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Home My WebLink About01-06-04 Organizational TOWN OF GROTON - MINUTES OF TOWN BOARD MEETING TUESDAY, JANUARY 6, 2004, AT 7:30 PM ORGANIZATIONAL MEETING Those present: Glenn E. Morey, Supervisor Ellard L. Sovocool, Councilman Donald F. Scheffler, Councilman Sheldon C. Clark, Councilman Richard B. Gamel, Councilman Victoria Monty, Town Attorney Also present: April Scheffler, Richard Case, Barbara Clark, Tena McClary, Colleen Pierson, Jennie Daley. RESOLUTION #1 - YEAR 2004 ORGANIZATIONAL ITEMS Item 1 – DepositoryMOVED . - by Supervisor Morey, seconded by Councilman Sovocool. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the First National Bank of Groton be designated as the depository for all monies coming into the hands of the Supervisor and Town Clerk of the Town of Groton. Item 2 – Official NewspaperMOVED – by Supervisor Morey, seconded by Councilman Scheffler. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the Groton Independent be designated as the official newspaper of the Town of Groton with notices also to be published in the Freeville Shopper. Item 3 – Law FirmMOVED – by Supervisor Morey, seconded by Councilman Clark . Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that Victoria Monty/Francis Casullo/James Baranello of the law firm of Pomeroy, Armstrong, Baranello & Casullo be retained as Attorneys for the Town of Groton. Item 4 – Zoning OfficerMOVED – by Supervisor Morey, seconded by Councilman Scheffler. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that George R. Senter, Sr. be appointed Zoning Officer and Building and Fire Code Enforcement Officer for the Town of Groton. Town Board Minutes Page 2 January 6, 2004 Item 5 – ConstableMOVED – by Supervisor Morey, seconded by Councilman Sovocool. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED , that Richard Exton be appointed Constable for the Town of Groton. Item 6 – Deputy SupervisorMOVED - by Supervisor Morey, seconded by Councilman Gamel. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that Donald F. Scheffler be appointed Deputy Supervisor for the Town of Groton. Item 7 – Deputy Highway SuperintendentMOVED – by Supervisor Morey, seconded by Councilman Sovocool. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that Peter Carr be appointed Deputy Highway Superintendent for the Town of Groton. Item 8 – Deputy Town ClerkMOVED – by Supervisor Morey, seconded by Councilman Gamel. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that Tena McClary be appointed Deputy Town Clerk for the Town of Groton. Item 9 – BookkeeperMOVED – by Supervisor Morey, seconded by Councilman Scheffler. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that Elizabeth Brennan be appointed as Bookkeeper for the Town of Groton. Item 10 – Part Time Court ClerkMOVED – by Supervisor Morey, seconded by Councilman Clark . Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that Margaret Palmer be appointed as part-time Court Clerk for the Town of Groton. Item 11 – Part Time McLean Crossing GuardMOVED – by Supervisor Morey, seconded by Councilman Sovocool. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that Margaret Albern be appointed part-time McLean School Crossing Guard for the Town of Groton. Item 12 – Town HistorianMOVED – by Supervisor Morey, seconded by Councilman Scheffler. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that Rosemarie Tucker be appointed as Town Historian for the Town of Groton. Item 13 – Election CustodiansMOVED – by Supervisor Morey, seconded by Councilman Gamel. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. Town Board Minutes Page 3 January 6, 2004 RESOLVED, that Lewis Robinson and Lee Shurtleff be appointed Election Custodians for the Town of Groton. Item 14 – Town Health InsuranceMOVED – by Supervisor Morey, seconded by Councilman Clark. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that full time employees to have 75% of Blue Cross/Blue Shield Health Insurance coverage paid for by Town. Item 15 – Town Board Regular MeetingsMOVED – by Supervisor Morey, seconded by Councilman Scheffler. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the Town Board will hold their regular Town Board Meetings on the second Tuesday of each month at 7:00 – 7:30 P.M. to review invoices and 7:30 P.M. for the Board Meeting, at the Town Hall on Conger Boulevard, Groton, NY. Item 16 – Fix Salaries of Town OfficersMOVED – by Supervisor Morey, seconded by Councilman Sovocool. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the Town Board does hereby fix the annual salaries of the following Town Officers and employees at the amounts respectfully stated and that such salaries shall be paid at the time respectfully specified: a) Glenn E. Morey, Supervisor $ 8,500.00 Biweekly b) Ellard L. Sovocool, Councilman $ 1,654.00 Quarterly c) Donald F. Scheffler, Councilman $ 1,654.00 Quarterly d) Richard B. Gamel, Councilman $ 1,654.00 Quarterly e) Sheldon C. Clark, Councilman $ 1,654.00 Quarterly f) April L. Scheffler, Town Clerk $27,878.00 Biweekly g) Richard C. Case, Jr., Highway Superintendent $47,052.00 Biweekly st h) John J. Norman, 1 Town Justice $ 8,500.00 Biweekly nd i) A. D. Dawson, 2 Town Justice $ 8,000.00 Biweekly j) George R. Senter, Sr., Code Enforcement $15,940.00 Biweekly k) Rosemarie Tucker, Historian $ 1,000.00 Quarterly Item 17 – Set Hourly RatesMOVED – by Supervisor Morey, seconded by Councilman Scheffler Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the Town Board does hereby set the hourly rates as follows: 1) Deputy Town Clerk $ 9.29 per hour 2) Court Clerk $11.84 per hour 3) Bookkeeper $15.13 per hour 4) Custodian $ 10.45 per hour 5) Crossing Guard $ 8.97 per hour 7) Constable $10.50 per hour Town Board Minutes Page 4 January 6, 2004 Item 18 - Appointment of Representatives to Town and County ProgramsMOVED – by Supervisor Morey, seconded by Councilman Gamel. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED , to appoint the following as representatives to Town and County Programs: County Youth Recreation Programs – Glenn E. Morey Environmental Management Council – Anthony Zarachowicz Tompkins County Transportation Council – Sheldon Clark Tompkins County Human Services Coalition – Teresa Robinson Tompkins County Planning Board - Vacant Groton Local Youth Program - Kathleen Howard, Teresa Robinson, Tompkins County Fire, Disaster and EMS Advisory Board – Lester Coit Item 19 – Supervisor’s Appointment to Committee MembersMOVED – by Supervisor Morey, seconded by Councilman Clark. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the Supervisor's appointment of committee members be approved as follows: Finance – Glenn Morey & Donald Scheffler Machinery – Sheldon Clark Building – Richard Gamel, Donald Scheffler Fire Department - Ellard Sovocool Personnel – Glenn Morey & Donald Scheffler Zoning, Bldg. and Fire Code – Richard Gamel HUD Loans - Ellard Sovocool & Glenn Morey Light Districts – Richard Gamel Fixed Assets - Ellard Sovocool Senior Citizens – Sheldon Clark Recreation Committee – Donald Scheffler Comprehensive Plan – Glenn Morey Highway – Sheldon Clark Planning Board – Rotating Attendance Appeals Board – Rotating Attendance Item 20 - Set fees for Town ServicesMOVED – by Supervisor Morey, seconded by Councilman Sovocool. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. Town Board Minutes Page 5 January 6, 2004 RESOLVED, that fees for the Town services be set as follows: 1) Master List for Excavating $ 2.00 2) Certification of Taxes/Search $ 5.00 1st yr., $1.00 ea. addn. yr. 3) Photocopies - 8 1/2 x 11 $ .25 4) Photocopies - 8 1/2 x 14 $ .50 5) Photocopies - 11 x 17 $ .50 6) Transcript of Marriage $10.00 7) Marriage Certificate $10.00 8) Marriage License $40.00 9) Town, Village, County Maps $ .50 10) Mileage - Town Officials $ .36 11) Dog Licenses $18.00 unaltered $10.00 altered 12) Returned Check Fee $20.00 13) Fax Copies - Transmit $ 1.00 per page Receive $ .25 per page 14) Duplicate Tax Receipt $ 1.00 15) Town Directory $ 5.00 16) Land Use & Dev. Code $10.00 17) Mobile Home Ordinance $ 5.00 18) Certified Copies $ 5.00 19) Town of Groton Zoning Fee Schedule: Tabled until January 13, 2004. Item # 21 - Miscellaneous Appointments, Fees, Etc – MOVED by Supervisor Morey, seconded by Councilman Gamel. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the Town Board does hereby approve the following miscellaneous appointments, fees, etc: Annual Retainer Fee for Legal Services 1) rendered by Pomeroy, Armstrong, Baranello, and Casullo be set at $8,000.00 annually. . Authorize Highway Superintendent to give pay raises effective January 1, 2004. 2) Appoint contact people for Drug and Alcohol Testing Program 3) – Richard Case and Glenn Morey. Appointment of Town Planning Board Member 4) – Reappoint Mark Baxendell for a term to begin January 1, 2004 and end December 31, 2010. Appoint member to Zoning Board Member 5) – Reappoint John Pachai for a term to begin January 1, 2004 and end December 31, 2008. Town Board Minutes Page 6 January 6, 2004 Appoint members of Comprehensive Plan Committee 6) – Lyle Raymond (Chairman), Monica Carey, John Pachai, Mary Gloster (Vice-Chair), Steven Thane, Julie Graham, Doug Albern. Retain Doug’s Trash Removal Service 7) at the rate of $65.00 per month for the period January 1, 2004 to December 31, 2004. RESOLUTION #2 - CONTRACT WITH KIRBY, BEALS & MAIER FOR AUDIT OF 2004 FINANCIAL STATEMENTS MOVED by Supervisor Morey, seconded by Councilman Scheffler. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the Town Board does hereby retain the services of Kirby, Beals, & Maier & Company to audit Financial Statements including Justice Court for the year ended December 31, 2003 at a fee of $4,600.00. RESOLUTION #3 - APPROVE 2004 DOG CONTRACT WITH SPCA MOVED by Supervisor Morey, seconded by Councilman Sovocool. Ayes – Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the Town Board does hereby approve the 2004 contract with the Tompkins County SPCA for the purpose of dog control in the Town of Groton at a fee of $10,795.00. RESOLUTION #4 - AUTHORIZATION TO PARTICIPATE IN COOPERATIVE PURCHASING OF HIGHWAY SERVICES WITH TOMPKINS COUNTY MOVED by Supervisor Morey, seconded by Councilman Scheffler. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. WHEREAS, the Office of the State Comptroller has ruled that counties may no longer extend their bids for public work (services) to political subdivisions, and WHEREAS, General Municipal Law Section 119-0 provides for municipalities entering into cooperative purchasing agreements to jointly bid needed services, and WHEREAS, General Municipal Law, Article 5-G Section 110-0 states that "any agreement entered into hereunder shall be approved by each participating municipal corporation or district by a majority vote of its governing body," now therefore be it RESOLVED, that the Town of Groton be hereby authorized to participate with Tompkins County in the cooperative purchasing of various highway services. Town Board Minutes Page 7 January 6, 2004 RESOLUTION #5 - AUTHORIZE HIGHWAY SUPERINTENDENT TO PURCHASE ON STATE BID MOVED by Supervisor Morey, seconded by Councilman Clark . Ayes - Sovocool, Scheffler, Gamel, Clark, Morey. RESOLVED, that the Groton Town Board does hereby authorize the Highway Superintendent to purchase oil and related products from State Contract Bids as appropriate. RESOLUTION #6 - APPROVE FIRE AND AMBULANCE PROTECTION CONTRACTS MOVED by Supervisor Morey, seconded by Councilman Sovocool. Ayes - Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that the Town Board does hereby approve the Fire and Ambulance contracts with the Village of Groton Fire Department and Fire Protection with the McLean Fire Department. RESOLUTION #7 – APPROVE 2004 MUNICIPAL DRUG AND ALCOHOL TESTING MOVED by Supervisor Morey, seconded by Councilman Gamel Ayes - Sovocool, Scheffler, Gamel, Clark, Morey RESOLVED, that the Town Board does hereby approve Gregory & Howe as Third Party Administrator for the 2004 Municipal Agreement Renewal and Policy Amendment #1 for the Drug and Alcohol Testing. There being no further business, Councilman Sovocool moved to adjourn, seconded by Councilman Scheffler, at 8:44 PM. April L. Scheffler Town Clerk