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HomeMy WebLinkAbout1989-07-10175 MINUTES OF TOWN BOARD MEETING HELD MONDAY, JULY 101 1989 AT 7:30 P.M. Those present: Teresa M. Robinson, Supervisor Ellard L. Sovocool, Councilman Gordon C. VanBenschoten, Councilman Donald E. Cummings, Councilman Carl E. Haynes, Councilman Jack Fitzgerald, Attorney Also present: Leland Cornelius, Don Tangarone of McFarland/Johnson, Mike Hovanec of Uni -Cor Contractors, Gary Wood Moved by Mr. Haynes, seconded by Mr. Sovocool, to approve minutes of June 12th meeting as mailed. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Claim Nos. 157 to 174 of the Highway Fund in the amount of $9,412.58 and Claim Nos. 282 to 310 of the General Fund in the amount of $11,546.57 were presented for audit. Moved by Mr. VanBenschoten, seconded by Mr. Cunnings, that the bills be approved for payment. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Supervisor Robinson stated.that at Monday's Special Board Meeting those present agreed to pay Uni -Cor Contractors $20,000.00 towards their payment request #6. Attorney Fitzgerald explained Uni -Cor' was notified of problems and contactec scheduled for Monday AM. Uni -Cor has and so approved Uni -Cor was requested with subcontractors in affidavit form. affidavit form, which was reviewed by s situation. Late Friday Teresa Attorney. An emergency meeting was a requisition signed for $51,000.00 to supply us with an accounting They did supply information, not in the Board. and Attorney. Don Tangarone of McFarland /Johnson indicated Uni -Cor had submitted a bill for $51,000.00 which is supposed to represent a percentage of work completed each month on site. Mr. Tangarone said Uni -Cor overstated amount by $21,000 and should resubmit at 80% completion. Mr. Tangarone also submitted letter to Town Board regarding procedures to be followed during construction phase. Certain steps are to be followed to go to insurance company. If Uni -Cor goes bankrupt, it would lead to implications on other ,jobs. Don Tangarone presented three contractors bills for payment approval - Freiji - $10814007 --- Auchinachie - $8,393.91 - -- S & S Mechanical - $9,705.00 RESOLUTION NO. 36 - AU'T'HORIZE PAYMaiT FROM CAPITAL RESERVE FUND Moved by Mr. Haynes, seconded by Mr. Sovocool Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town Board does hereby authorize payment of Claim Nos. 37 to 39 of the Capital Reserve Fund in the amount of $19,9129984 Don Tangarone recommended Town hold off on change order for door. Gary Wood, Zoning Officer, reported that he had issued 28 building permits this year. Violations - 7 current, 5 followup, 2 languishing in court. DeClercq on Davis Road has an undersize trailer - not living in trailer - trailer to be moved. Goodwin has an apartment in garage. Also Doug Albern • has been encroaching on side yard setbacks -- He has done a heck of a job on improving property. At a Special Board Meeting held on July 3rd, a resolution was made to transfer excess monies to Capital Reserve Fund. Since all Town Board Members were not present, Supervisor would like the vote of all Board Members, RESOLUTION N0. 37 - RATIFY RESOLUTION NO. 34 Moved by Mr. VanBenschoten, seconded by Mr. Hanes Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the full Town Board does hereby ratify Resolution No. 34 authorizing the transfer of $100,000 from excess monies to the Capital Reserve Fund. w� RESOLUTION NO. 38 - ESTABLISH $50.00 PETTY CASH FUND FOR TOWN JUSTICE COURT Moved by Mr. Haynes, seconded by Mr. Cummings Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town Board does hereby establish a Petty Cash Fund in the amount of $50.00 for the Town Justice Court to be used for making court fee change only. Discussed two bids received for Highway Department Overhead Doors, Overhead Door Company of Cortland submitted a bid price of $14,750.00. After review of this proposal, the Board, Highway Superintendent and Town Attorney determined that this bid did not meet bid specifications for the following reasons: 1) R Factor is less than specified; 2) U Factor is less than specified; 3) Window lights are of a different site. Attorney Fitzgerald advised board that if there were substantial items not meeting • specifications, the Board could reject bid as non - conforming to specifications. Censon Overhead Door submitted a bid in the amount of $19,930.00. After Board, Highway Superintendent and Attorney reviewed Genson's bid, it was determined that their bid met all specifications. RESOLUTION N0. 39 - ACCEPT GENSON OVERHEAD DOOR BID Moved by Mr. Haynes, seconded by Mr. VanBenschoten Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town Board of the Town of Groton does hereby reject Overhead Door Company of Cortlands bid as non - conforming to specifications, and FURTHER RESOLVED, that the Town Board does hereby accept Genson Overhead Door bid not to exceed maximum bid amount of $19,930.00. Don Tangarone stated that he didn't have benefit of last meeting and would like to be updated on events. Alike Hovanec of Uni- Corr-Con,tractors updated everyone. They probably will be filing Chapter 11. Tomorrow at 3:30 PM he is meeting with Bonding Company. He feels Bonding Company would rather have them complete job. Uni -Cor will definitely need the additional $20,000.00 if they stay on job. They benefit by staying on job. Uni -Cor is current with Diamond Roofing bill. Uni -Cox did not overstate billing to Town. Masonry is 100% complete. Uni -Cor is $25,000 in the red in addition to the $20,000 they are asking Town for. Bonding Company would want two payees on check. Possibly, eventhough they file Chapter 11, they can continue to be on the job. Project will be substantially complete in two weeks. Town would want a guarantee from Sub- Contractor for Blue Roof -- one year warranty in writing. Don Tangarone of McFarland/Johnson recommended paying Uni -Cor $40,000 of the $51,000 payment requisition. He has certified payment in the amount of $40,000. RESOLUTION N0. 40 - AUTHORIZE PAYMENT TO UNI -COR CONTRACTORS FROM CAPITAL RESERVE FUND Moved by Mr. Haynes, seconded by Mr. Cummings Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Totem Board of the Town of Groton does hereby authorize payment of $40,000 as certified by McFarland/Johnson • less $20,000 previously advanced Uni -Cor Contractors according to directions from Bonding Company. Attorney Fitzgerald advised Town Board that they would be exposing themselves to personal liability if they were to pay Uni -Cor an additional $20,000.00. Don Tangarone advised Town Board to defer change orders until after Bonding Company decision. Those who have agreed to work on 1990 census are: Betty VanBenschoten for Groton City; Helen Lane for West Groton; George Totman for McLean; James Patterson of Peruville has not yet been contacted. 1.7 i Correspondence consisted of; 1) Notice that State has incslea.sed Walpole Road Bridge load f=m 3 ton to 16ton and Cemetery Lane is now 8 ton; 2) Notice from Tompkins County Youth Bureau regarding "Youth in the 90's - Help Set the Agenda "; ) Petition submitted by Grace Hedlund with signatures of Peruville axea residents regarding contaminated wdter; 4) Proposal for Dog Coatrol Sexvices submitted by Nuisance Wildlyfe Control Ltd.; 5) Notice of Business Association Golf Day at Stonehedges on July 19. Further information is expected from the Bonding Company in a couple of days. Boaxd mseting was adjourned until Wednesdg, July 12th at Noon. ldednesd y, July 12, 1989 � Town Attorney had no infornation from Bonding ..� Company so, again, board meeting was adjourned untilnThu.xsday, July 20th at 700 F. M. do 0011rENUATICN OF JULY 10th MEETItdG - HELD JULY 20th, 1989 @ 7: o A,N* Those Teresa M. Robinson, pervisor Ellard L. Sovocooi, Councilman Carl. E. Haynes, Councilman .Pack Fitzgerald, Attorney Absent1 Donald E. Cummings, Councilman Absent: Gordon C. VanBenschoten, Councilman Also present: CTaxy Woad - Clerk -of- the - Worms, Dori Tangarone and Susan Anthony of McFarland /Johnson, Ron Wilson of Uri -Cor Furpose,of meeting was to discuss Uni -Gor's request for additional money in ordex to continue working on building project, Dan Tangarone of McFarland/Johnson stated the Town owed Uni -Cox Contractor approximately $57,000458,000 to complete contract. 'This is without the additional $20,O00 they are requesting. Uni -Cor would like assurance that they get additional $20,000 in order to go on -. Mr: Tangarone said the Bonding Company would be involved at some time due to job guarantee for one ,year. Town should ease into Bonding Company to snake as smooth a transition as we can. Gary Wood stated that the painters are prepared to work 0aturday and Sunday. At,toxney Fitzgerald stated Insurance Company was sending a. man down for appraisal to get guarantee.of two weeks completion. No one showed. If contractor would proceed in good Faith, he could be done In two week. Town would be baillrig out insurance company if we gave the 20,UO0.00. We need the building now, not two or thxee months from now. Time is a factor, All checks should be made A to two payees. Ron Wilson, Project Sup_ervisoi�, for 11ni -Cox Contractors stated that 989 of the work should be completed by next Fkciday -- two days to install hardware; one day to put ceiling in Court Roam; one day to do cera.ma,c tile in tathxooms. Fainters and tile guys will be working Saturday and SLund.ay. RMOLUTION NO. 41 AUTHORIZATION TO ,' RfflSF`WL $_5O,OQp.00 To CAPITAL RESERVE ZIND Moved by Mr, fiaynes, qseconded by Mr. Sovocool. Ayes - Sovocool, Haynes, Robinson Absent - VanBenschcten, Cummings RESOLVE}, that the Town Board does here by authorize the Supervisor tc transfex $23,000 of excess monies from General Fund A and $25,D00 of excess monies from Highway DAB to the Capital Reserve Funnd. 18 RESOLUTION I� ;O. 42 - AUTHORIZATION TO ADVANCE UNI -COR CONTRACTORS $31,516.00 AND CONSIDERATT014 OF AN ADDITIQVAL $20,000.00 UPON COMPLETION OF PROJECT Moved by Mr. Haynes, seconded by Mr. Sovocool Ayes - Sovocool, Haynes, Robinson Absent - VanBenschoten, Cummings Based on.a appraisal made by the clerk -of- the - works and the architect/ engineer, it appears that the value of the work completed by Uni -Cor Contractors, Inc. is presently $31,516.00 and that if the contractor submits the proper application for payment the supervisor is hereby authorized to make immediate payment. That the Town Board acknowledges receipt of a letter from Uni -Cor Contractors, Inc. indicating that as a result of a series of inadvertant circumstances, • some connected with the Town Building expansion project and some not, that Uni -Cor Contractors, Inc, cannot timely complete its contractural respons- ibilities unless it receives an additional sum of $20,000.00. The Town Board recognizes the following: 1. That if the General Contractor leaves the job now, the other contractors .would be delayed in completing their respective parts of the expansion project, which would lead to an extensive delay in the availability of the Town Building for the various town departments, dependent on its use in order to carry out the government of the Tbwn. 2. If Uni -Cor Contractor's, Inc, defaults and if ,a claim wexe made.,on the performance bond,in all probability a long delay would result while a new contractor was sought to complete the job. 3. Uni -Cor Contractor's work is about 98% complete at this time. 4. That important Town records are currently stored in unsecure areas and can only be stored securely upon completion of the expansion project. 5. That the bid of Uni -Cor Contractors, Inc, was $78,000.00 less than the next lowest bidder. THEREFORE, BE IT RESOLVED that the Town Board agrees to pay Uni -Cor Contractors an additional sum of $20,000.00 upon the express condition that work be substantially completed in the opinion of the architect /engineer and clerk -of- the -works by Friday, July 28, 1989• There being no further business, Mr. Sovocool moved to adjourn meeting, seconded by Mr. Haynes, at 9 #15 A.M. Unanimous Colleen D. Pierson Town Clerk •