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HomeMy WebLinkAbout07-1997 MINUTES OF TOWN BOARD MEETING TUESDAY, JULY 8, 1997 AT 7:30 P.M. Those present: Teresa M. Robinson, Supervisor Ellard L. Sovocool, Councilman Gordon C. VanBenschoten, Councilman Donald N. Palmer, Councilman Daniel J. Carey, Councilman Fran Casullo, Attorney Also present: Liz Brennan, Leland Cornelius, George Senter, Jerry Holl Moved by Councilman Palmer, seconded by Councilman VanBenschoten, that the minutes of June 10, 1997 be approved as submitted. Ayes - Sovocool, VanBenschoten, Palmer, Carey, Robinson. Claim Nos. 97 to 110 of the Highway Fund in the amount of $88,650.42 and Claim Nos. 139 - 159 of the General Fund in the amount of $7,281.91 were presented for audit. Moved by Councilman Carey, seconded by Councilman Sovocool, that the bills be approved for payment. Ayes - Sovocool, VanBenschoten, Palmer, Carey, Robinson. Claim No. 102 of the Special Grant Fund (HUD) in the amount of $24,535.00 was presented for audit. Moved by Councilman VanBenschoten, seconded by Councilman Carey, that the bill be approved for payment. Ayes - Sovocool, VanBenschoten, Palmer, Carey, Robinson. LIZ BRENNAN - BOOKKEEPER - June is the end of the quarter so you all have a listing of all expenditures and revenues. We need two transfers, one from Townwide Highway Fund from Contingency to Bridges in the amount of $128.42. We had $1,000 budgeted in the bridge account and we were over just a little. In the Part Town Highway Fund from Contingency to CHIPS in the amount of $431.64 and you will also see in your file a sheet from the State as long as the budget goes through that our apportionment is $50,431.64 and the budget has $50,000 so we are raising it and putting in the $431.64 so we can use the full amount to be reimbursed. RESOLUTION NO. 33 - AUTHORIZE TRANSFER OF FUNDS Resolved , that the Town Board does hereby authorize the following transfers: Highway Fund (Townwide) From: Contingency DA1990.4.....................$128.42 To: Bridges DFA5120.4........................$128.42 Highway Fund (Part-Town) From: Contingency DB1990.4 ....................$431.64 To: CHIPS DB5112.2 ..........................$431.64 GEORGE SENTER, SR - CODE ENFORCEMENT OFFICER - Year-to-Date Building Permits issued: 1996 39 3 Houses 5 Mobile Homes 31 Misc. 1997 49 3 Houses 14 Mobile Homes 32 Misc. Life Safety Inspections are all current. LIZ BRENNAN - BOOKKEEPER - The Retirement Incentive Program - Jerry wanted to 1 know if you have intentions of passing it. I know we brought it up last month. Figures were given out last month. I think it was around $5,000. Those that are eligible are Jerry and Carol. Elected officials are not eligible for this particular retirement incentive. The local law has to be passed not later than September 3, 1997. You would need to schedule a hearing for this proposed local law by our next months meeting. Open period has to be between September and December. (Estimated annual cost is $6,762 and estimated five year total cost is $33,812 which includes both Carol and Jerry). New employees hired to fill these positions would be in Tier 4 and paid a lower salary and the Town wouldn't be paying out near the money that is paid out now. Consensus of the Board was that they had no objection to this. RESOLUTION NO. 34 - SCHEDULE PUBLIC HEARING FOR PROPOSED LOCAL LAW NO. 3 OF 1997 - THE 1997 RETIREMENT INCENTIVE PROGRAM Moved by Councilman Palmer, seconded by Councilman VanBenschoten Ayes - Sovocool, VanBenschoten, Palmer, Carey, Robinson RESOLVED , that the Town Board does hereby schedule a public hearing for proposed Local Law No. 3 for the year 1997 titled "The 1997 Retirement Incentive Program" to be held on Tuesday, August 12, 1997 at 8:00 P.M. LELAND CORNELIUS - HIGHWAY SUPERINTENDENT - Gave Board an update on the removal of fuel tanks which included a memorandum from David A. Fritts of C.T. Male Associates. This memo was a summary of the current status regarding former 2,000 and 10,000 gallon underground petroleum bulk storage tanks that were removed on May 27, 1997. Petroleum contaminated soil was stockpiled. In regards to the removal and disposal of the soil, C.T.Male talked with Mr. Roth of Environmental Products and received a quote of $52/ton to perform this service. This price is contingent upon analytical results of a composite soil sample taken from the contaminated stockpile. For example, if the soil contains high levels of lead (from leaded gasoline) the disposal costs would be higher. For estimating purposes, C.T.Male has assumed that the $52/ton quote will apply and considering approximately 160 tons of contaminated soils were removed, removal and disposal costs should not exceed $10,000. SUPERVISOR ROBINSON - GRAVEL BANK PERMIT APPLICATION - Supervisor Robinson spoke with all Board Members with the exception of Councilman Sovocool about the Application Permit that we had to sign with Jon Harrington. Leland said that we had to apply for a new permit and Mr. Harrington had to remap it. What he tells us is that he has to remap it around that area up there and it has to be marked so that no one digs in it again. He is working on ..........................(Mr. Cornelius does not speak into mic and recorder will not pick up.) This area is where the contractor dumped fill from the school. We never did hear from DEC. They let our permit run out so we would have to reapply for it. Leland said we did apply for it but because we had that shut down up there they had that big investigation and they shut us off two years ago and told us not to dump any more and stay out of that area. It didn't affect our mining but January 1st our permit ran out so we had to reapply for a permit. Now we just have to wait. Councilman Palmer asked Leland if he knew how much we have spent all together on the gas tank project? Leland said about $30,000 on the new tanks. Councilman Palmer meant the total cost to date on the gas tank removal. Leland said that so far we have only paid the $2900 for the Environmental part and we have not yet received a bill from C.T.Male but in the beginning that figure was $5000. Atty. Casullo said that it looks like another $10,000 to remove contaminated soil. We might be getting into an area where we might have to bid some of this out. What happens is that we get this figure for this expense, then this expense and then this expense. Councilman Palmer said he is trying to get a handle on this to try and get a figure on how much we've spent on this project since we have the potential for another $10,000 depending on the results of that test. Clerk Pierson said we've paid out 2 $3,023.25 to Environmental Products & Service for disposal of gas tanks and waste and $2995.86 to C.T.Male for environmental oversight activities during the closure by removal of underground storage tanks. Harrington Associates is the one that is getting a permit for us to mine gravel and has nothing to do with the gas tank removal. DEC is involved with both projects however. Atty. Casullo said that the approval of contract with Harrington Associates should be ratified by the Board since only telephone approval was given to Supervisor to sign agreement in order to meet deadline of 105 days. Leland will get total gas tank removal project expenses for Councilman Palmer by the next meeting. LELAND CORNELIUS - HWY SUPERINTENDENT - We had to replace some decking on the bridge on Old Stage Road that we built in 1977. It developed a hole and had to be fixed. We had $1000 in our bridge fund. We went over budget a little bit. RESOLUTION NO. 35 - APPROVE CONTRACT FOR GRAVEL MINE PERMIT RENEWAL WITH HARRINGTON ASSOCIATES Moved by Councilman Carey, seconded by Councilman VanBenschoten Ayes - Sovocool, VanBenschoten, Palmer, Carey, Robinson RESOLVED , that the Town Board does hereby authorize Supervisor to sign contract with Jon Harrington of Harrington Associates to prepare application for NYS-DEC Mining Permit Renewal for Pit #2 at a cost not to exceed $3500. Leland Cornelius felt that the school should be responsible for the debris that was put in our mine by the contractor. Supervisor Robinson mentioned it but they said the contractor is the one that hired this company and the company is the one that did it so all they said was when you ask them for the money, let us know how you make out. That's the answer I got. Leland said that Harrington does all the gravel banks around here. This is a five year permit. Supervisor Robinson said that after we have this settled with DEC we should still try and get some money out of the companies that dumped it. Atty. Casullo suggested that we get our permit squared away and then we can think about possibly recovering monetary losses. Since Bernie Thoma was not present, Attorney Casullo explained letter from Thoma Development Consultants regarding proposal for loan workout and loan monitoring involving Diversified Technology. Karl Heck of the Tompkins County Department of Planning is unable to provide the type of assistance the Town requires. One thing the Town Board needs to do is to create a Board to set up a revolving fund to let people know that there is money available and that they can apply and we can go from there. We need to get this in place by the end of the summer. Consensus of Board was to get a Board of five people to review applicants and work with Thoma in loaning funds and monitoring payments. Attorney Casullo will ask Bernie Thoma to attend next months Board Meeting. Councilman Palmer said that George Totman called and apologized for not being able to make meeting this evening due to a public hearing in Lansing. There being no further business, Councilman Sovocool moved to adjourn meeting, seconded by Councilman VanBenschoten, at 8:55 P.M. Unanimous. Colleen D. Pierson Town Clerk 3