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HomeMy WebLinkAbout2021-02-09ONN N O GKO ON - NISI TFSOFTONNN ROAKU NINI PING TI . F NIIKI AKN 9. 2021 A I":30 PNI AI DIOA IUNO MEETING N IA Z(X)NI INTERN FI' CONFNKNN('ING IN ACCORDANCE NN I I'II PITT{ CON NKNOK'S EXN('I TIN F ORDER 202.1 NN III('II ITNIPOK NKIIA SI SPENDS PORTIONS OI' NN S OPEN MEETINGS LANN Touvt Ofe-erx Ph -writ: Ikinald I Scheiner, Superxl.or Richard Gaind, Cotuwilper.on C'n.Ial Noting, Cotuwilper.on Brian Khmipp, C'otuwilper.on Sheldon C Clark, C'ouncdper.on Michael P%Anlx, Illghxxax Supt \pnlI. Scheiner, loxtalClod. C'harh. Rankin, IL,.,LLccper \\ Rwk I riu, Code l ffitoal I rancic C'acllllo, :\Ilonlex Toavt OffsCer8 lbsertt: \ I) I )axx son, l oxtal Juxilce John \onllail, lo%%n JllxlleC 1ho 1'resertt: licn \ekon \lacl. Rankin 1,11ard Koler Glol \lorrx, I.egl.lalor MON ED hx C otulolpenotl Noting, xeeotlded hx C otuiolpenotl hlutlpp, to approx a the Illnml,:x of dw Januan 12, _021 Toxin ILlard t ►rg:uuzdlonal \Iccimg a,. prcxcnicd \xcx • Clark, N'oung, Khmipp, Ganlcl, Scheiner KNSOLI I'H)N 021- AI'I'KON I: I'AN NII:N I' OI INN (N('I:S MON ED hx Cotlncdper.on ( ianlcl, .eanitled hx Coancdper.on Khlnlpp NN IINKI{AS, xoucher. fOr :\hslrao _ fOr the Near _0=1, nunlhered 1 71 xxerr rrxlexxed and and audlled hx the To%%n ILiard, he II KI•:SOLN ED, that the To%%n ILiard herrhx approxc..altl xoucher. fOr the aca unk and In the lolal anlounl ;1x folloxts C:"t Flow If" Votal: 11314#1102 AM) III': IT FI RTIINK KI•:SOLN ED. that the To%%n C hA he pemuoed to checl oil the 4gilalllres of the 10\til ILlard \Ietlher� prexCill and l-ollilg In lax -or for lhls :Ihslrao otllx A%rN - (lark. N dung. Klun►pp. Gan►cl. Scl►cit(cr E Irl we`.I:,:rV.6�i�ll�l r.fi4tl VtlV,>'N tl 1:1 Pili �pQ S�iw� ll.'II:i 75;W fi':9dY Dif ILA4 M kY I111F) r Ws Y01M fii V- x➢�0.CIl'iJ. U'i VVI • &'MV Pkw1fArr, ITi ti Votal: 11314#1102 AM) III': IT FI RTIINK KI•:SOLN ED. that the To%%n C hA he pemuoed to checl oil the 4gilalllres of the 10\til ILlard \Ietlher� prexCill and l-ollilg In lax -or for lhls :Ihslrao otllx A%rN - (lark. N dung. Klun►pp. Gan►cl. Scl►cit(cr Town Board Allnutes Page 3 Febmarp 9, 3031 Monthly Reports: Charles Rankin, Bookkeeper — Thanked everyone for the flowers sent to honor his mother's passing. Due to that, be is a little behind, but is working on the amoral report. All the major fiends have revenues over expenditures, so we added the surplus. The DA, which we were concerned about only improved by $15.000, but at least it was it improved. The sales tax was down for last year by $23.000 and part of that was the offset that we had to do with the County. But we bit budget with no problem. W. Rick Fritz, Code/Fire Enforcement Officer — Had submitted monthly reports for the Board's review. He had been on the videoconference but had trouble with his microphone, so had left the meeting. nliehael Perkins, Highway Superintendent — As you know, the winter weather has really persisted in the last few weeks. We've been mixing sand and salt, changing plow blades and shoes, cleaning around the shop. I've been doing a lot of Covid cleaning, wiping down light switches, phones, computers. I'd like to thank the Board for agreeing to purchase the new truck. I'd also like to thank Ellard and black for their presentation last month and doing the fine job that they did. Ben and I have been talking about buying a hydraulic hose machine to make our own hydraulic hoses. We used to have Groton Auto, which isn't there anymore, and now we kind of rely on Dryden N_yP_y and Cook Brothers. As you know, these are very expensive. In the long nun, we can probably save about 500 o on making our own hoses in-house. Ben sent you a letter explaining a lot of this. To purchase the hose machine would be $6.023.30. The crimping machine would be no cost and it is approximately a $6.000.00 value. We will need a hose cutting saw which is about $1.200.00. Total cost is about $7.223.30. The average yearly savings, compared to currently would be about $1.500.00. Potentially, we could recover $300.00 to $500.00 by making hoses for the Village. Couneilperson Clark - I think it sounds like a profitable thing for us to do. Not only having it in house, but a breakdown out on the road, one of the guys can repair it and the truck's going to go on. Just seems like it makes sense to me. Couneilperson Klumpp - I like the sound of it. Couneilperson Gamel asked Ben Nelson bow the deal would work with Cook Brothers. Ben Nelson - We are going to own the materials, the fittings and hoses. Cook Brothers owns the machine. Essentially, our lease would be a purchase of materials every year. This is the starter kit. They plan to look at two years of our use and track bow much we would use over two years. Obviously, we would have enough to last us awhile for $6.000.00. So, the machine will be Cook Brother's and they will repair it or replace it if anNqhing happens to it and the material is ours. Couneilperson Gamel - What happens next year, do we have to buy another $6.000.00 worth of stuff? Mr. Nelson - No. We'd look at for two years to see what we use. Their best guess would be approximately $1.000.00. hi the last five months we've spent $1.230.00 on hose from NAPA and Cook Brothers. So, they were thinking around $1.000.00 a year in materials, and that would cover our "lease". Town Board Allnutes Page 3 Febmarp 9, 2021 Councilperson Gamel - So. $6.000.00 of materials up front, in theory at $1.000.00 a year we'll have enough material to last six years. Mr. Nelson - They don't know what that yearly number will be. This is really kind of a pilot program. Cook Brothers buys from another company and they offered promo money. So. Cook Brothers buys the machines to basically just get it in there and sell the materials. More discussion took place on this subject. Councilperson Gamel was worried about the Town not using enough material and Cook Brothers taking the machine back. Mr. Nelson said that Cook Brothers said they would buy the material back if that was the case. Mr. Nelson had spoken with Chad Shurtleff, at the Village, and they would be interesting in getting hoses from the Town. Mr. Nelson has a computer program that he could use to invoice for any hoses and Clerk Scheffler said that those charges could be nun through the Town Clerk books in the same way as they have been doing with culverts that are sold. Additional discussion took place on the purchasing policy. Two verbal quotes and Board approval is needed for purchases between $5.001.00 and $10.000.00. Because it is a unique program, the Board felt that it could be considered as a "sole source" under the purchasing policy. Supervisor Scheffler also quoted this section: "_y good faith effort shall be made to obtain the required number of proposals or quotations. If the purchaser is unable to obtain the required number of proposals or quotations, the purchaser will document the attempt made at obtaining the proposals. hi no event shall the failure to obtain the proposals be a bar to the procurement." RESOLUTION 421-019 - PROCURE HYDRAULIC HOSE CRIMPING 1%1ACHINE MOVED by Councilperson Clark, seconded by Councilperson Klunnpp RESOLVED, that the Town Board hereby approves the procurement of a hydraulic hose crimping machine, hose cutter, hose and crimp fittings from Cook Brothers of Homer. NY. Ayes - Clark, Young, Klumpp, Gamel, Scheffler Nays - Resolution Passed Ellard Keister - Asked if the Board had considered the suggestion that be presented last month to hire a laborer for the Highway Department. Supervisor Scheffler - Said that they had not had a chance to look at the budget and see if it was possible. April L. Scheffler, RMC, Town Clerk/Tax Collector - Had submitted monthly reports for the Board's review. She said that they had two applications for the Zoning Board of Appeals vacancy and that the ZB_y would be interviewing at their meeting next week. Francis Casullo, Attorney for the Town - Explained that be had a conflict of interest with an application currently before the Planning Board. He suggested that the Town us Guy Krogh to represent the Town for this application. Town Board Allnutes Page 4 Febmarp 9, 2021 RESOLUTION 421-020 - RETAIN ATTORNEY SER`"ICES FOR PLANNING BOARD MOVED by Supervisor Scheffler, seconded by Councilperson Gamel WHEREAS, the Planning Board has before it an application for site plan review for a machine shop located at 700 Stevens Road, Groton. NY, and WHEREAS, the Planning Board has requested legal assistance and advice on this matter, and WHEREAS, the Attorney for the Town has disclosed a conflict of interest in the matter, now therefore be it RESOLVED, that the Town Board hereby retain Guy Krogh of Thaler & Thaler. Ithaca. NY to represent the Planning Board on this matter only. Ayes - Clark, Young, Klumpp, Gamel, Scheffler Nays - Resolution Passed John J. Norman and A. D. Dawson, Town Justices - Were not present. Councilperson Crestal Young as Representative to Joint Youth Program - We met earlier this month and Jennifer is moving forward with some Spring programs. Baseball and softball will take place at the park because the school is still not available. They're doing some babysitting classes at the Legion, some art classes, the summer concerts series and food tricks for those events. They're looking at a few different programs like sewing and quilting. The school got rid of Home Economics, so they have sewing machines that aren't used. They are looking for volunteers for trail maintenance. A really exciting thing that Jennifer has started for the pools is working with other towns hoping that we can share some staffing for swim lessons and lifeguards with special training. She's doing a lot of work, staying busy, and coming up with some great new ideas. Glen Morey, County Legislator - Had submitted the following report: • First. I want everyone know that I will not be running for reelection to the County Legislature this year. It's been my pleasure to serve District 9 for the past 5 years. • We received 700 vaccine doses from the state last week. 100 doses were for OPWDD, the other 600 were prioritized for homeless shelters, childcare, public transit. P-12 schools. Links were sent directly to those groups, the signups have gone successftilly for these populations so far. Cayuga Medical will receive an additional 300 doses for la populations. • County Office for the Aging (COF_y) is planning a mass mailing of the 65+. It has also been distributed through food net and other local organizations. We will continue to publish info in print, and are putting inserts in local papers and the postcard with general info will be in mailboxes in the coming week. • Kinney Drugs has set up a phone number for people without computers. It is 888-345- 0550. • The County continues to work on transportation to the vaccine sites and will have a more comprehensive response to outlay shortly. Town Board Allnutes Page S Febmarp 9, 3031 • Yesterday we announced a series of virtual COVID-19 Vaccine Q&A "Office Hours" in partnership with local physicians and community members. Each virtual event is designed to offer a safe space and informative experience for attendees seeking more information on COVID-19 vaccines. During each event, attendees will have the ability to ask questions live or anonymously. Each event will be moderated by a member of the conmmunity or TC Health Department staff and will focus on the safety and efficacy of the vaccines. These are designed and will be marketed specifically to communities of color. • There were 3 new COVID variants from the t TK identified, there was no community spread with these cases, close contacts are in isolation. • The return for the three colleges has been going well, there have been cases reported by them all, but quarantine protocols have proved successfiil and they report move -in as being a success so far. Mr. Morey also announced that on February 4 t be had presented Samantha Cargian with the Tompkins County Distinguished Youth Award. (She is the daughter of Depute Clerk, Robin Cargian.) Samantha is a senior in Groton School and also attends TCTBOCES for auto technologies. The Board thanked Mr. Morey for his years of service as County Legislator. Ben Nelson, Groton Fire Chief - There's really not all that much to report. Just know that COVID has bit our little community really bard. It has affected the Fire Department. We're doing well now, but since our little scare, we've pretty much locked down. Hopefully it will let up soon and we'll be able to see people. Supervisor Scheffler - Rosemarie sent an annual Historian's Report to everyone and if anyone has any questions, they can contact her. Tompkins County is doing a broadband study and put TCCOG in charge of it and wanted someone from each town to be on a committee. Supervisor Scheffler asked if anyone was interested or knew of anyone who would be interested. Mr. Morey thought maybe someone from the school would be interested. A motion was made by Councilperson Gamel, seconded by Councilperson Clark, to authorize Supervisor Scheffler to appoint someone to the Broadband Committee should be find someone willing to do it. Ayes - Clark. Young, Klumpp, Gamel, Scheffler Privilege of the Floor: No one wished to speak. Councilperson Clark - Getting back to the subject of needing another person in the garage. If we stop and think about it, we've got up to three guys that could be retiring soon and we must think about somebody that can be trained, not maybe on a snowplow his first day. We really ought to be thinking seriously about getting somebody. Supervisor Scheffler - I will sit down this month with Cluck and Mike and see if we can come up with enough money to put something together. Does that sound okay? Everyone was in agreement. Town Board Alimites Page 6 Febmarp 9, 3031 Announcements: • Zoning Board of _appeals Meeting. Wednesday, Febnian, 17, 2021at 7:00 pm • Planning Board Meeting, Thursday, February 18. 2021 at 7:30 pm There being no further business. Councilperson Gamel moved to adjourn, seconded by Councilperson Young, at pm. Unanimous. April L. Seheffler, RMC Town Clerk