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Home My WebLink AboutFiscal Year 2018All Numbers in This Report Have Been Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN of Groton County of Tompkins For the Fiscal Year Ended 12/31/2018 ************************************************************************************************************************************* AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICPAL LAW: 1. 'Every Municipal Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation *** 5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller *** It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report *** State of NEW YORK Ve, I,Office of The State Com troller Pv�E,"CE�D D Comptroller Division of Local Government and School Accountat8ifpice of the Town Clerk Albany, New York 12236 101 Conger Boulevard, Groton, NY Date /-c-,k 20 Time �� 3v�A�I Q!- PM �A L �_ Page 1 April L. Scheffler, RMC, Groton Town Clerk TOWN OF Groton *** FINANCIAL SECTION *** Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 2017 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 2018: (A) GENERAL (B) GENERAL TOWN -OUTSIDE VG (CD) SPECIAL GRANT (DA) HIGHWAY -TOWN -WIDE (DB) HIGHWAY -PART -TOWN (K) GENERAL FIXED ASSETS (SF) FIRE PROTECTION (SL) LIGHTING (TA) AGENCY (W) GENERAL LONG-TERM DEBT All amounts included in this update document for 2017 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule of Time Deposits and Investments 3) Bank Reconciliation 4) Local Government Questionnaire 5) Schedule of Employee and Retiree Benefits 6) Schedule of Energy Costs and Consumption All numbers in this report will be rounded to the nearest dollar. Page 2 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (A) GENERAL Balance Sheet ,Code Descripti EdpCode 2018 Assets Cash In Time Deposits 19,616 A201 90,504 Petty Cash 400 A210 400 TOTAL Cash , IRWAI W= 20,016 90,904 Cash Special Reserves 171,077 A230 211,825 TOTAL Restricted Assets 171,077 211,825 TOTAL Assets and Deferred Outflows of Resources 191,093 302,729 Page 3 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (A) GENERAL Balance Sheet Code Description._.. _WgW_. 2017 i_ EdpCode 2018 Accounts Payable 16,487 A600 8,092 TOTAL Accounts Payable,,, `' ` 16,48-7 8,092 Accrued Liabilities 2,380 A601 2.585 W 2,3 80 TOTAL Accrued Liabilities 'NN,.b.;, �� 2,585 . >a�rn Overpayments & Clearing Account A690 -80 TOTAL Other Liabilities``' tea.` �� `' 0 _ 80 TOTAL Liabilities 18,867 10,598 Fund Balance Unemployment Insurance Reserve 10,325 A815 10,350 Capital Reserve 160,752 A878 201,475 TOTAL Restricted Fund Balance` `�171,077., x ., , ..,.., 211,825 Committed Fund Balance A913 ggd.�9 k'sm,. k" 4 4,< a'fir , , serf ri, �•, 'v.�� -. ,. -e sY,_, TOTAL Committed Fund Balance "',. ft x�. Assigned Appropriated Fund Balance 1,149 A914 TOTAL Assigned Fund Balance �.� � ,s. �z..� ., 1,149 ��$ ., . �,�� 0 Unassigned Fund Balance 80,306 gIA917 y , e F..� B.�tt.2",�d". Yv)2"_K';4�.'�k.^T', Y'+*�. `s��Wa'L:YfHi1. 2'',.if .$a,��',".�+4Pi4A,ta ka'4U9AY,�$ �ro"u,`�SL'N, ',Z�F,c°+ro k%R5 fp1S'q',",t"k"'(=�'N'„s<.a?4-... TOTAL Unassigned Fund Balance 0 80,306 TOTAL Fund Balance 172,226 292,132 TOTAL Liabilities, Deferred Inflows And Fund Balance 191,093 302,729 Page 4 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (A) GENERAL Results of Operation Code Description.... _. 2017 EdpCode .. 2018 Revenues Real Property Taxes 470,000 A1001 609,920 TOTAL Real Property Taxes 470,000 609,920 Other Payments In Lieu of Taxes 573 A1081 578 Interest & Penalties On Real Prop Taxes 4,048 A1090 3,309 TOTAL Real Property Tax Items 4,621 3,887 Non Prop Tax Dist By County 4,000 A1120 4,000 TOTAL Non Property Tax Items 4,000 4,000 Tax Collector Fees 314 A1232 300 Clerk Fees 1,330 A1255 1,400 Public Pound Charges, Dog Control Fees 300 A1550 370 TOTAL Departmental Income 1,944 2,070 Interest And Earnings 892 A2401 1,452 TOTAL Use of Money And Property 892 1,452 Dog Licenses 15,849 A2544 15,015 TOTAL Licenses And Permits 15,849 15,015 Fines And Forfeited Bail 24,645 A2610 26,629 Fines & Pen -Dog Cases 1,350 A2611 350 1 OTAL Fines And Forfeitures 25,995 16,979 Sales, Other A2655 3 TOTAL Sale of Property And Compensation For Loss 0 3 Refunds of Prior Year's Expenditures 38 A2701 5,779 Unclassified (specify) 4,646 A2770 318 TOTAL Miscellaneous Local Sources +y« 4,684 6,097 St Aid, Revenue Sharing 10,000 A3001 10,000 St Aid, Mortgage Tax 67,282 A3005 61,068 St Aid - Other (specify) 2,659 A3089 20,189 4TAL 91,257. �^�,,�z:. 607,026 w>w� .� 760,680' TOTAL Detail Revenues And Other Sources 607,926 760,680 Page 5 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (A) GENERAL Results of Operation Code Description 2017 ode2018 E dpC ..._ . . Expenditures Legislative Board, Pers Sery 15,000 A10101 15,150 Legislative Board, Contr Expend A10104 1,324 '"aro- '"2 £','=°�s'-^'a` .' .o ... '%^wtR' $ TOTAL Legislative Board �= a•'°,*'+' 'tt3 _'P„^, L' ";'.s bJ.. '.;'..' y ',°,i 4i;'y. , ,+b','y#Y s' �j�... � �� ` � � �` 15,000 16,4'73 Municipal Court, Pers Sery 67,880 A11101 69,574 Municipal Court, Equip & Cap Outlay 2,040 A11102 Municipal Court, Contr Expend 8,759 A11104 22,767 TOTAL Municipal Court 78,679 92,340 Supervisor,pers Sery 40,580 A12201 40,813 Supervisor, contr Expend 1,265 A12204 914 TOTAL Supervisor 41,845 41,727 Auditor, Contr Expend 8,950 A13204 11,750 TOTAL Auditor`. g 8,950 11,750 Tax Collection, contr Expend 2,283 A13304 2,500 TOTAL Tax Collection y. W-' ; 2,283 2,500 , l,, i,�. ,,� �� Clerk,pers Sery 49,528 A14101 50,519 Clerk,equip & Cap Outlay 475 A14102 60 Clerk,contr Expend 3,279 A14104 2,409 TOTAL Clerk k 9 M V"�� " � 53,282 52,988 Law, Contr Expend 7,500 A14204 11,193 TOTAL Law 7,500 11,193 Personnel, Pers Sery 20,169 A14301 18,870 Personnel, Contr Expend 688 A14304 753 TOTAL Personnel 20,857 19,623 Buildings, Pers Sery 6,650 A16201 7,881 Buildings, Equip & Cap Outlay A16202 2,765 Buildings, Contr Expend 62,423 A16204 63,360 TOTAL Buildings 69,073 74,007 Central Garage, Contr Expend 6,299 A16404 6,530 TOTAL Central Garage 6,299 6,530 Central Print & Mail,contr Expend 3,311 A16704 3,108 TOTAL Central Print & Mail 'V 3,311 3,108 Unallocated Insurance, Contr Expend 65,076 A19104 64,208 TOTAL Unallocated Insurance 65,076 64,208 Municipal Assn Dues, Contr Expend 900 A19204 999 TOTAL Municipal Assn Dues 90Q' 999 TOTAL General Government Support 373,053 397,445 Traffic Control, Pers Sery 2,436 A33101 2,635 Traffic Control, Contr Expen 10,650 A33104 10,965 TOTAL Traffic Contro 13,08fi 13,600 Control of Animals, Contr Expend 21,276 A35104 20,500 TOTAL Control of Animals2 - .. 1,2 76 '` 2 00 0,5 TOTAL Public Safety 34,362 34,100 Street Admin, Pers Sery 68,585 A50101 69,957 Street Admin, Contr Expend 736 A50104 337 a r.'i "-. , >' 4; '. .fi ;+� r ,y a � �i`.' k' '� '. 3 i k d . ; x I i y: "P 1 3b x ,pi's`, « � s �¢^ » � � �i� w� d< � tl £�q � � TOTAL Street Admin ` 69,321 "10,294 Page 6 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (A) GENERAL Results of Operation Code Description H 2017 EdpCode 2018 Expenditures Other Transportation, Contr Expend 355 A56804 164 TOTAL Other Transportation 355 164 TOTAL Transportation 69,676 70,458 Admin, Contr Expend 1,500 A60104 1,500 TOTAL Admin 1,500 1,500 Veterans Service, Contr Expend 300 A65104 300 TOTAL -Veterans Service 300 300 Programs For Aging, Contr Expend 7,300 A67724 7,300 TOTAL Programs For Aging 7,300` 7,300 TOTAL Economic Assistance And Opportunity 9,100 9,100 Youth Prog, Contr Expend 642 A73104 382 gig", Y ? x f d j t i r "y f I tl Ikay � Youth Prog642 382TOTAL Historian, Pers Sery 1,200 A75101 1,400 Historian, Contr Expend 735 A75104 742 TOTAL Historia ': ;.`1935 w� 2142 , Historical Property, Contr Expend 2,300 A75204 2,300 TOTAL Historical Property �° '� ` Y`� 2,300 2,300 Celebrations, Contr Expend 7,242 A75504 152 TOTAL Celebrations 7,242 152 TOTAL Culture And Recreation 12,120 4,975 Cemetery, Contr Expend 381 A88104 948 TOTAL Cemetery 381 948 TOTAL Home And Community Services 381 :•, :,. 948 State Retirement System 30,058 A90108 28,464 Social Security, Employer Cont 19,867 A90308 20,207 Worker's Compensation, Empl Bnfts 15,289 A90408 16,500 Disability Insurance, Empl Bnfts 171 A90558 78 Hospital & Medical (dental) Ins, Empl Bnft 57,198 A90608 58,500 TOTAL Employee Benefits TOTAL Expenditures TOTAL Detail Expenditures And Other Uses 122,583 621,275 621,275 123,749 640,775 640,775 Page 7 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (A) GENERAL Analysis of Changes in Fund Balance Code DescriptiodpCode 2018 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 185,587 A8021 172,239 Restated Fund Balance - Beg of Year 185,587 A8022 172,239 ADD - REVENUES AND OTHER SOURCES 607,926 760,680 DEDUCT - EXPENDITURES AND OTHER USES 621,275 640,775 Fund Balance - End of Year 172,239 A8029 292,153 Page 8 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (A) GENERAL Budget Summary Code Descri _tion 2018 EdpCod P „ e 2019 Estimated Revenues Est Rev - Real Property Taxes 610,000 All 049N 610,000 Est Rev - Real Property Tax Items 4,750 Al 099N 4,650 Est Rev - Non Property Tax Items 4,000 A1199N 4,000 Est Rev - Departmental Income 1,900 Al 299N 1,800 Est Rev - Use of Money And Property 600 A2499N 700 Est Rev - Licenses And Permits 14,500 A2599N 14,500 Est Rev - Fines And Forfeitures 20,500 A2649N 20,500 Est Rev - State Aid 60,000 A3099N 60,000 TOTAL Estimated Revenues 716,250 716,150 Appropriated Fund Balance 20,000 A599N 0 TOTAL Estimated Other Sources 20,000 0 TOTAL Estimated Revenues And Other Sources 736,250 716,150 Page 9 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (A) GENERAL Budget Summary Code Description _`Y 2018 EdpCode 2019 Appropriations App - General Government Support 443,173 A1999N 454,624 App - Public Safety 35,795 A3999N 35,670 App - Transportation 73,257 A5999N 74,356 App - Economic Assistance And Opportunity 9,600 A6999N 9,600 App - Culture And Recreation 5,675 A7999N 5,550 App - Home And Community Services 1,250 A8999N 1,250 App - Employee Benefits 127,500 A9199N 125,100 TOTAL Appropriations 696,250 706,150 Other Budgetary Purposes 40,000 A962N 10,000 TOTAL Other Uses 40,000 10,000 TOTAL Appropriations And Other Uses 73,50 716,150 Page 10 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 TOTAL Cash -.,a.,e.��.w'�z m..�..«.�isv.�....•.mss^�.'.,x,...t�„u�,.r�"'��x.:s��m::u. �..�..<M „�;.�::�,...��>�.�::�.� .,R�e. „a�:a,,,;.:,s.. Due From Other Governments TOTAL Due From Other Governments TOTAL Assets and Deferred Outflows of Resources 49,774 82,346 5,500 B440 5,500 0 55,274 82,346 Page 11 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (B) GENERAL TOWN -OUTSIDE VG Balance Sheet e_ ri -- __ ._�...8 Accounts Payable 34 B600 688 TOTAL Accounts Payable - 34 688 Accrued Liabilities 723 B601 TOTAL Accrued Liabilities 723`" 0 TOTAL Liabilities 757 688 Fund Balance Assigned Appropriated Fund Balance 40,000 B914 40,000 Assigned Unappropriated Fund Balance 14,518 B915 41,658 TOTAL Assigned Fund Ballance,,_. " °s " 'k' ',``°; w `a d�," 54,518 81,658 TOTAL Fund Balance= "` 54,518 81,658 TOTAL Liabilities, Deferred Inflows And Fund Balance 55,274 82,346 Page 12 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (B) GENERAL TOWN -OUTSIDE VG Results of Operation Code Description .: _ . _ _ w ....... _ 2017 EdpCode ` 2018 Revenues Real Property Taxes 149,000 81001 180,000 TOTAL Real Property Taxes 149,000 180,000 Sales Tax (from County) 77,100 B1120 92,100 Franchises 7,639 B1170 8,502 . ��,4;,; TOTAL Non Property Tax Items 84,739 100,602 Zoning Fees 100 B2110 208 Planning Board Fees 1,952 B2115 1,043 TOTAL Departmental Income 2,052 1,251 Interest And Earnings 184 B2401 292 'I°O1"'AL Use of Money And Property 184 . 292 Licenses, Other 50 B2545 50 Building And Alteration Permits 17,309 B2555 21,342 Permits, Other 100 B2590 TOTAL Licenses And Permits 17,459 21,392 Gifts And Donations 500 B2705 700 TOTAL Miscellaneous Local Sources 500 700 TOTAL Revenues 253,934 304,238` TOTAL Detail Revenues And Other Sources 253,934. 304,23t3 Page 13 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (B) GENERAL TOWN -OUTSIDE VG Results of Operation Code Description 2017 EdpCode 2018 Expenditures Municipal Assn Dues, Contr Expend 250 B19204 260 TOTAL Municipal Assn Dues 250 260 TOTAL General Government Support 250 260 Ambulance, Contr Expend 141,000 B45404 148,500 TOTAL Ambulance 141,000 148,500 TOTAL Health 141,000 148,500 Other Eco & Dev, Contr Expend 250 B69894 TOTAL Other Eco & Dev 250 0 TOTAL Economic Assistance And Opportunity 250 0 Playgr & Rec Centers, Contr Expend 11,058 B71404 11,058 TO TAL Nlaygr & Rec Centers f ` Centers 11,058 11,058 Youth Prog, Pers Sery 3,994 673101 5,996 TOTAL Youth Prog 3,994 5,996 Joint Youth Prog, Contr Expend 35,766 B73204 36,483 TOTAL Joint Youth Prog 35,766 36,483 Celebrations, Contr Expend 1,903 B75504 2,072 TOTAL Celebrations 1,903 2,072 TOTAL Culture And Recreation 52,722 55,609 Zoning, Pers Sery 43,927 B80101 45,774 Zoning, Contr Expend 241 B80104 244 TOTAL Zoning 44,168 46,018 Planning, Pers Sery 6,253 B80201 6,207 Planning, Contr Expend 626 B80204 627 qn TOTAL Planning 6,819 6,834 TOTAL Home And Community Services: M �3 51 047 52 852 , �> State Retirement, Empl Bnfts 10,000 B90108 10,000 Social Security , Empl Bnfts 4,005 B90308 4,277 Worker's Compensation, Empl Bnfts 2,800 B90408 2,800 Hospital & Medical (dental) Ins, Empl Bnft B90608 2,800 TOTAL Employee Benefits 16,805 19,8'71' TOTAL Expenditures° 262,074 277,098 TOTAL Detail Expenditures And Other Uses 262,074 277,098 Page 14 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (B) GENERAL TOWN -OUTSIDE VG Analysis of Changes in Fund Balance 7,651, Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 62,658 B8021 54,518 Restated Fund Balance - Beg of Year 62,658 B8022 54,518 ADD - REVENUES AND OTHER SOURCES 253,934 304,238 DEDUCT - EXPENDITURES AND OTHER USES 262,074 277,098 Fund Balance - End of Year 54,518 B8029 81,658 Page 15 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (B) GENERAL TOWN -OUTSIDE VG Budget Summary 2018., EdpCode 2019 Estimated Revenues Est Rev - Real Property Taxes 180,000 B1049N 184,000 Est Rev - Non Property Tax Items 71,300 B1199N 74,500 Est Rev - Departmental Income 1,800 B1299N 1,800 Est Rev - Use of Money And Property 200 B2499N 200 Est Rev - Licenses And Permits 7,550 B2599N 8,050 Est Rev - Miscellaneous Local Sources 700 B2799N 700 TOTAL Estimated Revenues 261,550 269,250 Appropriated Fund Balance 40,000 B599N 40,000 TOTAL Estimated Other Sources 40,000 40,000 TOTAL Estimated Revenues And Other Sources 301,550 309,250 Page 16 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (B) GENERAL TOWN -OUTSIDE VG Budget Summary Code Description '._._..� 2018 _ EdpCode 2019 Appropriations App - General Government Support 15,252 B1999N 11,488 App - Health 148,500 B4999N 156,000 App - Economic Assistance And Opportunity 250 B6999N 250 App - Culture And Recreation 58,100 B7999N 60,000 App - Home And Community Services 58,848 B8999N 61,512 App - Employee Benefits 20,600 B9199N 20,000 TOTAL Appropriations 301,550 309,250 TOTAL Appropriations And Other Uses Ap :.� ..< 301,550 30,290 Page 17 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (CD) SPECIAL GRANT Balance Sheet TOTAL Other Receivables (net) TOTAL Assets and Deferred Outflows of Resources 218,986 153,416 300,670 235,182 Page 18 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (CD) SPECIAL GRANT Balance Sheet Deferred Inflows of Resources Deferred Inflow of Resources 218,986 TOTAL Deferred Inflows of Resources 218,986 TOTAL Deferred Inflows of Resources 218,986 Fund Balance Assigned Unappropriated Fund Balance 81,684 TOTAL Assigned Fund Balance 81,684 TOTAL Fund Balance 81,684 TOTAL Liabilities, Deferred Inflows And Fund Balance 300,670 CD691 153,416 153,416 153,416 CD915 81,766 81,766 81,766 235,182 Page 19 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (CD) SPECIAL GRANT Results of Operation TOTAL Revenues TOTAL Detail Revenues And Other Sources 1,431 83 1,431 83 Page 20 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (CD) SPECIAL GRANT Results of Operation Page 21 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (CD) SPECIAL GRANT Analysis of Changes in Fund Balance Qescr p ,._dpCode 2018 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 80,253 CD8021 81,684 Restated Fund Balance - Beg of Year 80,253 CD8022 81,684 ADD - REVENUES AND OTHER SOURCES 1,431 83 DEDUCT - EXPENDITURES AND OTHER USES Fund Balance - End of Year 81,684 CD8029 81,766 Page 22 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DA) HIGHWAY -TOWN -WIDE Balance Sheet Page 23 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DA) HIGHWAY -TOWN -WIDE Balance Sheet Code Description 2017 EdpCode 1. 2018 _ Accounts Payable 9,857 DA600 13,976 TOTAL Accounts Payable, 9,857 13,976 Accrued Liabilities 18,282 DA601 17,838 TOTAL Accrued Liabilities 18,282 17,838 TOTAL Liabilities 28,139 31,315 Fund Balance Capital Reserve 255,316 DA878 256,103 TOTAL Restricted Fund Balance f' m 255,316 256,103 Assigned Appropriated Fund Balance 204,221 DA914 44,422 TOTAL Assigned Fund Balance 204,221 44,422 TOTAL Fund Balance 459,536 300,525 TOTAL Liabilities, Deferred Inflows And Fund Balance 487,675 332,340 Page 24 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DA) HIGHWAY -TOWN -WIDE Results of Operation Code Description :... _ . _ : 2017 EdpCode 2018 Revenues Real Property Taxes 555,000 DA1001 430,000 TOTAL Real Property Taxes 555,000 430,000 Snow Removal Services -Other Govts 118,982 DA2302 202,864 TOTAL Intergovernmental Charges 118,982 202,864 Interest And Earnings 1,435 DA2401 1,397 TOTAL Use of Money And Property rt�� WAS - 1,4 35 1,397 x.. _ 71 11, Sales of Scrap & Excess Materials 29,985 DA2650 3,638 01, 29 9 TOTAL Sale of Property And Com ensation For Loss 85 p Y 3,638 .. .. _ �W'all, Refunds of Prior Year's Expenditures DA2701 2,455 TOTAL Miscellaneous Local Sources 0 2,455 TOTAL Revenues 705,401 640,353 T0 TAC Detail `Revenues -A'n'-d', ther Sources eu rr ` ' 705,401 640,353 Page 25 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DA) HIGHWAY -TOWN -WIDE Results of Operation - Code Description 2017 EdpCode ` 2018 Expenditures Maint of Bridges, Pers Sery 23,871 DA51201 14,863 Maint of Bridges, Contr Expend 17,770 DA51204 18,936 TOTAL Maint of Bridges 41,641 33,799 Machinery, Pers Sery 69,597 DA51301 77,821 Machinery, Equip & Cap Outlay 218,735 DA51302 Machinery, Contr Expend 100,395 DA51304 107,491 TOTAL Machinery 388,728 185,312 Brush And Weeds, Pers Sery 45,283 DA51401 49,093 Brush And Weeds, Contr Expend 6,476 DA51404 4,854 4 10,13-04 Y 't0':7AL Brush And Weeds01101 51,759 53,947 Snow Removal, Pers Sery 155,329 DA51421 120,911 Snow Removal, Contr Expend 72,469 DA51424 100,225 TOTAL Snow Removal 227,798 221,136 Services Other Govts, Pers Sery 25,372 DA51481 28,148 Services Other Govts, Contr Expend 63,411 DA51484 147,400 TOTAL Services Other. Govts 88,783 175,548 TOTAL Transportation M:. 798,'7U s �. 669,'742 State Retirement, Empl Bnfts 41,000 DA90108 41,000 Social Security , Empl Bnfts 23,997 DA90308 21,279 Worker's Compensation, Empl Bnfts 20,000 DA90408 19,996 Disability Insurance, Empl Bnfts 200 DA90558 200 Hospital & Medical (dental) Ins, Empl Bnft 46,575 DA90608 47,148 TOTAL Employee Benefits 131,772 129,623 1 01A Expenditures z 930,481 '799,365 TOTAL Detail Expenditures And Other Uses 930,481 799,365 Page 26 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DA) HIGHWAY -TOWN -WIDE Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance 2018 Fund Balance - Beginning of Year 684,622 DA8021 459,542 Restated Fund Balance - Beg of Year 684,622 DA8022 459,542 ADD - REVENUES AND OTHER SOURCES 705,401 640,353 DEDUCT - EXPENDITURES AND OTHER USES 930,481 799,365 Fund Balance - End of Year 459,542 DA8029 300,535 Page 27 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DA) HIGHWAY -TOWN -WIDE Budget Summary Code t�escrpfios 2018 EdpCode {e 201 Estimated Revenues Est Rev - Real Property Taxes Est Rev - Intergovernmental Charges Est Rev - Use of Money And Property TOTAL Estimated Revenues Appropriated Fund Balance TOTAL Estimated Other Sources TOTAL Estimated Revenues And Other Sources 430,000 DA1049N 480,400 202,863 DA2399N 203,188 1,800 DA2499N 1,300 634,663 684,888 224,900 DA599N 145,000 224,900 145,000 859,563 829,888 Page 28 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DA) HIGHWAY -TOWN -WIDE Budget Summary Page 29 OSC Municipality Code 500335200000 w EdpCode 2019 Appropriations App - Transportation 744,863 DA5999N 641,688 App - Employee Benefits 114,700 DA9199N 133,200 TOTAL Appropriations $59,563 774,888 Other Budgetary Purposes DA962N 55,000 TOTAL Other Uses 0 55,000 TOTAL Appropriations And Other Uses 859,563 829,888 Page 29 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DB) HIGHWAY -PART -TOWN Balance Sheet Page 30 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DB) HIGHWAY -PART -TOWN Balance Sheet Code Description 2017 EdpCode . _:.. 2018 Accounts Payable 14,282 DB600 9,603 TOTAL Accounts Payable ' r. 141282 9,603 Y, .� .. s .�..� Accrued Liabilities .. 1,960 DB601 824 TOTAL Accrued Liabilities 19960 824 TOTAL Liabilities 16,242 10,427 Fund Balance Assigned Appropriated Fund Balance 105,000 DB914 120,000 Assigned Unappropriated Fund Balance 317,176 DB915 278,417 TOTAL Assigned Fund Balance 422,176 398,417 TOTAL Fund Balance 422,176 398,417 TOTAL Liabilities, Deferred Inflows And Fund Balance 438,418 408,845 Page 31 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DB) HIGHWAY -PART -TOWN Results of Operation Interest And Earnings 836 DB2401 1,100 TOTAL Use of Money And Properly 836 1,100 St Aid. State Revenue Sharing 23,878 DB3001 23,878 St Aid, Consolidated Highway Aid 182,139 DB3501 182,205 0-10,11 q Se••.+� �f .� TOTAL State Aid: W11 -111111 �� o No" $. M' y� 206,017 206,083 TOTAL Revenues 628,818 603,699 TOTAL Detail Revenues And Other Sources ...E ..�....u,�,.1a�. ,..,.., :. _ 628,818 _ 603,699 Page 32 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DB) HIGHWAY -PART -TOWN Results of Operation _ dpCo 2018 Expenditures Maint of Streets, Pers Sery 109,881 DB51101 111,877 Maint of Streets, Contr Expend 213,556 DB51104 261,679 TOTAL Maint of Streets 323,437 373,556 Perm Improve Highway, Equip & Cap Outlay 182,139 DB51122 182,139 TOTAL Perm Improve Highway 182,139 182,139 TOTAL Transportation 505,576 555,695 State Retirement, Empl Bnfts 24,000 DB90108 25,000 Social Security, Empl Bnfts 8,010 DB90308 8,381 Worker's Compensation, Empl Bnfts 8,500 DB90408 8,500 Hospital & Medical (dental) Ins, Empl Bnft 16,990 DB90608 29,881 TOTAL Employee Benefits 57,500 71,763 TOTAL Expenditures 563,07 6271458:; TOTAL Detail Expenditures And Other Uses 563,076 627,458 Page 33 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DB) HIGHWAY -PART -TOWN Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 356,435 DB8021 422,177 Restated Fund Balance - Beg of Year 356,435 DB8022 4229177 ADD - REVENUES AND OTHER SOURCES 628,818 603,699 DEDUCT - EXPENDITURES AND OTHER USES 563,076 627,458 Fund Balance - End of Year 422,177 DB8029 398,418 Page 34 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (DB) HIGHWAY -PART -TOWN Budget Summary Code _ Description 2018. EdpCode 2019 Estimated Revenues Est Rev - Real Property Taxes 200,000 DB1049N 202,000 Est Rev - Non Property Tax Items 130,000 DB1199N 140,000 Est Rev - Use of Money And Property 700 DB2499N 800 Est Rev - State Aid 151,891 DB3099N 151,891 TOTAL Estimated Revenues 482,591 494,691 Appropriated Fund Balance 105,000 DB599N 120,000 TOTAL Estimated Other Sources":`, 105,000 120,000 TOTAL Estimated Revenues And Other Sources 587,591 614,691 Page 35 OSC Municipality Code 500335200000 (DB) HIGHWAY -PART -TOWN Budget Summary Appropriations TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 EdpCode, ��u,2019 App - Transportation 524,391 DB5999N 539,191 App - Employee Benefits 63,300 DB9199N 75,500 Page 36 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (K) GENERAL FIXED ASSETS Balance Sheet p :. y 17 � EdpCode 2018 Assets Land 563,000 K101 563,000 Buildings 730,059 K102 730,059 Machinery And Equipment 2,475,375 K104 2,363,765 Construction Work In Progress K105 18,077 TOTAL Fixed Assets (net) 3,768,434 3,674,901 TO IAL AMM and Deterred Uuttlo*s of Re0brces 3,768,434 3,514,90 Page 37 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (K) GENERAL FIXED ASSETS Balance Sheet _ IpCode _ 2018 Liabilities, Deferred Inflows And Fund Balance Total Non -Current Govt Assets 3,768,434 K159 3,674,901 TOTAL Investments in Non -Current Government Assets 3,768,434 3,674,901 TOTAL Fund Balance 3,768,434 3,674,901 TOTAL 3,768,434 31674,901 Page 38 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 Balance Sheet Code Descri tion 2017 ; E' Ed Code 2018 -_ P _ P Page 39 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 Balance Sheet Code Description 2017 EdpCode 2018 Page 40 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (SF) FIRE PROTECTION Results of Operation Page 41 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (SF) FIRE PROTECTION Results of Operation Page 42 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (SF) FIRE PROTECTION Analysis of Changes in Fund Balance 2t :EdpCode 2018 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year SF8021 Restated Fund Balance - Beg of Year SF8022 ADD - REVENUES AND OTHER SOURCES 122,500 130,000 DEDUCT - EXPENDITURES AND OTHER USES 122,500 130,000 Fund Balance - End of Year SF8029 Page 43 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (SL) LIGHTING Page 44 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (SL) LIGHTING Balance Sheet Code Description _a [ 2017 EdpCode 2018 Accounts Payable 431 SL600 445 TOTAL Accounts Payable 431 445 TOTAL Liabilities 431 445 Fund Balance Assigned Unappropriated Fund Balance 52,968 SL915 53,035 TOTAL Assigned Fund Balance 52,968 53,035 TOTAL Fund Balance b2,968 53,035 TOTAL Liabilities, Deferred Inflows And Fund Balance 53,398 53,480 Page 45 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (SL) LIGHTING Results of Operation Page 46 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (SL) LIGHTING Results of Operation TOTAL Detail Expenditures And Other Uses ;M 5,010 5,266 Page 47 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (SL) LIGHTING Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance PdpCode 2018 Fund Balance - Beginning of Year 52,678 SL8021 52,968 Restated Fund Balance - Beg of Year 52,678 SL8022 52,968 ADD - REVENUES AND OTHER SOURCES 5,301 5,333 DEDUCT - EXPENDITURES AND OTHER USES 5,010 5,266 Fund Balance - End of Year 52,968 SL8029 53,036 Page 48 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (TA) AGENCY Balance Sheet Code Descrip p 2017 EdpCode 2018 Assets Cash 84 TA200 TOTAL Assets and Deferred Outflows of Resources 84 0 Page 49 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (TA) AGENCY TOTAL Liabilities,; Deferred Inflows And Fund Balance 84 0 Page 50 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (W) GENERAL LONG-TERM DEBT Balance Sheet ,2017 EdpCode Assets Total Non -Current Govt Liabilities 285,959 W129 F: 4 TOTAL Provision To Be Made In Future Budgets 285,959 TOTAL Assets and Deferred Outflows of Resources 285,959 2018 214,364 214,364 214,364 Page 51 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2018 (W) GENERAL LONG-TERM DEBT Balance Sheet Code Description _. _.dPC_ 2017 E ode 2018 Net Pension Liability -Proportionate Share 190,307 W638 106,363 Compensated Absences 95,652 W687 108,001 TOTAL Other Liabilities 285,959 2141364 TOTAL Liabilities 285,990 214,364 TOTAL Liabilities 285,959 214,364 Page 52 OSC Municipality Code 500335200000 Is Gr° tie11 dness "rQ.w ent °� t�'�eb�d,ng Zp18 State' sca,� .� ear � 1v 0r tre F1 State Gomptco��er {{ice o{ the 0 int• orq t Dole t tvo`t`1 Rate v o M a S COMP Dole e COP F;�ria9 a9 Debt CoV00n First Goae Des Year issued °g. of11eot ?age 53 e RSo d c.a eo;a Dir • Y eot 31, J ZQA9 OfS E°d Adore%ea o{ YeaC Pr;or It. interest Aa��st. TOWN OF Groton Schedule of Time Deposits and Investments For the Fiscal Year Ending 2018 EDP Code CASH On Hand 9Z2001 Demand Deposits 9Z2011 Time Deposits 9Z2021 Total COLLATERAL: - FDIC Insurance 9Z2014 Collateralized with securities held in possession of municipality or its agent 9Z2014A Total INVESTMENTS- - Securities (450) Book Value (cost) 9Z4501 Market Value at Balance Sheet Date 9Z4502 Collateralized with securities held in 9Z4504A possession of municipality or its agent - Repurchase Agreements (451) Book Value (cost) 9Z4511 Market Value at Balance Sheet Date 9Z4512 Collateralized with securities held in 9Z4514A possession of municipality or its agent Amount $400.00 $221088.00 $112391418.00 $1,261,906.00 $5001000.00 $1)343,226.00 $11843,226.00 Page 54 OSC Municipality Code 500335200000 TOWN OF Groton Bank Reconciliation For the Fiscal Year Ending 2018 Include All Checking, Savings and C.D. Accounts Bank Add: Account Bank Deposit Number Balance In Transit *****-2316 $751,8_27 *****-8002 $51683 *****-2331 $16,405 *****-6716 $0 *****-0537 $811766 *****-5903 $2261038 *****-9186 $2011475 Total Adjusted Bank Balance Petty Cash Adjustments Total Cash Total Cash Balance All Funds * Must be equal $0 $0 $0 $0 $0 $0 $0 Less: Adjusted Outstanding Bank Checks Balance $0 $7511827 $5,683 $0 $16,405 $0 $0 $0 $0 A $0 $81,766 $226,038 $201,475 $1,261,107 $400.00 $-.94 9ZCAS H * $112617506 9ZCASHB * $112611506 Page 55 OSC Municipality Code 500335200000 TOWN OF Groton Local Government Questionnaire For the Fiscal Year Ending 2018 8) Have you had a change in chief executive or chief fiscal officer during the last No year? g) Has your Local Government adopted an investment policy as required by Yes General Municipal Law, Section 39? Page 56 Response 1) Does your municipality have a written procurement policy? Yes 2) Have the financial statements for your municipality been independently audited? No If not, are you planning on having an audit conducted? Yes 3) Does your local government participate in an insurance pool with other local Yes governments? 4) Does your local government participate in an investment pool with other local No governments? 5) Does your municipality have a Length of Service Award Program (LOSAP) No for volunteer firefighters? 6) Does your municipality have a Capital Plan? No 7) Has your municipality prepared and documented a risk assessment plan? No If yes, has your municipality used the results to design the system of internal controls? 8) Have you had a change in chief executive or chief fiscal officer during the last No year? g) Has your Local Government adopted an investment policy as required by Yes General Municipal Law, Section 39? Page 56 TOWN OF Groton Employee and Retiree Benefits For the Fiscal Year Ending 2018 Total Full Time Employees: 121 Total Part Time Employees: 231 Account Description Total # of Full # of Part Code 90558' i 90608 Unemployment Insurance Disability Insurance # of Retirees Expenditures i Time Time (All Funds) j Employees Employees J $104,464.00 12 5 $54,144.001 12 23 i $47,796.00 12 23 $278.00 10 Hospital and Medical $138,329.00, 14 (Dental) Insurance i 9070 Union Welfare Benefits 90858 Supplemental Benefit Payment to Disabled Fire Fighters 9189 Other Employee Benefits i L -_—_ _ Total $345,011.00 L -r - i Computed Total From Financial $345,011.19 Section (comparative purposes only) Page 57 OSC Municipality 500335200000 90108,' State Retirement System 90158 Police and Fire Retirement i 90258 'I Local Pension Fund Social Security 90308" 904081 Workers Compensation Insurance 904581 Life Insurance 90558' i 90608 Unemployment Insurance Disability Insurance # of Retirees Expenditures i Time Time (All Funds) j Employees Employees J $104,464.00 12 5 $54,144.001 12 23 i $47,796.00 12 23 $278.00 10 Hospital and Medical $138,329.00, 14 (Dental) Insurance i 9070 Union Welfare Benefits 90858 Supplemental Benefit Payment to Disabled Fire Fighters 9189 Other Employee Benefits i L -_—_ _ Total $345,011.00 L -r - i Computed Total From Financial $345,011.19 Section (comparative purposes only) Page 57 OSC Municipality 500335200000 TOWN OF Groton Energy Costs and Consumption For the Fiscal Year Ending 2018 Energy Type Total Total Volume Units Of Alternative Expenditures Measure Units Of Measure ,Gasoline �- gallons FDiesel Fuel gallons Fuel Oil �C gallons Natural Gas cubic feet Electricity �_ �[ kilowatt-hours 7Coal tons Propane - J� F gallons -- - __- Page 58 TOWN OF Groton Financial Comments For the Fiscal Year Ending 2018 Page 59 I, DONALD SCHEFFLER hereby certify that I am the Chief Fiscal Officer of the TOWN of IGROTON , and that the information provided in the annual financial report of theTOWN of GROTON , for the fiscal year ended 112/31/2018 is true and correct to the best of my knowledge and belief. By entering the personal identification number assigned by the Office of the State Comptroller to me as the Chief Fiscal Officer of the TOWN of 'GROTON , and adopted by me as my signature for use in conjunction with the filing of the TOWN of IGROTON is annual financial report, I am evidencing my express intent to authenticate my certification of the TOWN of ,GROTON is annual financial report for the fiscal year ended 12/31/2018 and filed by means of electronic data transmission. ;CHARLES RANKIN iDONALD SCHEFFLER Name of Report Preparer Personal Identification Number Name if different than Chief Fiscal Officer of Chief Fiscal Officer (607) 35,11-8469 a~ "SUPERVISOR 101 CONGER BLVD, GROTON � , NY I Telephone Number Title Official Address 1(607) 898-5102 13/7/2019 Office Telephone Number Date Page 1 of 1 Thank you, 500335200000 from the TOWN of GROTON, for your Submission to the Local Government and School Accountability Data Exchange System on 03/07/2019 04:15:53 PM. Please note that this page is not proof that you have submitted the correct file, only that you have successfully attached a file to the EFSDex website. If you wish to confirm that you have transmitted the correct report you can contact OSC's Data Management Unit at 1-866-321-8503 option 4. All submissions are subject to verification by OSC. Home You may save or print this page for your records. https://nysosc 1 1. o sc. state. ny. us/product/efsdex. nsf/F ileNo/5 0 0 3 3 5200000?EditDocument&... 3/7/2019 Town of Groton — County of Tompkins — Fiscal Year Ended 12/31/2018 Note 1 — Summary of Significant Accounting Policies The financial statements of the Town of Groton have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the Town's accounting policies are described below. A. Financial Reporting Entity: The Town of Groton, which was erected in 1817, is governed by the Town Law and other general municipal laws of the State of New York and various local laws. The Town Board is the legislative body responsible for overall operations; the Town Supervisor serves as chief executive officer and as chief fiscal officer. The following basic services are provided: fire protection, highways and streets, recreation, public improvements, planning and zoning, and general administration. All governmental activities and functions performed for the Town of Groton are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity includes organizations, functions and activities over which elected officials exercise oversight responsibility. Oversight responsibility is determined on the basis of financial interdependency, selection of governing authority, designation of management, ability to influence operations and accountability for fiscal matters. B. Basis of Presentation — Fund Accounting: The accounts of the local government are organized on the basis of funds or account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for within a separate set of self —balancing accounts that comprise its assets, liabilities, fund balance, revenues and expenditures which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The various funds are summarized by type in the general-purpose financial statements. Certain funds of the Town are utilized to account for resources derived from, and/or expenditures applicable to an area less than the entire town. The following fund types and account groups are used: 1. Fund Categories: a. Governmental Funds: Governmental Funds are those through which most governmental functions are financed. The acquisition, use and balances of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is based upon determination of financial position and changes in financial position. The following are the Town of Groton's governmental fund types: General Fund: The general fund is the principal operating fund and includes all operations not required to be recorded in other funds. General Fund Part -Town: Used to record transactions which are required to be charged to the area of the Town outside the village. Special Revenue Funds: Used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. The following Special Revenue Funds are utilized: Highway Funds: (Townwide and Part -Town) established pursuant to Highway Law, Section 141, and used to account for revenues and expenditures for highway purposes. Highway Law, Section 277, requires that expenditures for repairs and improvements be financed by the area outside the village. Therefore, a town with a village must maintain two highway funds Special District Funds: (Lighting District and Fire Protection District) are used to record transactions for operations and maintenance for these activities. Special Grant Fund: used to account for Community Development Block Grants. Capital Projects Fund: The capital project fund is used to account for and report financial resources to be used for the acquisition, construction or renovation of major capital facilities, or equipment. b. Fiduciary Funds: used to account for assets held by the local government in a trustee or custodial capacity: Agency Funds — are used to account for money and/or property received and held in the capacity of trustee, custodian or agent. 2. Supplemental Schedules: Supplemental Schedules are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two schedules are not "funds". They are concerned only with the measurement of financial position, and not results of operations. Schedule of Non Current Government Assets — used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes. Schedule of Non Current Government Liabilities — used to account for all long-term debt. 2 C. Basis of Accounting/Measurement Focus Basis of accounting refers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modified Accrual Basis — all Governmental Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except: 1. Expenditures for prepaid expenses and inventory -type items are recognized at the time of the purchase. 2. Principal and interest on indebtedness are not recognized as an expenditure until due. 3. Compensated absences, such as sick leave which vests or accumulates, are charged as an expenditure when paid. (See Note 1-G) 4. Pension costs are recognized as an expenditure when billed by the state. See Note 2- B-1. Supplemental Schedules — General fixed assets are recorded at actual cost or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable to maturity. D. Property Taxes Real property taxes are levied annually by the Town of Groton no later than January 1, and become a lien on January 1. Taxes are collected during the period January 1, to May 31. The County of Tompkins in which the Town is located subsequently enforces uncollected real property taxes. An amount representing uncollected real property taxes transmitted to the county for enforcement is paid by the county to the Town no later than the forthcoming May 31. 3 E. Budgetary Data 1. Budget Policies — The budget policies are as follows: a. No later than October 5, a tentative budget is submitted by the budget officer for the fiscal year commencing the following January 1. The tentative budget includes proposed expenditures and the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments no later than November 20, the governing board adopts the budget. c. All modifications of the budget must be approved by the governing board. 2. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations, is employed in the governmental funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. 3. Budget Basis of Accounting Budgets are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for the special grant fund are established in accordance with the applicable grant agreement, which covers a period other than the Town of Groton's fiscal year. F. Property, Plant and Equipment — General Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at cost in the Schedule of Non Current Government Assets. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems have not been capitalized. Such assets normally are immovable and of value only to the Town of Groton. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets. G. Vacation and Sick Leave and Compensated Absences Town of Groton employees are granted vacation and sick leave in varying amounts. In the event of termination or upon retirement, an employee is not entitled to payment for accumulated vacation time. However, sick leave can be accrued up to 960 hours which is payable upon termination or retirement. 4 The value of unused employee sick leave at year-end has been recorded in the Schedule of Non Current Government Liabilities. Payment of sick leave recorded in the Schedule of Non Current Government Liabilities is dependent upon many factors; therefore, timing of future payments is not readily determinable. However, management believes that sufficient resources will be made available for the payments of sick leave when such payment becomes due. H. Post Employment Benefits 1. The Town provides post-retirement health care benefits to all employees who retire on or after attaining at least 20 years of full time service and who are enrolled in the Plan at the time of retirement. 2. The Town has not employed the services of an actuary, thus has not booked a OPEB liability at this time. Note 2 — Detail Notes on All Funds and Supplemental Schedules A. Assets 1. Cash and Investments The Town of Groton's investment policies are governed by state statutes. In addition, the Town of Groton has its own written investment policy. Town of Groton's monies must be deposited in FDIC -insured commercial banks or trust companies located within the state. The Supervisor is authorized to use demand accounts and certificates of deposit. Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repurchase agreements, and obligations of New York State or its localities. Collateral is required for demand and time deposits and certificates of deposit at 105 percent of all deposits not covered by Federal Deposit Insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the state and its municipalities and school districts. The written investment policy requires repurchase agreements to be purchased from banks located within the state and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 105 percent of the cost of the repurchase agreement. Deposits and investments at year-end were entirely covered by Federal Deposit Insurance or by collateral held by the Town of Groton's custodial bank in the Town of Groton's name. All deposits including certificates of deposit are carried at cost plus accrued interest. Deposits and investments are categorized as insured and for which the securities are held by the Town's agent in the Town's name. 5 Total adjusted bank balances as of December 31, 2018 were $1,261,107. 2. Changes in Fixed Assets: Changes in fixed assets for fiscal year ended 12/31/2017 is as follows: BeOnnin4 Balance Additions Deletions Year End Balance Land.......... 563,000. 56300. Buildings.... 7309059. 7305059. Equipment 254755375. -0- 1111610. 25363,765. Const WIP -0- 185077. -0- 185077. Total: 35768,434. 18,077. 1111610. 3,6745901. 3. Loans Receivable: Loans receivable as of December 31, 2018 consisted of the following, which is stated at net realizable value. Special Grant Fund - HUD Community Development Grants (Loans) - (See Note 5 ) The balance of deferred loans receivable as of December 31, 2018, represents fifteen deferred loans in the amount of $153,416. B. Liabilities: 1. Pension Plans: Plan Description The Town of Groton participates in the NYS & Local Employees' Retirement System. This System is a cost sharing multiple public employer retirement system. The system provides retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the NYS Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York serves as sole trustee and administrative head of the System. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the System and for the custody and control of their statements and required supplementary information. That report may be obtained by writing to the NYS & Local Retirement Systems, 110 State Street, Albany, NY 12244. Funding Policv The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System: on or after July 27, 1976, who M after January 1, 2010 (ERS) or January 9, 2010 (PFRS) who generally contribute 3% of their salary for the entire length of service, and on or after April 1, 2012 (ERS and PFRS) who generally contribute between 3% and 6% (based on annual wage) for the entire length of service. Under the authority of the NYSRSSL, the Comptroller annually certifies the actuarially determined rates expressed used in computing the employers' contributions based on salaries paid during the Systems' fiscal year ending March 31. Contributions for the current year and two preceding years were equal to 100% of the contributions required, and were as follows: ERS 2017 $104,464 2016 $1055058 2015 $126,997 Chapter 260 of the Laws of 2004 of the State of New York was enacted that allows local employers to bond or amortize a portion of their retirement bill for up to 10 years in accordance with the following schedule: • For State fiscal year (SFY) 2004-05, the amount in excess of 7 percent of employees' covered pensionable salaries, with the first payment of those pension costs not due until the fiscal year succeeding that fiscal year in which the bonding/amortization was instituted. • For SFY 2005-06, the amount in excess of 9.5 percent of employees' covered pensionable salaries. • For SFY 2007-08, the amount in excess of 10.5 percent of employees' covered pensionable salaries. This law requires participating employers to make payments on a current basis, while bonding or amortizing existing unpaid amounts relating to the System's fiscal years ending March 31, 2005 through 2008. Chapter 57 of the Laws of 2010 of the State of New York was enacted that allows local employers to amortize a portion of their retirement bill for 10 years in accordance with the following stipulations: • For State fiscal year 2010-11, the amount in excess of the graded rate of 9.5 percent of employees' covered pensionable salaries, with the first payment of those pension costs not due until the fiscal year succeeding that fiscal year in which the amortization was instituted. • For subsequent State fiscal years, the graded rate will increase or decrease by up to one percent depending on the gap between the increase or decrease in the System's average rate and the previous graded rate. • The interest rate will be set annually, and will be comparable to taxable fixed income investments of a similar duration. ;ower For subsequent State fiscal years in which the System's average rates are than the graded rates, the employer will be required to pay the graded rate. 7 Any additional contributions made will first be used to pay off existing amortizations, and then any excess will be deposited into a reserve account and will be used to offset future increases in contribution rates. This law requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the System's fiscal years when the local employer opts to participate in the program. Chapter 105 of the Laws of 2010 of the State of New York authorizes local governments to make available a retirement benefit incentive program. The Town of Groton did not opt into this program. Chapter 57 of the Laws of 2013 of the State of New York was enacted that allows local employers to amortize a portion of their retirement bill for up to 12 years in accordance with the following stipulations: • The maximum amount an employer can amortize is the difference between the normal annual contribution (total bill, excluding payments for deficiency, group life, previous amortizations, incentive costs, and prior year adjustments) and the graded contribution. • For subsequent State fiscal years (SFYs), the graded rate will increase or decrease by up to one-half of one percent depending on the gap between the increase or decrease in the System's average rate and the previous graded rate. • The interest rate will be set annually, and will be comparable to a 12 -year US Treasury Bond plus 1 percent. • For subsequent SFYs in which the System's average rates are lower than the graded rates, the employer will be required to pay the graded rate. Any additional contributions made will first be used to pay off existing amortizations, and then any excess will be deposited into a reserve account and will be used to offset future increases in contribution rates. The Town of Groton has not amortized its payments to the Retirement System under any of the options listed above. At 12/31/18, the Town reported a liability of $106,363 for its proportionate share of the net pension liability. The net pension liability was measured as of March 315 2018, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The Town's proportion of the net pension liability was based on a projection of the Town's long-term share of contributions to the pension plan relative to the projected contributions of all participating members, actuarially determined. 2. Post—Emplovment Benefits: There are currently three retirees who meet the eligibility requirements. The Town pays 25% of the total premium of the Town medical insurance for the retirees. If the retirees attain private insurance through a plan not established by 8 the Town, the Town will pay up to $204 per month to each retiree toward this medical insurance. The post -employment benefit expenses are recognized as the costs are incurred. As of December 31, 2018 expenses of $7,344 were recognized for post -employment health care. 3. Long-term Debt The Town of Groton had the following noncurrent liabilities: a. Compensated Absences: Represents the value of earned and unused portion of the liability for accumulated sick leave. b. Statutory Bonds: No Bonds Outstanding as of 12/31/18. c. The following is a summary of long term liabilities outstanding at December 31, 2018: Compensated Absences ............ $108,001. Statutory Bonds ..................... -0- The following is a summary of changes in long-term liabilities for the period Ending December 31, 2018: Long Term Liabilities Compensated Absences Balance 01/01/18 ......................... 951652. Additions(Deletions) .................. 125349. Balance 12/31/18 ............... 1085001. Additions and deletions to compensated absences are shown net since it is impractical to determine these amounts separately. Note 3: Reserves C. Fund Equity — Reserves The following reserves existed as of 12/31/17 for the following purposes: Fund/Purpose Balance End of Year General Townwide/Unemployment Insurance Reserve .... 10,350. General Townwide/Capital Building Repair.................201,475. Highway Townwide/Capital Equipment Reserve .......... 256,103. Total ...................... $4675928. E Note 4: HUD Grants There are no active grants from HUD or the NYS Office of Community Renewal as of 12/31/18. Note 5: Special Grant-Communitv Development Loans In September 2007, the Town Board authorized a Community Development Loan to John Fiore in the amount of $8,147 to be paid in installments until 2011. Mr. Fiore had been delinquent in his payments over the past 7 years, however did make some lump sum payments in 2016 and 2017 and paid the loan off. On the advice of the CPA's, the deferred receivables of the 15 housing rehab projects that were completed with Community Renewal Funds was booked. If these homeowners stay in their homes for a period of five years, the amount granted is completely forgiven. As of 12/31/2018, this amount of deferred revenue was valued at $153,416. 10