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HomeMy WebLinkAbout1977-10-04 GROTON TOWN PLANNING BOARD MEETING Held at the Town Hall , Groton , New York Tuesday - October 4 , 1977 PRESENT : George Totman - Chair uan* Don Payne * Jim MacNeil Lyle Raymond Roger Gleason Mary Adams . Cecil Twigg Josephine Bell - Recording Clerk* * - Denotes those present . Mr . Totman called the meeting to order at 8 PM and passed out copies of the August and September Planning Board meetings to all present . R . Gleason : In the August meeting on page 3 , last sentence - C . Twigg - Floyd Fouts - - that should be changed from "his brother " to "his father . " G . Totman : I guess we might as well get started . The two members who are missing tonight are Cecil Twigg from West Groton and Mary Adams from Peruville . L . Raymond : I understand the term you are appointed for - - you have to fill for the unexpired term . G . Totman : I have to get a clarification from the Town Board - - one vacancy was for Harvey Fink and one was for Fred Wilson and you and Jim were appointed to replace those two but they didn ' t make it clear who is replacing who but at the March meeting of every year the Town Board appoints one person to replace one that expires and they keep records of dates and when terms are up appoint new people so will have to go back to the Town Board to see whose term you are filling out . Normally in the past unless you ' re really a bad guy they don ' t bother to check with you they just reappoint you . L . Raymond : I was just wondering what the score was . G . Totman : Right , - - the terms are for 7 years . R . Gleason : Right and I have been reappointed once . G . Totman : I think Fred Wilson was appointed to fill someone else ' s place but he never completed the term . - 1 - G . Totman : What I thought we would do tonight - - being there are no pressing problems - - no subdivisions pending that I know of - - no urgent requests from anybody except for general overhaul , - - I thought I would give you some books we have on things we have done in the past and what the Board is all about for your benefit . L . Raymond ; Right , - - I would be very interested in that . Mr . Totman gave the new members material on the Planning Board , Subdivisions , Zoning Ordinances and so forth . G . Totman : These books here are what we developed and this is the one on the General Development Plan for the whole Town that we started in 1967 through a 701 grant and the professional services of Tom Neiderkorn out of Ithaca . We spent 5 years developing this general plan . In 1972 we presented the Zoning Ordinance to the people and it was passed . L . Raymond : 0 . K . I remember that . I was around here in 1972 and Neider- korn was there . G . Totman : Yes , you used to come to some of the meetings and that is where that book arrived from . There was another phase of that same program concerning subdivisions for the Town and Village of Groton and that is what this book here is . I think probably you would have to read through them to Wt the meaning of them . The second book is more of a survey and facts and figures of what the Town is all about and from it - - you can read it and take directions or think about directions the Town should be taking and , hopefully , reading it you will get a better idea of what the Town is all about . L . Raymond : Can we take these home ? G . Totman : Yes , and keep them forever . Over the years we have done a lot of other things . We were given the responsibility of coming up with a junkyard ordinance and a swimming pool ordinance . I think one of the worst things the Planning Board gets accused of is actually making the ordinance - - when some - thing happens the Planning Board gets blamed for it . L . Raymond ; Our capacity is advisory , right ? G . Totman : Right , - -when it comes to the ordinance we study and make recommendations to the Town Board and they take it from there and pass it in its entirety or make changes . A good example of that is in the past year] when we had the moratorium on mobile homes and turned our findings into the Town Board and they tore them apart and put it together the way they wanted it and passed it but basically it ' s not ours . If you were here in 1972 you ' ll recall trailer mobile home problems back then and you know what we ' re talking about . 2 - G . Totman : This past year we , through the approval of the Town Board , - we contracted with the Cooperative Extension Agency in Tompkins County and did another housing survey hoping it would give us some insights of what people ' s feelings are about the kind of homes they live in , the working en - vironment and so on and these two books are the results of that survey . You probably received a questionnaire to fill out on this at that time . L . Raymond ; I don ' t know whether we did or not , - - G . Totman : You- should have gotten one . L . Raymond : Oh , yes , I recall now we did get one and spent sometime in filling it out . D . Payne ; That was quite a session , - - that mobile home issue . L . Raymond : Recently I attended a Town Board meeting about Lockwoods . R . - Gleason : That was on a subdivision . G . Totman ; Now that you mention the Lockwood problem . He is still bugging me on trying to get approval for him on subdivision and junkyard down there and all sorts of things . I guess he has a gravel pit and keeps his cars inside the gravel pit where they don ' t show from the road and he feels that is legal for a junkyard but they won ' t issue him a junkyard permit and he keeps calling me up and wanting me to exercise my influence to get him a permit for his subdivision and so on but never really gave us a formal application for it but he apparently hasn ' t forgotten the fact that he is supposed to do some things legal but bis last comment to me. ( I . - - explained to him -he had - tn. go to the Zoning Boardkand so on ) so he said he bought the land and he pays the taxes on it so let them come see what he is doing on it if they want to so he probably will be a problem for as long as he lives there . L . Raymond : It was advertised for taxes - - the whole property - - a while back . R . Gleason : One thing - - subdivision - gravel bank - - is supposed to be separate from where he lives . D . Payne : He has one piece he hasn ' t sold yet that is subdivided . G . Totman : So - - Don , - - or Roger - - why don ' t you pick up on some - thing I might have missed that would be beneficial to these guys . Something you worked on or things the Board has asked us to do we haven ' t done yet . D . Payne : Did you mention that we do have the subdivisions ? G . Totman : Right - - I didn ' t . When we get a request for a subdivision , -and I ' m sure you both know what a subdivision is , - -well first of all the Town Board has the option to grant the Planning Board plat approval but without this plat approval the Town Board is the ruling - - the legal body or whatever - - to - 3 - G . Totman : pass on subdivisions . Once they gave the Planning Board plat approval then all jurisdiction on subdivisions falls under the responsibility of the Planning Board - - sole approval or sole denials on requests for subdivisions . L . Raymond : You said awhile ago that the Planning Board is advisory -this is an area where they have given the Planning Board authority? G . Totman : Right , - - it ' s the only area we ' re not advisory in . And it ' s a responsibility that sometimes can be kind of important de- pending on the size of the subdivision . We haven ' t been hit too hard in this area but in Dryden or Ithaca - - they have their hands full studying areas out for drainage , etc , for the best interests of the towns . L . Raymond : Do you have funds from the Town to help with your analysis ? G . Totman : The Town sets aside a budget for the Planning Board - - two or three things are included in it . One - like this survey - the money for this came from the Planning Board budget or if we need to draw up an ordinance and need professional assistance we have to go to the Town Board and request approval for spend - ing the money but any time we want to have the Town Attorney come to our meetings or work with us on some subdivision he does . The Town Attorney is also responsible for doing work for the Planning Board or we can consult with him when we have legal questions . R . Gleason : We also have the services of the County Conservation Department , L . Raymond : These services are free? G . Totman : Right and our Planning Board is represented on the Tompkins County Planning Board - - there hasn ' t been much lately on the County Planning Board that has related to us too much . L . Raymond : You mean a member of this Planning Board is a member on the County Planning Board ? G . Totman : Yes , I am . I would mention also that there ' s money put aside in the budget of the Town Board each year for each member of the Planning Board , if he so desires , to go to the New York State Association of Towns meetings in New York City in February . It ' s like a seminar . They have very good forums and things like that relating to every facet of town government . They have speakers and that sort of thing and the same applies for our Zoning Board of Appeals - - there ' s a place for you. at these meetings . They are usually held the 2nd week in February , - - I usually go , - -Roger goes quite often , - - last year Roger even took his wife along . L . Raymond : The second week in February - - that ' s before maple sugar time . - 4 - G . Totman : They have a set fee they give us to go to New York , When I first started going it was $ 125 . I think it ' s $ 175 . You turn in a voucher when it ' s done . In a little while Verl Rankin , you probably don ' t know him ,, he ' s acting Town Supervisor in the absence of Hicks Dow who resigned, will be here . L . Raymond : I ' ve been to Town meetings but names and faces are kind of hazy . G . Totman : In a little while he ' ll be down . We have a new Town Clerk who is very efficient and at the last couple of Town Board meetings she made it clear she wants better records kept and turned into the Town Board in the future . L . Raymond : Does anyone go to Town Board meetings and report on them? G . Totman : Once in awhile but not always . If we need something or have something pertaining to the Planning Board that needs their help we go . L . Raymond : I know there ' s a State law governing Planning Board , is there a Town law passed ? G . Totman : To the best of my knowledge all the Town laws was a resolu - tion to create a Planning Board and they appointed the original members and from that point why - - we sent for some books from the State and other than that it was pretty much for people to figure out what the Planning Board was all about . So far as the Town Board setting up rules and guidelines , to my knowledge that was never done . You pretty well have to follow State Rules and Regulations . I think your question is a good one because I often wonder when a new member comes on , - -we sit through these things for 10 years and they become automatic to us but then a new member comes on and says what do these guys do . When you go to something new you get enthused about it . A lot of things you just pick up over the years and you assume every= body else knows but they don ' t . J . MacNeil : Do these books cover what is covered by the Planning Board ? G . Totman : Not too much . But I do have some booklets . D . Payne : I have some too that I can give to you . G . Totma.n : You must have some too , Roger . R . Gleason : Yes , G . Totman : If they haven ' t , I ' ll get some . I think I ' ll be at Grossingers for one day of that planning thing . It ' s the 16th , 17th and 18th of October . It ' s too late to sign up for it now but I ' m going on my own and , hopefully, will - 5 - G . Totman : be there for the first day of it and if I am will get some addresses and also pick up what materials they have there . I ' m also planning on going to New York City in February . L . Raymond : I just attended a meeting in Albany - - annual meeting of the Association of Environmental Commission and the Consumers in Towns and Counties and they did a lot of talking about environmental quality review law of the Towns and also some of the other laws like wetlands . Does the Planning Board get involved in these things ? G . Totman : Some Planning Boards do , - - I think it ' s at the direction of the Town Board whether they ask them to do it or not . We very vaguely discussed the new law SEQUA but , at this point , we haven ' t got involved in too much of that . R . Gleason ; In the County here - - have gone on a county level , - - the same with the wetlands . G . Totman : Since I ' ve been on the County Planning Board they haven ' t come up with anything on that at all . R . Gleason ; SEQUA has been passed . G . Totman : Yes , - -under duress . R . Gleason : Well , - - they had to pass it , I guess . Some discussion was held on this by R . Gleason , L . Raymond , G . Totman and others . G . Totman : These are the plans of the last subdivision that we worked on and I thought it would be interesting to show them to you as you ' ll be reading about them in the minutes of our last meeting . When plans are submitted for subdivision approval - - you will notice in the Subdivision Regulation books - - they have to give us so many copies of maps . By the way we have to sign these tonight , since we passed them , don ' t let me forget . These were submitted to the Planning Board twice , - - the first time we didn ' t approve them . We went up as a Planning Board on these lots and the maps didn ' t match with what was up there and there were a lot of things that weren ' t right and a year later they resubmitted it again and we did finally approve it last week . J . MacNeil : What actually constitutes a subdivision . Don Payne explained this to Mr . MacNeil. G . Totman passed out more books to Mr . _MacNeil and Mr . Raymond on mobile home ordinance , subdivision ordinance and so on and said that basically they should be somewhat familiar with them and would suggest that they study the subdivision one particularly because it is the one the Planning Board is involved in the most . - 6 - L . Raymond ; I assume you check on plans like this to see if they are correct ? G . Totman : Right . We don ' t have a check list made up ourselves but each member has his own questions . R . Gleason : There ' s a list of requirements in that book . We have talked about having a check list before - - making up something in help person who is requesting - the subdivision . L . Raymond : I heard it mentioned in Albany . Some of them mentioned they had worked up check lists . At 25 to 9 PM Verl Rankin came in . Mr . Totman introduced Mr . Rankin to Mr . MacNeil and Mr . Raymond , G . Totman ; We were just discussing with them the pros and cons of the Planning Board and the things we are responsible for just to give them insight as to what we are all here fot and I told them you would be here to explain what the Town Board does in relation to the Planning Board . Basically tonight other than starting out on new venture of study of some sort of change in the ordinance or whatever , we don ' t have anything pending before us - - no subdivision requests or approvals or so on . Nothing has been turned over by the Zoning Enforcement Officer to check into . So have given them copies of all the ordinances and the development plan and have just asked questions back and forth . G . Totman : I have something to ask you , Verl . I noticed from the papers tonight that apparently somebody is upset about the way we are keeping records or doing something . V . Rankin : They thought it would be a good idea if somebody from the Planning Board could come in and brief us each month or send us a note on what you ' re doing . I think somebody from the Board ought to attend your meetings and work with you folks . Her big gripe is coming in and using the hall without her knowing about it . G . Totman : She wanted me to get her approval . I told her I go to the Town Supervisor , R . Gleason : Is it O . K . to ask anything else ? I would like to ask Verl a question if it ' s O . K . V . Rankin : 0 . K . R . Gleason : Is someone on the Town Board working on areas like Fall Creek , - - Lehigh Valley Railroad , - - Route 13 ? V . Rankin : They appointed Hicks on Route 13 . He is still working on that . They came up last night on the Fall Creek thing and as Ben said it looks to him , - - and Claude was here too - - and he said it looks the same to him , - -he would like the Board not to be in favor of any commission or anything else like that down there on this Fall Creek thing . We have our own Town 7 - V . Rankin : ordinances and it ' s just pushing a little more on us and taking a little more away from us and somebody up there would be push - ing us around . I don ' t know how you folks feel about it . D . Payne : Aren ' t they going to do that if you have no representation there? V . Rankin : It hasn ' t come up before the Board of Representatives yet and Claude asked the chairman and this is the way Claude feels about it and I guess some of the others feel the same . R . Gleason : I understand what they wanted to do would be have representation from the County but the Towns would have to implement it through their zoning requirements . V . Rankin : Maybe things have changed , - - I don ' t know . R . Gleason : But the Towns then would have to implement it . There are those that are pushing it so I don ' t really know because I didn ' t make the last meeting . My personal feeling is there ' s an awful lot to look at in that thing . I really thing an awful lot has to be worked and looked at because of the people involved having some real rights taken away from them . L . Raymond : What is it they are trying to do ? V . Rankin : Go ahead , Roger . R . Gleason : It goes back to several years ago , - - the State had a program of naming certain rivers and streams as wild and recreational and scenic and they would take over control . Larry Hamilton at Cornell worked on it and asked that Fall Creek be included in this and that went over like a lead balloon but some people said they might be interested on a County level or local basis so the County Planning Department have continued to talk about this and about a year and a half ago they had a meeting at which they talked about it and met with quite a lot of opposition . Anyways it ' s evolving around now , as I understand it , they are proposing a certain plan for the Creek and the plan lays out certain rules and regulations about it - - it starts out using the flood plain - - certain restrictions in that area and I think they have taken a half a mile on each side of the stream to designate in that area and then certain rules are to be followed in there . Some of these things they are going to have - - they are going to be there whether we have it as recreational or not - - they went a step farther and said would try to have some access points for people to launch canoes and so on but there ' s opposition . People don ' t want this sort of thing and they want to know who is going to police this sort of thing . If they can ' t do certain things on the stream - - - - - - - - - - - - - - - - - - - - - - - - - - - - you ' re going to have some zoning here which is not in our zoning which is really restrictive zoning like first people can ' t do certain things , - - at the same time they are not compensating them for taking these rights away . L . Raymond : Who is for all of this anyway ? R . Gleason : Larry Hamilton at Cornell and the Environmental Counsel have sort of gone along with it . L . Raymond : Then primarily it ' s an Ithaca group pushing for it , not the people up this way . 8 ' a R . Gleason : I ' ve just given you a very broad outline of the thing . V . Rankin : They do have a booklet they put out . We have one but I don ' t know where it is . G . Totman : The way I look at this whole thing , - - a lot of farmers are against it and I ' m not for or against it but as you watch what is happening around our County today and most of this stuff they put out feelers as to what is going to happen and you watch the growth . Everybody wants water , - - there ' s growth coming up on Fall Creek all over the place and if somebody doesn ' t do something it ' s not going to be fit for the cows anyways . V . Rankin : The County Board or Dryden should be watching those things . Some discussion was held on this by G . Totma.n , R . Gleason and others . V . Rankin : I think the big thing is to keep more houses away from it . G . Totman : The County Planning Commission does things sometimes that the County Planning Board doesn ' t know anything about . V . Rankin : I think George , basically , you ' re right on that and I think they ought to keep it in its natural state . G . Totman : But how to do that without stepping on too many toes . V . Rankin ; I think this wood thing , - -you don ' t want to cut trees right at the edge of the bank anyways . I think they have changed that . R . Gleason : But still and all it enters into the thing having people go up and down the stream and access points . L . Raymond : They have cruises down there , don ' t they ? D . Payne : At any public fishing area you can launch a canoe and go on to another public fishing area . V . Rankin : Claude is really not for it either . Personally he ' s not for it . R . Gleason : But it ' s definitely in it the way it ' s set up now the taking of some rights of the people along the stream and who is going to be responsible for policing that? L . Raymond : Who is going to take these rights . The County can ' t , can they ? D . Payne : The State . R . Gleason : It comes under zoning . I guess I can ' t answer your question . D . Payne : Doesn ' t this come under the State Department of Environmental Con - servation? R . Gleason ; No , - -not under this proposal . Even under those plans though they designate it but there ' i.' no money to the land owner for loss of rights . This is the stickler on the whole thing . L . Raymond : It ' s the same as the wetlands and so on . Oft 9 - 0 More discussion was held on this by G . Totman , R . Gleason , L . Raymond and others . G . Totman ; Verl , - -now that you are here for the benefit of Lyle and Jim , is there anything going on from the Town Board standpoint that the Planning Board should be working on ? V . Rankin ; Nothing , - -we have been so busy with the budget and finances , we haven ' t talked about anything else . G . Totman : I explained to these fellows about the appropriation in the Town budget - - putting money aside for a Planning Board budget to go to seminars and so on . I understand you put $ 175 per man to go to these seminars . V . Rankin : That ' s what we have been doing , - -was that enough ? I think they have raised it to $ 200 . You could pick out another one to go to , - - doesn ' t have to be just the one in New York City . I think they ought to put so much money in there so people could go to other meetings . Ben Bucko spoke about one that ' s coming up this month . G . Totman : Yes , - - the 16th and 17th . V . Rankin : You must have some money in the budget . G . Totman : I don ' t know , - - I never see it but I ' m going to go to that one . Maybe not every day but I ' m going . V . Rankin : Then your expenses should be paid for it . G . Totman : Do you have anything else - Don or Roger an you would like to add ? R . Gleason ; Have you taken any position on the Route 96 business ? V . Rankin : No . G . Totman : Any more questions , Lyle ? L . Raymond : Only one other an - you were speaking about the Zoning Board and other Town agencies , - - I was trying to get clear in my mind the relationship between them and the others . G . Totman : The Zoning Board of Appeals - - supposing Mr . X applies for per - mission to do something . He goes to the Zoning Enforcement Officer , who is appointed by the Town and the Zoning Enforcement Officer looks up the rules and regulations and tells him he doesn ' t comply so denies the permit so his alternative is to apply to the Zoning Board of Appeals for a variance and he applies for one and they hold a public hearing and he has to show why he needs it - hardship to the land (not to the person ) We as the Zoning Board of Appeals , in my estimation , is one of the most important boards of the whole business because if you have a board that aren ' t keen on . zoning regulations it tears any ordinance apart by passing requests for variances . L . Raymond : Is any member of the Planning Board on that board? 10 - 0 G . Totman : No , and in a lot of cases the people on the Zoning Board of Appeals never were involved in the first place and don ' t know the reasons for these rules and regulations and what they are all about and it makes it difficult for them to rationalize why he can ' t do what he wants to do . I would like to have at least one or two of the members of the Zoning Board come from the Planning Board and at least have some background on what they are making decisions on . V . Rankin : Or they should go to some school for it . G . Totmant Or go to seminars or something . It ' s a very important board . V . Rankin : They should go to New York . G . Totman : If I get down there No NO I ' m not sure yet but if I get there I ' ll have one of the Board of Appeals ' members with me , Dick Bellpas he and I are going to take a little trip . They have good sessions down there for Board of Appeals . That whole thing is just on planning and zoning . R . Gleason ; I understand the . County Health Department has changed its rules on the number of lots required before it becomes a subdivision and I understand Dryden has changed theirs going to 3 - 4 before you have to go to a subdivision and , in addition , I understand Dryden has said any division of land in 10 acre lots and larger does not require a subdivision . D . Payne : There ' s a copy of a letter at the back of our September minutes that explains that . G . Totman : Have you got an active Zoning Enforcement Officer now? V . Rankin : Yes , - -we had to abolish trailer enforcement - - had to write to - - - - - - - - - - - - - - - - - to get approval and they wouldn ' t approve him so had to abolish that position and create a zoning officer position and they were satisfied with that one . D . Payne : All you did was change the name? V . Rankin ; Right . This had something to do with trailers and he didn ' t have the necessary qualifications . You have to have so many years ' service or building experience or college , etc . G . Totman : For example , - - there ' s a rule in our town about not having more than 2 cars on your land unlicensed that are visible from the road and some people will ask what we ' re doing about it and then we suggest they see Bob Brown , - -he ' s the one to get them moved or else get an injunction against them . V . Rankin : They had them cleaned up pretty good at one time . We really need a good enforcement officer . G . Totman ; You have to have a strong person . Some discussion was held on this by V . Rankin , R . Gleason , G . Totman and others . - 11 - R . Gleason : On this business of subdivision , - - this letter - - it tells about what the County has . G . Totman ; It ' s what the County has proposed . R . Gleason : Like it probably will be but it isn ' t what we have , - - the point I ' m saying is shouldn ' t we be doing something to bring our ordinance in line with theirs ? D . Payne ; Would it be good for us in our Town ? R . Gleason ; I think we should look at it . D . Payne : 0 . K . but we need more information on it . R . Gleason : Right , but George says we haven ' t anything pending now and here is something we can work on , - - maybe change it and I think it would be well to see what Dryden has done . They say 10 acres instead of 5 . D . Payne : 0 . K . so they went farther than the County . R . Gleason : We ' ve been talking of going to 4 instead of 2 . D . Payne : If we had had that back when this thing came through up on the hill - remember that ? We wouldn ' t have been involved in it , would we ? R . Gleason ; I ' m not saying we should do it but we should find out more about it and see what we do want to do . Mr . Totman explained to the new members about the request in the past for a subdivision on Sovocool Hill . R . Gleason : If you had it - - say 5 or 10 acres and no roads to be built that would be one kind of subdivision which possibly wouldn ' t require any approval because there wouldn ' t be new roads or drainage or anything and in some cases you would have some that would require these things . I do think there are cases where it ' s not necessary for us to be involved . G . Totman : The way it is now you mean with two or more you have to have a subdivision ? R . Gleason : Joe Worga has sold his farm in pieces . He was up talking to me about it . He said something like in Dryden he ' s all set they are all 10 acre lots or bigger and it ' s no problem and as soon as he gets his survey done will be in to see us in Groton . There ' s another little gimmick in our law and I ran into the same problem . Legally you ' re not supposed to offer for sale until it has been approved but yet how - - you don ' t know exactly what you ' re going to sell until you have sold it and have it surveyed so you ' re really walking around the law here . The way ours is set up - - it ' s set up for some XYZ Company to oome in and buy 1 , 000 acres and start selling lots and the way it looks here in many cases on the sub - divisions we have had they have not been that type of a 12 - R . Gleason : subdivision so it gets to be a kind of a - - D . Payne : By the same token though most of the people have subdivided and know what they were putting up long before they came in to see us and had the lots sold . R . Gleason : 0 . K . so have to look the other way like we have . What I ' m saying is there ' s a part that I think is unenforceable the way we have it now . D . Payne : I don ' t really agree with that . The people who actually have it surveyed and actually subdivide know what they are subdividing and then put it up for sale and sell so many lots and them come in to see us . These are the ones that really should come up against the Zoning Enforcement Officer and stopped at the point they put that second lot up for sale . Some discussion was held on this by R . Gleason , D . Payne , G . Totman and others . G . Totman ; By the way , Lyle and Jim , - - there are two other members you haven ' t met - - Cecil Twigg who lives in West Groton and is an artificial inseminator and Mary Adams who lives in Peruville . It ' s my suggestion , and it ' s open for discussion , that rather than meet in November , which I think is election day anyways , we meet in December after the elections and then meet with the new Town Supervisor . I don ' t think it would do any hurt to meet with he or she and discuss what they would like us to work on . There ' s a lot we could do but unless the Town Board requests us to study something it really , most of the time , won ' t be worth doing unless we ' re asked . So let ' s plan our next meeting for the first Tuesday in December , - - the 6th - - at8P . M . Tonight we passed out minutes of our August and September meetings and the original copies are on file in the filing cabinet and I think we should approve them for the record ' s sake . D . Payne made a motion the August and September minutes be approved which was seconded by R . Gleason and the motion carried unanimously . R . Gleason made a motion that the meeting adjourned which was seconded by D . Payne and motion carried . The meeting adjourned at 25 to 10 PM . Respectfully submitted , Josephine Bell 13 -