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Home My WebLink AboutFiscal Year 2017All Numbers in This Report Have Been Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN of Groton County of Tompkins For the Fiscal Year Ended 12/31!2017 m rilL.E-1-D Office of the Town Clerk 101 Conger Boulevard, Groton, NY Date 6'L1 cJti 20Time AM - PM I , �f ' - - C L'6 r� Apr�i . Scheffler, RMC, Groton Town Clerk ************************************************************************************************************************************* AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICPAL LAW: 1. ***Every Municipal Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation *** 5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller *** It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report *** State of NEW YORK Office of The State Comptroller Division of Local Government and School Accountability Albany, New York 12236 Page 1 TOWN OF Groton *** FINANCIAL SECTION *** Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 2016 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 2017- (A)GENERAL 017: (A)GENERAL (B) GENERAL TOWN -OUTSIDE VG (CD) SPECIAL GRANT (DA) HIGHWAY -TOWN -WIDE (DB) HIGHWAY -PART -TOWN (K) GENERAL FIXED ASSETS (SF) FIRE PROTECTION (SL) LIGHTING (TA) AGENCY (W) GENERAL LONG-TERM DEBT All amounts included in this update document for 2016 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule of Time Deposits and Investments 3) Bank Reconciliation 4) Local Government Questionnaire 5) Schedule of Employee and Retiree Benefits 6) Schedule of Energy Costs and Consumption 7) Schedule of Other Post Employment Benefits (OPEB) All numbers in this report will be rounded to the nearest dollar. Page 2 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (A) GENERAL Balance Sheet Code Description y .., Ed Code p Assets Cash A200 Cash In Time Deposits 63,114 A201 19,616 Petty Cash 450 A210 400 TOTAL Cash 63,564 20,016 Cash Special Reserves 140,600 A230 171,077 TOTAL Restricted Assets 140,600 171,077 TOTAL Assets and Deferred Outflows of Resources 2041164 191,093 Page 3 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (A) GENERAL Balance Sheet Code Description . .�..�.wv4� 0 16 2 Edp Code 2017 Accounts Payable 20,248 A600 16,487 TOTAL Accounts Payable 20,248 169487 Accrued Liabilities 1,915 A601 2,380 TOTAL Accrued Liabilities 10915 2,380 Overpayments & Clearing Account -3,574 A690 TOTAL Other Liabilities -31574 0 TOTAL Liabilities 189589 18,867 Fund Balance Unemployment Insurance Reserve 10,307 A815 10,325 Capital Reserve 130,293 A878 160,752 TOTAL Restricted Fund Balance g " �� > *M� 4?'{ .,�..rt��... 3aF'4k.�,osr� 140,600 1719077 Committed Fund Balance A913 TOTAL Committed Fund Balance y.,. ,. .. 0 Assigned Appropriated Fund Balance 43,710 A914 1,149 Assigned Unappropriated Fund Balance 1,265 A915 ��'>u TOTAL Assigned Fund Bala1111" 44,975 11149 Unassigned Fund Balance A917 TOTAL Unassigned Fund B...�3`�� ''4;sz:�&.>-! v '#b�',ff(j5�.a.t,6,e„ I § f .. "ii' > `2'(n4. a/fi.�n,//�➢'. /.. 1^v& a�,.,,,>,. <S.aafrt .4"vy zx,.a.a.':..'R,.. ��,�,ieP ,0 0 TOTAL Fund Balance 185,575, ...,.; 172,226 TOTAL Liabilities, Deferred Inflows And Fund Balance 204164 1919093 Page 4 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (A) GENERAL Results of Operation Code Description 2016 _ EdpCode 2017 Revenues Real Property Taxes 404,391 A1001 470,000 TOTAL Real Property Taxes 404,391 470,000 Other Payments In Lieu of Taxes 6,795 A1081 573 Interest & Penalties On Real Prop Taxes 4,357 A1090 4,048 TOTAL Real Property Tax Items 11,151 41621 Non Prop Tax Dist By County 4,000 A1120 4,000 TOTAL Non Property Tax Items ... .. .. ...... ..4,000 4,000 Tax Collector Fees 340 A1232 314 Clerk Fees 1,327 A1255 1,330 Public Pound Charges, Dog Control Fees 280 A1550 300 TOTAL Departmental Income 1,947 11944 Interest And Earnings 1,014 A2401 892 TOTAL Use of Money And Property 11014 892 Dog Licenses 15,637 A2544 15,849 TOTAL Licenses And Permits 15,637 15,849 Fines And Forfeited Bail 24,865 A2610 24,645 Fines & Pen -Dog Cases 725 A2611 1,350 TOTAL Fines And Forfeitures 25,590 25,995 Sales, Other 26 A2655 TOTAL Sale of Property And Compensation For Loss Refunds of Prior Year's Expenditures 297 A2701 38 Unclassified (specify) 526 A2770 4,646 TOTAL Miscellaneous Local Sources 823 41684 St Aid, Revenue Sharing 10,000 A3001 10,000 St Aid, Mortgage Tax 55,172 A3005 67,282 St Aid - Other (specify) A3089 2,659 TOTAL State Aid 65,172 79,941 TOTAL Revenues 529,751 607,926 TOTAL Detail Revenues And Other Sources 529,751 607,926 Page 5 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (A) GENERAL Results of Operation Code Description 2016 EdpCode 2017 11. Expenditures Legislative Board, Pers Sery 15,000 A10101 15,000 Legislative Board, Contr Expend 801 A10104 TOTAL Legislative Board 15,801 15,000 Municipal Court, Pers Sery 65,962 A11101 67,880 Municipal Court, Equip & Cap Outlay A11102 2,040 Municipal Court, Contr Expend 5,419 A11104 8,759 TOTAL Municipal Court 719381 785679 Supervisor,pers Sery 40,000 A12201 40,580 Supervisor, contr Expend 1,070 A12204 1,265 TOTAL Supervisor 419070 415845 Auditor, Contr Expend 8,950 A13204 8,950 TOTAL Auditor 81950 8,950 Tax Collection, contr Expend 2,493 A13304 2,283 TOTAL Tax Collection0040 An"s ��r� 2 493 2 283 Clerk,pers Sery 48,319 A14101 49,528 Clerk,equip & Cap Outlay 1,076 A14102 475 Clerk,contr Expend 4,869 A14104 3,279 TOTAL Clerk 54,264 53,282 Law, Contr Expend 15,689 A14204 7,500 TOTAL Law 15,689 79500 Personnel, Pers Sery 19,623 A14301 20,169 Personnel, Contr Expend 738 A14304 688 TOTAL Personnel 20,361 20,857 Buildings, Pers Sery 7,118 A16201 6,650 Buildings, Contr Expend 56,794 A16204 62,423 TOTAL Buildings 63,912 69,073 Central Garage, Contr Expend 7,964 A16404 6,299 TOTAL Central Garage 7,964 69299 Central Print & Mail,contr Expend 3,089 A16704 3,311 TOTAL Central Print & Mail 31089 31311 Unallocated Insurance, Contr Expend 62,124 A19104 65,076 y .:; ...Yl ."R+�' ,J -x l(✓ N.kv S �yr.,i O',Y% ; 5 -F �r) � ;k`k � r'''te 'y"i'a"vr .'�'ryrt Sjr'J44 K'Y,J' £y. s 'krrt a -...,fair � TOTAL Unallocated Insurance p 62,124 65,076 s Municipal Assn Dues, Contr Expend 925 A19204 900 TOTAL Municipal Assn Dues 925 900 Judgements And Claims, Contr Expend A19304 TOTAL Judgements And Claims 0 0 TOTAL General Government Supporttt#368,021 3739053 Traffic Control, Pers Sery 2,417 A33101 2,436 Traffic Control, Contr Expen 8,366 A33104 10,650 .. � r r'.: � `ig:� 3 �''+,2°ys` o".r�,P s'S �'�' �%�" f''Y+' �'� a4e,'� TOTAL Traffic Control K ff4��%4 10,783 13,086 n Control of Animals, Contr Expend 20,349 A35104 21,276 TOTAL Control of Animals 'a3ri..b':t46.�„"'.ro'aYd..i,'Qw£:MiCk4skrbad.,f,wmr,w+i:x/"W�m:,,,..r../w.. q..4 eFMwn .+65...i..sa.:.:A.w, a'4✓Y:%LSd..Wrm. .a. .. ... 20,349 213276 TOTAL Pu c a e ;.. ;...,._ 31,132 34,362 Street Admin, Pers Sery 66,911 A50101 68,585 Page 6 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (A) GENERAL Results of Operation ;, ,. . ,,,. , , ., ...: ; 777 7177777777777777777 Code Description 7m2016 EdpCode 2017 Expenditures Street Admin, Contr Expend TOTAL Street Admin Other Transportation, Contr Expend TOTAL Other Transportation TOTAL Transportation Admin, Contr Expend TOTAL Admin Veterans Service. Contr Expend TOTAL Veterans Service Programs For Aging, Contr Expend TOTAL Programs For Aging TOTAL Economic Assistance And Opportunity Youth Prog, Contr Expend TOTAL Youth Prog Historian, Pers Sery Historian, Contr Expend TOTAL Historian Historical Property, Contr Expend TOTAL Historical Property Celebrations, Contr Expend TOTAL Celebrations LOTALCulture A,. nd Recrww� eation Cemetery, Contr Expend TOTAL Cemetery TOTAL Home And Community Services State Retirement System Social Security, Employer Cont Worker's Compensation, Empl Bnfts Unemployment Insurance, Empl Bnfts Disability Insurance, Empl Bnfts Hospital & Medical (dental) Ins, Empl Bnft 846 A50104 736 67,757 69,321 289 A56804 355 289 355 689046 69,676 1,500 A60104 1,500 11500 11500 300 A65104 300 300 300 7,300 A67724 7,300 71300 71300 99100 91100 654 A73104 642 654 642 1,000 A75101 1,200 500 A75104 735 11500 11935 2,300 A75204 2,300 2,300 21300 4,080 A75504 7,242 41080 71242 81534 12,120 1,355 A88104 381 1,355 381 1,355 381 35,000 A90108 30,058 19,480 A90308 19,867 14,992 A90408 15,289 8,216 A90508 148 A90558 171 58,325 A90608 57,198 TOTAL Employee Benefits 136,160 122,583 TOTALix enditures 622,349 621,275 TOTAL Detail Expenditures And Other Uses 622,349 621,275 Page 7 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (A) GENERAL Analysis of Changes in Fund Balance �,...�v . yW,r ^r`$+'sY'a".' ea�.��nre� .;.�€��Y'R�'i`�'"^'✓"�;f'q�"�^'A"y�'m'W/9.f'%��K#'�&"FX.�i.�Y�iR�'f .,. �� ,h .. , ;�YJau,„auxr�ey bode°�escri ion .y ��ode-:, ��7 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 278,185 A8021 185,587 Restated Fund Balance - Beg of Year 278,185 A8022 185,587 ADD - REVENUES AND OTHER SOURCES 529,751 607,926 DEDUCT - EXPENDITURES AND OTHER USES 622,349 621,275 Fund Balance - End of Year 185,587 A8029 172,239 Page 8 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (A) GENERAL Budget Summary 4,5t� ,%y�,y „ w� , d 0� 7 Ed Code 01 o� C escrition ti ys y " �. 2 p ` Estimated Revenues Est Rev - Real Property Taxes 470,000 Al 049N 610,000 Est Rev - Real Property Tax Items 6,000 Al 099N 4,750 Est Rev - Non Property Tax Items 4,000 A1199N 4,000 Est Rev - Departmental Income 1,600 Al 299N 1,900 Est Rev - Use of Money And Property 1,050 A2499N 600 Est Rev - Licenses And Permits 14,000 A2599N 14,500 Est Rev - Fines And Forfeitures 18,500 A2649N 20,500 Est Rev - State Aid 48,000 A3099N 60,000 TOTAL Estimated Revenues 563,150 716,250 Appropriated Fund Balance 160,000 A599N 20,000 TOTAL Estimated Other Sources 160,000 20,000 TOTAL Estimated Revenues And Other Sources 7239150 736,250 Page 9 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (A) GENERAL Budget Summary Cd+p�tnn 2017: W.,t Ed pCode Appropriations App - General Government Support 429,775 Al 999N App - Public Safety 37,465 A3999N App - Transportation 72,585 A5999N App - Economic Assistance And Opportunity 9,850 A6999N App - Culture And Recreation 9,975 A7999N App - Home And Community Services 2,200 A8999N App - Employee Benefits 131,300 A9199N TOTAL Appropriations 693,150 Other Budgetary Purposes 30,000 A962N TOTAL Other Uses 30,000 TOTAL Appropriations And Other Uses 723,150 2018 443,173 35,795 73,257 9,600 5,675 1,250 127,500 696,250 40,000 40,000 736,250 Page 10 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (B) GENERAL TOWN -OUTSIDE VG Balance Sheet :Code Description .. ._. .. .... �...aw... .........._....,........u....._....s...................._ 20161,,"..Ed i ��w..., .._c..,....... .u........, .wv......._ ......,...,, .yc. .✓.o wu u..J .., .,.... �.,. ,., i., .. pCode 2017 Assets Cash B200 Cash In Time Deposits 63,884 B201 49,774 TOTAL Cash 63,884 49,774 Due From Other Governments B440 5,500 TOTAL Due From Other Governments 0 51500 TOTAL Assets and Deferred Outflows of Resources 55,274 Page 11 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (B) GENERAL TOWN -OUTSIDE VG Balance Sheet 6 EdpCode Accounts Payable 160 B600 TOTAL Accounts Payable 160 Accrued Liabilities 1,066 B601 TOTAL Accrued Liabilities 1,066 TOTAL Liabilities 11226 Fund Balance Assigned Appropriated Fund Balance 49,800 B914 Assigned Unappropriated Fund Balance 12,858 B915 TOTAL Assigned Fund Balance 62,658 TOTAL Fund Balance 62,658 TOTAL Liabilities, Deferred Inflows And Fund Balance 63,884 2017 34 34 723 723 757 40,000 14,518 54,518 54,518 55,274 Page 12 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (B) GENERAL TOWN -OUTSIDE VG Results of Operation Code Description 2016 EdpCode 2017 Revenues Real Property Taxes 138,145 B1001 149,000 TOTAL Real Property Taxes 138,145 149,000 Sales Tax (from County) 75,575 B1120 77,100 Franchises 6,713 B1170 7,639 TOTAL Non Property Tax Items 82,288 847739 Zoning Fees 249 B2110 100 Planning Board Fees 1,888 B2115 1,952 TOTAL Departmental Income 20137 29052 Interest And Earnings 257 B2401 184 TOTAL Use of Money And Property 257 184 Licenses, Other 50 B2545 50 Building And Alteration Permits 9,849 B2555 17,309 Permits, Other B2590 100 TOTAL Licenses And Permits 9,899 177459 Gifts And Donations 650 B2705 500 TOTAL Miscellaneous Local Sources 650 500 TOTAL Revenues 233,375 253,934 TOTAL Detail Revenues And Other Sources 2339375 2539934 Page 13 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (B) GENERAL TOWN -OUTSIDE VG Results of Operation Code Description 2016 EdpCode 2017 Expenditures Municipal Assn Dues, Contr Expend 250 B19204 250 TOTAL Municipal Assn Dues 250 250 TOTAL General Government Support 250 250 Ambulance, Contr Expend 128,500 B45404 141,000 TOTAL Ambulance 128,500 141,000 TOTAL Health 128,500 141,000 Other Eco & Dev, Contr Expend 250 B69894 250 TOTAL Other Eco & Dev 250 250 TOTAL Economic Assistance And Opportunity 250 250 Playgr & Rec Centers, Contr Expend 11,058 B71404 11,058 TOTAL Playgr & Rec Centers 11,058 11,058 Youth Prog, Pers Sery 3,691 B73101 3,994 TOTAL Youth Prog 39691 39994 Joint Youth Prog, Contr Expend 31,546 B73204 35,766 TOTAL Joint Youth Prog 31,546 35,766 Celebrations, Contr Expend 2,082 B75504 1,903 TOTAL Celebrations 2,082 19903 TOTAL Culture And Recreation 48,377 52,722 Zoning, Pers Sery 43,925 B80101 43,927 Zoning, Contr Expend 1,865 B80104 241 TOTAL Zoning 45,790 44,168 Planning, Pers Sery 6,286 B80201 6,253 Planning, Contr Expend 900 B80204 626 TOTAL Planning 7,185 61879 TOTAL Home And Community Services 52,975 51,047 State Retirement, Empl Bnfts 11,000 B90108 10,000 Social Security , Empl Bnfts 3,988 B90308 4,005 Worker's Compensation, Empl Bnfts 2,500 B90408 2,800 TOTAL Employee Benefits 175488 169805 TOTAL Expenditures 247,840 262,074 TOTAL Detail Expenditures And Other Uses 247,840 262,074 Page 14 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (B) GENERAL TOWN -OUTSIDE VG Analysis of Changes in Fund Balance .:.. ... . , v :::, imam ...... .........,..,.. __.._.,�.... „.,. ......-.-....._.. r ,.. 'M N / _ Code Doscripton ------ - - ., .-,,.- I -...+-� �.^^'r^s.,-,.m^.^.:•^^*+--^....^..^^m..•^+. : ..^^..m^mm^l+^1 f," 2016 ^^9^^.m �^r^m.m^^^"^^.:�,:....-++�-+-...-_..e....._... EdpCode 2017 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 771123 B8021 627658 Restated Fund Balance - Beg of Year 777123 B8022 62,658 ADD - REVENUES AND OTHER SOURCES 233,375 253,934 DEDUCT - EXPENDITURES AND OTHER USES 247,840 262,074 Fund Balance - End of Year 62,658 B8029 54,518 Page 15 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (B) GENERAL TOWN -OUTSIDE VG Budget Summary Code Description p n . , _ _.. �,�....s..Y;�WW...Y..�.�.�4 , , ; , , . ��.�..2017. E ��. �.� �.,. _� ��,_�wW�W�.�..�.�W�;�,..W.��.�-.�WW.,.WWW��W�w dpCode 20..18 Estimated Revenues Est Rev - Real Property Taxes 149,000 B1049N 180,000 Est Rev - Non Property Tax Items 68,000 B1199N 71,300 Est Rev - Departmental Income 1,900 B1299N 1,800 Est Rev - Use of Money And Property 200 B2499N 200 Est Rev - Licenses And Permits 6,350 B2599N 7,550 Est Rev - Miscellaneous Local Sources 700 B2799N 700 TOTAL Estimated Revenues 226,150 261,550 Appropriated Fund Balance 49,800 B599N 40,000 TOTAL Estimated Other Sources 49,800 409000 TOTAL Estimated Revenues And Other Sources 2759950 301,550 Page 16 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (B) GENERAL TOWN -OUTSIDE VG Budget Summary Code Description 20 EdpCode Appropriations App - General Government Support App - Health App - Economic Assistance And Opportunity App - Culture And Recreation App - Home And Community Services App - Employee Benefits TOTAL Appropriations TOTAL Appropriations And Other Uses 5,227 B1 999N 141,000 B4999N 250 B6999N 54,600 B7999N 57,823 B8999N 17,050 B9199N 275,950 275,950 2018 15,252 148,500 250 58,100 58,848 20,600 301,550 301, 550 Page 17 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (CD) SPECIAL GRANT Balance Sheet Code Description 2016 EdpCode 2017 Assets TOTAL State And Federal Aid Receivables 0 0 TOTAL Assets and Deferred Outflows of Resources 81,534 300,670 Page 18 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (CD) SPECIAL GRANT Balance Sheet Code Description ��{y`� w Y 201 f EdpCode 2017 x �t ��...^, rW' ..,L':+v....a42.r,. n .„ ..'.:'r.o,.tiilu.Y✓'.:a,.:ti.WW.'omunw........u,.1.vurcu.b..u.c':l.b...G..:uw'sW E.u.,..G........,:: ...... .. ... w.G.4h.tr.Y .. ..✓vle'uwuc....dLC'.,:--, . ...� ..L.._. Deferred Inflows of Resources Deferred Inflow of Resources 1,281 CD691 218,986 TOTAL Deferred Inflows of Resources 11281 218,986 TOTAL Deferred Inflows of Resources 11281 218,986 Fund Balance Assigned Unappropriated Fund Balance 80,253 CD915 81,684 TOTAL Assigned Fund Balance 80,253 81,684 TOTAL Fund Balance 80,253 81,684 TOTAL Liabilities, Deferred Inflows And Fund Balance 81,534 300,670 Page 19 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (CD) SPECIAL GRANT Results of Operation Code Description 2016. EdpCode ;7 E ...wW....,�.... 201 W...........: Revenues Community Development Income 1,100 CD2170 1,350 TOTAL Departmental Income 11100 1,350 Interest And Earnings 80 CD2401 81 TOTAL Use of Money And Property 80 81 Other Aid (specify) 195,758 CD3089 TOTAL State Aid 195,758 0 TOTAL Revenues 196,938 11431 %Fwv �S"A.>4i�': .r>, 'Y� .,,. 'S'YfR'SS/[:�: :,: , ,. :::. a , ,,�. r., :,... / ....... irM"'y�+^••,.,%y'..�7.'�2 '�'.%'?"/,.,' ?t!C+;.';?.'rbY� XX. ,'r,! ."NC'%`JM.. °}tx` ' S ;4°, ar. >�> , �fxtinH„ ,�, �, TOTAL Detail Revenues And Other Sources , ... 196,938 11431 Page 20 OSC Municipality Code 500335200000 (CD) SPECIAL GRANT Results of Operation Code Description Expenditures Rehab Loans & Grant, Equip & Cap Outlay TOTAL Rehab Loans & Grant Administration, Contr Expend TOTAL Administration TOTAL Nome And Community Services wi TOTAL Expenditures TOTAL Detail Expenditures And Other Uses TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 2016 EdpCode 2017 166,293 CD86682 166,293 0 29,465 CD86864 29,465 0 195,758 0 195,758 0 195,758 0 Page 21 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (CD) SPECIAL GRANT Analysis of Changes in Fund Balance ....4.,. w,... �x.,w«.. r.....w.aa:«:.:�.A �� c:x,e;.: ;.u> .., , �,: .,.,.:,..m z, w, n;a.-.v ,,,, ,,,;,;,, , ,, � ,:..n,.:. .u;, ,:,. ......, , ., .;.,... ,. _... ., ;,.� , i, „,:ix., »;r, mr, ; <:r, ".�mr,... (e hx s ,: ^w' ..:. 4w .r x, .3r q , u 1 i ! ,.9 C Code Description ( 201 EdpCode 2017-- Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 79,072 CD8021 80,253 Prior Period Adj -Increase In Fund Balance 1 CD8012 Restated Fund Balance - Beg of Year 79,073 CD8022 80,253 ADD - REVENUES AND OTHER SOURCES 196,938 1,431 DEDUCT - EXPENDITURES AND OTHER USES 195,758 Fund Balance - End of Year 80,253 CD8029 81,684 Page 22 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DA) HIGHWAY -TOWN -WIDE Balance Sheet Code Description 2016 Up, de 2017 Assets Cash In Time Deposits 469,796 DA201 232,359 TOTAL Cash 469,796 232,359 Cash Special Reserves 279,897 DA230 255,316 TOTAL Restricted Assets 279,897 255,316 TOTAL Assets and Deferred Outflows of Resources 749,693 487,675 Page 23 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DA) HIGHWAY -TOWN -WIDE Balance Sheet Code Description, .._,._. .. ... p o e 2017 Accounts Payable 46,048 DA600 9,857 TOTAL Accounts Payable 46,048 91857 Accrued Liabilities 19,029 DA601 18,282 TOTAL Accrued Liabilities 199029 18,282 TOTAL Liabilities 65,077 28,139 Fund Balance Capital Reserve 279,897 DA878 255,316 TOTAL Restricted Fund Balance 279,897 255,316 Committed Fund Balance DA913 TOTAL Committed Fund Balance 0 0 Assigned Appropriated Fund Balance 250,000 DA914 204,221 Assigned Unappropriated Fund Balance 154,719 DA915 TOTAL Assigned Fund Balance 404,719 2047221 TOTAL Fund Balance 684,616 459,536 TOTAL Liabilities, Deferred Inflows And Fund Balance 7492693 487,675 Page 24 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DA) HIGHWAY -TOWN -WIDE Results of Operation Sales of Scrap & Excess Materials TOTAL Sale of Property And Compensation For Loss TOTAL Revenues TOTAL Detail Revenues And Other Sources 263 DA2650 29,985 263 29,985 816,087 7059401 816,087 705,401 Page 25 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DA) HIGHWAY -TOWN -WIDE Results of Operation Code Description 2016 EdpCode 2017 Expenditures Maint of Bridges, Pers Sery 24,992 DA51201 23,871 Maint of Bridges, Contr Expend 9,400 DA51204 17,770 TOTAL Maint of Bridges 34,392 41,641 Machinery, Pers Sery 85,521 DA51301 69,597 Machinery, Equip & Cap Outlay 85,800 DA51302 218,735 Machinery, Contr Expend 88,382 DA51304 100,395 TOTAL Machinery 2599703 388,728 Brush And Weeds, Pers Sery 48,758 DA51401 45,283 Brush And Weeds, Contr Expend 4,962 DA51404 6,476 TOTAL Brush And Weeds 53,720 51,759 Snow Removal, Pers Sery 148,144 DA51421 155,329 Snow Removal, Contr Expend 76,347 DA51424 72,469 TOTAL Snow Removal 224,491 227,798 Services Other Govts, Pers Sery 23,848 DA51481 25,372 Services Other Govts, Contr Expend 76,028 DA51484 63,411 TOTAL Services Other Govts 99,876 889783 TOTAL Transportation 672,182 798,709 State Retirement, Empl Bnfts 46,000 DA90108 41,000 Social Security , Empl Bnfts 25,056 DA90308 23,997 Worker's Compensation, Empl Bnfts 18,000 DA90408 20,000 Disability Insurance, Empl Bnfts 200 DA90558 200 Hospital & Medical (dental) Ins, Empl Bnft 34,495 DA90608 46,575 TOTAL Employee Benefits 123,751 131,772 TOTAL Expenditures 795,933 930,481 TOTAL Detail Expenditures And Other Uses 7959933 930,481 Page 26 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DA) HIGHWAY -TOWN -WIDE Analysis of Changes in Fund Balance Code Description 2016 EdpCode 2017 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 6641467 DA8021 6849622 Restated Fund Balance - Beg of Year 6649467 DA8022 6849622 ADD - REVENUES AND OTHER SOURCES 816,087 705,401 DEDUCT - EXPENDITURES AND OTHER USES 795,933 930,481 Fund Balance - End of Year 684,622 DA8029 459,545 Page 27 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DA) HIGHWAY -TOWN -WIDE Budget Summary Code Description 2017 EdpCode 2018 Estimated Revenues Est Rev - Real Property Taxes 555,000 DA1049N 430,000 Est Rev - Intergovernmental Charges 118,000 DA2399N 202,863 Est Rev - Use of Money And Property 1,800 DA2499N 1,800 TOTAL Estimated Revenues 674,800 634,663 Appropriated Fund Balance 250,000 DA599N 224,900 TOTAL Estimated Other Sources 250,000 224,900 TOTAL Estimated Revenues And Other Sources 924,800 859,563 Page 28 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DA) HIGHWAY -TOWN -WIDE Budget Summary k) di / 9..1; x Code Desa � i`�n 2017 EdpCode 2018 • �. �'••. .. �•, •.uLi�avY�uiauiu '::, '••• •. .cs.a.Sm.c.ru� ,, ...L...Y'.Y�..x..'i.Gr....c.ib_...4x`� �u ',= ,.....^,.a,...,..,.u.vr...Fu......t�..e.:✓.l rv4.a...,..G..�.nu4J.�%:a.,�... ... ,.,,tuv.�itv3 �uG.�tuivw�r.l�uw.uuiuw..xG.vm ....,...... .uu.,...uuv....,.... _. Appropriations App - Transportation 724,400 DA5999N 744,863 App - Employee Benefits 145,400 DA9199N 114,700 TOTAL Appropriations 869,800 859,563 Other Budgetary Purposes 55,000 DA962N TOTAL Other Uses 55,000 0 TOTAL Appropriations And Other Uses 924,800 859,563 Page 29 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DB) HIGHWAY -PART -TOWN Balance Sheet Code Description 2016 E�7"'- 7dpCode 2017 P ..... _.W.... �... Assets Cash In Time Deposits TOTAL Cash Due From Other Governments TOTAL Due From Other Governments TOTAL Assets and Deferred Outflows of Resources 363,218 DB201 428,307 363,218 428,307 DB440 10,111 0 10,111 363,218 4389418 Page 30 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DB) HIGHWAY -PART -TOWN Balance Sheet Code Description Accounts Payable TOTAL Accounts Payable Accrued Liabilities TOTAL Accrued Liabilities TOTAL Liabilities Fund Balance Assigned Appropriated Fund Balance Assigned Unappropriated Fund Balance TOTAL Assigned Fund Balance TOTAL Fund Balance TOTAL Liabilities, Deferred Inflows And Fund Balance 2016 EdpCode 2017 6,784 DB600 14,282 61784 14,282 DB601 1,960 0 1,960 61784 16,242 47,400 DB914 200,000 309,035 DB915 222,176 356,435 4229176 356,435 422,176 363,218 438,418 Page 31 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DB) HIGHWAY -PART -TOWN Results of Operation Page 32 OSC Municipality Code 500335200000 2016, 4w.v 44EdpCode -w� r.._� W 2017, Revenues Real Property Taxes 258,800 D131001 258,000 TOTAL Real Property Taxes =r M1 258,800 258,000 Sales Tax (from County) 158,720 DB1120 163,965 TOTAL Non Property Tax Items 158,720 163,965 Interest And Earnings 651 DB2401 836 ,♦ ..... .... ma ,,... a"3 'v. /GY S-.. "' f .1^"r;S;SwrY '. X;v:. R'h. b":+: ' ,�.`EA`$%fi%_i.,$+a..... ,'_ `5�'N/ w�7 ,. k;4 ,. ..:wi �,... r„ ¢:'h..�,Y '�:n4 TOTAL Use of Money And Property t �filkw/?/Z i F),'.„v u,..i.&.,,:s,✓%w.'2aE^s.,,?,^.a'^�.Y/ .Y. -..'-.'w ''w �...p..:T °* 2 ,..n.'>,. a'?Ci?t... .,:.a[..^' 651 /'..s>,n�,•,3,x'Ya 6gt'bin 'K.+W .. qs,2 u+r'+i.»+`,nn.5. v3 ?Ki u*a...,,.;+,>..... 836 St Aid, State Revenue Sharing 23,878 DB3001 23,878 St Aid, Consolidated Highway Aid 157,633 DB3501 182,139 TOTAL State Aid 181,511 206,017 TOTAL Revenues 599,681 628,818 TOTAL Detail Revenues And Other Sources 599,681 628,818 Page 32 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DB) HIGHWAY -PART -TOWN Results of Operation Code Description fu'y ' ; ! 2016 EdpCode 2017 F.. Expenditures Maint of Streets, Pers Sery 114,849 Maint of Streets, Contr Expend 110,960 TOTAL Maint of Streets 225,808 Perm Improve Highway, Equip & Cap Outlay 157,685 TOTAL Perm Improve Highway 1579685 TOTAL Transportation 383,493 State Retirement, Empl Bnfts 27,997 Social Security, Empl Bnfts 8,531 Worker's Compensation, Empl Bnfts 8,500 Hospital & Medical (dental) Ins, Empl Bnft 15,966 TOTAL Employee Benefits TOTAL Expenditures TOTAL Detail Expenditures And Other Uses 60,994 444,487 444,487 DB51101 DB51104 DB51122 DB90108 DB90308 DB90408 DB90608 109,881 213,556 323,437 182,139 182,139 505,576 24,000 8,010 8,500 16,990 579500 563,076 563,076 Page 33 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DB) HIGHWAY -PART -TOWN Analysis of Changes in Fund Balance Code Description 2016 EdpCode 2017 Analysis of Changes in Fund Balance Fund Balance - Beginning of Year Restated Fund Balance - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Balance - End of Year 2019241 DB8021 356,435 201,241 DB8022 356,435 599,681 628,818 444,487 563,076 356,435 DB8029 422,177 Page 34 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DB) HIGHWAY -PART -TOWN Budget Summary /l t'a •y9 / / / y � Code Description yx'5 y.4%yH, 2Q17, EdpCode 2018 Estimated Revenues Est Rev - Real Property Taxes 258,000 DB1049N 200,000 Est Rev - Non Property Tax Items 125,000 DB1199N 130,000 Est Rev - Use of Money And Property 500 DB2499N 700 Est Rev - State Aid 158,391 DB3099N 151,891 TOTAL Estimated Revenues 541,891 482,591 Appropriated Fund Balance 47,400 DB599N 105,000 TOTAL Estimated Other Sources 479400 105,000 TOTAL Estimated Revenues And Other Sources 589,291 5879591 Page 35 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (DB) HIGHWAY -PART -TOWN Budget Summary Page 36 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (K) GENERAL FIXED ASSETS Balance Sheet Code Description 2016 w .. L,EdpCode 2017 Assets Land 563,000 K101 563,000 Buildings 730,059 K102 730,059 Machinery And Equipment 2,468,479 K104 2,475,375 TOTAL Fixed Assets (net) 31761,538 3,7681434 TOTAL Assets and Deferred Outflows of Resources 3,7611538 31768,434 Page 37 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (K) GENERAL FIXED ASSETS Balance Sheet Code Description �w rr K2016 lw��ww1_ .. .. ....... ... .... ... = '.w'/u.,:4.Nm..,.l.vv.Yu..e.. "r...'„vwawr,.wwlJ44:,..wi,• , r ;.::iu.u..,,L:..:,rr..",:..lL..e.J.:�..J..;'�.:(umra::L.,.".ti .,, 1'4..:r....d..r:..L.L�.uu..w^u .:,':Yv:,.t.c.;.wa"uW,� .. .:✓ll✓Gu..G.,..i::u':. .... p o e Liabilities, Deferred Inflows And Fund Balance Total Non -Current Govt Assets 3 761 538 K159 TOTAL Investments in Non -Current Government Assets TOTAL Fund Balance TOTAL 3,761,538 3,761,538 3,761,538 2017 3,768,434 3,768,434 3,768,434 3,768,434 Page 38 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 Balance Sheet 77 Code Description 2016 EdpCo e 2017------ Page 39 Balance Sheet Code Description TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 Page 40 2016 EdpCode 2017 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (SF) FIRE PROTECTION Results of Operation 2016 Code Description ,E Ed Code 2017 r Revenues Real Property Taxes 117,500 SF1001 122,500 TOTAL Real Property Taxes 117,500 122,500 TOTAL Revenues 117,500 122,500 TOTAL Detail Revenues And Other Sources 117,500 122,500 Page 41 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (SF) FIRE PROTECTION Results of Operation Code Description 2016 EdpCode 2017 " { Expenditures Fire Protection, Contr Expend 117,500 SF34104 122,500 TOTAL Fire Protection 1179500 122,500 TOTAL Public Safety 1179500 122,500 TOTAL Expenditures 117,500 122,500 TOTAL Detail Expenditures And Other Uses 117,500 122,500 Page 42 OSC Municipality Code 500335200000 (SF) FIRE PROTECTION Analysis of Changes in Fund Balance Code Description Analysis of Changes in Fund Balance Fund Balance - Beginning of Year Restated Fund Balance - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Balance - End of Year TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 _ ----, F-_�-- T2016 EdpCode 2017 117,500 117,500 S F8021 SF8022 S F8029 122,500 122,500 Page 43 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 Page 44 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (SL) LIGHTING Balance Sheet TOTAL Liabilities, Deferred Inflows And Fund Balance 539097 53,398 Page 45 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (SL) LIGHTING Results of Operation TOTAL Revenues TOTAL Detail Revenues And Other Sources 5,509 51301 51509 57301 Page 46 OSC Municipality Code 500335200000 (SL) LIGHTING Results of Operation Code Description Expenditures Street Lighting, Contr Expend TOTAL Street Lighting TOTAL Transportation TOTAL Expenditures TOTAL Detail Expenditures And Other Uses TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 ........... 2016 EdpCode 2017 4,620 SL51824 5,010 4,620 5,010 41620 51010 49620 57010 49620 5,010 Page 47 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (SL) LIGHTING Analysis of Changes in Fund Balance - .., .. , ..., .. „_ ,. - ,. 2016 2017 Code Description EdpCode a_.._.u.LL. W _ ._... W_... , _ _ ._ _. _. Analysis of Changes in Fund Balance Fund Balance - Beginning of Year 517789 SL8021 527678 Restated Fund Balance - Beg of Year 51,789 SL8022 527678 ADD - REVENUES AND OTHER SOURCES 5,509 5,301 DEDUCT - EXPENDITURES AND OTHER USES 4,620 5,010 Fund Balance - End of Year 527678 SL8029 521967 Page 48 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (TA) AGENCY Balance Sheet ..._ ... _... , _ ._ .Code DescriptionLL _ 6� EdpGodea. 2017 Assets Cash TA200 84 TOTAL Cash p 84 xe�' ,^ x�. wit,. �tt '•n•;... hF ... "sem .... .:... ... .. .,, .::�' ,.. :. .. �s�`w.#<s��ws>3�'s,��.;��.�'s;,f§..tx.�%ski.�,o...�:•.„.,rr�'w,�w�',,:.S.�,Fr .>< �..,. -,rr ^nai..... ;. .a.;. ,�: ,,r: as;ro_ ✓, r.w.,,„ �.+,e Ha ,w: ,.m ,�s".w�.*r TOTAL Assets and Deferred Outflows of Resources 0 84 Page 49 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 Page 50 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (W) GENERAL LONG-TERM DEBT Balance Sheet Code Description 2016 EdpCode 2017 Assets Total Non -Current Govt Liabilities 242,207 W129 285,959 TOTAL Provision To Be Made In Future Budgets 242,207 285,959 TOTAL Assets and Deferred Outflows of Resources 242,207 285,959 Page 51 OSC Municipality Code 500335200000 TOWN OF Groton Annual Update Document For the Fiscal Year Ending 2017 (W) GENERAL LONG-TERM DEBT Page 52 OSC Municipality Code 500335200000 State comptroller p{f ice °f the S Date of Comp Date of Maturity Cops Issue Flag FIa9 Debttion First Code pescrip Y ear OF G rOt°n TOWN debtedness Cement °f In ndin? 2°1� Sta Year E v 0 the F isca� paid O/S geg- Dur Year Arnt. Orifi of Year Int Issued Rate V ar? 31512018 OIS End Accreted of year prior It. Interest Redeem ed Adjust. gond pros. TOWN OF Groton Schedule of Time Deposits and Investments For the Fiscal Year Ending 2017 CASH- On ASH:On Hand Demand Deposits Time Deposits Total COLLATERAL: - FDIC Insurance Collateralized with securities held in possession of municipality or its agent Total INVESTMENTS: - Securities (450) Book Value (cost) Market Value at Balance Sheet Date Collateralized with securities held in possession of municipality or its agent - Repurchase Agreements (451) Book Value (cost) Market Value at Balance Sheet Date Collateralized with securities held in possession of municipality or its agent EDP Code 9Z2001 9Z2011 922021 9Z2014 9Z2014A 9Z4501 9Z4502 9Z4504A 9Z4511 9Z4512 9Z4514A Amount $400.00 $181784.94 $11291,533.01 $1,3107717.95 $5001000.00 Page 54 OSC Municipality Code 500335200000 TOWN OF Groton Bank Reconciliation For the Fiscal Year Ending 2017 Include All Checking, Savings and C.D. Accounts Bank Add: Less: Adjusted Account Bank Deposit Outstanding Bank Number Balance In Transit Checks Balance *****-2316 $8231774 $0 $0 $8237774 *****-8002 $21102 $0 $21102 $0 *****-2331 $167682 $0 $161598 $84 *****-6716 $1 $0 $0 $1 *****-0537 $811684 $0 $0 $81,684 *****-5903 $2257323 $0 $0 $2251323 *****-4346 $1601752 $0 $0 $1601752 Total Adjusted Bank Balance $112917618 Petty Cash $400.00 Adjustments $-1.99 Total Cash 9ZCASH * $112921016 Total Cash Balance All Funds 9ZCASHB * $11292,016 * Must be equal Page 55 OSC Municipality Code 500335200000 TOWN OF Groton Local Government Questionnaire For the Fiscal Year Ending 2017 8) Have you had a change in chief executive or chief fiscal officer during the last No year? 9) Has your Local Government adopted an investment policy as required by Yes General Municipal Law, Section 39? Page 56 Response 1) Does your municipality have a written procurement policy? Yes 2) Have the financial statements for your municipality been independently audited? No If not, are you planning on having an audit conducted? Yes 3) Does your local government participate in an insurance pool with other local Yes governments? 4) Does your local government participate in an investment pool with other local No governments? 5) Does your municipality have a Length of Service Award Program (LOSAP) No for volunteer firefighters? 6) Does your municipality have a Capital Plan? No 7) Has your municipality prepared and documented a risk assessment plan? No If yes, has your municipality used the results to design the system of internal controls? 8) Have you had a change in chief executive or chief fiscal officer during the last No year? 9) Has your Local Government adopted an investment policy as required by Yes General Municipal Law, Section 39? Page 56 TOWN OF Groton Employee and Retiree Benefits For the Fiscal Year Ending 2017 Total Full Time Employees: 13 Total Part Time Employees: 22 Account � Description Total Code Expenditures (All Funds) 90108 State Retirement System $105,058.00 90158 Police and Fire Retirement 902587 Local Pension Fund 903081 Social Security $55,879. .0 wo , Time Employees # of Part # of Retirees Time Employees 13 8 13 22 90408 Worker's Compensation $46,589.00' 13 22 Insurance 90458 Life Insurance 90508 Unemployment Insurance 90558 Disability Insurance $371.00 11 90608 Hospital and Medical $120,763.00 9 (Dental) Insurance 90708 Union Welfare Benefits 90858 Supplemental Benefit Payment to Disabled Fire Fighters 91890; Other Employee Benefits Total $328,660.00 i 'Computed Total From Financial $328,660.97 Section (comparative purposes only) -11 Page 57 OSC Municipality 500335200000 TOWN OF Groton Energy Costs and Consumption For the Fiscal Year Ending 2017 Energy Type Total Total Volume Units Of Alternative Expenditures Measure Units Of Measure Gasoline gallons �C_- Diesel Fuel gallons Fuel Oil ----�[----- ----------- --]� gallons Natural Gas cubic feet Electricity kilowatt-hours �Coal tons �Propane gallons Page 58 TOWN OF Groton Schedule of Other Post Employment Benefits (OPEB) For the Fiscal Year Ending 2017 Page 59 CERTIFICATION OF CHIEF FISCAL OFFICER I, DONALD SCHEFFLER , hereby certify that I am the Chief Fiscal Officer of the SUPERVISOR of TOWN OF GROTON , and that the information provided in the annual financial report of the SUPERVISOR of TOWN OF GROTON , for the fiscal year ended 12/31/2017 is TRUE and correct to the best of my knowledge and belief. By entering the personal identification number assigned by the Office of the State Comptroller to me as the Chief Fiscal Officer of the SUPERVISOR of TOWN OF GROTON , and adopted by me as my signature for use in conjunction with the filing of the SUPERVISOR of TOWN OF GROTON's annual financial report, I am evidencing my express intent to authenticate my certification of the SUPERVISOR of TOWN OF GROTON's annual financial report for the fiscal year ended 12/31/2017 and filed by means of electronic data transmission. CHARLES V RANKIN DONALD SCHEFFLER Name of Report Preparer if different Name than Chief Fiscal Officer (607) 351-8469 SUPEVISOR Telephone Number Title 101 CONGER BLVD, GROTON, NY Official Address 03/05/2017 (607) 898-5102 Date of Certification Official Telephone Number Page 60 Municipality Code 500335200000 TOWN OF Groton Financial Comments For the Fiscal Year Ending 2017 Page 61 Town of Groton — County of Tompkins — Fiscal Year Ended 12/31/2017 Note 1 — Summary of S44nificant Accounting Policies The financial statements of the Town of Groton have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the Town's accounting policies are described below. A. Financial Reporting Entity: The Town of Groton, which was erected in 1817, is governed by the Town Law and other general municipal laws of the State of New York and various local laws. The Town Board is the legislative body responsible for overall operations; the Town Supervisor serves as chief executive officer and as chief fiscal officer. The following basic services are provided: fire protection, highways and streets, recreation, public improvements, planning and zoning, and general administration. All governmental activities and functions performed for the Town of Groton are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity includes organizations, functions and activities over which elected officials exercise oversight responsibility. Oversight responsibility is determined on the basis of financial interdependency, selection of governing authority, designation of management, ability to influence operations and accountability for fiscal matters. B. Basis of Presentation — Fund Accounting: The accounts of the local government are organized on the basis of funds or account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for within a separate set of self —balancing accounts that comprise its assets, liabilities, fund balance, revenues and expenditures which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The various funds are summarized by type in the general-purpose financial statements. Certain funds of the Town are utilized to account for resources derived from, and/or expenditures applicable to an area less than the entire town. The following fund types and account groups are used: 1. Fund Categories: a. Governmental Funds: Governmental Funds are those through which most governmental functions are financed. The acquisition, use and balances of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is based upon determination of financial position and changes in financial position. The following are the Town of Groton's governmental fund types: General Fund: The general fund is the principal operating fund and includes all operations not required to be recorded in other funds. General Fund Part -Town: Used to record transactions which are required to be charged to the area of the Town outside the village. Special Revenue Funds: Used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. The following Special Revenue Funds are utilized: Highway Funds: (Townwide and Part -Town) established pursuant to Highway Law, Section 141, and used to account for revenues and expenditures for highway purposes. Highway Law, Section 277, requires that expenditures for repairs and improvements be financed by the area outside the village. Therefore, a town with a village must maintain two highway funds Special District Funds: (Lighting District and Fire Protection District) are used to record transactions for operations and maintenance for these activities. Special Grant Fund: used to account for Community Development Block Grants. Capital Projects Fund: The capital project fund is used to account for and report financial resources to be used for the acquisition, construction or renovation of major capital facilities, or equipment. b. Fiduciary Funds: used to account for assets held by the local government in a trustee or custodial capacity: Agency Funds — are used to account for money and/or property received and held in the capacity of trustee, custodian or agent. 2. Supplemental Schedules: Supplemental Schedules are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two schedules are not "funds". They are concerned only with the measurement of financial position, and not results of operations. Schedule of Non Current Government Assets — used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes. Schedule of Non Current Government Liabilities — used to account for all long-term debt. N C. Basis of Accounting/Measurement Focus Basis of accounting refers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modified Accrual Basis — all Governmental Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except: 1. Expenditures for prepaid expenses and inventory -type items are recognized at the time of the purchase. 2. Principal and interest on indebtedness are not recognized as an expenditure until due. 3. Compensated absences, such as sick leave which vests or accumulates, are charged as an expenditure when paid. (See Note 1-G) 4. Pension costs are recognized as an expenditure when billed by the state. See Note 2- B-1. Supplemental Schedules — General fixed assets are recorded at actual cost or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable to maturity. D. Property Taxes Real property taxes are levied annually by the Town of Groton no later than January 1, and become a lien on January 1. Taxes are collected during the period January 1, to May 31. The County of Tompkins in which the Town is located subsequently enforces uncollected real property taxes. An amount representing uncollected real property taxes transmitted to the county for enforcement is paid by the county to the Town no later than the forthcoming May 31. E. Budgetary Data 1. Budget Policies — The budget policies are as follows: a. No later than October 5, a tentative budget is submitted by the budget officer for the fiscal year commencing the following January 1. The tentative budget includes proposed expenditures and the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments no later than November 20, the governing board adopts the budget. c. All modifications of the budget must be approved by the governing board. 2. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations, is employed in the governmental funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. 3. Budget Basis of Accounting Budgets are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for the special grant fund are established in accordance with the applicable grant agreement, which covers a period other than the Town of Groton's fiscal year. F. Property, Plant and Equipment — General Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at cost in the Schedule of Non Current Government Assets. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems have not been capitalized. Such assets normally are immovable and of value only to the Town of Groton. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets. G. Vacation and Sick Leave and Compensated Absences Town of Groton employees are granted vacation and sick leave in varying amounts. In the event of termination or upon retirement, an employee is not entitled to payment for accumulated vacation time. However, sick leave can be accrued up to 960 hours which is payable upon termination or retirement. The value of unused employee sick leave at year-end has been recorded in the Schedule of Non Current Government Liabilities. Payment of sick leave recorded in the Schedule of Non Current Government Liabilities is dependent upon many factors; therefore, timing of future payments is not readily determinable. However, management believes that sufficient resources will be made available for the payments of sick leave when such payment becomes due. H. Post Employment Benefits 1. The Town provides post-retirement health care benefits to all employees who retire on or after attaining at least 20 years of full time service and who are enrolled in the Plan at the time of retirement. 2. The Town has not employed the services of an actuary, thus has not booked a OPEB liability at this time. Note 2 — Detail Notes on All Funds and Supplemental Schedules. A. Assets 1. Cash and Investments The Town of Groton's investment policies are governed by state statutes. In addition, the Town of Groton has its own written investment policy. Town of Groton's monies must be deposited in FDIC -insured commercial banks or trust companies located within the state. The Supervisor is authorized to use demand accounts and certificates of deposit. Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repurchase agreements, and obligations of New York State or its localities. Collateral is required for demand and time deposits and certificates of deposit at 105 percent of all deposits not covered by Federal Deposit Insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the state and its municipalities and school districts. The written investment policy requires repurchase agreements to be purchased from banks located within the state and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 105 percent of the cost of the repurchase agreement. Deposits and investments at year-end were entirely covered by Federal Deposit Insurance or by collateral held by the Town of Groton's custodial bank in the Town of Groton's name. All deposits including certificates of deposit are carried at cost plus accrued interest. Deposits and investments are categorized as insured and for which the securities are held by the Town's agent in the Town's name. Total adjusted bank balances as of December 31, 2017 were $1,292,016. 2. Changes in Fixed Assets: Changes in fixed assets for fiscal year ended 12/31/2017 is as follows: BeOnninv, Balance Additions Deletions Year End Balance Land.......... 5631000. 5639000. Buildings.... 730,059. 730,059. Equipment 23468.479 1915311. 190,621. 21475,375. Total: 397611538. 191,311. 19021 35768,434. 3. Loans Receivable: Loans receivable as of December 31, 2017 consisted of the following, which is stated at net realizable value. Special Grant Fund -HUD Community Development Grants (Loans) - (See Note 5) The balance of deferred loans receivable as of December 31, 2017, represents fifteen deferred loans in the amount of $218,986. B. Liabilities: 1. Pension Plans: Plan Description The Town of Groton participates in the NYS & Local Employees' Retirement System. This System is a cost sharing multiple public employer retirement system. The system provides retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the NYS Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York serves as sole trustee and administrative head of the System. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the System and for the custody and control of their statements and required supplementary information. That report may be obtained by writing to the NYS & Local Retirement Systems, 110 State Street, Albany, NY 12244. Funding Policy The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System: on or after July 27, 1976, who generally contribute 3% of their salary for the first ten years of membership, on or 6 after January 1, 2010 (ERS) or January 9, 2010 (PFRS) who generally contribute 3% of their salary for the entire length of service, and on or after April 1, 2012 (ERS and PFRS) who generally contribute between 3% and 6% (based on annual wage) for the entire length of service. Under the authority of the NYSRS SL, the Comptroller annually certifies the actuarially determined rates expressed used in computing the employers' contributions based on salaries paid during the Systems' fiscal year ending March 31. Contributions for the current year and two preceding years were equal to 100% of the contributions required, and were as follows: ERS 2017 $1051058 2016 $126,997 2015 $144,036 Chapter 260 of the Laws of 2004 of the State of New York was enacted that allows local employers to bond or amortize a portion of their retirement bill for up to 10 years in accordance with the following schedule: • For State fiscal year (SFY) 2004-05, the amount in excess of 7 percent of employees' covered pensionable salaries, with the first payment of those pension costs not due until the fiscal year succeeding that fiscal year in which the bonding/amortization was instituted. • For SFY 2005-06, the amount in excess of 9.5 percent of employees' covered pensionable salaries. • For SFY 2007-08, the amount in excess of 10.5 percent of employees' covered pensionable salaries. This law requires participating employers to make payments on a current basis, while bonding or amortizing existing unpaid amounts relating to the System's fiscal years ending March 31, 2005 through 2008. Chapter 57 of the Laws of 2010 of the State of New York was enacted that allows local employers to amortize a portion of their retirement bill for 10 years in accordance with the following stipulations: • For State fiscal year 2010-11, the amount in excess of the graded rate of 9.5 percent of employees' covered pensionable salaries, with the first payment of those pension costs not due until the fiscal year succeeding that fiscal year in which the amortization was instituted. • For subsequent State fiscal years, the graded rate will increase or decrease by up to one percent depending on the gap between the increase or decrease in the System's average rate and the previous graded rate. • The interest rate will be set annually, and will be comparable to taxable fixed income investments of a similar duration. • For subsequent State fiscal years in which the System's average rates are lower than the graded rates, the employer will be required to pay the graded rate. 7 Any additional contributions made will first be used to pay off existing amortizations, and then any excess will be deposited into a reserve account and will be used to offset future increases in contribution rates. This law requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the System's fiscal years when the local employer opts to participate in the program. Chapter 105 of the Laws of 2010 of the State of New York authorizes local governments to make available a retirement benefit incentive program. The Town of Groton did not opt into this program. Chapter 57 of the Laws of 2013 of the State of New York was enacted that allows local employers to amortize a portion of their retirement bill for up to 12 years in accordance with the following stipulations: • The maximum amount an employer can amortize is the difference between the normal annual contribution (total bill, excluding payments for deficiency, group life, previous amortizations, incentive costs, and prior year adjustments) and the graded contribution. • For subsequent State fiscal years (SFYs), the graded rate will increase or decrease by up to one-half of one percent depending on the gap between the increase or decrease in the System's average rate and the previous graded rate. • The interest rate will be set annually, and will be comparable to a 12 -year US Treasury Bond plus 1 percent. • For subsequent SFYs in which the System's average rates are lower than the graded rates, the employer will be required to pay the graded rate. Any additional contributions made will first be used to pay off existing amortizations, and then any excess will be deposited into a reserve account and will be used to offset future increases in contribution rates. The Town of Groton has not amortized its payments to the Retirement System under any of the options listed above. At 12/31/17, the Town reported a liability of $190,307 for its proportionate share of the net pension liability. The net pension liability was measured as of March 313 2017, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The Town's proportion of the net pension liability was based on a projection of the Town's long-term share of contributions to the pension plan relative to the projected contributions of all participating members, actuarially determined. 2. Post —Employment Benefits: There are currently three retirees who meet the eligibility requirements. The Town pays 25% of the total premium of the Town medical insurance for the retirees. If the retirees attain private insurance through a plan not established by the Town, the Town will pay up to $185 per month to each retiree toward this medical insurance. The post -employment benefit expenses are recognized as the costs are incurred. As of December 31, 2017 expenses of $4,995 were recognized for post -employment health care. 3. Long-term Debt The Town of Groton had the following noncurrent liabilities: a. Compensated Absences: Represents the value of earned and unused portion of the liability for accumulated sick leave. b. Statutory Bonds: No Bonds Outstanding as of 12/31/17. c. The following is a summary of long term liabilities outstanding at December 31, 2015: Compensated Absences ............ $95,652. Statutory Bonds ..................... -0- The following is a summary of changes in long-term liabilities for the period Ending December 31, 2014: Long Term Liabilities Compensated Absences Balance 01/01/17 ......................... 115,618. Additions(Deletions) .................. (I 9,966). Balance 12/31/17 ............... 95,652. Additions and deletions to compensated absences are shown net since it is impractical to determine these amounts separately. Note 3: Reserves C. Fund Equity — Reserves The following reserves existed as of 12/31/17 for the following purposes: Fund/Purpose Balance End of Year General Townwide/Unemployment Insurance Reserve .... 10,325. General Townwide/Capital Building Repair.................160,752 Highway Townwide/Capital Equipment Reserve .......... 255,316. Total ...................... $426,393. 9 Note 4: HUD Grants There are no active grants from HUD or the NYS Office of Community Renewal as of 12/31/17. In December 2014, the Town was awarded a $400,000 grant for housing rehab projects within the Town. As if 12/31/17 all of the grant funds have been expended, and OCR closed out the grant. Note 5: Special Grant -Community Development Loans In September 2007, the Town Board authorized a Community Development Loan to John Fiore in the amount of $8,147 to be paid in installments until 2011. Mr. Fiore had been delinquent in his payments over the past 7 years, however did make some lump sum payments in 2016 and 2017 and paid the loan off. On the advice of the CPA's, the deferred receivables of the 15 housing rehab projects that were completed with Community Renewal Funds was booked. If these homeowners stay in their homes for a period of five years, the amount granted is completely forgiven. As of 12/31/2017, this amount of deferred revenue was valued at $218,986. 10 Page 1 of 1 Thank you, 500335200000 from the TOWN of GROTON, for your Submission to the Local Government and School Accountability Data Exchange System on 03/05/2018 09:07:14 PM. Please note that this page is not proof that you have submitted the correct file, only that you have successfully attached a file to the EFSDex website. If you wish to confirm that you have transmitted the correct report you can contact OSC's Data Management Unit at 1-866-321-8503 option 4. All submissions are subject to verification by OSC. Home You may save or print this page for your records. https://nysoscl 1. osc. state. ny.us/product/efsdex. nsf/FileNo/5 003 3 5 200000?EditDocument&... 3/5/2018