds to finance general operating expenditures and thus avoid the need to borrow on tax and revenue anticipation notes. The Local Finance Law limits the use of bond proceeds to the specific purposes for which they were borrowed. 2. BORROWING ON 19 _ TAXES Tax anticipation notes of $ were authorized and issued within the last ten days of the 19x1 fiscal year in anticipation of the collection of taxes to be levied for the 19x2 fiscal year. A major portion of such proceeds were used to fund 19x1 expenditures. The Local Finance Law restricts the use of such tax anticipation note proceeds to the purpose for which the taxes are levied. B. DEFICIT FUND BALANCES 1. The general fund had a deficit fund balance at Date 19 xx. Principal factors which caused the deficit were: Sales Tax Estimated in Excess of Amount Realized of $ Unanticipated Type Expenditures Funded by Type Borrowing of $ To provide the necessary cash and appropriations for 19x1, budget notes totaling $ were issued. Appropriations have been included in the 19x2 budget to redeem budget notes issued to finance 19x1 operations. C. OVERDRAWN APPROPRIATIONS 1. Expenditures for the year ended Month, 19 xx materially exceeded appropriations in the funds and/or functions identi- fied below: Expenditures Appropriations and Unfavo -able Fund/Function as Modified Encumbrances Variance ( ) (Explain any contributing and/or mitigating circumstances). 2-14 Notes December 1987 III. DETAIL NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. ASSETS 1. CASH AND INVESTMENTS The Unit investment policies are governed by state statutes. In addition, the Unit has its own written investment policy. Unit monies must be deposited in FDIC -insured commercial banks or trust companies located within the state. The Official is authorized to use demand accounts and certificates of deposit. Permissible investments include obligations of the U.S. treasury and U.S. agencies, repurchase agreements, and obligations of New York State or its localities. Collateral is required for demand deposits and certificates of deposit at 105 percent of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collat- eral are obligations of the United States and its agencies and obligations of the state and its municipalities and school districts. The written investment policy requires repurchase agreements to be purchased from banks located within the state and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 105 percent of the cost of the repurchase agreement. Deposits and investments at year-end were entirely covered by federal depository insurance or by collateral held by the City's custodial bank in the City's name. They consisted of: Deposits. All deposits including certificates of deposit are carried at cost plus accrued interest. Bank Carrying Fund Balance Amount General $100,000 $100,000 Insured (FDIC) Water 1009000 100,000 Insured (FDIC) Sewer 1009000 1009000 Insured (FDIC) Uninsured but Collateralized Water 200,000 2009000 Collateral Held by Unit General 3009000 3009000 Collateral Held by Unit's Custodial Bank Sewer 500,000 500,000 2-15 Notes December 1987 Investments. Investments are stated at cost plus accrued interest and are held by Unit's third party custodial bank. Market Carrying Fund Value Amount Capital Projects 400,000 4209000 Repurchase Agreements Federal Securities Library Non Expendable 310,000 3109000 U.S. Treasury Bills Trust Total Deposits anJ Investments $2.010.000 $2,030.000 XOTF: Disclosure should be made of investment practices that did not conform to the guidelines prescribed by the Office of the State Comptroller. 2. PROPERTY TAXES At December 31, 19x1, the total real property tax assets of $ are offset by an allowance for uncollectible taxes of $ Current year returned village and school taxes of approximately $ are offset by liabilities to the villages and school districts which will be paid no later than April 15, 19x2. The remaining portion of tax assets is (partially) offset by deferred tax revenue of $ (and represents an estimate of the tax liens which will not be collected within the first sixty (60) days of the subsequent year.) 2-16 Notes December 1987 3. CHANGES IN FIXED ASSETS A summary of changes in general fixed assets follows: Balance Balance Type , 19 Additions Deletions , 19 Land Buildings Improvements Other Than Buildings Machinery and Equipment Construction Work in Progress Total A summary of proprietary fund type property, plant and equipment at Date 19 xx follows: Type Land Building Other Less Accumulated Depreciation Total .Enterprise Internal Water - Sewer Total Service Construction in progress is composed of the following: Expended Excluding Anticipated Project Capitalized Future Capitalized Authorization Interest Commited Financing Interest Enterprise Funds: Water Sewer Internal Service General Fixed Assets 2-17 Notes December 1987 Interest capitalized during 19 xx is composed of the following: Water $ Sewer Internal Services B. LIABILITIES 1. PENSION PLANS The Unit of Success participates in the New York State Employees' Retirement System and the New York State Policemen's and Firemen's Retirement System. These are cost sharing, multiple public employer retirement systems. Obligations of employers and employees to contrib- ute and benefits to employees are governed by the New York State Retire- ment and Social Security Law. The systems offer a wide range of plans and benefits which are related to years of service and final average salary, vesting of retirementbenefits, death and disability benefits and optional methods of benefit payments. All benefits generally vest after ten years of credited service. The NYSRSSL provides that all participants in each system are jointly and severally liable for any actuarial unfunded amounts. Such amounts are collected through annual billings to all participating employers. Generally, all employees, except certain part-time employees, partici- pate in the' systems. The systems are noncontributory except for employ- ees who joined the Employees' Retirement System after July 27, 1976 who contribute 3% of their salary. Employee contributions are deducted by employer's from employees' paychecks and are sent currently to the Employees' Retirement System. The total payroll for all employees of the Unit of Success for fiscal year 1987 was $ of which $ was attributable to the Employees' Retirement System and $ to the Policemen's and Firemen's Retirement System. All paid full-time policemen and firemen are mandatory members. Contributions payable to the systems are billed on the basis of salaries paid during the systems fiscal year ending March 31 and are made in accordance with funding requirements determined by the actuary of the systems. The $ billed by the systems in the Unit's 1987 fiscal year related to the salaries paid from April 1, 1985 to March 31, 1986. This represented % of the covered payrolls. Governmental Funds - It is the policy of the Unit to fund pension costs as billed by the systems. Unbilled amounts reflecting employer's contributions owed -from April 1, 1986 to (Unit's Fiscal Year End) aggregated an estimated $ This liability is recognized $ in the General Fund and $ in the General Long - Term Debt Account Group. Proprietary Funds - Pension costs of the proprietary funds are recog- nized in the period incurred. For the fiscal year ending (Unit's Fiscal 2-18 Notes December 1987 Year End) unbilled estimated costs were $ of which $ was charged to expense in fiscal year 1987. The Pension Benefit Obligation (PBO) of credited projected benefits is a standardized disclosure measure of the actuarial present value of pension benefits, adjusted for the effects of projected salary increases estimated to be payable in the future as a result of employees service to date. The retirement systems do not make separate measurements for individual employers. The PBO of credited projected benefits at March 31, 1987 for the Employ- ee's Retirement System, determined through an actuarial valuation per formed as of that date, is $ billion. The net assets available to pay benefits at that date is $ billion. The Unit's employer contribution requirements for the system's year ended March 31, 1987 was less than 1% of total contributions- required of all employers partici- pating in this system. The PBO of credited projected benefits at March 31, 1987 for the Police- men's and Firemen's Retirement System determined through an actuarial valuation performed as of that date, is $ billion. The net assets available to pay benefits at that date is $ billion. The Unit's employer contribution requirements for the system's year ended March 31, 1987 was less than 1% of total contributions required of all employers participating in this system. Historical trend information showing the progress in accumulating sufficient assets to pay benefits when due is presented in the.March 31, 1987 annual financial report of the two systems. Additional detailed information concerning the systems may also be found in this report. 2. SHORT-TERM DEBT Liabilities for bond anticipation notes (BAN's) are generally accounted for in the capital projects funds and the enterprise fund. Principal payments on BAN's must be made annually. State law requires that BAN's issued for capital purposes be converted to long-term obligations within five years after the original issue date. However, BAN's issued for assessable improvement projects may be renewed for periods equivalent to the maximum life of the permanent financing, provided that stipulated annual reductions of principal are made. These notes are accounted for in the Special Assessment Fund. The following is an analysis of BAN's outstanding at December 31, 19 xx: 2-19 Notes December 1987 Description Amount Sewer $200,000 Revaluation 1509000 Sewer 300,000 Total $650.000 To Be Redeemed 19xx Interest Budget. Rate �2propriation Bonds 7.9% $2001000 7.8% $ 30,000 7.6% 201,000 $. 50.,000 $200.000 3. LONG-TERM DEBT a. At Date , 19 xx the total outstanding indebtedness .of the Unit aggregated $ Of this amount, $ was subject to the constitutional debt limit and represented approximately % of its statutory debt limit. b. Serial Bonds (and Capital Notes) - The Unit borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These long-term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long -Term Debt Account Group or in the enterprise fund in the case of Tye_ debt. The provision to be made in future budgets -for capital indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. Enterprise fund debt is liquidated with enterprise income. C. Other Long -Term Debt - In addition to the above long-term debt the local government had the following noncurrent liabilities: ° Due to Employees' Retirement System. Represents the unbilled and noncurrent portion of the liability to the various state retirement systems. ° Installment Purchase Debt. Represents the remaining installments due on the purchase of equipment. ° Compensated Absences. Represents the value of earned and unused portion of the liability for compensated absences. d. Summary Long -Term Debt - The following is a summary of long-term liabilities outstanding at Date, 19 xx by fund type and account group: 2-20 Notes December 1987 Fund Type General Long -Term Internal Debt Account Enterprise Service Group_ Total Liability Statutory Installment Bond $ $ $ $ Serial Bonds Capital Notes Total Bonds and Notes $ $ $ $ Installment Purchase Unbilled Retirement Compensated Absences Total Long -Term Debt $ $ $ $ e. The following is a summary of changes in long. term liabilities for the period ended Date 19 xx Bonds and Installment Unbilled Compensated Notes Purchase Retirement Absences Payable at beginning of. fiscal -year $ $ $ $ Additions Deletions Payable at end of fiscal year $ $ $ $ Additions and deletions to unbilled retirement and compensating absences are shown net since it is impracti- cable to determine these amounts separately. 2-21 Notes December 1987 f. Long -Term Debt Maturity Schedule - The following is a statement of serial bonds and Capital notes with corres- ponding maturity schedules. Original Date - Payable from Date Original Interest Final Description Issued Amount Rate(%) Maturity Outstanding General Fund Special Revenue Funds Internal Services Fund Enterprise Fund Total R g. The following tables summarize the Unit's future debt service requirements as of Date, 19 xx Serial Revenue Bonds Bonds Year Ending Date: Principal Interest Principal Interest 19 xx 19 xx 19 xx 19 xx 19 xx 19 xx - 19 xx 19 xx - 19 xx 19 xx - 19 xx `^ (^} Should be grouped into five year increments. 2-22 Notes December 1987 h. In addition to the debt shown above, the following long-term debt has been authorized but remains unissued at Date, 19 xx . i. Advance Refunding Of Bonds On Date , 198x, the Unit issued $ million in General Obligation Bonds with an average interest rate of percent to advance refund $ .million of out- standing 198x Series bonds with an average interest rate of percent. The net proceeds of $ million (after payment of $ million in underwriting fees, insurance, and other issuance costs) plus an additional $ million of 198x Series sinking fund monies were used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust with an escrow agent to provide for all future debt serve payments on the 198x Series bonds. As a result, the 198x Series bonds are considered to be defeased and the liability for those bonds has been removed from the general long-term debt account group. The Unit advance refunded the 198x Series bonds to reduce its total debt service payments over the next years by almost $ million and to obtain an economic gain (difference between the present values of the debt service payments on the old and the new debt) of $ million. (Proprietary fund types (and separately constituted entities using proprietary fund accounting) would substi- tute this paragraph for the second -paragraph, above:) Although the advance refunding resulted in the recogni- tion of an accounting loss of $ million for the year ended Date , 198x, the Unit in effect reduced its aggregate debt service payments by almost $ million over the next 25 years and obtained an economic gain (difference between the present values of the old and new debt service payments) of $ million. NOTE: Calculations of _ash flow and present value calculations can be made by bonding attorneys or investment advisors. 2-23 Notes December 1987 The following note will be used in years subsequent to the year of advance refunding PRIOR -YEAR DEFEASANCE OF DEBT In prior years, the Unit defeased certain general obligations and other bonds by placing the proceeds of new bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. Accord- ingly, the trust account assets and the liability for the defeased bonds are not included in the Unit's financial statements. At Date , 198x, $ million of bonds outstanding are considered defeased. C. INTERFUND RECEIVABLES AND PAYABLES Interfund receivables and payables at Date 19 xx were as follows: Interfund Interfund Fund Type Receivables Payables General $ $ Special Revenue Capital Projects Trust and Agency Total Interfund Payables $ $ NOTE: List each fund which has an interfund receivable or payable. D. FUND EQUITY 1. ALLOCATION OF FUND BALANCE Certain funds of the Fund Type _ apply to areas less than the entire Unit The fund equity at balance sheet date is allocated as follows: Government Wide Part Government Special Districts Total 2-24 General Fund Special Revenue Funds Notes December 1987 2. RESERVES The capital projects fund equity includes capital reserve funds established for the following purposes: Balance Purpose End of Year (Any other reserve or designations of equity should also be described in this Note). E. DEFERRED COMPENSATION PLAN Employees of the Unit may elect to participate in the Unit Public Employees Deferred Compensation Plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their salary until future years, usually after retirement As of Date , 19 xx, the market value of the assets of the plan totaled $ Under the terms of the plan agreement, these monies are subject to the claims of the Unit's general creditors. Accordingly, this amount is reflected as an Agency Fund asset along with a corresponding liability to the employees partic- ipating in the plan. Participating employees are general creditors of the Unit with no preferential claim to the deferred funds. F. LEASE COMMITMENTS AND LEASED ASSETS The Unit leases a significant amount of property and equip- ment under operating leases. Total rental expenditures on such leases for the fiscal year ended Date , 19 xx were approximately $ The maximum future non cancellable operating lease payments are as follows: Year Ending Date, Amount 19 xx $ 19 xx 19 xx 19 xx 19 xx 19 xx and thereafter Total $ 2-25 Notes December 1987 IV. SEGMENT INFORMATION - ENTERPRISE FUND The local government maintains two enterprise funds. Segment informa- tion follows: For the Year Ended December 31, 19x1 Services Provided Operating Revenues Depreciation Expense Operating Income or (Loss) Operating Grants, Entitlements and Shared Revenues Operating Transfers: In Out Tax Revenues Net Income or (Loss) Contributed Capital Plant, Property and Equipment: Additions Deletions Net Increase (Decrease) in Working Capital As of December 31, 19x1 Total Assets Bonds and Other Long -Term Liabilities: Payable from Operating Revenues Payable from Other Sources Total Equity Total Enterprise Fund Fund Funds 2-26 Notes December 1987 VII. SUBSEQUENT EVENTS In January 19 xx the local government approved a three year capital reconstruction plan for several streets (highways). The cost is esti- mated to be $ and will be financed primarily with general obligation bonds of the local government. On January 20, 19x2 the government issued serial bonds for the Water System in the amount of $ &x . The interest rate on the bonds is X.X%. The final maturity of the bonds is 19x9. On January 20, 19x2 the governing board adopted a resolution increas- ing the sales tax from _% to _%. It also eliminated the sales tax on home heating fuels. These changes are effective on Date 19 xx. On January 20, 19x2, the governing board voted to transfer ownership of the public hospital to the Name_ non-profit private organiza- tion. It is estimated this will annually save $ xxx. 2-31 Notes December 1988 VI. CONTINGENCIES The local government has received grants in excess of $xx million which are.subject to audit by agencies of the State and Federal govern- ments. Such audits may result in disallowances and a request for a return of funds to the federal ,and state governments. Based on past audits, the local government administration believes disallowances, if any, will be immaterial. A judgment for $ XXX against the government was ruled on July 10, 19x1. This judgment is being appealed. Our attorney estimates that the case will either be won. on appeal or the amount of the judgment will be reduced and will have no material affect on the financial statements. 2-30 Notes December 1988 VII. SUBSEQUENT EVENTS In January 19 xx the local government approved a three year capital reconstruction plan for several streets (highways). The cost is esti- mated to be $ and will be financed primarily with general obliga- tion bonds of the local government. "On January 20, 19x2 the government issued serial bonds for the Water System in the amount of $ xxx. The interest rate on the bonds is X.X%. The final maturity of the bonds is 19x9." "On January 20, 19x2 the governing board adopted a resolution increasing the sales tax from _% to _%. It also eliminated the sales tax on home heating fuels. These changes are effective on Date ,.19 xx." "On January20, 19x2, the governing board voted to transfer ownership of the public hospital to the Name non-profit private organization. It is estimated this will annually save $ xxx." 2-29 Notes December 1981 VI. CONTINGENCIES The local government has received grants in excess of $xx million which are subject to audit by agencies of the State and Federal governments. Such audits may result in disallowances and a request for a return of funds to the federal and state governments. Based on past audits, the local government administration believes disallowances, if any, will be immaterial. "A judgment for $ XXX against the government was ruled on July 10, 19x1. This judgment is being appealed. Our attorney estimates that the case will either be won on appeal or the amount of the judgment will be reduced and will have no material affect on the financial statements." "The. government received several grants from ,the State and Federal Governments. Upon review and audit of these grants some expenditures were disallowed and may have to be refunded. However, the government is appealing the disallowances and management believes the final settlement will not result in any material disallowance." 2-28 Notes December 1987 V. JOINT VENTURES The following are activities undertaken jointly with other municipali- ties. These activities are excluded from the financial statements of all participating municipalities. Separate financial statements are issued for such joint ventures: Joint ( The Unit of Success and the Unit of Plentiful jointly own the Name of Venture . The venture operates under the terms of an agreement dated The agreement is for a period of years. Significant provisions of the agreement are as follows: 1. The boards of each municipality jointly act as the governing body for the joint venture.* 2. Debt for capital costs is issued by each participant in the follow- ing ratios: Unit °/ 0 Unit °/ 0 Debt issued by Unit of Success for the joint venture is shown in Note III(B)(4). 3. The governing body has established charges at rates intended to be self-sustaining to cover all operating costs and debt service. Any shortfall in revenues produced by such charges is to be provided by equal share contributions from the participants. The following is an (audited) (unaudited_) summary of financial informa- tion included in financial statements issued for the joint venture: Balance Sheet Date: 19 Total Assets Total Liabilities Joint Venture Equity Total Revenues 19 _ Total Expenses 19 2-27 Notes December 1987 STATE OF NEW YORK CONTEMPORARY BUDGETING 4A4 - t "'XCEI.S10 N - EDWARD V. REGAN State Comptroller OFFICE OF STATE COMPTROLLER DIVISION OF MUNICIPAL AFFAIRS ALBANY, NEW YORK 12236 EXPOSURE DRAFT August, 1980 FOREWORD We are pleased to present for your consideration and review this "Exposure Draft" of the Contemporary Budgeting System. The concepts embodied in this document were initially present- ed at a series of regional seminars conducted in the fall of last year. You will recall that during those seminars we indicated that any system developed should be cost -benefit justified. The system presented in this draft does not require any changes to the existing New York Uniform System of Accounts. In addition, the amount of time and effort that should be required to perform the various allocation and cost distribution routines should be minimal. Initially, the system will be implemented in two of each type of local government entity in the State. These "pilot" programs will be conducted over the next year and should dis- close any areas that require revision. It is our hope, however, that through a combination of this process and your suggestions, the system as ultimately developed will meet the needs of all concerned parties. We ask that you focus on specific reasons why you feel the system is, or is not, appropri- ate to your particular local government. This information is necessary for us to determine the levels of government entities for which we would prescribe this system. OFFICE OF THE STATE COMPTROLLER Your suggestions or comments should be forwarded to: Bureau of Municipal Accounting Systems loth Floor Governor A.E. Smith State Office Building Albany, New York 12236 2 ACKNOWLEDGEMENTS We thank the many local governments whose budgets served as the basis for much of the material contained in this booklet. We particularly wish to thank the following units for their valuable contributions: CITY OF POUGHKEEPSIE CITY OF SCHENECTADY CITY OF ROCHESTER CITY OF WHITE PLAINS ERIE COUNTY MONROE COUNTY ONONDAGA COUNTY ORANGE COUNTY RENSSELAER COUNTY ROCKLAND COUNTY SUFFOLK COUNTY TOWN OF GREECE TOWN OF GREENBURGH TOWN OF NORTH HEMPSTEAD HUNTINGTON UNION FREE SCHOOL DISTRICT ii TABLE OF CONTENTS PART PAGE NO. 1 INTRODUCTION 1-1 2 CONTEMPORARY BUDGETING 2-1 FUNCTION DISPLAY - ALL FUNDS 2-2 PROGRAM DISPLAY - ALL FUNDS 2-4 PROGRAM DISPLAY - PUBLIC SAFETY 2-5 PROGRAM UNIT DISPLAY - LAW ENFORCEMENT 2-6 ACTIVITY DISPLAY - POLICE 2-7 3 CONTEMPORARY BUDGETING COMPONENTS 3-1 4 COST ALLOCATION METHODS 4-1 5 STATUTORY REFERENCES 5-1 6 GLOSSARY OF TERMS 6-1 Z22 PART I INTRODUCTION The budget is the financial plan of a municipality serving as an estimate of and a con- trol over future operations. The aims of the budget are threefold: - to provide the governing board with sufficient information on which to base policy decisions; - to provide management level personnel with a means of controlling and evaluating programs; - to inform citizens of the various services provided and the cost of such services. Municipalities are currently in the unenviable position of attempting to meet the public's demands for additional and improved services while, at the same time, facing reductions in their sources of available revenues. In view of these conditions, it is apparent that mun- icipalities need the capability to more efficiently analyze their operations and communicate fiscal information to taxpayers and other interested individuals. The general consensus of local officials is that improvements in budgetary procedures and displays can aid municipalities by providing greater efficiency in operations as well as increased support from a well-informed citizenry. This preliminary draft presents ideas and methods which may be utilized to enhance munici- pal budgeting. These concepts are not to be considered all inclusive, but rather a base upon which to build a more meaningful and useful budgetary system. 1-1 PART 2 CONTEMPORARY BUDGETING This section contains budgetary information for the "Contemporary Budgeting System", broken down into several displays showing various levels of detail: 1. Function (least detailed) 2. Program Display - All Funds 3. Program Display - Public Safety 4. Program Units - Law Enforcement 5. Activity (most detailed) These displays consolidate information from all budgetary funds in order to present the total cost and financing source. The program unit display is based on the minimum budgetary information required by law and the Uniform System of Accounts. The activity display provides a further re- finement which may be desirable for stricter budget control or merely as a source of additional information for management and other interested parties. Total cost in terms of "Contemporary Budgeting" encompasses all direct costs, including employee benefits plus the allocation of indirect costs, CETA grants and debt service. Examples of various methods of cost allocations are presented in Part 4. Methods used to allocate these costs should be determined by local officials in a manner suited to their particular needs. The notes which explain the "Function Display" also pertain to the other displays. 2-1 NOW COUNTY CONTEMPORARY BUDGETING FUNCTION DISPLAY - ALL FUNDS FUNCTION CCGT FUNCTION FINANCING Allocated Cost Total Function Grants Local Appropriations Indirect & Debt Function Generated and Effort Total FUNCTION (Direct Costsj CETA Grants Service Cost Revenues Donations Reouired Financine General Government 2,427,000 (931,000) 50,000 1,546,000 200,000 100,000 1,246,000 1,546,000 Education 1,000,000 -0- 250,000 1,250,000 250,000 1,000,000 1,250,000 Public Safety 3,020,000 665,000 100,000 3,785,000 140,000 1,100,000 2,545,000 3,785,000 Health 4,850,000 393,000 5,243,000 715,000 2,215,000 2,313,000 5,243,000 Transportation 1,605,000 1,225,000 100,000 2,9303,000 100,000 1,725,000 1,105,000 2,930,000 Economic Assistance and Opportunity 8,080,000 (1,674,000) 6,406,000 1,000,000 3,060,000 2,346,000 6,406,000 Culture and Recreation 1,475,000 19,000 300,000 1,794,000 525,000 500,000 769,000 1,794,000 Home and Community Services 4,410,000 378,000 200,000 4,988,000 2,070,000 1,300,000 1,618,000 4,988,000 Undistributed 1.075.000 (75,000) U .000.000) TOTAL 27,942,000 -0- -0- 27.942.000 5.000.000 10.000.000 12.942.000 27.942.000 [1] [2] [3] [4] [5] [6] F71 181 2-2 CONTEMPORARY BUDGETING FUNCTION DISPLAY NOTES [1] Appropriations (Direct Costs) include expenditures for salaries, equipment, contractual expenditures, and employee benefits which are readily identifiable and chargeable to the function in the first instance. This column equals the adopted budget appropriations less interfund transfers to all funds except the Capital Projects Fund. [2] Indirect Cost and CETA Grants include expenditures for shared services, special items, CETA grants, and i.nterfund transfers to the Capital Projects Fund which are allocated on the basis of usage or benefit. [3] Debt Service includes principal and interest due in the budget year which is allocated on the basis of benefit. [4] Total Function Cost is the sum of direct costs, indirect cost, CETA expenditures, and debt service cost (column 1 plus column 2 plus column 3). [5] Function Generated Revenues include charges or fees which are directly attributable to the operation of the function. [6] Grants and Donations include revenues received from federal, state or other sources, which by terms of a grant, donation, or statutory provision must be used solely to fund that function. [7] Local Effort Required is the net difference between total function cost, and function generated revenues and grants and donations (column 4 less columns 5 and 6). Included are revenues such as real property taxes, sales tax, state and federal revenue sharing, and interest on investments as well as the appropriation of the unexpended balance from prior years. These revenues are not identifiable with particular functions. [8] Total Financinq is the sum of function generated revenues, grants and donations, and local effort (sum of columns 5, 6 and 7). 2-3 FUNCTION Appropriations PR8940" C&NERAL T (Direct Costs) Legislative 198,000 Judicial 29,000 Executive 100,000 Finance 300,000 Staff 400,000 Shared Services 1,000,000 Special Items 400.000 Sub Total 2,40,000 EDUCATION Community Colleges - Sub Total 1,000,000 PUBLIC SAFETY Administration 230,000 Law Enforcement 1,350,000 Traffic 73,000 Fire Prevention and Control 1,275,000 Safety from. Animals 92.000 Sub Total. 3,020,000 HEALTH Public Health 2,350,000 Addiction Control 175,000 Mental Health 2,325,000 Sub Total 4,850,000 TRANSPCRTATICN Administration 150,000 Highway 1,200,000 Public Transportation 5.000 2�5,000 Sub Total 1, ECCNOMIC ASSISTANCE AND OPPOR B ITI Social Services 6,000,000 Economic Opportunity (CETA) 2,000,000 Iconomic Development Q Sub Total 8,0 ,000 CULTURE AND RECREATION Administration 50,000 Recreation 1,200,000 Culture 100,000 Adult Activities 125,000 Sub Total 1,475,000 HCME AND C(MMUNITY SERVICES General Environment 300,000 Sanitation 4,000,000 Community Environment 110.000 Sub Total 4,410,000 UNDISTRIBUTED Debt Service 1,000,000 Transfer to Capital Projects •000 Sub Total 1,075,000 TOTAL 27.942.000 NOW COUNTY CONTEMPORARY BUDGETING PROGRAM DISPLAY - ALL FUNDS PROGRAM COST Allocated Costs Total Indirect & Debt Program CETA Grants Service Cost 3,000 201,000 1,000 30,000 15,000 115,000 100,000 400,000 50,000 450,000 (1,000,000) 100.000 50.000 359.000 931,000 50,000 1,546,o00 -0- 5,000 345,000 2,000 310,000 3,000 665,000 288,000 5,000 100.000 393,000 25,000 1,200,000 1,225,000 325,000 (2,000,000) 1.000 (1,674,000) 1,000 15,000 2,000 1,000 19,000 250,000 25,000 75,000 100,000 100,000 100,000 300,000 300,000 1,250,000 235,000 1,720,000 75,000 1,660,000 95.000 3,785,000 2,638,000 180,000 2.425.000 5,243,000 175,000 2,500,000 2,930,000 6,325,000 81.000 6,406,000 51,000 1,515,000 102,000 1 000 1,794,E 3,000 303,000 375,000 200,000 4,575,000 378,000 200,000 1,30.OQ,p 4,9 8, 060 (1,000,000) -0- (75,000) -0- -0 - 27.942.000 2-4 PROGRAM FINANCING Program Grants Local Generated and Effort Revenues Donations Reouired 201,000 30,000 115,000 100,000 300,000 100,000 100,000 250,000 350,000 200,000 100,000 1,246,000 250,000 100,000 40,000 140,000 310,000 30,000 375,000 715,000 600,000 500,000 1,100,000 1,200,000 90,000 925.000 2,215,000 100,000 1,600,000 125.000 100,000 1,725,000 1,000,000 3,060,000 1,000,000 3,060,000 500,000 500,000 25,000 525,000 500,000 50,000 2,010,000 1,300,000 10.000 2,070,000 1,300,000 1,000,000 235,000 1,020,000 7 5, 000 1,120,000 95.000 2,545,000 1,128,000 60,000 1.125.000 2,313,000 175,000 800,000 130.000 1,105,000 2,265,000 81.000 2,346,000 51,000 515,000 77,000 769,000 253,000 1,265,000 80.000 1,618,000 Total Financing 201,000 30,000 115,000 400,000 450,000 3 50� 000 1,5460.000 1,250,000 23 5, 000 1,720,000 75,000 1,660,000 95.000 3,785,000 2,638,000 180,000 2.425.000 5,243,000 175,000 2,500,000 255.000 2,930,000 6,325,000 81 000 6:40Z',000 51,000 1,515,000 102,000 Z�(i.000 1,7 4,000 303,000 4,575,000 110j�000 4,988,000 5.000.000 10.000.000 12.942,000 27,942,000 NOW COUNTY CONTEMPORARY BUDGETING PROGRAM DISPLAY - PUBLIC SAFETY PROGRAM COST Allocated Costs Total FUNCTION Appropriations Indirect & Debt Program PROGRAM (Direct Costs) CETA Grants Service Cost rUBLIC SAFETY Administration 2-30,000 5,000 235,000 Law Enforcement 1,350,000 345,000 25,000 1,720,000 Traffic 73,000 2,000 75,000 Fire Prevention and Control 1,0 5,000 310,000 75,000 1,660,000 Safety from animals 92.000 3,000 95.000 TOTAL �.,,0204000 665,000 100,000 �.785.000 2-5 PROGRAM „.i. jN s': ti` S .: : '.7 ' °.'"' Program Grants Local Generated and Effort Total Revenues Donations Recuired Financigg 235,000 235,000 100,000 600,000 1,020,000 1,720,000 75,000 75,000 40,000 500,000 1,120,000 1,660,000 95.000 95,000 140.000 1,100.000 L,�4-5-.000 2.785,000 NOW COUNTY CONTEMPORARY BUDGETING PROGRAM UNIT DISPLAY PROGRAM UNIT COST PROGRAM UNIT FINANCING Allocated Cost Total Program Unit Grants :--:Ocal PROGRt►M Appropriations Indirect & Debt Program Unit Generated and Effort Total PROGRAM UNIT (Direct Costs) CETA Grants Service Cost Revenues Donations Re:ui.rea Financir& LAW ENFORCEMENT Police* 800,000 175,000 25,000 1,000,000 30,000 300,000 6" 0,000 1,000,000 Probation 150,000 20,000 170,000 50,000 120,000 170,000 Jail 400.000 150.000 550.000 '10.000 250,000 230.000 550.000 TOTAL 1.350.000 345,000 25.000 1.720.000 100.000 600.000 1.020.000 1.720.000 *See Part 3 Contemporary Budgeting Component VI on Page 3-12. 2-6 NOW COUNTY CONTEMPORARY BUDGETING ACTIVITY DISPLAY ACTIVITY COST ACTIVITY FINANCING Allocated Cost Total Activity Grants Local PROGRAM UNIT ACTIVITY Appropriations (Direct Costs) Indirect & Debt CETA Grants Service Activity Cost Generated Revenues and Donations Effort Reouired Total Financigg POLICE * Administration 100,000 10,000 110,000 5,000 25,000 80,000 110,000 Uniformed Service 500,000 125,000 625,000 230,000 395,000 625,000 Communications System 75,000 15,000 25,000 115,000 25,000 90,000 115,000 Traffic Control 100,000 25,000 125,000 25,000 20,000 80,000 125,000 School Crossing Guards 25.000 25.000 25.000 25.000 TOTAL 500.000 175.000 25.000 1.000.000 30.000 300,000 670.000 1.000.000 *See Part 3 Contemporary Budgeting Component VII on Page 3-14• 2-7 PART 3 CONTEMPORARY BUDGETING COMPONENTS This section illustrates a method of constructing a police departaentthecontempcomponorary budget. It begins with the basics required by law and continues with nts of contemporary budgeting. We do not contemplate a change in the format or the degree of informationtion contained in your budget. But the format must provide the data necessary for comp "Displays" illustrated in Part 2. The following components are illustrated: No. Title I Basic II Employee Benefits III Indirect Costs and CET A Grants IV Debt Service V Program Generated Revenues VI State/Federal Grants VII Activities 3-1 FUNCTION - Public Safety PROGRAM - Law Enforcement PROGRAM UNIT - Police Personal Services Chief Sergeants Patrolmen Clerks Equipment Typewriter Automobiles Contractual Expenditures Office Supplies Travel Insurance Other Totals CONTEMPORARY BUDGETING COMPONENT I BASIC [I] E23 E31 [41 [ 5 1 E 6 1 Budget Budget Original as Officers Expended Budget Modified Recommendation Adopted Code 19xl 19x2 19x2 19x3 19x3 3120 .l (7] $ x ,1 x ,l x .1 x .2 191 x .2 x .420I11] x .430 x .440 x $ x $ x $ x x x x x x x $ x (gJ x x x x x x x x x x (101 x x x x x x x x (121 x x x x x x x x $ x $ x $ x $ x 3-2 CONTEMPORARY BUDGETING COMPONENT I BASIC [1] The minimum requirements of the budgeting and accounting systems require expenditures by program unit (Police, code 3120.0) and by three objects of expenditures - Personal Services (.1), Equipment and Other Capital Outlay (.2), and Contractual Expenditures (.4). [2] to [4] These columns contain historical data. Budget reviewers use them as a "yardstick" for determining the reasonableness of new budget data. This is a legal requirement for most local governments. [5] This column represents the appropriations recommended by the budget officer after review of departmental requests. [6] This column represents the appropriations as adopted by the governing board after review of the budget officer's recommendations. [7] and [8] Personal Services should show each position, the number of individuals in each position and the salary. Instead of showing this information under each program tained in a separate salary schedule. The total appropriation unit, it may be con is entered under "Adopted". [9] d [10] As added information you may list the type of equipment intended to be purchased. an Only the total appropriation is entered under "Adopted'. [11]and [12] Local governments may expand object codes, Here, for example, the .4 Contractual Expenditures is expanded to four different categories. If the purpose of the ex- pansion ansion is informational only, the total of the four could be entered in the "Adopted" column. If the expansion is for budgetary control, each expansion will be entered In the "Adopted" column. 3-3 FUNCTION - Public Safety PROGRAM - Law Enforcement PROGRAM UNIT - Police Personal Services Equipment Contractual Expendi- tures Employee Benefits Totals WZ'r 3120.1 .2 .4 .8 CONTEMPORARY BUDGETING COMPONENT II EMPLOYEE BENEFITS Budget Budget Original as Officers Expended Budget Modified Recommendation 19xl 19x2 19x2 19x3 $ x $ x $ x $ x x x x x x x 3-4 x x x x x x Adopted 19x3 $400,000 50,000 1509000 2009000 CONTEMPORARY BUDGETING COMPONENT II EMPLOYEE BENEFITS An option of the Uniform System of Accounts provides that employee benefits may be charged to the program unit instead of to "Undistributed". . All direct costs should include employee benefits. For example, retirement costs for police are in excess of 40°0 of salaries. To omit this item and other employee benefits materially underestimates police costs. The object of expenditure .8 may be expanded to account for various types of employee benefits. The following is an example: .810 State Retirement .815 Police and Firemen Retirement .830 Social Security .840 Worker's Compensation 3-5 CONTEMPORARY BUDGETING COMPONENT III INDIRECT COSTS AND CETA GRANTS FUNCTION - Public Safety PROGRAM - Law Enforcement PROGRAM UNIT - Police Budget Budget Original as Officers Expended Budget Modified Recommendation Code 19xl 19x2 19x2 19x3 Personal Services A3120.1 $ x $ x $ x $ x Equipment .2 x x x x Contractual Expenditures .4 x x x x Employee Benefits .8 x x x x Total Direct Costs $ x $ x $ x $ x Indirect Costs [I] Operation and Maintenance of Municipal Buildings 6°0 $ 24,000 Insurance Costs 1.5°0 1,000 Computer Center 5°0 8,000 Central Communications 30°0 679000 Total Indirect Costs $1001000 CETA Grants [2] Police Expenditures Funded by CETA 759000 Total Indirect Costs and CETA Grants Total Direct and Indirect Costs and CETA Grants 3-6 Adopted 19x3 $ x x x x $8009000 1751000 $9759000 CONTEMPORARY BUDGETING COMPONENT III INDIRECT COSTS AND CETA GRANTS Ell The percentage and amounts of Indirect Costs are displayed here. The allocation method used to distribute these costs must be based on usage or benefit. Sug- gested methods of allocation are contained in Part 4. [21 All CETA Grants are required to be accounted for as a separate item regardless of the program to which CETA employees are assigned. This is a method of dis- playing Police costs funded by CETA. 3-7 CONTEMPORARY BUDGETING COMPONENT IV DEBT SERVICE FUNCTION - PUBLIC SAFETY PROGRAM - LAW ENFORCEMENT PROGRAM UNIT - POLICE Budget Original Budget As Officers Expended Budget Modified Recommendation Adopted Code 19x.1 19x2 19x2 19x 3 19x 3 Personal Services 3120.1 $ X $ X $ X $ X $ X Equipment and Other Capital Outlay .2 X X X X X Contractual Exp. .4 X X X X X Employee Benefits .8 X X X X X Total Direct Costs $ X $ X $ X $ X $800,000 Indirect Cost CETA Grants Total Direct, Indirect, and CETA Grants Debt Service Total Program Unit Cost k 1009000 75,000 $9759000 25,000 $190009000 CONTEMPORARY BUDGETING COMPONENT IV DEBT SERVICE Debt Service for Police is allocated on the basis of benefit. The serial bonds were issued to finance the purchase of police cars. Last year budget notes were issued to finance increases in the Personal Services appropriation of the Police Depart- ment. See Part 4 for allocations of Debt Service. For Equipment: Serial Bonds - Principal 9710.6 $109000 Serial Bonds - Interest 9710.7 41000 For Prior Year's Deficit Appropriation: Budget Notes - Principal 9750.6 109000 Budget Notes - Interest 9750.7 19000 Total Debt Service 3-9 $259000 CONTEMPORARY BUDGETING COMPONENT V PROGRAM GENERATED REVENUES FUNCTION - PUBLIC SAFETY PROGRAM - LAW ENFORCEMENT PROGRAM UNIT - POLICE Budget Original Budget As Officers Expended Budget Modified Recommendation Adopted Code 19xl 19x2 19x2 19x3 19x3 Personal Services 3120.1 $ X $ X $ X $ X $ 4009000 Equipment .2 X X X X 509000 Contractual Exp. .4 X X X X 1509000 Employee Benefits .8 X X X X 20090:00 Total Direct Costs $ X $ X $ X $ X $ 8009000 Indirect Costs & CETA Grants Debt Service Total Program Unit Costs Less Program Unit Generated Revenues L1] Accident Reports $ 59000 [21 Identification Cards 5,000 [31 Towing and Impoundment Fees 209000 Total Program Unit Generated Revenues Cost Less Program Unit Generated Revenues 3-10 1751000 25,000 $1,000,000 30,000 $970, 000 CONTEMPORARY BUDGETING COMPONENT V PROGRAM GENERATED REVENUES [1] Upon request, the police department furnishes copies of accident reports to in- dividuals, insurance companies, or other interested parties. [2] Identification cards are provided to county residents upon request. The depart- ment charges $2.00 to cover processing costs. [3] The department imposes a $25.00 fee to cover the cost of towing abandoned or im- pounded vehicles. In addition, an impoundment fee of $25.00 per day is assessed. 3-11 FUNCTION - PUBLIC SAFETY PROGRAM - LAW ENFORCEMENT PROGRAM UNIT - POLICE CONTEMPORARY BUDGETING COMPONENT VI STATE AND FEDERAL GRANTS Budget Original Budget As Officers Account Expended Budget Modified Recommendation Code 19xl 19x2 19x2 19x 3 Personal Service 3120.1 $ X $ X $ X $ X Equipment .2 X X X X Contractual Exp. .4 X X X X Employee Benefits .8 X X X X Total Direct Costs $ X $ X $ X $ X Indirect Costs & CETA Grants Debt Services Total Program Unit Costs Less Program Unit Generated Revenues State and Federal Grants CETA [1] LEAA [2] IPA [3 ] Total State and Federal Grants Total Program Unit Revenues Local Effort Required $ 75,000 125,000 100,000 $ 30,000 3009000 See Part 2 Contemporary Budgeting Page 2--6. Adopted 19x 3 $ X X X X $ 8009000 175,000 259000 $1,000,000 3309000 $ 6709000 3-12 CONTEMPORARY BUDGETING COMPONENT VI STATE AND FEDERAL GRANTS [1] The CETA program requires separate accounting. The amount of these funds allocated for police activities is shown here. [21 The county received a grant from the Law Enforcement Assistance Administration, a federal agency of the Department of Justice. The purpose of this grant is to upgrade the professionalism of the Uniformed Service through training. [31 The Intergovernmental Personnel Act grant is from the Federal Office of Personnel Management. The purpose of the grant is to assist the county in training professional, administrative, and technical personnel to increase their law enforcement capability. 3-13 CONTEMPORARY BUDGETING FUNCTION - Public Safety COMPONENT VII PROGRAM - Law Enforcement ACTIVITIES PROGRAM UNIT - Police School Uniformed Traffic Crossing Total Administration Service Communication Control Guards Code 3120 3121 3122 3123 3124 3125 Personal Services .1 $400,000 $ x $ x $ x $ x $ x Equipment .2 507000 x x x x x Contractual Supplies .4 150,000 x x x x x Employee Benefits .8 200,000 x x x x x Total Direct Costs $800,000 $100,000 $500r000 $ 75,000 $100t000 $25r000 Indirect Costs, CETA and Debt Service 2009000 109000 125,000 40,000 252000 Total Program Unit Costs $190009000 $1109000 $6259000 $1159000 $1259000 $25,000 Responsible for the administrative control of the police department, including policy setting and de- cision making relative to the efficient operation of the de- partment. Responsible for patrolling city streets and business sections to suppress criminal activ- ity and to assist in emergencies such as fire, floods and other disasters. Responsible for mobilizing emergency and routine police re- sponse to reported criminal and non -criminal events. Responsible for providing traffic patrol, traffic law enforcement and traffic accident investigation, and facilitating the safe flow of vehicular and pedestrian traffic. Responsible for providing safety for children getting to and from school by using crosswalks at or near elementary schools. 3-14 CONTEMPORARY BUDGETING COMPONENT VII ACTIVITIES This component provides information and description of the program unit's activities. Thetotal column may be used for accounting purposes and the budget adopted accord- ingly. Columns 2 through 6 represent the various activities of the program unit. Your legislature may adopt the budget by "Activity" in which case the budget would be controlled by the activity. There should be no transfers between activities unless authorized by proper legislative or executive action. The legislature may also adopt and control the budget by the "Total" column but require accounting by "Activity". This would reduce bud- get transfers. A narrative description of each activity will assist in arriving at a more informa- tive decision concerning appropriations. See Part 2 Contemporary Budgeting, Police Activity Display on Page 2-7. 3-15 PART 4 CONTEMPORARY BUDGETING ALLOCATION METHODS This section contains suggested methods of allocating employee benefits, indirect costs and debt service. These costs are allocated in order to display the total program cost. Allocation of Employee Benefits The Uniform System of Accounts provide two methods of handling employee benefits. The appropriation may be budgeted as "Undistributed" or within the various program units by using the .S object of expenditure. The displays in Part 2 provide for the appropriation of employee benefits within the program units. Most employee benefits should be allocated on the basis of gross payrolls. Thus, the allo- cation for social security would be as follows: Program Payroll x Social Security Contributions = Program's Share of Gross Payroll Social Security Employee benefits applicable to a particular employee class or classes should not be allo- cated to all employees. The following is an example of allocating life insurance premiums: Payrolls - Law Enforcement $300,000 Fire 200,000 Sanitation 1009000 Payrolls Covered by Life Insurance $600,000 Other Payrolls 4009000 Total Gross Payrolls $19000,000 Law Enforcement Payroll $3009000 x Life Insurance Premium = Law Enforcement Payrolls - Life Ins. Coverage $600,000 Life Insurance Costs Retirement costs should be allocated on the basis of the itemized listing received from the Retirement Systems. This list serves as the basis for retirement contribution. You may presently be using a more sophisticated system for allocating employee benefits. For example, you may be allocating hospitalization premiums on the basis of individual coverage, and worker's compensation on the basis of hazard employment vs. non -hazard employment. You may con- tinue to use any of these methods. However, the gross payroll basis illustrated above is suffi- cient and adequate for all units and is acceptable for federal grants. 4-1 CONTEMPORARY BUDGETING ALLOCATION METHODS Allocation of Indirect Costs Within the framework of Contemporary Budgeting indirect costs are: Shared Services Special Items Undistributed (Transfer to Capital Projects Fund) Shared Services Shared services are those provided in support of other programs. The Uniform Systems of Accounts provide two methods of accounting for these services. They may be accounted for in an internal service fund or within the general fund. If these services are accounted for in the general fund, they are classified as "shared services". Shared services and suggested basis for allocation are as follows: Shared Service Suqqested Basis of Allocation Buildings Square feet of space occupied Central Garage Estimated benefit based on historic data Central Communications System Number of telephones Central Printing and Mailing Direct hours, job basis, pages printed, etc. Central Data Processing Time utilized On the next page, the costs of a hypothetical 11unicip2l Building Department is dis- tributed for illustrative purposes. 4-2 CONTEMPORARY BUDGETING ALLOCATION METHODS Assume: 1. total cost was $150,000 2. there are 100,000 square feet. By dividing $150,000 by 100,000 a rate of $1.50 per square foot is produced; this rate times the number of square feet in a department produces that department's allocation. The departmental distribution is shown in the following schedule: Department Health Environmental Services Social Services Highway Police Fire Other Departments Total Number of Square Feet Allocation 20,000 $ 309000 51000 7,500 25,000 379500 159000 32,500 10,000 159000 10,000 151000 159000 229500 1009000 $150,000 A similar worksheet allocation should be prepared for each shared service. Data ob- tained from these worksheets are summarized on a cost allocation worksheet. The suggested basis is not mandatory. Any method can be used which will produce an equitable distribution of cost. 4-3 CONTEMPORARY BUDGETING ALLOCATION METHODS Special Items Certain items are classified in the Uniform System of Accounts as "special items". Examples of this item and suggested basis of allocation are as follows: Items Insurance Municipal Association Dues Suqqested Basis of Accountinq Basis of Premiums Number of Employees Undistributed (Transfers to Capital Projects Fund) Amounts appropriated to finance projects in the Capital Fund are classified in the Uniform System of Accounts as "Undistributed". They will be allocated to the program for which the transfer is made. Debt Service Debt service payments are classified in the Uniform System of Accounts under the category of "Undistributed". Payments which can be specifically identified to programs will be allocated to those programs on the basis of usage or benefit. Interest to be paid on tax anticipation and revenue anticipation notes will not be allocated to programs, but will be classified as "Special Items". 4-4 PART 5 CONTEMPORARY BUDGETING STATUTORY REFERENCES In New York State the budgetary process and the format of municipal budgets are governed by numerous statutes that have been enacted by the State Legislature and/or the municipal en- tities themselves. The following information is restricted to the general application of those laws which would affect the format of the budget: Statute Content Affected Municipality Town Law Contents of preliminary budget. Format is prescribed Towns §107 by the State Comptroller. It must show by funds pro- posed appropriations and estimated revenues as pre- scribed in the system of accounts, estimated funds balances, amount of taxes to be levied, salaries of elected officers and other information required by the State Comptroller or town board. A 10% contingency may be included. Sections 102 to 115 of the Town Law govern budgetary process. Village Law Form and content of the tentative budget. It must Villages §5-506 contain a schedule by funds of proposed appropriations, estimated revenues, cash surpluses, each reserve fund, amount of taxes to be levied, salaries, revenues and expenditures of any village utility service and other data required by the board of trustees or budget officer. Sections 5-500 to 5-522 of the Village Law govern budget process. 5-1 CONTEMPORARY ,BUDGETING STATUTORY REFERENCES Statute Content County Law Contents of tentative budget - statement of the pro- §355 posed appropriations, estimated revenues, cash surpluses, sinking funds, reserve funds. Schedules are enumerated. A debt statement is required. Board of supervisors or budget officer may require additional data. Sections 353 to 368 of the County Law govern the budgetary process. General Municipal Law §99-g Authorizes inclusion of a capital program in the budget - prescribes the format. Highway Law "County Road Fund" §114 §141 Separate funds for estimates of expenditures for high- ways and bridges. State Constitution Requires an appropriation for debt service. Art. 8, §2 Affected Municipality Counties Many counties and all cities have charters which contain provisions relating to the budgetary process. Towns, Counties, Cities and Villages Counties Towns Towns, Counties, Cities and Villages Public Law No. 94-488 pertains to Federal Revenue Sharing regulations which affect the budgets of towns, counties, cities and villages. 5-2 CONTEMPORARY BUDGETING GLOSSARY OF TERMS ACTIVITY A detailed analysis of operations carried on by a program unit. For example, the program unit "police" may include such activities as administration, traffic control, and uniformed service. ALLOCATION BASIS Method for distributing an indirect cost or an employee benefit equitably among benefited programs. APPROPRIATED SURPLUS The portion of surplus which is ued to finance operations. It constitutes a portion of the "Local Effort". "CONTEMPORARY BUDGETING" The name given to Comptroller Regan's budgeting initiative. "Contemporary Budgeting" is program orientated and empha- sizes the identification of total costs, funding sources, and ultimately the degree of locally -generated support. CONTEMPORARY BUDGETING COMPONENT A part of the step-by-step process of building a con- temporary budget. Starting with the minimum informa- tion required by law and the Uniform Systems of Accounts, it continues with all the parts or "components" of con- temporary budgeting. DIRECT COSTS Costs readily identifiable with the operation of a part- icular program or service, and are charged directly to the program or service. These include personal services, capital outlay, contractual expenditures and allocation of employee benefits. 6-1 CONTEMPORARY BUDGETING GLOSSARY OF TERMS DISPLAY DOCUMENT A document or report developed primarily for communication of information to interested parties (policymakers, admin- istrators, taxpayers, citizens' groups, and news media). FUNCTION A group of related programs aimed at accomplishing a major service for which a governmental unit is responsible. The Uniform System of Accounts provides eight functions; General Government Support, Education, Public Safety, Health, Transportation, Economic Assistance and Opportunity, Culture and Recreation, and Home and Community Services. INDIRECT COSTS Costs which benefit a number of programs and are distributed to them on the basis of usage or benefit. Within the Uniform System of Accounts, these items are generally categorized as "Special Items", "Shared Services", and "Undistributed". INTEGRATED FINANCIAL SYSTEM An all -encompassing financial system which effectively cow ordinates budgeting, accounting, and financial reporting. LOCAL EFFORT The net difference between total program cost and program revenue. The sources included property tax, sales tax, state and federal revenue sharing, and appropriated surplus. These include all revenues not identified with individual programs. PROGRAM A grouping of related program units within a particular function. For example, Law Enforcement, Fire Prevention and Control, and Animal Control are programs within the function of Public Safety. 6-2 CONTEMPORARY BUDGETING GLOSSARY OF TERMS PROGRAM REVENUES Revenues generated through the operation of a program in- cluding grants, donations, and locally -imposed charges or fees. PROGRAM UNIT A component or cost center of a program. Within the Uniform System of Accounts, these basic units are called "functional units" and have been assigned code numbers. For example, police is a unit of the program "Law Enforce- ment". This is the minimum level of budgetary information. TOTAL PROGRAM COST The sum of direct costs, indirect costs, CETA costs, and debt service costs chargeable or allocated to a program. 6-3 ALL NUMBCRS TN THTS REPORT JST B=- RIOUNDED -rn TtV.. �!7Au\,._-_'ST DOLLAR, ANNUAL FTHAMCIAL Pt:?GRT PT) A 11- F-7 f. nCl,JM7h4T __5R THE TOWN OF GRO;TON COIJNTY OF TOMPKINS IR THE- =TSCAL YEAR 1987' 01AUTHORTZATIONO APTTr.L'-- 39 Sr*CTTON 31 Or 17HF GENERAL fl0;"'\J_TCTPAL LAW: - A R.- p 'I R 7 of]. 1* FVFRY MC UNTCIPAL IRPORATION SHALL ANNUALL�°" "AlAt"t. I -IS INANCTAL CrjNr)jT'TlN TO THE C0MPT0CLL'c-'R* �UCH REPORT SHALL B,= MA""E BY THE FFTC-70 IF SUCH MIJNIC7-PAL CORPORATION C�J-_F FISCAL 11 SH S ALL RT.) A.L., f- f.Y THE OFf"ITCER 'AA, -,TN- THE SAM;E A, ALL RFPOSH' rr 1-.. RT Ilz 17-I In l AF TILED WITH TIF COMPTROLLER WTTH I t. T�-) STXl*Y DAYS AFTER THE CLOSE OF THE FISCAL YEAP OF "130CH MUNICIPAL CORPORATION *** IT SHALL RIC. TIDUTY OF THE lNCUM9=NT OcFTCPR AT THE TIM' SUCH REPORTS ARE PEQUIRED TO g.r-: AILED WITH THE r_ - PORTS 1, . - 4 A. CnMPTROLLER TO IFILF SUCH REPOT **,-" ,-)TAT� OF N�:W YORK OF ICE OF THE STATE COMPTROLLER DIVISION OF MUNICIPAL ,AFFAIRS ALBANYt NEW YORK 122-16 7PTII-ICATION 3F IFTSC4L F.'-TCt-,, Ty �%L C:'--RTT-Y THAT I AM THE CHTrF FISCAL OFFICER AND jj r ED HER TRUE AND C71RRFIC-T Tl,',i THE BEST C)F MAT T+;: TN-aPMATt.',',N PirLi D- E I N I KNOWLP-Dr,E AND BELT7clo A F r- D, V R 0 T 0 IN, *INQUIRY* I GN A *1 UPRE T Ll , & A-� 21�DPFSS rIFFIC I A L OFFICI�L ADDRESS 3 - / - b A T 1-:' T F Y,' 0- 0 H AV 7- A IN Y T T,- N 'S R z- L A T T N THTS DOCUMENT PLFA,:31- CALL*" 4474-4014 ACCOUNTING Pc-lUTtRFmFNTS 474-6023 *PLEASEE "AII_C"ll T f7 A0 C tj M T f ) STATI- OF Nr ' W YORK Cip'--F'TCE OF THE.. STATE COMP TRCILLER DWISION OF- MUNTCIPAL AF.AIRS R-URII'At) 'IF MUNTCTPAL RSC. PICH AND STATTSTTCS GOV* ALc*R,'-:rl F--o SMITH STATE' 0'o--FjCc A. ("OTH FLOOR) ALBANY, M7-W YORK 12.1,36 ATT..14711N : )-F'FR(:-Y MADEJ 2 *FTIMAN CTAL 37CTION FTNANCTAL INFORMA'"'TION PAR THE FOLUWT�4G WNDS ANC ACCOUNT (7k-00P-S !,.'AS P14CUJID-D., TN T47' ANNUAL f:TNIANCIAL Pc-PnQT FILFr-) 1,RY Y01-1R. -OVERNMENT FOR THE aTSCAL. YEAR ENDED 1986 AND HAS 3cc�,.j' 4. 14: SA CIR J."'."' Y T H f- A- T SIS F Zo 7- PP"PlAIR IN TPITS llr)r)ATF- D0470MENT i OR YOUR rT-CAL Y-AP E tlf-) E D 19 Fi, 7 G'F'N7RAL FUND (A) G Etl-.-1. �.., RAL TnWN OUTSTI",-- VILLA G E FUND (B) NUr- RING FUND (CF) FFP,;-:RAI.- P=V--7:- SHA TOWNWIDI-- HfGHWAY F(TIT'D (DA) PAP,"r 'rn.wN HI�HWt.Y FUND (DR) A, GFENFRAL r-1"'7PP, ASSETC-MOUP OF ACCCitINTS (K) SP=-CTAL DISTRICT( P.ROTL4.7.f'-TlrjN CSF) SP=CTAt- rTSTRICT(!;)-LTrvf4'rl-4G (SM AGFNCy cOND (TA) EX0rNJrDAP',L-E- TRUST (TF) GFNcRAL LONG' TFRfA Dm")T GROUP ITT: ArCOUNTS (W) T ALL -tM[Jtjk'TS �-MCLUDIED Ttl T'AIS UPDATF DOCUMFINT FOP RJEPR%Si-NT THE DATA F TLEY YN D BOUR Gn WITH THF CSC AS REVIEWED AND ADJU.TED WHERE V RNM�:NT US-f) 1.4. 198-7 THAT WrRr- t4C)", IJS D'. �q I E-D IN 19861 PLEA.15E NECESSARY* TF ANY FUN—., LTST BFL0W* 4 FORM TO Q.F-Q'l-V:-ST ADrITIONAL R BLANK. FIJIND STATMFNTS is INCLUDF-D TN THTS MATLTZING* ".1DED 771 Tl"- N;--AP'--ST 'z'-40LLAR* ALL NUIMPERS TN TH-Irs ou 01 T 0 W N -01 F GA R 0 T 0 A N N".1 A L D A T 0 C- t I MEE N T Ff'-JR THC I I �.. r- 1 13 C A L Y Et: A a E 10, E D j.987 GE:NFRAL PUNT) (A) 43ALA!4CE SHFPT FOR THE FISCAL , �-) p M'�- F OR T E FISCAL D F S C R I P'TT OtJ YEFAR ENDZIE'D 'A. 9, 9,65 C 41) D YEAR ENDFD 1987 ASS.,: C AS H A. - I J6 A200 1 .2 073• CASH IN TTME f) (I S T IZ Z j�- "I'"18,009 A" D 1 --I-- 70 PETTY CASH ino A2-10 ----------------------------- -A---- ------------- Tu,"'TAL CASH 23811-76 ----------------------------- A ---- ------------- ----------------------------- Tr."TAL ------------- T 0 T A L A S S;: i.- Ar- 3 3 t 2 6 ------- TOWN OF GROTON AkNINUAL I)PDATE 7D0CtjMr-.t-jT F"*R THF- FISCAL YEAR ENDED B A L AN C E 11-7 1 FOR THF FISCAL EDP FOR THE FTSCAL OFSCRIPTTON YE4P F"ID-E-D 1980" c f -IM Y."' A R -ND-D 1987 LTAPILTTT AND FUND &,-Q'JTTY ACCRUF-0 LTABILTTIES $4tiMO A601 -------------- BOND ANTTrTPATTON NOT.Flz P A Y AlB L E A 2. 6 ----------------------------- A ---- ------------- ---T -- -A ----T --3 -T --I-T -I ------------ A ---- Tl- UL LALE S ) 4t2fO ------------- LJNc,"--SEP,V'zD I=UNID BALANCE APPPOPRTATEP 4110 0 (1) A911 'Jf4RE-S'7RVED MIND 3AL3010E UNAPPROPRIATED 1*'�4076 A911 ------------------------------ A ---- ------------- ----------------------------- A---- TCTAL FUND 2 3 4 6 ------- --------------------------- ------------- ----------------------------- ------------- TOTAt ... --7---- T.71TAL LT-A-3T,-LT.TT77--A;- D ------'t- Fil..JND Foll)TITY -'23897-76 U -tt TOWN OF !RCiTnN ANNUAL U c)DATF DOCUMENT G17-FkAL FlJND (A) RESULTS u nP" R AT I W- SCR IPTIO FOR THE FISCAL YEHAP r-NDE- 1936 D-Tl,TL REV NIJF ' ADD OT � . S,,)LJRC REAL PR';RFPTY TAB`- ----__—_____! _ __--___--__---_ ---------------------------- T XF S INTEREST £ P.'r-'qALTT-.3 C"N RFAL --- - - -- - - - - -- - ---- -- - -_ !_-------.- - -- -! _ _-----__--_ C LFRK FFF S PUBLIC :FOUND CHARG4:5t OG CONTIRUL FEFS ---------------------------- ----------------------------- TOTAL nFRARTNIENTAL I N 170ME INTER-=ST AND AR�.� "'— 1,3 -- -- ---------------- PROPERTY ------------------------------ ----------------.--i_.r-.----.__ TOTAL L.TCEMSSNS AN PFR TTS FINES AND F0RFz-TTFD BAIL FTMES & PF —DnG CASE; ----------------------------- ----------------------------- TOTAL FINES AND R ITUP . S 19 3 7 v93- 3 136 313' R FOR THE FISCAL 1 � � �315 7 S- - A a 23 s7s. 16 5':0 A2411 A---- A---- 5,74 741. 11 270 AL , h 5 A ------------- D3G. A---- ------------- TOWN OF GROTON ANNUAL UPPATF DOCUMENT 9:0P, THE FISCAL YEAR FND-n 19F7 GENFRAL M-11140 (A) RESULTS 07 OPERATIONS FOP, THE FTSCFISCAL.F')P -JR F F THE ISCAL W53 C R I PTI ON F"ND i1�7D lqq6 CODE YEAR ENDED 19817 u 7'. A T� L R E V F N U F S A!41) ED T- SOU R C IF 5 f l"'N CLASSIFIF0 2 70 A" - 7-- ----------------------------- A-- ------------- ----------------------------- ------------- T OTAL MISCiELLA11*-qU.So L nCAL Soljprc,,z ST STAB- REVF',fJF SHARING ,-?39738 A3001 057 S T AI'::, ORTAli= TAX 201552 A30f Sil, ST ATT-9 YOUTW OROIGRAM-1 3 30 1- k -------- jr ----------------------------- TCTAL STATE AID ----------------------------- A ---- ------------- ----------------------------- A--_- ------------- Tr-`TAL 19" OTAL RFVE'dT--,S AIND CTH - n jpl) 456- TOWN O F ROT S AN'NUAL UPDATE D CUM-N GENERAL FUND (A) RESULTS Or OP RATIONS Dco"." SCR PTTOT'l FOR THE FISCAL SDP FOR THE FISCAL YEAR ENDED 1936 C �*)'-- 'y AR D -) lei 7 OFTI TL cXPr N4Dl'rUPcS Aar. <' THER I!SES L-GISLATIV'C. BOARD9 ''PR S SER _r N-r_- i _ _M,i riw-----r--- -- ATT MIJNTCIPAL COURT P---p.S ��'�°�:' �'t�TAL ��.11C'�PAL CCI�.lR�' SU9f:RVTS0Q9CrlM'rP. EXPEND T°L,T AL UPERVT S►lR BUDG17Tv CONTR EXPEL -r--A L--+--_----.--_-------_ten.--_ CLERK,#C0NTR EXPEND -!_--_------ - _ _-_ - _ _ LAWi r.nNTR EXP�N - _-----------_-----_ _ __ -- -- PPR.SONINEL, PEERS Sc:QF/ Pv-------------- FLPCTT3NSt PARS 5 � ------------------ BUTLDIN S# P RS SEER AUTLDTNGS9 EQUIP E CAP 7"UTLAY _r__--__-_--_- 9 $4010 A1010•i Ai c>tv. I 40 A101 0 - 0 ' 9 600 A1110.1 A 101 ,905 A1110' ;! 101000 A1.''?'?•1 731 A1'21•4 A --r 1.01731 A11�2%0 :3ip000 300 650? 3, 99 310,99 7 2 74 2 2-4 23tP33 26r931, A1340&4 t A1.340 A 1 +.' 9 1 A11410 * A ------ A 1, 41 +0 A142 f.4 A AIL 14 30.1 A- ----r A1430sO A'.145 * I 1y5q-- A 450i0 A1610o I A1620•'? Al6? * 4 A------ A1620 * /�;().`l y— L ©�u 7 goo, Soa yF0, TOWN OF GR.ITON ANC UAL 'IPDATT:- DOCUMEENT FILITHE Q FISCAL YEAR EMDED 1937 . f GENFRSQL FUND (A) R171SULTS 01 CPIERATTONS IFOR. THE FISCAL FDP OR THE F11SCAL YFAQ F-qDPD 1986 1987 Col- YEAR JIDN FTAIL '=XPP.NjT,)jTtjR=S AND :ETHER USFS CF-h-ITRAL PRINT c ',.4TLvC".]NTR E x P F Nn, M AILING UNALL71CATE-0 74SURAN'Ut CONTR N D T —0 —T —A T TJ —N—A —L T —C 7 —4 �ZE F) —A 71 F MILINUTPAL ASSN DUFSr cowr;,, V7 X p C ff f- ur T$-'. L MIJ IC PAL ASSN s TAXES & ASSESS ON �jTr pR.. lip CONTR EXPEND MUNTC PROP .ITHFR GEra G0VT SUP.PTIRTt CONTR F X PF NO T7UT7T7T;7--R—"?77T4 T- SUPPORT ----------------------------- ----------------------------- ----------------------------- ------------------------------ ----------------------------- TOT'L GENERAL GOVERN'ENT )L� t 31 SUPPORT TRAFFIC CONTRILi CONTR FXPz-N 9 71 4 A2.6 i A------ ------------- 8 21 4 A1670*0 A...... ------- 4-75 A11920*4 4 i s, A------ ............. It694 A1950*4 ------------ ------ --- --------- .L1694 Al0. ------------- 361 A1gq9*4 ------------- A------ ------- 361 A1999*0 -c ------------- A------ ---------- 4 --- A------ ------------- A------ ------------- A ------ -------------- ------ ------------- �Ix- 1.55,701 0-76 A33"10*4 --- ;j TOWN OF f;ROTOM ANNUAL "J.PDATC DOCUMENT GENERAL FUND (A) RESULTS ,If: OPERATTICINIS DE S C R T P""Tr I � A. _)N FOR THE, YEAR ENDED 19P-7 FOR TH!T FISCAL YEAS. ENnr-D 1q316 DCTATL ;:XPr-NDlrV)t:S AMA "THFP. USF- h CONTROL T77AL TQ I I CONTROL OF ANIMALS t CON`— E AL I I-- V c' a-------- ___ _______________--_-r_-_-_-_ ------------------------ ----------------------------- 'If*0TAt. PIJBLTC SAFI.FTY STREWT ADMTNt PERS EERY STREET ADMTNt COMTR -17XPEND MI N A D TCTAL TRANSPIRTATTCNI (IF, LIC TTY, CIOTP 1-YPIEhIL, ------------ - 'I n 9 7, 6 # 26P- 7.0 p FOR THPI FISH, c In -T) E- Y AR ENDED 1987, A ----- 12. A3510*4 A_ _— A3510* 0 -A A------ A--__-- A___--_ '4 115 n AF 010 * 1 472 Ar-"'11,4 A--_--- 2,. 4 16 22, A5010-0 2 4 t 6"' " A '41'),*4 99 A6410*0 7 ------------- 5� 9 ------------- 00 ------------ -- ------------- ------------- ___w $ oa TCWN OF GROTON ANNUAL 'POATE' DOCUMENT 9OR THE FISCAL YFAR EI'mc-D 199-7 GENERAL FOAD (A) RESULTS OF OPFFRATTCIS FCIR THE FISCAL E T-) p = OR THE FISCAL A ENDED '987 D C- s c Q. I P7, 191,11, YEAR ENTE)ED 19,11,16 COD.E Y E. A K - I 0-4FTAIL EXP7-.NDjTU',,'rS -- R j,* S E 5� ANO 0,TA . LK VETERANS S7:RVICc.t CONT? 4'- F X P 'k"-- N F) A,5c 77 10, * 4 - .2, o a 0 ! -------------- A ------ ............. 2o A65ICoO 0 PROGRAMS FOR AGINGt CIONTR E XP.- ND I 00-In A6772,40 b 00 41 A ------ a 1 0 0;"` A6?72*0 A------ ------- ---- ��l .3-0-ry- S'StAev! itn A 60 %1 --7 --- ----------------------------- A --- ___________-_ ----_--.-_____________________ --- ----------- ----------------------------- ------ - ------------- TCTAt ECONOMTC ASSTS'rANCc AND OPPORTUNITY JOINT YOUTH PRIGt l7r14TR FXP cND 5 5 3 2- � v A -it 1-21. 0 4 y 4 3. 3 2 A ------ A732090 _____ -------- HISTCIRTANt CONTP, 1 0 0 C, A7)llo 4 000 -- -------------77Aj._-T�, A -7----- ------ T1!:) L .I 9CC ----------------------------- ----------------------------- ------ ------ A ------------- ------------- ----------------------------- ----------------------------- , .1 ------ A ------ ------------- ------------- ------------------------------ ------------- TOTAL CULTUV7 AND Rr-CREATION Is H -i 6153-7 A TOWN OF GROTON ANNUAL UPDATE DOCIJIMENT F700 THE FISCAL YEAR ENDE- 1-937 GENERAL FUND (A) RESULTS ,�a" )PFRATI,"NS FOR ? ZSCA f' FIR THE FISCAL. O' SCR I PT IOM YEAR E NID91) 1936 CnDF Yf AR E.MDED 1987 D TATL ' P" NnITURF.S ANT' r ^ t�S CONT;� FXP': ND S 27 8 A8310*4I ------ ------------- A9 A------ _____________ ________________________-__-- ------ ------------- ----------------------------- _--__ __-_-________ _____________________________ ______ -_-_______-__ TCTAL HO C A.MD COMMIJ� T r Sr RVTCES STATE R-cTiREMf:N ' MNF-T.. e 1 Ay1, 8 SO TA.Sc:CtJRTTY 'MPL BNI:7'r^ 4t547 A9 30i P,TSA ILITY TNI-SURANf7v 7MpL NF-rS 7?57 A9055 HOSPITAL M70TCAL tDEN'"A,it) TN T S., 1 ?3 9 DcB T PRUICTP 1Lt BIND ;zo coo TOTAL DEFT OPTNCTPAL . ? ---- RT fN-FR S"t BONS ANTT MOT7S 4140 A9730, �_►O_�� � �r TOTAL FXP�s-.Di TT ORx- M AND OTHER 1-1 _733081 12 TOWN OF GROTON ANINAJAL DOCUMFI- ,JT FOR THE FISCAL YEAR -ENDED 1937 GFNFRAL FUN`) (4) R =SULTS OF OPERATIONS D=SCRIPT'ION PRIOR PFRI0 FUND E QUTTY RRIRs �. D=Cps-AS TN ?-UNn FQUI?" yy SC-1UCFS D-EDUCT •- FXP� NT)TTUR"S AND CTHFR USE-:S FUND FQ1lJlTTY—,d._Nl' OF YEAP-41 FOR THE FISCAL. F.DR FOR THE. FISCAL F Fs+;t F C F Y,7A� F DI=D 1987 Inf000 AS0.12 A80,1- 23.3 ? 891 aP'#st8' TOTAL TNICLUTIFS q;F SE'RVc_ D AND `_ NRrES; R F 1 FUND BALA']C� IN GCVFRr4 '=NTAJ:. � t_'NDS, OR FUND �� ':�I�'Y FnR RR,;�RR.I�T� `'�' �tl��:S• PRIOR P RIOT) ADJUSTMENTS ARE LT TTFD Ti ADJUS.TPIFF'ITS ON PREVIOUSLY I aSIJPI D FTMANCIAL STATMFNTS RFSULTT�JC, FPCIM CHANGE-5 IN ACCOUNTING PRINC` PI_P'.S R C7RR7-CTI0S OF FRRORS. RLE'SE DFTAIL BELOW THE ATUR'' nF ANY FI''R PFR TOD A:)Jt).STM qT:S Tn FUND T QUIT'': 34p __-i______-«_____________________________-____- -----_-«--__________________________-__----_-__------ �� �► +� +-_ ��.�� �� ii i-- ��_ �� +� �� s. � _ _ s �� .� _sr�� �� _ - �� .� �� i�,�� �� _+��� _.-'- _ �. - - �� - �� �� �� i a� �� r �� ism._-i-_ r �- -------------------------------------------------------------_---- ck d --_---..,..--r_----_—__--—_.._.......—.—.._. TnWhl OF GROTON ANNUAL I.J.PDAT D9CLJM..-_N;. FOR THE f'-Tl3)C'AL Y;EAR ENDED 1987 G'EMERAL FlUllfln (A) SUMMARY OF FINAL BI-JrG=T AS MODJFT=D FJP THP FISCAL EDP FOR THE FI-SCAL D=SCRTPTT0N E A FINDED 1?86 culi E '_AR 1987 Y' ESTIMATED PzVENUFS 4,*4D OTH-ER SIC 3URCES Ac ST Q F V - Rl ' FAL PROP717,RTY TIAXES $ 1. 13 1872. A 1?74 9 M PST REV - P %-. FAL PROn""PTY TAX TT"'MS 1 500 A.1 0 9 Q q liSTDEPARTMPNTAL TWOME 61:7 11) A1209M 6S6 f S T. R.Z:. V - USF OF MONHEY W) PROPFRTY 000 A249,91 PST REV - LUFNSFS AND PERMTTS 7, 5fln A 2'--*; 9 9,*`l ST R F__ V - FINES AN'D FORFETTURFor 1?450 A22649M E 1.- ST REV - STATE ATT) 4,7 410 .4 Y, 00 APPPOPPTATED FOND IIALANlf Z too") A 5 0 0 1, 4�66 ---------------------------- TOTAL FST IMATED REVENUFS AND OTHCR SOUPCES 14 72- ------------- TOWN CF GAOTON ANNIJAL (J'PDAT7 DOCUM -!NT ;jR THE FISICIAL YFAR FNrDE:D 19,037 GENFRAL FUND (A) SUMM14RY OF IFTNAL AS MOVII-TEO F;,IR TPE I.-ISCAL r-DP FOR THE FISCAL Dr-'SCRIPTTOM Y=A*-' 'ND 14196 D7787 Ct I D YEAR ENDcD 19 A P Pl"? r! PR. *T A T Ti"N S APP - GVENFRAL GfJV'7'PNM.c-.klf'r, U P P 0 R T ,3. f-) 0 A" 999M 'w. APP - PUBLIC SAF-TY 42 A *399qt.41 ---- APP - HPALTH A4QP9M 0 C�.L T9ANSPn,RTATTnN -'? 9 mv, A5 ... --------- HE A.PP-FCnNVMlC ASSTSTANCYE- ANID OPPORTUNITY 30C A60994 �6, AP? - CULTURE 4 N n R F C IR, -: A T 7� 0 M 41000, A"?')c49!,! 006 APP - HOME AND C3M"-lJ)NJT'rV SFRVICES bno A911990M APP-EMPLnYFc-1 BFNE-FTS-TS 200 -A9199M 17 APP - DE-9T S-RVTCC 2 0 0 10 A 9 ("A 9 9 7-4 ct ;57 ----------------------------- A ---- M ------------- T";T.-A.L APPPOPRIATTIMS 7 2 7 m t 3 !4'7- ix, .'�w 7 TOWN OF GROTON 7 DOCUMENT A NIN U 4 L IJ PrD A T- L - . FOR THE FISCAL YEAR ENDFV 1987 GENERAL TOWN OIJTS i .. J.DC VILLAGE F UN'.., ) P, BALANCE SHEET FOR IHE IFTSCAL EDP '1--U-R THE FISCAL OESCR IPTTON YEAR 7MDEP 1986 C 0 ME Y,--AR ENDED 1997 A SS F. TS CAS14 1 3"t 9 3 2 0 A CASH TN TTME DEPOSTTS F 3-4) ------------------------------ ------------- ------------------------------ ------------- TOTAL CASH 5 t) 013 I ------- ---- ------------- ---------------------------- ------------- TnTAL TOTAL ASSETS 1885 TOWN OF GIROTOM ANNUAL �..JPD4TF DOCUMENT FIR Tq$-. FISCAL. YEAR ENDED 19P,7 GFkt'=P4L TOWN 007.17'17DE VTLLAGII- FUNn M BALANCE SHEET DESCRIPTION LIASILTTIES AND FUND F-QUITY f.JN7-F-S;-R-Vl70 FA!.A,4ri:, APPROPRIATE.0 UNRESr--'RVc-D FIM BALANC- 1. NAPPROPRIA-1 1D ------------------------------ ----------------------------- Tn,--T,'.L FUND E.,_4UTT.-l' ----------------------------- ----------------------------- TOTAL TOTAL LT-ATT777,77 J FUND EnlvUT-'Iry 0 eA FOR THE FISCAL F D p F 0 R T lil E F- I S C A L '--1 YFAP ENPED 1986 C . 3 D Y E A, E R N DE D 947 17 2- 2- B ------ ------------ 9y 8 3 5 B------------- ---- ------------- ------------- & % sl TIWN OF "IROTON ANNUAL 'JPDATE DOCUM77IN'T P-MR THE FISCAL Yr-.-AR FNDED 1967 GFFNFP-�L T?WN OU-rSTIDE VTLLAGE FUND (B) RESULTS Of: ')Pc!-RA1'I,4"�l!N,S 0 Pz C R T n7" T 0 �l FOR TH7 "FISCAL E D p r,,3R THE FISCAL E"87 YYEAR'-NDFD 1.9-16 C 0 D;.:� YEAR ENDED DET!ATL REVcNIJAES AND 71TH17R, SOURCES R.F.A.L PROPERTY TAXF;, ------------------------- ----------------------------- TOTAL RFFAL TAX-- _—_—__________________—____— _____________________________ DE-PARTME's"I"ll., I NJ C rl"' m E TNTFR'-ST AND A R N T 4 G S _____________________________ ----------------------------- TICTAL USE OF MOW AMD PROPIERTY UNCLASSTFTED (3PFCTFY) ----------------------------- ------ ----------------------- 2 TOTAL 'lTSCt:"LLANF-7nL)#- L.?-).CAL SOURCF'S ST ATfl,,p YOUTH ORnGRAMS' ___________________ STAT�,.: AID ----------------------------- ---------------------- TOTAL TOTAL RFVl ' :'11U-S A*,,Ir) f7,THr.-'R SOURCES 4.2- It 4 0 0- P'llol 42t4N) I, Z"l. 4 B.... ------------- ------------- Il toot 4t'761 F. c)3, B---- ------------- ---- ------------- z-#936 ---- ------------- ------------- 2- '160 3 S-LL- I ALY-Y ---------- "R 11600 ---- ---------- -- ---- ------------- ---- - - - - - - - - - - -- - ------------- Y TOWN 09 GRcrfoiq ANNUAL I.JPDATSE DOCUMENT "JR THE FISCAL YEAR ir-MDED 1987 GFNERAL TnWN gUl"STD7 VTLLAGE FUND (8) RIP'30ULTS 07 qPcRATjnNS FOR TH7- FISCAL FM" FOR THE FISCAL A ENDED 1996 C,-) D F YEAR FNDED 1967 C nFTX P ;�j T) .ATL TTtlf?-S AAD )THER US".) AMBULANIC C'IMTR FXPEMD $ 27,t 1500 B4540*4 S06 — ------ ------------- ------------ �IAL B �W 454 0 +r awe ------ ------------- ----------------------------- B — ' ---- ------------- ----------------------------- B ------ ------------- ----------------------------- ------------- ----------------------------- ------ ------------- TOTAL HFALTH 3) �;ao- x ---- ----- •W-- PARKSv EQUIP & CAP lUTLAY 51 B71100*2 __ B7110*0 ------------- PLAY;Gk & RE"iC C.-'.'MTERSj COMTR T�- X P M D B------ ------------- RECRFATTON fr.N71-9c 95 9 37140o" '10 ------- ----------------------------- B ------ ------------- ------------------------------ ------ ------------- ----------------------------- ------------- ----------------------------- ------ ------------- ------------------------------ ------------- TCTAL CULTURE ANT) c 9 t---, A T I IN ------------- ZONING? PERS SPIRV 317010 B8010O.L CONTR 7XP17N.0 330 41039 38111100) 19 TOWN OF "POTO" AN,"NUAL UPDATE Dr)CtIME-.tJT )R THE FTSr-kL YEAR ENDED 19'37 GENERAL TnWN OIJTS.T.,r)"- VILLAGE FUND (B) RESULTS OF OPFRATTOt.s FOR THE FTSCAL i..,7 Dp FiR THE FISCAL V r s c P I P "T' I n_ IN! YEAR EINDED 1986 r9nE Y.'--AR ENDED 987 nFTATL FXPr:M0T'rl.JP7S IIIND OTHER i ISES -'LANNM*,fi, CONTC) FXPE-110 S 4 ?Is-') P, a 02 1) 4 1.3 77TL 7 T T 3 T, K T 9 B8072000, ------------- ------------------------------ ------ ------- ----------------------------- ------ -------------- ----------------------------- ------------------------------ ------ B ------ ------------- ------- ----------------------------- ------ ------------- TCT4L HOM AND CnMMI-INTIVY 5 P, V T C F S By 2 STATF RETIRCMENT i_ f r-MPL BNFTS 11-0 39011*8 ;2 SJOCIAL -':Ct.l',QTTY 27MPL BN. TS 15- — 273 P19030*8 ------- Hd TOTAL EMPLOY,77F BPMrt"cTT4' M3 TICITAL EXPENDITURFS Al'�M OTHE-P USFS 42t483 I --- --- :A 2 0 TOWN OF PROTON ANNUAL 'jPT.)AT77 DOCOMFNIT THE FISCAL YEAR ENDED 1937 N;:-P,AL TOWN '0jtJTSj7t; VTLLAGOE- UND (13) RESUL'rS OF lPF FOR THF- FISCAL E D F9R THE FISCAL klDrD 1986 COD77 -W-AR ENDED 16.987 C S C 9 T "T 0"! YEAR F, .. V, ANA,LYSTS Or CHA'NGE-S TN F. i EQUITY U N D �: 0 UITY - 3FGTh4NTN; 9F YEAP* ADD - PAFVFNU=S AND ITHER S Cnui' c r�- DEDUCT - r--'XPE'-'NDIrlJPr'_-S ANIF) 0,THPR USES FUND EQUITY - 7ND n- YrAR* 9 11 o 42t438 5 1? t 8 P 5 B8029 -71 -2- I - TOTAL TNCLUDES RIESERVED AND UNRESERM) FUND BALAtICE IN GOVERNMENTAL FUN Si OR FUND EQUITY FOR PROORTCTARY FUNDS* *-,,'T "7 "M PREVICA i S LY PPTOR M . PTm An.MSTNTS ARE LTMIT17D TO ADJUST ME- T .SSUET) FINANCIAL STATMENTS RPSULTrNG FROM CHANGc- IN ACCOUNTING P RINCTPLFS IR, Cr,'PPl.�.:CTT0N.S r,,r' FRRIIP-^-)* PLEAS r- r,-)FTATL P,7LCW Ttic P E. NTS TO U�4T,) xQU-�L ITY: MATURF niz Aly rRTOR PF.PTrlr,) A. JS"T"Mv. TOWN OF :SRO TUN ANNUAL DOCUMEXIT FOR THE FTSCAL YEAR FNDFV 1037 Gi.-NERAL TOWN OUTSTDF VILLAGE FUN' (3) StPOMARY CF 71NAL A-; '11001FIC FOR THE Ell -CAL Lp FOR THE FTSCAL Di-_SCRjPTT0NN YEAR FNDr-r) _11196 c ") -0 F YEAR -ENDED 1987 -STTM,AT=7) QEVENJI-S ANF `THFR S,-4LJR(-FS 3 FST RFV - -olk"FAL PROPCRTY TAXFS 4 24 n 0 B11.0 4 9 11 j- 50 'FST Rz_.V - DP_,P.4RNT TMFAL TINC 0 ME . 9 0 0 r 2_1 9 9 m 31 - - - - - EST R"V - USE W MONEY AND i PROPERTY 1-1 n, 0 B ."-' 4 9 9 M 000 • V-MISC7_:LLANr71US LOCAL SOURCIFS 100 7p-1-Tqom 1;:ST REV-STATF ATD - f - A in, PROPRTATED F.'FUND SALAIXF 12 n0o B 799N o ea ----------------------------- ------------- -•---- ------------------------- TCTAL F-STIMATFE), ------------- REVENUFS AND OTHFR SOUP CES 3 8 00 2 2 TOWN OF GROTON ANNUAL .1.1PIDAT' DOCUMVENT FIR THE FISCAL YFAR FNDED GENERAL TOWN rU"'510F VILLAGE FUND (B) SUMMARY OF FTNAf- BUDGET 45 M0Dl.?'--QED FOR THIF F.I.SCAL r--- D P FOR THE FISCAL S C P 1 19,-:16 C r- YEAR EVIDED 1987 YEA, A P P 4. 10 "t- R I A TT `4 S APP — GENERAL n-tlV=PNkj7',, SUPPORT $1 700 10 9 ?m APP — HFALT4 0 B4 q 9 9 71 APP — CtJLTL�R!,': ANT) P7ClZEATl,']N 8 0 0 b 7 0 9 9 APP — H*17-ME. AND COMMUNTTY 17,P-500 b,8999m 1 '7 SO 6 APP — !*!-�MVLOYFF BFN-*-,�- S 39101 B04. 99M t lad, ----------------------------- ------------- - - - - - - - - - - - - - - TOTAL APPROPRIATTONS - - - - - - - - - - - - - - - 58000 -73 T 00 W N OF IG'RO, TOIN ANNUAL UPDATF DICUMIFN-r 3R THE FISCAL Y7AR ENDED 1987' , T FV)-:PFP4L R VENUE .SHAD FUN P (CF) A'-*0-A7JCE HEFT T) .4.. ' s ICR ip"I"IM . I CASH CASH TN TIM.- OrPOSITS ----------------------------- ------------------------------ 4 �CTAL rASH ----------------------------- ----------------------------- --------------- TGrAL ASSE7S 'OR -ISCAL F".? THF. FISCAL F THE rl YEAR, *F---Il]T)FT) 1`486 c ODE YEAR ENDED '41987 -1-4 6 c = 20n .062 C 2-0- C ------------- ------------- ------------- -------------- TOWN OF GROTON MANUAL kUl0f)ATF DOCUMENT F'7110" THS FTSCAL YEAR ENDED 1997 FP- nFPAL RFVcNUF SHAPTN(; FUND (CF) BALANICE. SHEET D F S C R I P 'Ir TO N LIA!�ILITIFS A.Nr, i7UNT) "QIJITY UNREI-S�;RVED FIINC) BALA,,ACt' UNAPPQ0PRTATcD ------------------- ---- ----- - ----------------------------- TCTAL cUND FQUTTV ------------------------------ ----------------------------- T-.TAL T TOTAL L,T-AiTTTT-!--'7-AT-D jTY F IJ N C!, F 0 U'" ". FnP THr*-- -TSCAL !=)p f-CR THE FTSCAL YEA'R. FADF-D 1986 jc 1017 YrAQ ENDED 1997 $ 2210 Be Cr ol , I c 221099 ------------- ------------ - ------------- ------------- ------------- S7 0 TOWN OF GROTON ANNUAL UPDATE DOCUMENT FOR THE FTSCAL YEAR FtIDr-.n 1997 FEDERAL Rr,V*7Nt)F SHARING FUND (CF) RFSIJLTS Or, 01PERATTONS FOR TH7 FISCAL E D P Fnk THE Fl3CAL YF A P tq V D .19 8 6 CnT)E, YEAR ENDED '987 D�FTATL RF-V7NU=-S A CT4'--R SOURCES Moo ----------------------------- �r r7- ------------- ------------------------------ ------------- TrOTALMON, Y AA0 PPOP'---RTY 1049 ------------- FEDERAL SHARTNG 2L 9 17 2 7 CF4001 ----------------------------- cs: ------------------------------ CF---- TOTAL FiEDERAL AID 209727 ----------------------------- ------------- ----------------------------- ------------- T'TAL TO-TAL REVENI-Jr-S Atli-) OTH'qR SOURCES 31 26 T04N OF ..ROTOM ANNUAL 5--IPT)A7c DOCUMENT F "V�t T H FISCAL YEAR ENDED 1917 F CE D lz- 'R A L R V F N V I F H A 01 1 N C'7 F t. I NID (CF) RIFSULT.S OF 00FRATTONS FOR THE FISCAL EDP FOR, THE F ISCA L DESCPTPTTON YFAQY E.NDET) 1996 CODE Vgr-AR ENDED 19E7 f)FTATL '=XPFNJnT-U'--'cS -AND OTHER IS j:- ;l CITH ER C .3 N T R. F X N D $411" C F 9 8 9 4 4'. Sco 13,P, ------------- O O C 5 U P P T ----------------------------- CF ----------------------------- C ------- ------------- ----------------------------- ------------- ----------------------------- CCF----,-- F ------ ------------- - ----------------------- C- ------------- TOTAL GENERAL SUPPORT 4 8 i2l MACHINFRY,v EQUIP & CAP ICUTLAY 109920 rF5131*12 --- 125 5 A MACHINERY, CONTR EXPENO 101504 CF9-1,3'--"J*4 ------------- T 75 7 -------------- - 1 4 2- 4 C CF5130*0 ----------------------------- r - --------------------------- ------ cv ------------- ----------------------------- ------------- -------------------------- ------- ------------- ------------------------------- '7RANpnpTAII;M 21424 -t ------- ------------- - A I w S5TCTAL - _*1 *- ADMTNv CONTR FXP7-Nn 31000 CF6010,4 ------------- --------- cwr ADMINTSTRAIJON 31000 CF6010,0 PR04GRAMS FOP A;G)TNGi C.INTR. x P N-V 2 10 0 0 C F677 2, 4 --------------------------- CF tkNIN04L UPrDATF Dr0CJJMFk--'NT FOR THE' FISCAL YEAR ENDED 1937 FFDFPAL RE-WIFNUC SHARIN.; IFUIND (C�:) RESULTS OF OPTERATIONS FOR THF FISCAL FDP T FOR THE 1-1-SCAL Y E A P-NDE"D 1.986 COW P-AR ENDF0 1987 Y - PFT4TL FXPr-NDTTtJf)ES ANt-1 -T TOTAL PROGRAMS FOR AG14iG $,*,Ono r — 77,:), o -li-01 - Jb ------------- ----------------------------- CF ----------------------------- CF ----------------------------- cy: ----------------------------- CF ----------------------------- c =1 ------ ------------- TCTA�L FCCONOMTC Al%3)STSTANCE VID OPPORTIUNTTY 000 ------------- TOTALC X PV: tNr,) TTI.JRC'S A'l 71 w 6 1 z OTHER US.S) 2261906 23 Trl,&.'4 OF rRnTr AN'--l!JAL 'Jpj)�TF DOCUPTNT FOR THE FISCAL YFAR ENDED 1997 F90FRAL RFVFNLIF SHARINCf- F-UND (CF) RESULTS 9F lPFRATTn,NS FOR THE FTSCAL FDP FOR THE FIS'CAL 1C 0 E YFAR FNDED 1987 D SCPTPrT,*IN YEA�? Epir ED 19,91-6 Asi,A, yelS q L 17 rHANGPFFS IN FUND EQUITY PUND FQUTTY—BrFGlNNTAG OF Yr--ARA*t ADD — R'-=-YFNUcS AND ITH—P SCURCE's V,Fr,lUCT 0TW_R USFS FLINT "QUITY—PND7 qF YEARIN $ 171918 C f 10 2_2 26006 22YO88 CF80-19 - _ f� Yl. C 21_ TOTAL TMCLI-Li") S ES AND UNRESERVED FUND BALANCE ltN, GCVFRNMF_NT.lA%L FUNIPSi C'R FUND FE-Itsl[TY F0_R PROPRTE-TARY FUNDS* VL PPIOR PF.RIOT) Af)XJ."-TMENT'- ARE LlIT'r'D Tl ADJUSTMT ENS CIN PRE T")ULSLY ISSWIM FTMANCTAL STATMENTS .-SIJLTTNG FROM CHANGES IN ACCUOUNTIN' Ll F- ORTNCTPLFS 00 CIRRI.,CTTONS OF PLEASE 0t:TAIL "',�LOW THr "jATUP9--L OF A'lY PRIOR P7-RIOD A" JUISTMFNTS T,-] F-IJ14D FlQl..lTTY* TOWN OF :IROTI-M ANNUAL UPDATE D!Ct)t!FNT "'OR THE FISCAL YEAR ENDEP 1997 FEDERAL R--.,VFNIJ'*" SHARTNI- PLJND (CF) SUMMARY OF PINAL BUnGFT AS Mf)*7,.)TrFl;--D FOR THE FI31CAL F, -0 p DF SCR T,-)rTflPl YEAR END'r-D 1996 c0r)c E.-STTMATFV, 7r-VPNU,--'�; Al", "THER SOURC77S AT $35t7g.7- CF41109M ----------------------------- -------- ---- CF M TOTAL c:STIlA7F-,D Rr-VEmu9S Allis f"'THER SOURCES 33t752 30 c'O)R THE FISCAL YF-AR ENDED 1967 ------------- ?. ?. co a u , TOWN Of' GR(ITON ANNUAL IIJPDAT7 DOCtimck-N-T j.- �:nR THF FTSCAL YEAR ENDE-1.7) 1937 IFEDFCAL R-VFNUF SHA311ING FIJN.',l (CF) SUMMARY 01= FTM a rj I Ir-TNIAL AS .. v F I R TH F FTSCAL DP r D -P S C P T P I ON YEAR END17D 10116 CIDE APPPI'.IPRIATTr)kjS APP - TRANSPf-'PTATION $30t"269 CF5909M APP-ErON,LiMIC ASST.STANICIF A.",;) CPPCRI'UNTTY 5,P483 CF69994m C;= ----------------------------- CF-21 1,-ITAL APPROPRTATIONS ii �-- FOR THE FT SCAL Ylt:'-:AR ENDED 19R7 $--- 7. 1. - a a a Iftw.- ------------- LOW - ------------- TOWN OP, ROTOM ANMUAL il'P.DATF DOCUMENT TH— 'F*TSCAL YEAR 17NDE"i) 1987 TOWNWTDc HIGHWAY FlUND (DA) BALANCE SHFCT 0ESCR TP*rl0M A S SP- T S CASH CASH TN TTME DFPOSTTS ----------------------------- -7ET�T73�; ----------------- ----------------------------- ----------------------------- TOTAL — 77=7 --------------- TIOTAL ASSE - FOR THE FTSCAS FOR THE FISCAL E YEAR NiE:ED 19F*!' V'�-*-AR ENDP) 19P-6 CODr S-213 PA 200 497064 DA 201 DA ---- D4 497t7-r-1 ------------- ------------- ------------- ------------- TOWM OF GROTnm ANNUAL UPDATE- DOCUMENT THE VT,7AR cNDFD 19�37 TOWNW10F HIGHWAY FUND (DA) BALANCE SH-:;:T D,c S C R I PT jjNl LIAPILITIES ANT) 'UNT) -QU I TY !JNR,'--S.'-RVr7D FUND BALANC.- APPROPPTATED. UNRF-S',=RVF0 FlUNT-) nl)ALANC'F: UNAPPROPPTAT° -.D ------------------------------ ----------------------------- TOT FUND FQ07TY a!` - - - - - - - - - - - ------------------ — T�TAL L!3-3TH—lT7l=-7--A—jW FUND FQtJl'Tl*Y f- 3 iP Tl T S C " L FT)p FOR THE FISCAL YFA� END"', 1936 C 0 D YEAR ENDED 1987 S150000 DA 910 147, 751 DA 411 3 — — — — — — — — — — — — — 497 7 71 DA... 15 q1 9 I-v-3EXK D A Y 1), 26 D 7A--__ ------------- ------------- 173 4 q 1 TOWN OF GROTON AMNUAL UPDATE DOCUMCNT i-OR TH- FISCAL YEAR !-NTDE10"i"? op TOWNWTDF HIIHWAY FUND (OA) RESULTS of npFRATTONS FOR THE FISCAL r: �3P FOR THE FISCAL D7SCQ T?TTOIN YFFAR '-r-'tJDFD IqP-6 c 0 1) Y.F'AR ENDECI 1987 DIFITATL REV-NUES V-D LITHFIR SOURCES, PEAL PQfIPFPT,' $1331300 !)AI!,',O- ----------------------------- DA ----------------------------- DA ---- ------------- T�CTIAL REAL i1i nPrEPTY TMTERFST AND FARNTNGS 2-9091 DA29401 9 1 RENTAL If- FQUTPMENTi OTHER "wow — G OV TS 3 9 io 47'Q T-1 A 2 416- ----------------------------- ------------- --- ------------------------- ------ TOTAL USIE CT MCINIFY AND PROPERTY .119069 UNCLA'-STFIED (-';PFCTF-Y) Z, 1 2 DA2770 ---------- - ---------------------------- PD A _-- -----_____--- ----------------------------- DA ---- TOTAL MISCt"LLANEnUS LOCAL SOURCCIS ----------------------------- r)A ----------------------------- TOTAL ---- ------------- TOTAL REVENUFS AN-) fl.THER, Sr)f,,#Rfr,-S -�2071 34 TOWN OF G�ROTON i r- ANNUAL 'IPDAT-- rL)nCUMr* .14T P TH FISCAt. V'-AR ENDF0 1987 TOWNW.TOF HIGHWAY FUND (')A) RESULTS 09 1PE-R.ATTONS' J THF- F-ISCAL FOR THE FI-SOCAL T)r- IZCR I OTT CIN t-AR ENDED A R, F-INDED 1986 COD E Y 49�7 DETAIL EXPF4DTT'j-"-S AND "ITH-0 IJS-.,; M 41 AINT OF BRIT)G St C"ll !T 6. FXPF ND 4 0 1 n A.r, -16 2- 0 9 4 -------------- D A 71-1 -T77-7 -77YT)77 ,A 1, 1�� 40- 9 ...... DA";120*0 ------------- 41ACHTMER.Y? Pr--P'3 SP-PV 4 'Z`9 2 DA51-30 9 1 _ _ — MACHIMERY9 COATR F, LNID 1501t731 D A 513 0 * 4t 7a Y76 %\ 0 -0 7 3 T -4 -C Q v .4023 DA5130*0 ryq 3 PFR, SCIRV MTSC71-LAINECUS I I'> % 6,16S 7� A 140 a 1 -Za Z. BVISH AND wc-:E:Dr, - 1 - 11.14 Ly I fo "7 DA7,140 3 1'. r D A ------ ------------- 79 55, i � DA514'-O 1+ .5 a 'B- '-)NIW RFMOVALT PEPS S;:RV 3 2 t -,?I C; ' D A 51- 4 2 * I I OW R'4--MrVALy 170"M 0 E NO S N X 14t6;F V 4' 142 o 4 Y's DA T T 7 T 71 -V -A 4713041 D A' 5 -14 2 0-1-1 6� 7 (5 SERVfC*,-S OTHFR GOVT39 P�--DS SERV 10039 -- A 14 8 1 cy o, DA DA ------------------------------ D A ------------- rA ------------------ ----------- ------ ------------- DA TOTAL TRANSPIRTATIOM 177t6'-'6 ------------- STATE RET TPE"7-NTY EMPL, BN--T'- io, 0 3 '7 WORKERIS CfIMP-*-ISATT0Mt MP L BNFTS -7,p 161 DAAP TOTAL FMPLOYFF BE-NEFTTS A. .- 4 3.-1 TOWN OF f-VROTON ANNUAL UPDATE DOC11MENT f-El OR THE FISCAL YEAR ENDED 198-7 TOWNWTM.- Hl"-:IHWAY RM (DA) RESULTS or OPT? ATIfOMS F()R THE FTSCAL T)cSCR TPTTr)ll DETATL c-XP-4DTTUZI--'-; ANO ArHER USES TOTAL 'n'-XPENT)TTJJP--c,' ' t,JT) OTHER USrS $ 19 r-, Y9 "10 3 15 FOR TH'.. Fl.3CAL t- c rl D Yr`_'AR "LADED 1987 TOWN OF GROTON AN4UAL UPDATF: DOCUMi--l-rl FOR THE il i -- Tit FISCAL YP- AR 'ENTI)FI.) 1987 TOWNWTDE HT`*3vH!4AV PUI-40 (00 QSSULTS Of-- OPFP' TVCNS DFSCRjPTT0hl S FOR THF FTS-TCAL CAL F-DP R T H E" 1 A YFAP .10-86 CODE YEAR ENDED 1987 ANALY-111S IF CHANGi7.1-S 7N Ftj3t4f) QUTTY - .-I FUND EQUTTY Y�AP. A DD - P E VENNUF.".* AND OTHF R. SOURCES DEDUCT - EXPENDITU51T.FS ANT) ITH� R USIFS FUND =QUTTY - PND nF 4- $44Ot770 DA8121 --I cl `7 '7 5 252t871 q r 3 90 497t7r-,l DA8019 cl rAA TOTAL TNCLUM-S ;),-zSFRV=-D AND UNRE-SFOVE-D FUND BALANCT: T N t k-f Gn-VPR,NMrN-TAf- FFIJNJIE'�St OR PLIND FQUITY FflP'\ PROPRIF-7ARY FUNDS PRIY."'R PFRTOT) ADJUSTMENTS AP.' LT"ITIE-D TO ADJUSTMENTS �Tl P;,----VlOtjSLY TSSUPTI rj�'-JAIICTAt i J... .1--S TN ACCOUNTIN" NITS SU STATMEI R, LTTNG FR'M CHANG= PRTNCTPUF'lS OR C0RPFCTT0kiS 07 ERRORS* PLFAISE 9,%;:.:TATIL BELOW THE NATUR", 10F ANY POTOR PFRT03 A[.j-JUSTT,,,V:7%0rS T.q Fum) =QuITY: TOWN OF 7'RDTON Af-If'40AL 1APDATT: DOCUMPW" FOR THS FTSk"AL YEAR ENDF0 197 TCWk4WlDF WIGHWAY FUMD (DA) SUMMARY 07 FTNAL BUD57-T AS MODI�'111-7-r) FO? THE_ FISCAL CDP DF, SCRTim'"ITOtl YEAS FNDED 1986 c D "ST"'MATED R"-VPtJ7S AAn OTHER SOURC77S 1. c: 41 7 F.... PST PFV — REAL PR9P)—RTy TAX - MS FST REV — USA OF MONFY AND OFOPFRTY APPRCPRlLATcD FUND 3,4'LAqrf,- ---------------------------- TOTAL FSTIMATED REWNUFS AND OTHER sclijolca-s $ 1, 3 3 .500 DA1^49M 27 000 D A 4 99'1 A- Ul 4- ol ()t 0 1)0 DA 509M 46- D A ---- M -1 Aq FOR THE FISCAL YE'AR, ENDED 19810 TOWN OF GROTON AW-JUAL, t1i'PDATF DOUKENT FOR THE FISCAL YEAR FMDc-D 1937 TOWNWID-i- HTGHWAY FUM) (T)A) '17 FTMAL BUT)"FT AS MODIf:lrD SUM,MARY L FnP THE FTSCAL rEDP n=-SCRTPTTON YEkR -ENDED 1906 c 9.7) A PPj� r1P'-TATT0MS - �I I APP - TPANSP'l,'RTATT'.) #" APP - FMPLOY TCT AL APPR!IPRIATTONS $283t500 DA'�999M 27YO00 DA9199M DA----M 3 11A.0 0 30 FOR THE FISCAL YFAR ENDEED ll';E7 2- 2' G --------------- ---- I- __ 3 o C) a TOWPA OF GROT71 ANNUAL 'UPIDATE DOV.)MENT F'OR THE FTSC-AL YEAR 198*7 FAPT TOWN HTGHWAY FUND (TDB) �.J RAt.ANCF SHE-7 R I P 77"T"N A S T 5 CASH CASH TN TT ME D.FP--).'37TS ----------------------------- ----------------------------- TCTAL CASH ----------------------------- ----------------------------- TUTAL TCTAL ASSPT5 FO-� THE FISCAL E D P FOR THE FISCAL YEAR FNDtD 19,16 c I'M YEAR ENDED 1987 It)? DB 1-01 r 87 08 5t 1 7 ------------- -------------- ------------- ------------- ------------- ------------- --- a2t-isn-- TOWN O.jF GROTON 4 ANNUAL ..)PDAr!--- DOCU'll-IF-11T -.TSI"A.L YEAR ENDED 10,37 THE PART TOWN HIGHWAY FiJND (DB) BALANCE Sl.!=;7'T . -..- f D=SCR jPTTC�4 A. LIA�ITLITIE:S AMT) r7MV) FQJITY t. 1 N R - J- S li R I E D F 1.) NO -BA I,- A 11 C 7 APPROPRTAT77) UNRESERVED FUINT) BALANU, UNAPPROPRTAT"D ----------------------------- ----------- ------------------ 'rCTAL FUND FIQUITY __________________________ ___ TITAL TGT4L FUNT,, FOUTTY E FYSCAL FOR THE FTSCAI- D p FOR THC YEAR ENDED 1996 CODE YEAR ENDED 14987 2 4 00 0 r) B 1 30 ado 63, 0 9.5 MR, I � A 7 33 ;2 3 s a--7 ---- ------------- 8 7 0P,7 oo vq4. DB -------- ( ou TOWN OF "GiROTON ANNUAL JIPDAT!-7 D'.ICJJ�JE�-JT PCIR THE FTSCAL YEAR ENDED 10,3,7 PART TOWN HTGHWAV FUND M) RESULTS M;,r,-- OPFRATION S SCAL -E FIFOR r)P .- F r SCAL Y -r: A THr -) R T H J ND EAR ENDED 19C-7 D 19 P 6 C D E Y4: P r. TO DETt,Tf RE-VIF M IJ 7 S 4ND 71T,--:� SoljpCES REAL PROPFRTV ------------------------------ -------------------------- --- TCTAL REAL PRIDE STY TAXES INTEREST ANIM FAIRNTINIGS ---------------------------- --------------- 24-------------- T07L USr-. IF MONEY AND PROPFRTY ST AID, STAT' REVENUE SHARTNGI� -ST A199 f0NSlnLTDAT;:D HTk-:IHW4y A Ir --- ------ -------------------- ----------------------------- TCTAL STAT:F. ATID ------------------------------ -------- -------- ------ ------- TOTAL TOTAL RTI-�TTIIJFS AND CTH=qSOURC".S 42 S 72 f 0 5 12, �IBIOOI D B 8091 DR240-3. DR DPI---- 1, 4 113 9 F) 711) B ------------- ------------- ------------- --Lj- - ! Lia --- TOWN 041-7 GROTON ANANOAL ,.JPDATV- DOCI)ME-114T r' ;I i- ..R THE �:TSC-Al- YEAR ENDED' 1987 PART TOWN HTGHWAY FUNID (DB) RIFI;ut--TS OP OPERATIONS FOR THE "-T3CAL EDP Vni_:R THE FISCAL c -AR ENCED 1987 v 97 A P' N T) T) 198 6 COME Y P 4 'I... T)E-T4TL 1--YPc-14T)TTJ.JR'll-:S AMr) 0TH;,7R MAjN.- 4 w- T OF STR- I:� --Si PCR.S SE-'�.V $ 3 4 13 4-`5 DBF 110 a I MHINT OF STRIErETSY CONTR lB5110*4 )(p 73095 D DB 1-089240 DB5110*0 TO L T EN C PER TMPROVE HTGHWAY# FQIJ'.IP Ir. CAP OUTLAY lt65,0 DB5112*2 7— ------ TIAL TMPROVEMENTS 51650 DB5112*0 BRUSH AND WFFDSt CONTR �XP-EMD 1 DB5140*4 -C,;- -A -Z ---------- DB DB------ DB ------------------------------ ni ------ DB DB TOTAL TRANSPORTATION 1- 13091 STATE RETIREMENTi EMPL BNETS 5000 DBPO10*3 tz SOCIAL SI:CURTTYp EMOL 'RNF-TS n Zfz'58 OB9030*8 TOTAL EMPLOYFIF M-7NEFITS 91156 TOTAL FXPF-NDI",*t.JlRr.S AND OTHER U57S 4 9 43 --- - - le, r - so TOWN OF G-ROTON 91- ANNUAL UPDATE DOCUME'NT cn,? THE F-I.SCAL YEAR ENDED V-?4-71? Tl-Hy�y -1,jN4f) PART TOWN H,.,:,, (DB) RESULTS DP OPERATIONS FOR THE FISCAL OR F CNO THE FISCAL .... � 1 11" -D 1986 c I-) I-) YE 4 R E N DIF D 1: 9 8 7 0 F s c R 1 pr 10 YPAR cNDF Z. - ANALYTS OF CHANGES IN' �UNO FQUIT-� r-(!N'D CQUTTY - AF%-LTMN-kJ,- 07 YF A ADD - RrV"ENUFS ANn OTIV-P sc c UP. c.,- s 'r - EXPF"IDITUR S A ND nTHv.R USPS F'kjk,lf) 1EQUITTY - :FNIT) "IF V A R $67t"46 DBAD21 1411388 12,01 t 0 49 � 7 3tt065:-' DBPO20 , ) , 1-- 1". �- - - T Tn-TAL TNCLUDES RF' i RVED AND UtIRFSERVED FUND BALANCE �-N GCVFRNM-tjTAL OR FUND F-Qt.j-,Ty F01R PRGP-Rl':-TARY FUNDS* PRIOR PFRTOD ADJUSTMFNTS ARE LIMITED TO ADAUSTM714TS ON PREVIOUSLY I'SSUFrl fINA"CTAL STATMF-NTS RESULTING FROM CHANGYL� TN ACCOUNTING PRINCTOLFS !R CORRECTPONS OF F--PR9RS* PLEASr' DETAIL -;,--LOW THt-- NA PFj�T TURF qfF ANY PRTOR 111D ADJLIS'MT 14TS jO F.'UND FOUITY: 44 TOWN OF GROTOM ANNUAL .J13DATE DOCUMENT cn-R THE FISCAL YEAR FNVFD 1987 PA.PT TOWN HIGHWA"," FUMD (DB) SUMMARY OP FTNAJ Bt!TU ,)^ET AS MODIFIFD FOR TH= FISCAL 0 S C R T Pr Tln-N y 1E A ENDIED IQ16 C 0 D17 E3TTmkT;ir,) R-VEINUFS ANT) 3THER SOUPI-r-S EST R�L-V — REAL PROVERTY TAXES EST RSV — USF OF MINFY AND PROPERTY EST RFV STATE" AID APPRO'PRIATFD FUND BALANCE-' ----------------------------- TOTAL c-STTMATED R.EVcNUFS AND OTHER SOURCES 45 72y 0 2 TI)B) 10 4 7000 D324941!1,1 5SY417 DBI090M 1-4000 D9 790M DB 159Y469 OR `THEsL YFAR ENDED 1987 ---- ) .501 li �l . TOWN OF `^ROT04 ANVJAL .JPDATE DOCUMENT OR THc 'ISCAL Y7AR Et.4,r)r,--'D 1987 PART TOWN HTGHWAY FUND 09) SUMMAR'Y OF T-INAL Btln-G)--T AS MIDIDIFIFFI) FOR THE FISCAL -1) p DFSr-RTPTT9N YEAR ENDED 1936 c I) D E A PP R 0, PP., I A T T 0 N S APB' — T;�ANSPJRTA77TON APP — EMPLOYE.: B7nNr—FTTS ------------------------- TOTAL APPROPRIATT'INS $14r,?469 DB5999M 14 1010 0 B 9 19 1 M D B ---- M DB____M 1 4 6 4 6 FOR THE FTSCAL YEAR ENDED) 19E7 TOWN OF fGROTIIN ANNUAL UPDATE DOCUMENT ,r- F'OR THF FISCAL YEAR ENDED 1937 G'2Nc.-'!',AL FTXF0 A3,14SETS 1PSUP OF ACCOUNTS (K) BALANCE SOH771* F—T I..> FOR THE FISCAL TH` ='.r-CAL E I) -P F OF SCRIP I'T 3, 11 YEAR EqIP-n- IQ96 CODE YFAR ENDED 1967 ASSI.TS 'VjTtD-'N�� S 30 ' 2 K102 ACHITN Ry f: T P.�Mj':- �"J T ----------------------------- K ---- ------------- ----------------------------- ------------- TurAL ASSETS I ,z �44,1 5,4 A - if -i. *+ 1 TOWN OF GROTCN ANNUAL 111PDATE DOCUMENT COR THE FISCAL YEAR ENDED 1017 GENFRAL FTXr,-.D ASSETS GROUP OF ACCOUNTS (K) BALANCE SHEET FOR THE FISCAL F7)P FOR THE FISCAL DESCRIPT10111 EAR FNDED 1,936 C] D-')-- y .4 R E N D F-D 1967 Y TNVPSTMENT TN G'cl:'lF'-P.AL 71IXED ASSUS INVEST J'ENERAL FXD ASSETS-80NDS ANC`S 5 f) 15 K1 TNVESTMENTS 17777N 'EXP ASSET --3 CURP. APP lt347 K 17 2 INVSTMNT GENE RAL FXD ASSETS) FEDERAL AIrN tl F7 TNVSTMNT GENERAL FXD ASSF'73 t849 K11 5 8 ----------------------------- K ----------------------------- ---- K ---- ------------- r-TAL TNVESTM-NTS TN ------------- i'VFNERAL FIX;, -:I.') A-S;:TC 4 4 t 17 4 TOWN OF GROTON ANNUAL '...IPT)ATc-. DOCUMENT THE FIS(-'AL v=AR ENDED 1937 S P E T A L D I ST R I UP S FIR '�E- PR T77 C TIr 0 N ( ZS F PC-'--,IJLTS OF np=P. A T PON, S Ir FOQ TH7 FISCAL OFSCR IOTTON A F N 11 F D 71 6 C, D. JT D E T A I L P 7 V IFF !'l S 4 S C E S REAL PQ.,OPERTY 'TA)(*-5-,7-. $31040. S1011 ----------------------------- srrF---- ----------------------------- SF O TTAL RFAL PROPEPTY TAXES 31,9 - ------------------ TO T A L TOTAL R F OTHER SOURCF-S 31040 At') FOR THE FISCAL Y'-AR ENDFD 'Qe7 ------------ I � 9 L40 - ------------- ------------- ------------- T?WN OF GROIMN ANW)AL "PDATE: DOCI-IMENT R THE FISCAL YEAR, ENDED 1987 SP.'-CTAL ff)T. 7- R PESULTS OF F!" V TH F F-TESCAL 7DP FOR THE FISCAL YEAR FND7--D 1996 CODE YEAR ENDED 1967 DETAIL. EXP-NDITURES USFS IP rl P4RTMct T CONTR FXPIEND $31 -440. -F-741*10*4 ------------------------ SF 31040 5 P 3 4 10 ------------------------------ sr ----------------------- ------- ----------------------------- ---------- ----------- ~ ----------------- ------ -- ------------- ----------------------------- ------ ------------- TOTAL PUBI_TC W77y 3 11 9 41) TOTAL NDMjRr,- A�-,If' "THF.-P FXPE I... . . �o tJS:,:- 31040 TOWN OF TROTON - ANNUAL '.JPDAT-- DOCUM-NT �;k THE FTSCAL YFAR ENDED 1937 SPFiCTAL 0TSTRTCT(S)--cjRF PROTECTTON (F) SUMM4RY OF FINAL BUT),-E'r AS MODliFIF") FOR THE FF 1 "3' C AL EDP Dr ---SCR IfITTOM YEAR 1ENDET') l'486 c a D EE STIMATED P;:V=Mj S 4AD OTHER F S oti F(C.F 5 EST R.-V - MEAL PF,-lnc!RT-V TAXF-S $'A 1 940 5 F 1 4 9!-1 ----------------------------- ----------------------------- TOTAL STTMATFD R'FVF,,NUcS AND 'ITHER s ("I U R c F.s 31040 51 F-OR THE FISCAL YIEAR ENDED 1987 $1 3 & q40 - ---- � ta � 16 , TOWN OF GjOROTON ANNUAL. UPDATF DrJCU7,l-FNT 70R THE PTSCAL YEAR ENDED SPECTAL DTSTRTC7(S)—FjpP PROTECTION (SF-) SUMMARY FINAL BUDGET AS MODIFIF0, FOP T1,17, FISCAL c;,)p -NDY-D 196' V-SCRIPTILON f ]DE A P P R. 0 P R I AT I "C"N S APP — G=-NFRAL 7, 1 V F R N M T SUPPORT $319,940 S Pl. 9 q 9 M ----------------------------- Sc r. rM ----------------------------- - TOTAL APPROPRIATIONS 31040 OR THE ISCAL YEAR ENDS 0 19F7 3 (* ° 4 6 . ------------- ------------- C!� --7y --------------- ---- ------------- ---- -------------------- ------------- ----------------------------- H3V3 ----------------- ------------- ----------------------------- Toz U-1 -1 ll�l L47 L s I .ii�' s s v CRGNZ� �IV-IA —::! G li ) 9P61 C.�QNB '!tV3A N L IALd 1.--4 1 H 1, �i 0 J roc- *1 V 3 ; 1.11 E H I ILC�61 .LN,:,-jwf)3o(i --l.L*vcdf-`,,. ivnNNV 70 NM T 1. p TOWN UCIF GRO ON MMNUAL '..4PT)ATE DOCUMIE-NIT -OR UHF FTSCAL YEAR FNDE-7) 19917 SP..CIAL OTSTRlr-(_S)-t_TCHTTN'-,, (SL) �ALPICF SHFFT DFSCRIPTTIN LIABILTTT.-1-.," ANT) FMITY R IF SF R V F D F U',14 r) rl' A L A N r JJlNAPPQGPQ T A T?-D ----------------------------- ----------------------------- t, r-UND --QUT-r'Y ----------------------------- -T--TAt----------------------- . 0, T LIABILITY.u.S 4,INF) FUND. IZQ(ITTY FOR T14- IFISCAL E- D p YEAR F FNW,n 1986 C 0 D F 3 4 $350 SL 911 SL 3 3 7 C F,--)R THCE FISCAL Yo'-EAR ENDED 1987 ------------- ------------- ------------- ------------- 7 7Z, TOWN OF GROTON ANNUAL UP7.)ATE DOCUMFNT Zp14 THE FTSC�L YEAR ENDEED 10'37 T SP-:CIAL DTSTRICT(-3l)-Lj,,PHTTNG (SL) RFSULTS OFF lPFRATTONS 0=-SCR TPTTON FOR YFAP. THE FISCAL ENDED 1986 ET).01 ceD;: FOR THE FISCAL YEAR ENDEL) .1967 nFT.AlL REVENUES AND f"THER SOURCIFS REAL PRCIPERTY TAXES S3t2l0l ----------------------------- SL ---------------------- TOTAL REAL PROPF-P-TY------ SL T -1-4 X -C.S 3,1 Of) TNTER'7ST AND c-ARMTNf'JS 96 S L 2. 4 11 ----------------------------- SL ------- ------- -------------------- TCTAL USE IP MONFY AND SL ---- ------------- PROPERTY t.JN4'-- LASS IFIST) (,JprCTI-Y) & I- . L'." 7 7.-.. �FwS ------------- ----------------- ----------- L. ----------------------- TCTAL 11SCELLANEM------TS ---- ------------- LOCAL SOORCE-S ------------- ----------------------------- SL ------------------------------ TIOTAL ------------- TCTAL REVENUES A4!:-') OTH"R SOUR CES 3 297 w TOWN OF C;ROTDM f A N N Ll A L 1-4 1 PDATFE DnCUMFNT rR THFISCAL 'FEAR; ENDED 19071 SPECIAL DISTRICT{ S)-LTV`.lH"ZINC M) RESULTS G;- OPP-RATTONS FOR THE FISCAL FOR THE FISCAL ME-SCRIPTTON YEAR ENDS' C I DE Yr, �-*DE AR END -987 TATL '---XPFNnTTf-lR,,*,=S AND �-)THIE-R USES STRE4T LTGHTl.W'j UINTR lXP'7,ND $ 3 6276 SL5192*4 -vH lt626 L-------- S 5 L51 8 2 * ""I ----------------------------- cl ------- -------- -, L--------------------- _0 ----- - ------------- ----------------------------- SL ----------------------------- SL ---------------------------- SL TOTAL TRANSPIRTATTIN 3t626 TOTAL ;:XPENlTTLJ0,,-- S AMI.D 0-rHER ()SrS 3t62-6 57 7. TOWN OF GRTMN ANNUAL UPDA77- DOCUMFNT F;TR 'T)*HtE-- FISCAL YEAR ENDED 11,37 SPECTAL 077STRTCTM-LT.:�HTTNG (SL) RESULTS OF nPERATTO-lls FIR Tjjr- T- 5C.-lL F OP FOR THE FISCAL T IMF 5 C R I Pr',r 'IN YEAR ENDTD 19P�6 CODE YEAR ENDED 1987 ANALYSTS OF CHW"IFS IN FUND --Q!.,ITTY FUND �;--QUTLTY — 9FlGTNNTNG IF Yc A, R * ADD — RFV;-:Nt)f,-.7) AND ITHFR S OL) ; c s 9EDUCT E)(P"-,qDTTI.JP,'=.S ANT) NTH USES FUND EQUITY — FND Y7AR* A24- 3 -t 2cJ7 3,626 350 L 9 0 2 Ox -3 loot 3 s 71P ------ 3-2 Z7- TITAL TINICLUMES ?FSERVED AM"i FW,0) BALANCIZ IN "OVERNMFWAL FUNTMP 11R FUN'l, FOR PP- -OPRTFTA'�Y 'UNDS* PRIOR P RVID ADIUSTMENTS ARE LTMITED TO NnJUSTMFN"S 13N PREVIOUSLY I 7 T S S;,) F D - TNANCTAL STATMENTS Rf-SULTING FROM CHAMIES IN ACCOUNTING op TTIONS Of -FRROOSo PLT--�AS7- Dl--TATL B.---LOW THE :�.INC7PLFS OR CIRR17,- -NTS TO 'UND EQUITY: NATURF OF ANY PRIOR PFRTOD A".)- j tj S T*,fi TOWN OF GROTON ANNUAL DOCUMENT fFOR, THP -IS.C'AL YEAR ENDE'D 10977 r - SPt---.CTAL DTSTRTCT(.3)-LIGHTING (50 SUMMARY OF FTNAL B(JDGz"r; AS MCDICTP,n FOR THE FISCAL 1117SCRI P *r T 17; NI Yr7A0. FNDE-,-) 1036 COT)= ESTTMATFf.) R=l.VF4- A,'\l T) T)THER SOURCIF'S EST Rr-V - REAL PPnPER""y TAXFS ----------------------------- TOTAL ESTIMATrE-"D qpv.PNU= -..S AND OTHER 59URCES $3t#200 SLI.049M SL M 3 t 200 r-fi-R TH;-!� FISCAL YEAR ENDED 1987 $---- 3 4 66-. - TOWN OF GROTON ANNUAL ":jRDATv DOCUMENT OR THE- FISCAL YEZAR END7D 19871 SPFICTAL DTSTRjCTC")-LI"ITTNG (SL) WIMARY 11F FT-NAL BIJDG�T AS MODI';:.IFD FOP THE FISCAL. F-Dp DE'SC9TPT- TfIN YfEA,� Pir)ED 1986 CODE 4. APPRODRIATTOMS APP - TRANSPqPTATTf-."'J $3t200 SLF999k-I ----------------------------- SLM -0 --------- ------------------ SL .... M T,CIT-kL APPRLjpRTAT-,Nr .1L li 3 t 200 9 r �-OR THE FISCAL YEAR END 1937 $ ----- 31066 � TOWN OF GROTON ANNUAL JP ATE DOCUMF . 11 'r F'-:R THE FTSCAL Y'SAR, At"31ENCY PUNT) (TA) BALANCE SSE FT OFSCRIPT.Tf)N A SS�c-,TS CASH ----------------------------- —------------------------ -- TCT.AL CASH -- ----------------------------- --------------------------- OTAL 77-5 --------------- TCTAL AS:Nr? I. EDP FOR THE' FISCAL FOR THE: FISCAL YEAR ENDED 1986 c 0- 0 F YFA!'R NENDtD 19817 6 n' TA .100 TA n, TA .... TA TA---- TOWN OF GR-11TON, ANNUAL I.J.PDATF DnCUMEN'T FOR THr--- F.TSCAL YFAR ENDED 11937 AG;Fmr.-y FUND (TA) BALAMCF SHP-.r,.,-T DE S C R T PTT rj�j LTA 31t-ITT -,-S .11NT) Filkr) r7,�tjvry �-VROUP 'J.NSURAMC-.- ------------------------------ ----------------------------- TrTAL LTA5TL'.rT7---.!- ----------------------------- ----------------------------- TOTAL TOTAL LIABILITTI.-S AND FUND -cQUTTY W= s- n FOR TFISCAL EP -- F YEAR FNDD 1986 CUD�. 61 , 2 2 1 T A 77 n T A---- 221 TA F-OR THE FISCAL YEAR FACED 1967 TOWN OF GIROTM AMNUAL '-JPDATI= DO-CUM'NT t-OR TH7 FTSICAL YEAR ENDED 1937 BALANCE ST Dit: S C R I P T 10 N' A SS -I TS TTMF DEPO.STTC --------------- V- ----------------- T rl'r k I ----------------------------- --- ------ - - ----- -- --- -- - -- -- - - - TOTAL.— '7*0TAL FO R T H, E IF I S C A L 1E, p YFA4 ENDED 1996 c il D F 62) 7 , r,� 0 1 9 8 5 4- _" T-;: 7 1 10,135 T Tr"'---- THF F-ISCAL Y"AR ENDED l';87 - - - - - 10 r7 4 1 ------------- ------------- ------------- ------------- TOWN OF k1GROTON AN"NUAL '..-.Ir'D.AT!-: DOCUMENT FOR THE F-ISCAL YEAR ENDED 1997 EXPr-NDABLr- TRUST M-) BALANCE SHFFT 0E-SCRTPTT0f4 LIABlUTTES AND IFUND 'E'QUTTY UNEMPLOYMENT PSUDANCt: R=SPRVF ----------------------------- ----------------- ------------- T&rJTAL LIA3TLTTT;:S ----------------------------- ----------------------------- TOTAL TOTAL LTABILITIFS), FUND FQU..,TY F0 R T H F YFAi ENDETT.) 1996 c 1) 63 $708-r, TrE 15 TE.... Tc.____ 7 , 9 S 35 7 t 9 B5 r 'OR THE FISCAL YEAR ENDED i9P7 I? ------------- -- -- -- -- -- I-- a j--i -- -- ------------- ------------- ------------- ----- 2k"4--- TOWN OF 'IRCTON I ANNUAL UPDAT!H DOCIMENT F OR, T H EF T SIC A L Y-AR '.TND. Di EXPFMDAP-11-17 TPUST (TF-) RIFSULTS Cr OPERATInNS FOR TH"I.- FTSCAL r ) p VF-AR 1986 C D DF-TATL REVr'lt)cl-S ANP CIT4=-R SrjUr4,CP-r, 'MCNFY V-111D PRnPERTY 4 1- &. ----------------------------- TE T r7----------------------------- TEL]TAL USF IF MONFY A`40 PROPERTY 426 ---------------------------- -------------------------- TOT4L TOTAL REVENUIES As."-' 0TH'-fl- Q SOURCE-5 64 FOR THEE HISCAL YEAR ENDEZ"? 198.317 40? ------------- ------------- ---- ------------- TIC ------------- ------------- 4 4". 6 ___-�a7 _�._ TOWN OF ROTON ANNUAL i-fPDATI: 00CfJM!FNT !"'R "'H- FISC-AL YEAR ENDED 1937 EXPF:NDA8Lrl- *r,P',JST R17SULTS OF npPRATTINS FOR H 71ISCAL FOR THE FISCAL O—CrRTPTTOiA Y;-:A,;' FNDIED 19816 CODE YEAS EQED 1987 i Al ANALYS]S 0'- CHANGCS T"I'l FUND E7QUITY FUND QUITY BEGTNN-xlG Y r- AR ADO R3:-:VFNUPS AN!). ITHER. SOURCES DEDUCT - EXP'.-NDTTl-JP\FS AND 0 T H � R t IS F S 'FUND tE"QUITY END 04P YEA" $70!iQ TT81,21 4';;'. 6 7095 Tl:�8'129 T17TAL TNCLU'D S RIF-SERVED A'MV VNIRESIRVE-f-) FUNT) BALA,,,'Cc'_ IN I-QUTTY ""OR PROPRII-TARY FUNDSO l;ov-F-Rllljml:-:'4TAL FONDSt OR FUND 4 . FNIEVOU PRIOR PERPOr", ATE-.USTAR LIMIT"-'D TO ADJUSTM' ITS JN' PRIS'LY r v I f S TM ACCOUNTIN'- 1'.5SUE'D INANICIAL -STATMENTS R7-""ING FRopi rHANIGC.- PRTNClkP.L7S nk CORRrCTIONS Of'-* PiRRORS* Pl-..FASE DETAIL BELOW Tfif- NATURS nF ANY PRT,,_j . TOD AOt USTMENTS TO FUND EQUITY: R PFR -i I ----------------------------- ------------------------ E A. Tie V) I TOWN OF n'ROTON ANNUAL lJPrDATc-- DOCUMfENNT FOR TH": FISCAL "'f"EAR ENDED, 199"? GENERAL LOMIS TERM DE.BT t?3Rr9tJP OF ArCIOUIJS (W) BALANCE SHPFT DE 13 C R T PT TON A S S IET S PROVISION TC 93 I.- - MAJD= TNJ FUTURE -BUD-l-TS L---------- ----------------- TOTAL PROVTSMj T19 Rl- MADF- TN FUTURF B MD 17, � T S ---------------------------- ---------------------------- TOTAL =77 --------------- TOTAL FOR -UHF FISCAL OR THE: FISCAL ENDED 1987 Y E A P. I N DiFT.) 19 F! f) c IM F Y /V /V 0 1, sc 66 ------------- ------------- TOWN OF f3lROTON ANNUAL OPDAT11— DOCUMEENT FOR THa— FIS"—'AL v-'7. AR ENDED 1937 TFPM DEBT 'ROUP OF �CCOIJNTS (1-1) BALANCE SHEET GENERAL L,O*iJf; TERDFAT Q'IND ANTTCTPA'rTO',Il M.03T71 P AYAB Liz -------- -.-- TCTAC LTAPTLTT17��, 'r ro) T A L -------------------- TOTAL IFNERAL LON^ TFPM. DEBT FOR THE FISCAL FDP FOR THE- FISCAL EAR ENPED 19-7 YEAR FNIDE"D W-�-7- w 601000 60 w---- W,----