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Home My WebLink About2019-06-26 SpecialTOWN OF GROTON — MINUTES OF SPECIAL TOWN BOARD MEETING BID OPENING - HIGHWAY GARAGE ROOF REPLACEMENT WEDNESDAY, JUNE 269 2019 AT 7:00 PM THE TOWN HALL, 101 CONGER BOULEVARD Town Officers Present: Donald F. Scheffler, Supervisor Richard Gamel, Councilperson Crystal Young, Councilperson Brian Klumpp, Councilperson Sheldon C. Clark, Councilperson Michael Perkins, Highway Supt. April L. Scheffler, Town Clerk W. Rick Fritz, Code Official Donald Armstrong, Attorney Also Present: David Spaulding, J&B Installations, Inc. Robert Young The Special Meeting was called for the purpose of opening bids for the Highway Garage Roof Replacement; for discussion and action on awarding such bid; and for action on a Permissive Referendum to spend funds from the Town of Groton Capitol Municipal Building Repair Account for said purpose. BID OPENING Bids had been received from AB Construction and Roofing, Inc. and J&B Installations, Inc. and are attached in the following pages. Special Town Board Minutes Page 2 June 26, 2019 BID FORM TOWN OF GROTON REPLACEMENT OF ROOF OF THE TOWN HIGHWAY GARAGE - 2019 Town of Groton 101 Conger Blvd. PO Box 36 Groton, New York 13073 GENTLEPERSONS: The undersigned bidder has carefully examined the Contract Documents for the proposed work and will provide all necessary labor, materials, equipment and incidentals as necessary and called for by the said contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Town of Groton at the following unit and lump sum prices: Name of Bidder: AB Construction and Roofinq Inc. Address of Bidder: 2586 Main St., Whitney Point, N.Y. 13862 Signature: Signed By: Daniel T. Baker Title : President Date: 6-26-2019 NOTE: Contractor is advised that all square/linear footages and sheathing material sizes are estimated or assumed and provided solely for Contractor's convenience and for payment purposes. Contractor shall investigate the site and make actual determinations as to extent of materials, labor, supplies and incidentals necessary for a complete, functioning and watertight roofing system. TOWN OF GROTON REPLACEMENT OF ROOF AT THE TOWN HIGHWAY GARAGE — 2019 Replacement of the roofing at the Town Highway Garage as shown on the drawing attached as Exhibit A. Lump Sum Price: includes all materials, labor, supplies, Lump Sum Price Equipment, transport, incidentals, disposal, etc. (Words) (Numerals) BID - Pursuant to and in compliance with the advertisement for bids and the instructions to bidders relating hereto, the undersigned, as a bidder, proposes and agrees, if this proposal is accepted, to furnish the Town of Groton, New York, the above-mentioned product(s) as required by the manner therein prescribed by the Purchaser prior to the opening of bids. Work shall begin no more than ten (1% calendar days from the execution of the Contract by the parties. The work shall be completed within sixty (,V) days from the execution of the Contract by the parties. Le -Fu a! q ��c�a�:� 6► dale o� award �� C U� � `4 �� y Special Town Board Minutes Page 3 June 26, 2019 PROPOSAL Z:]Ei AB Construction & Roofing, Inc. (607) 692-2858 2586 Main Street Quality Roofing Safely Installed Right - The First Time! Fax (607) 692-7639 Whitney Point, N.Y. 13862 T062619PUBPJ www.abconstructionandroofinq.com PROPOSAL SUBMITTED TO PHONE DATE Town of Groton 607-898-5035 June 26, 2019 STREET E-MAIL ADDRESS 101 Conger Blvd. (P.O. Box 36) 607-898-3086 townclerk(a)grotontown.com CITY. STATE AND ZIP CODE JOB NAME/LOCATION Groton, N.Y. Groton Highway Garage Roof Replacement ARCHITECT DATE OF PLANS CONTACT CONTACT PHONE Don Scheffler 607-898-5102 AB Construction & Roofing, Inc. proposes to furnish all insurance, labor, materials and debris removal to complete the job as follows: - Over existing smooth modified Built -Up -Roof System, adhere one layer of fleeceback EPDM (.115) using foam bead adhesive - Flash new EPDM to existing vent/exhaust pipes and exhaust fan curb - Provide and install two new cast roof drains to tie into existing drain leaders with Ferncos inside the garage - Terminate new EPDM with new, standard color, edge metal fascia over existing metal edge Provide a 20 Yr. Manufacturer's Watertight Warranty (Labor & Material) $ 64,000.00 Note: Two new roof drains are included because the existing ones are in poor condition and they are high. Not Includinq - Roof tear off - Gutters - Permits or testing (if required) - Asbestos work - Interior cleaning - Winter conditions - Drain pipe insulation - Bonding - Sales tax We Propose hereby to furnish material and labor - complete in accordance with above specification, for the sum of: Sixty Four Thousand dollars (s 647000.00 �. Payment to be as follows. As Work Is Completed All material is guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate All agreements contingent upon strikes. accidents, or delays beyond our control Owner to carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance, AB Construction & Roofing Inc. will not be liable for mold. Acceptance of Proposal -the above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified Payment will be made as outlined above Date of Acceptance Authorized - Signature DAN BAKER, PRESIDENT Note This Proposal May be withdrawn by us if not accepted within 30 deys. Signature Signature Special Town Board Minutes Page 4 RID FORM TOWN OF GROTON REPLACEMENT OF ROOF OF THE TOWN HIGHWAY GARAGE - 2019 Town of Groton 101 Conger Blvd. PO Boa 36 Groton, New York 13073 June 26, 2019 GENTLEPERSONS: The undersigned bidder has carefully examined the Contract Documents for the proposed work and will provide all necessary labor, materials, equipment and incidentals as necessary and called for by the said contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Town of Groton at the following unit and lump sum prices: Name of Bidder: J&B Installations, Inc. Address of Bidder: 732 Visions rive, POB 18 , Ska teles F s, Y 13153 Signature: i Signed By: Robert J Parker Title : President Date: 6/19/2019 NOTE: Contractor is advised that all square/linear footages and sheathing material sizes are estimated or assumed and provided solely for Contractor's convenience and for payment purposes. Contractor shall investigate the site and make actual determinations as to extent of materials, labor, supplies and incidentals necessary for a complete, functioning and watertight roofing system. TOWN OF GROTON REPLACEMENT OF ROOF AT THE TOWN HIGHWAY GARAGE — 2019 Replacement of the roofing at the Town Highway Garage as shown on the drawing attached as Exhibit A. Lump Sum Price: includes all materials, labor, supplies, Lump Sum Price Equipment, transport, incidentals, disposal, etc. (Words) (Numerals) Seventy Four Thousand Dollars** 74,000.00** **See attached J&B Scope of Work Dated 6/26/2019 BID - Pursuant to and in compliance with the advertisement for bids and the instructions to bidders relating hereto, the undersigned, as a bidder, proposes and agrees, if this proposal is accepted, to furnish the Town of Groton, New York, the above-mentioned product(s) as required by the manner therein prescribed by the Purchaser prior- to the opening of bids. Work shall begin no more than ten (10) calendar days from the execution of the Contract by the parties. The work shall be completed within sixty (60) days from the execution of the Contract by the parties. Special Town Board Minutes Page S June 26, 2019 INSTALLATIONS, INC. INDUSTRIAL & COMMERCIAL ROOFING CONTRACTORS Single Ply June 26, 2019 Membranes Town of Groton Firestone Genf lex 101 Conger Boulvard Carlisle PO Box 36 Sarnafil Groton, NY 13073 Duro-Last (607) 898-4428 Rick Fritz Built -Up completed operations coverage. Roofs 3. Provide all safety equipment required by OSHA and supply workers properly trained on GAF Re: Town Highway Garage Garland 4. Broom sweep, debris from the existing roof. Tremco 5. Remove (1) existing roof top ventilator. Cover the opening with new '/a" steel. Sop rem a Rick Fritz, Si pl ast roofing. Firestone 7. Fully adhere, Firestone non -reinforced 60 mil, black in color, EPDM membrane to the Below is a description of the existing roof. Green Roofing 1. Consist of a smooth modified- bitumen membrane, applied over '/2" fiberboard, xeroflor which is applied over a concrete deck. Roof a 2. There is ponding water between each drain and from the drain to the outer roof edge. Bui w CusThe existing drains should be lowered, to allow proper roof drainage. Metal Roof/Wall J&B Installations scope of work for the above reference project, as priced in the quoted cost: Panels ATAS TAS MBO 1. Provide AIA contract with "Hold Harmless Agreement" with complete scope of work Fab ral including payment terms. Englert 2. Provide liability insurance $2,000,000.00/$4,000,000.00; $10,000,000.00 Umbrella and Petersen Workman's Compensation Insurance Certificates. Liability policy shall include Firestone completed operations coverage. Metal Roof 3. Provide all safety equipment required by OSHA and supply workers properly trained on Coatings OSHA safety. Truro 4. Broom sweep, debris from the existing roof. United Coatings 5. Remove (1) existing roof top ventilator. Cover the opening with new '/a" steel. Roof Accessories 6. Adhere (1) layer of 1" thick, polyisocyanurate rigid insulation board to the existing Roof Hatches roofing. Skylidits 7. Fully adhere, Firestone non -reinforced 60 mil, black in color, EPDM membrane to the insulation board. Sheet Metal 8. Install all manufacturer specified flashing details to all roof penetrations and drains. Fabrication 9. Install new Gravel Stop metal to all roof edges. Color of all edge metal will be chosen by Copings Gravel Stops owner from manufacturer's standard color chart. Fan Guards 10. Provide owner with Manufacturer's 20 year full roof system warranty. Warranty to cover Gutters all materials and workmanship against defects for full 20 years and is not prorated. Roof Ladders 11. Clean up and haul away all job, related debris. Debris to be disposed of off-site in legal Asbestos landfill. Abatement Note: To meet Firestone warranty, a pull test will need to be conducted on the adhesion of Waterproofing the new insulation board to the existing roof. Firestone will also inspect the completed roof Sarnafil and supply the No DOLLAR LIMIT warranty. 732 Visions Drive - PO Box 188 - Skaneateles Falls. New York 13153 Tel: (-3] 5) 685-8993 - Fax: (3 15) 685-0508 - Toll Free: 1-800-440-8993 www.jbinstallations.com Special Town Board Minutes Page 6 June 26, 2019 The Board asked if any contractors were present and wanted to talk about their bid and their processes and why they thought their process was the best. David Spaulding, from J&B Installations, was present and spoke to the Board about his company's process and their plans for the Highway Garage roof. He said that one of the things they would do would be to install crickets that would direct all of the water toward the drains and explained how they would work. The crickets hadn't been specifically listed on the bid but had been figured into the total price. The Board had an extensive discussion on the differences between the two bids. One important difference to the Board was that AB Construction would put one layer of fleece -back EPDM roofing material over the existing roof and J&B Installations would install 1" thick insulation board and then an EPDM membrane over that. They felt that the J&B proposal would provide additional insulation as well as cover any irregularities in the existing roof that might cause problems with the membrane. The other main concern was that there is a very large, existing roof -top exhaust fan structure above the former paint shop. At the pre-bid meeting, the Code Enforcement Officer had let everyone know that this structure needed to be removed and a suitable plan provided for covering the approximately six-foot hole that would be left after its removal. The AB proposal said that it would flash to the existing vent/exhaust pipes and exhaust fan curb. The Board interpreted this as not removing the fan structure as there was no plan to cover the hole. The J&B proposal said that they would remove the roof -top structure and cover the hole with new 1/4" steel. Mr. Spaulding said that the roofing would then go over the top of the steel. The Board and the Code Enforcement Officer felt that this would be a good solution and would make the roof safe should anyone be walking around up there in the future. In addition to the obvious leaks in the existing roof, there is also a problem of pooling water. The Board felt that the crickets to direct the water to the drains was definitely an added benefit and would help prevent future problems. RESOLUTION #19-064 - AWARD BID FOR HIGHWAY GARAGE ROOF REPLACEMENT MOVED by Councilperson Clark, seconded by Councilperson Gamel WHEREAS, the Groton Town Board has reviewed and compared bids for the replacement of the Highway Garage roof from AB Construction & Roofing, Inc. and J&B Installations, Inc., and WHEREAS, the Town Board has determined that in their opinion the J&B Installations proposal for 1" insulation board covered by an EPDM membrane would be of better quality and provide more insullation than a fleece -backed EPDM membrane, and WHEREAS, J&B Installations has provided a plan for removing the roof -top fan structure and safely repairing the resulting hole while AB Construction provide no plan and indicated just flashing, and WHEREAS, J&B has provided what the Town Board considers and excellent plan for ensuring that the water drains efficiently by installing crickets, no therefore be it RESOLVED, that the Town Board has determined that it is in the best interest of the Town to award the bid for replacement of the Highway Garage roof to J&B Installations, Inc., in the amount of $74,000.00, and be it further RESOLVED, that said award is contingent upon the Town receiving all approvals necessary to use funds from the Capital Municipal Building Repair Reserve Fund as required by the laws of the State of New York. Ayes - Clark, Young, Klumpp, Gamel, Scheffler Nays - Resolution Passed Special Town Board Minutes Page 7 June 26, 2019 RESOLUTION #19-065 - AUTHORIZE USE OF FUNDS FROM THE CAPITAL MUNICIPAL BUILDING REPAIR RESERVE FUND FOR THE HIGHWAY GARAGE ROOF SUBJECT TO PERMISSIVE REFERENDUM MOVED by Councilperson Gamel, second Supervisor Scheffler RESOLVED, that the Town Board hereby authorizes the replacement of the Town Highway Garage roof. The contract amount of $74,000.00 will be taken from the Town's Capital Municipal Building Repair Reserve Fund, and be it further RESOLVED, that said roof repair will take place unless a petition, in compliance with Section 91 of New York State Town Law, protesting said resolution and requesting a referendum thereon is received by the Groton Town Clerk. Ayes - Clark, Young, Klumpp, Gamel, Scheffler Nays - Resolution Passed There being no further business, Councilperson Gamel moved to adjourn, seconded by Councilperson Clark, at 8:01 pm. Unanimous. April L. Scheffler, RMC Town Clerk