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Home My WebLink About2019-07-01 SpecialTOWN OF GROTON — MINUTES OF SPECIAL TOWN BOARD MEETING HIGHWAY GARAGE ROOF REPLACEMENT MONDAY JULY 19 2019 AT 7:00 PM THE TOWN HALL, 101 CONGER BOULEVARD Town Officers Present: Donald F. Scheffler, Supervisor Richard Gamel, Councilperson Crystal Young, Councilperson Sheldon C. Clark, Councilperson April L. Scheffler, Town Clerk Francis Castillo, Attorney Town Officers Absent: Brian Klumpp, Councilperson Also Present: David Spaulding, J&B Installations, Inc. On June 26, 2019 the Town Board of the Town of Groton, NY held a Special Meeting to review bids for replacement of the Highway Garage roof. The Town Supervisor has called this Special Meeting for the purpose of revisiting bids received for the Highway Garage Roof Replacement due to the fact that an additional bid had been received in a timely manner but had been not been picked up from the Post Office. The Town Board will open this additional bid and review all bids again. Discussion will take place on the bids. The Board may take certain actions concerning the bids and/or their resolution to use funds from the Capitol Municipal Building Repair Account subject to Permissive Referendum. BID OPENING The additional bid was received from Universal Builders General Contractors, Inc. and is attached as follows: Special Town Board Minutes Page 2 July 1, 2019 BID FORM TOWN OF GROTON REPLACEMENT OF ROOF OF THE TOWN HIGHWAY GARAGE - 2019 Town of Groton 101 Conger Blvd. PO Box 36 Groton, New York 13073 GENTLEPERSONS: The undersigned bidder has carefully examined the Contract Documents for the proposed work and will provide all necessary labor, materials, equipment and incidentals as necessary and called for by the said contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Town of Groton at the following unit and lump sum prices: Name of Bidder: N 0"IkLVS U�k, (_oNTXif1J/t( 1A)L JI Address of Bidder: 0�0j�16V, V`( Signature: v Signed By: RI'�y Title : _P fix Date: (/ Z� NOTE: Contractor is advised that all square/linear footages and sheathing material sizes are estimated or assumed and provided solely for Contractor's convenience and for payment purposes. Contractor shall investigate the site and make actual determinations as to extent of materials, labor, supplies and incidentals necessary for a complete, functioning and watertight roofing system. TOWN OF GROTON REPLACEMENT OF ROOF AT THE TOWN HIGHWAY GARAGE — 2019 Replacement of the roofing at the Town Highway Garage as shown on the drawing attached as Exhibit A. Lump Sum Price: includes all materials, labor, supplies, Lump Sum Price Equipment, transport, incidentals, disposal, etc. (Words) (Numerals) es 1 t`�' $ sit _ 1 BID - Pursuant to and in ompliance with the advertisement for bids and the instructions to bidders relating hereto, the undersigned, as a bidder, proposes and agrees, if this proposal is accepted, to furnish the Town of Groton, New York, the above-mentioned product(s) as required by the manner therein prescribed by the Purchaser prior to the opening of bids. Work shall begin no more than ten (10) calendar days from the execution of the Contract by the parties. The work shall be completed within sixty (60) days from the execution of the Contract by the parties. Special Town Board Minutes Page 3 July 1, 2019 Universal Builders Customer Groton DPW roof replacement 101 Conger Blvd Groton, NY 2 Taylor St. ext. Canisteo NY Phone: 607-765-8120/ 607-382-8208 Email: 1~ISGUO—yahoo c m Web: www,ubec.com Proposal 1. Remove existing multiple layers of roofing on low sloped areas of building 2. Remove existing paint hood exhaust fan and frame in existing hole 3. Remove existing roof drain bodies 4. Install new roof drain bodies 5. install 4.5" base layer of poly ISO insulation board 6. Install 1/2" per foot tapered insulation system to direct all water to drains 7. Install 1/4" denz deck to entire ISO board system for added life and protection of ISO board 8. install new fully adhered .060 epdm over new deck system 9. Install all necessary edge metals and pipe flashings for a water tight finish 10. Install new overflow scupper with down spout at end of building 11. Clean and remove all debris associated with job scope June 24, 2019 All work is to be performed in a professional work manner. In the event of additional work resulting in extra costs or changes to this agreement a change order will be prepared and signed by both parties detailing alterations to the original project description before added work can be completed. All pricing and wage configuration is based upon NYS prevailing wage pay scale UBGCI reserves the right to withdraw this proposal if not accepted within 30 days of the above date. Provide Versico 10 year labor and material warranty Certificates of Workers Comp and Liability policies are available upon acceptance of proposal Respectfully prepared by: Larry Fairman 607-382-8208 Special Town Board Minutes Page 4 July 1, 2019 The Board looked over the bid as well as the provided technical data bulletins for the materials that would be used. The bid had been for complete tear -off and replacement of the roof for a total proposal of $292,765.00. It was pointed out that this bid included only a 10 -year warranty opposed to the 20 -year on the other bids. All of the Board Members agreed that the $292,765.00 was way more than they were prepared to spend on the roof. RESOLUTION #19-066 - RATIFY PREVIOUS RESOLUTION CONCERNING BID FOR HIGHWAY GARAGE ROOF REPLACEMENT MOVED by Councilperson Young, seconded by Supervisor Scheffler WHEREAS, the Town Board, on June 26, 2019, reviewed and compared bids for the replacement of the Highway Garage roof from AB Construction & Roofing, Inc. and J&B Installations, Inc., and WHEREAS, the Town Board has reviewed and considered the additional bid form Universal Builders General Contractors, Inc., now therefore be it RESOLVED, that the Town Board has determined that it is in the best interest of the Town to ratify Resolution # 19-064, made on June 26, 2019, awarding the bid for replacement of the Highway Garage roof to J&B Installations, Inc., in the amount of $74,000.00 as the lowest responsible bidder, and be it further RESOLVED, that said award is contingent upon the Town receiving all approvals necessary to use funds from the Capital Municipal Building Repair Reserve Fund as required by the laws of the State of New York. Ayes - Clark, Young, Gamel, Scheffler Nays - Absent - Klumpp Resolution Passed There being no further business, Councilperson Gamel moved to adjourn, seconded by Councilperson Clark, at 7:10 pm. Unanimous. April L. Scheffler, RMC Town Clerk