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HomeMy WebLinkAbout1988-02-0882 Discussed revising Zoning fee schedule to more nearly reflect the concept of a "user fee ". This would bean amendment to a local law and must sit on the table 10 days. It was suggested that surrounding town fee schedules be checked out, Moved by Mr. Sovocool, seconded by Mr. VanBenschoten, to appoint Teresa M. Robinson as Delegate to the Annual Association of Towns Meeting held February 14 - 17, 1988, and to appoint Ellard L. Sovocool as an alternate. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson, Leland Cornelius, Highway Superintendent, would like to purchase a new pickup truck. His truck is a 1984 Ford with 85,000 miles. He would trade it in on a new 1988. Moved by Mr. VanBenschoten, seconded by Mr. Sovocool, to authorize Highway Superintendent to let bids on a new 1988 pickup truck with the 1984 Ford being traded in. Bids will be received by the Town Board until 8:00 PM. on Monday, February 8, 1988. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson, There being no further business, Mr. Sovocool moved to adjourn meeting, seconded by Mr. Cummings, at 10:30 P.M, Unanimous, Colleen D. Pierson Town Clerk MINUTES OF TOWN BOARD MEETING HELD 94 MONDAY, FEBRUARY 8, 1988 AT 7:30 P,M, Those present: Teresa Ellard. Gordon Donald Carl E. Jack h M. Robinson, Supervisor L. Sovocool, Councilman C. VanBenschoten, Councilman E. Cummings, Councilman Haynes, Councilman tzgerald, Attorney Also present: Leland Cornelius, William Casolara, Randy Greene, Carl Kimberly, Lyle Raymond, Robert Dempsey, Gary Cotterill Moved by Mr. Haynes, seconded by Mr. VanBenschoten, to approve minutes of January 12th meeting as mailed. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. I Claim Nos. 16 to 43 of the Highway Fund in the amount of $17,409.92; Claim Nos. 31 to 55 of the General Fund in the amount of $2,318.83; and Unemploy- ment Claim for 4th Quarter of 1987 for Donna English in the amount of $1,272.00 were presented for audit. 111oved.by Mr. VanBenschoten, seconded by ]sir. Sovocool, that the bills be approved for payment. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Monthly reports from Town Clerk and Zoning Officer plus Town Justice Heffron were reviewed. Also, Town Clerk's annual report for 1987 was reviewed. Code Enforcement Officer issued one building permit for Village Water Tower, inspected and issued Motor Vehicle Repair Shop renewals including Neil Morris'. Supervisor Robinson expressed her concern that Neil Morris' MVRS permit should not have been issued since he had not renewed for the past two years. She made reference to minutes of Town Board meeting held. in December 1984 where the Town Board requested that the old regulations for MVRS be followed since regulations were not included in the new Land Use and Development Code. This would assure that everyone would be treated equally. All applicants should be treated the same regardless of ordinance or law and no exceptions made. The Board did ask that the old procedures for Motor Vehicle Repair Shops be followed. We have several changes to be made. We don't want someone slipping through the cracks, • • = ■ Moved by Mr. Sovocool, seconded by Mr. VanBenschoten, to approve appointments of Supervisor Robinson's committee members as follows: (Unanimous) Finance - Carl Haynes Machinery - Gordon VanBenschoten Building - Don Cummings and Teresa Robinson Fire Department - Lewis Sovocool Personnel - Carl Haynes Zoning, Bldg. & Fire Code - Ellard Sovocool Light Districts - Teresa Robinson Fixed Assets - Teresa Robinson Senior Citizens - Ellard Sovocool Planning Board - Donald Cummings Appeals Board - Donald Cummings Highway - Gordon VanBenschoten Moved by Mr. Cummings, seconded by Mr. Sovocool Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that fees for Town services be set as follows: 1 Master List for Excavating Purposes $'2:00 2 Fee for Certification of Taxes $ 3.00 1st yr, $1.00 ea. addn. yr. 3 Photocopies $ .25 4 Verified Transcripts of Marriage $ 5900 5 Marriage Certificates $ 5.00 6 Marriage License $ 5.00 7 Town and Village Maps $ .25 8 County Maps $ .50 9 Mileage for Town Officials $ .20/mi. 10) Dog Licenses $ 5.00 - neutered & spayed $1.0.00 - unneutered & unspayed Moved by Mr. Sovocool, seconded by Mr. VanBenschoten, to set Town Board Meeting night for the second Monday of each month at 7:30 P.M. to be held at the Town Hall. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Moved by Mr. VanBenschoten, seconded by Mr. Cummings, to set hourly rate of Custodian at $5.00 per hour and Deputy Town Clerk at $5.50 per hour. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Discussed status of Munson sludge project. Supervisor Robinson spoke with Jeannine Kirby, Lansing Supervisor. They will be contacting Attorney's and Geologists or aspire Soils to study sludge project. They have set a level which they will not go beyond - $12,000.00. County is going 60% and 40% for Lansing and Groton. Supervisor suggested Groton's share be 15% and Lansing �5% since Lansing has more land involved. She wasn't enthusiastic about it. A hearing is coming up on why we don't want it in Tompkins County. Money is being spent to present a technical argument why sludge from Onondaga County shouldn't be dumped here. Supervisor Robinson stated that the Town of Groton is committed to a percentage of legal fees. Supervisor is to find out if sludge can be dumped on rented or leased land before discussing percentage of fee with Lansing. Also, is the percentage based on the $12,000 County ceiling? Discussed purchasing computer hardware and software Proposed computer would have capacity to handle any but not limited to accounting software, dog license taxes, Town directory, etc. Twenty -five to 30 hour included. Town Clerk will ask Mr. Kimberly to come ■ to discuss and demonstrate proposed equipment. for Town Offices. Town projects including program, word processing, s of free training is to next board meeting Discussed providing health insurance benefits to Town employees. Blue Cross - Blue Shield rates for February 1988 are going up to $66.13 for single and $163.64 for family. We also have received a quotation from Bert Stark of Prudential Insurance. All municipalities have health insurance on employees. Board requested Supervisor to contact other municipalities to see what percentage of insurance they pay. Leaking roof in Town Office is a serious problem. Supervisor Robinson wants Board to consider new peaked. roof to tie in with new addition. No action taken. 8:00 P.M. - Bid Opening for 19$8 Pickup 'itcuck Clerk read legal notice to bidders which was published in the Community Newspapers on January 27P 1988, Five bids were received and reviewed by Town Attorney , Highway Superintendent and Town Board Membexs and found t.o meet specificatjons with the eXcepti,on of Stafford Chev. which had no rron- collusive bidding certificate. I} DA VP Ra.11 Chmv 2) Stafford Chev. 3} Dates Chew. 10,9 120797 27800 b 01 T8p 140 T7229? �# Groton Ford ) Avon Ford 10 1-6 1$ $10P623 . 25900 21900400 7 77723432 RESOLL171CU NO, 2 ACCEPT LOW BID FROM DATES CHEV, MR 1988 PICKUP TRUCK Moved by Mr. Sovocool, seconded by Mx. Haynes Ayes - Sovoccol, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town Board accept low bid of $6297,00 from Dates Chevrolet =Oldsmobile, Inc. for a 1988 Chevrolet C10 pickup truck. Robert Dempsey of Dempsey Insurance Agency presented a proposal for Town Of Groton insurance for 1988. Piguxes that rema6i n constant for the quote are: Public Officials Fors Omml.bsions - M400667; Fleet - $20,695.0o; Inland Marine - Contractors Equipment, etc. $2,973-00; Property - $1, 111.53; Money Securities - $222.00. Total constant figure = $26,402. o. General Liability- Occurrence with Option A - One million per claim and one Million aggregate $8,236,20. Option B - One million per claim with two Million aggregate = $12,880.59. A one year extended xeporting period is $3,401.01) and. a three yeax extended reportltig period is $6P146400, mr. Dempsey's Occurrenice proposal to Town was total constant figure of 2 04o2.2U plus Option A of one million per claim and ore million aggregate for $8.,236.20 plus three year extended xeporting. period for , 148.O0 fox a total proposal Figure of $44,78 .4o, mr. Dempsey recommended the town go from =ux ent claims made basis to Ita.i1 or occurrence policy. However, Town can save $6000 with claims made policy. Gary Cotterill of Lawrence United Vorpora,tion formerly Cortland Agency presented a proposal for Town of Groton Insurance fox 19880 '.Coto]. package Annual Premium* $30,146.00 plus Public Officials Liability for $6,038.00 plus one million umbrella for $00.00 = $41,784.00 or the two millions umbrella fox a total package amount of $ +,$B4.00. Mr, Cotterill suggested the Town have one million occu=mce and should go to the two million umbrella liability, iIr. Cotterill's proposal incladss public Employees Bond as follows# $5000 Blanket; $20,000 Supervisor; $75,000 'Ibwin Clerk Ta.x Oollector; $1000 Deputy {'.leek, r1hJL6 a $300 - $400 premium included that could be taken out since Bob Dem;psey.didn't include'in his quote. Bob Dempsey's figure for the above would be $4840004 Bob's proposal is for one million per claim and one million aggregate. To come cloi5e, Bob would have to go to one million per' claim and two million aggregate making Bob's preirdum $43,000 and nine $42,000., Everything is basically the same in both proposals. Cline is a one million per occurrence. Lyle Raymond reported on activities of the ) hvironmental Management Council. A xesurvey of unique natura.1 areas in the County will be completed by a plant specialist. These areas include bank swallows, vegetation, plants,, wetlands, gorges, xavines, etc. Final analysis will be registered with New York State. Another water clinic will be held in Ithaca, at a centrally located site, with Ann Hathew;t. in chax'ge. Dryden clump site -- Cornell has sent a letter to Solid IJaste COmm1S$7On to rer+nd them that Fall Creek is an official watershed and their source of water' supply. i Carl Kimberly of Williamson Law Book was present to demonstrate computer hardware and software. Mr. Kimberly has worked for ,rid with municiP_alities for over 23 years which has. proven useful 3n developing the software and training process with new users. His proposal for an IBM computer system H 0 d e I 3(}, 6LHD K RAM 20 Hegabyte fixed disk, screen, keyboard, 8a inch printer, cables, set up with DOS and basic at time of znstaliation fox $325D.00. The cost of the inunioipal a000unting software package complete with our Figures installed when delivered is $3230.00. Cost of write and upell' word processing package is $196.00. Accounting package includes 5 hours training. Hardware paxts and labor are guaranteed, one yeaar. Supervisor reported that the County is paying 609 of $12,000 for retaining Environmental Attorneys for sludge project. Town of Lansing pxoposal was 20- 20. Lansing and Gaston agreed on 15-15. The 109 remaining is ,yet to be decided. Groton has given them the use of Geological. Report that we paid for and the acreage involved in our Town is considerably less. Therefore, the Town of Groton feels that our share of post should be Jess than the Town of Lansing. Supervisor Robinson will contact the Supervisor of Lansing again to work out agreement and to find out where and haw the money is being spent, DEC will hold hearings in Lansing on March 1 and regarding Nunson's sludge. The Town of Lansing has two Zonal laws xegulat- . ing sludge. Environmental Attorneys suggested our local law be diffearent and is preparing same for Town to consider adopting, Moved by Mr. VanBenschoten, seconded by Mr. Haynes, that Gary E. rrlood, Code Ehforoement Officer, be paid sefrzi- monthly as requested, Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson, Discussed amending schedule of fees fox zoning permits as suggested by the Planning Boaxd and Zoning Officer. Suggested Fees for building pe2�nits are as follows: 0 - 19,999 $10.00 fee; 07000- 39,999 - $20.00 fee; 40,000- 991999 - $50,00 fee; 100,0 ()0 -1 9,OOO � $100.00 fee; $200,00o- 299,000 - $200.0o fee; 300,000 - 399,000 - $300,00 fee; and $400,000 and over - $400.00 fee. Short pxocedure for certain site plan review - $1.00 plus cost of advertising in offioial paper. Discussed putting some mining regulations in zoning ordinance since outsider's a:ce drzlling into Farm land looking for gravel and just scalping and- doing axlything they want and h having site in an unsightly condition. No action was taken at this time on amending fees, etc. Discussed providing health insurance for Town employees. Current Blue Cross/ Blue Shield rates are $66.13 per month for single coverage and $163.64 per month for family. RESOLU110N NO, - PROVIDE 309 HFAALTH INSUMICE COVERAGE FOR TOWN HIGHWAY EMPLOYEES Moved by Mr. VanBenschoten, seconded by Mr, Sovocool Ayes - Savocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town of Groton will pay 50% of the Highway Employee's Health Insurance for single or Family coverage effective Fehz.ia.ry 14, 1988 Discussed events that arose over seized vehicle Town has been storing sauce Auguf3t -7th. On February 1, Judge requested Clerk to release car. Oleark px'epared letter and cllaim for storage per instruttians from Town Attorney. Judge would not honor claim and subpoenaed Supervisor and Town Attorney into Co=t an February 3. Judges reasoning fox refusing claim was that the Thwn had no policy pertaining to storage fees. Judge issued Order to authorize 2'elease of the 1985 Toyota on FebruazY 3. Attorney Fitzgerald stated that acc=d h to Section 511 -b (,fib) of the Vehicle & Traffic Law that the Town can recover a reasonable cost for inside storage. However, Judge released without any compensation, Atty. Fitzgerald said County has delegated some gaxa e for impoundment and suggested rfbLtn look into. Atty. Fitzgerald also suggested Town put a policy on the books, • 0 'i RESOLUTION NG. 4 - POLICY REGULATING STORAGE OF SEIZED VEHICLES Moved by Mr. Haynes, seconded by Mr. Sovocool. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town is hereby authorized to take physical possesel.on of motor vehicles impounded under Section 511 -b of the Vehicle & Traffic Law and change a storage fee of $5,00 day 6r-at its option designate a local garage as the place of itapoundUrient provided such impo-tuidment is at no interest to the Town. 1. ' Superu2sor 2obinsonn,-"6p6Tted that the Town has been approached by Mr. Paul Seiden of Delmar, N,Y , about developing the old TC 3 Building on Main Street into Senior Citizen Housing. At present, he plans to place 24 units in the wilding. Mr. Seiden informed us that under State Law he would be eligible for a partial tax exemption and rent subsidies for a, period of five years. After that, a$ past of his financing plan for this project, he has asked us to consider a pilot payment (payment in bleu of taxes) of $200 pex unit pex year, that would be split among taxing authorities, RESOLUTION ISO, ` - SUPPORT FUNDING OF 7C3 BUILDING FOR SENIOR CITIZEN HOUSING Moved by Mfr. Ifaynes, seconded by [1r. Sovoccol Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the T�awn supports Mr. Seiden in his application for funding fox T03 Senior Citizen px� ject and we are willing to aooept pilot progr�un (payment in lieu of taxes) of $200.00 per unit per ,yeaar that would be split amond taxing authorities. Moved by Mr, VanBenzchoten, seconded by Mr. Cummings, to authorize the fallowing to attend annual NYS Association of T'owxis Training School in NYC on Feb. 14 177 Teresa Robinson, Colleen Pierson, Ellard- Sovocool, Donald Cummings, Robert Walpole, Arland Heffron, George Thtman, Cecil TKigg, Monica. Carey, Vearl Rankin, David Mer, Mary Decker and Gary Wood, Peg Palmer, Court Cleric, expenses will be split by Town and Village. Ayes - Sovocool, VanBenschoten, Cummings, IlIaynes, Robson. No action taken on roof repair or addition. Supervisor will see Architect in NYC next week. Moved by Mr. Sovocool, seconded by hr, Cummings to adjourn meeting at midnight until Wednesday, February 10, 1988, at 11„00 A.M. Ayes - Sovocool, Vaaenschoten, Cum]Ftings, Haynes, Robinson, Colleen D. Pierson Town Clerk WEME dIAX : FEB HUARY 10 1 igas - 11:00 J am (CONTINUATION OF 'TOWN BOARD MEETING HELD ON FEBRUARY 8, 1986. Gary Cottem'll and Roberrt Dempsey were present to further discuss their insurance proposals with the Board.. Gary Cotteri'll Gary asked if everything stands as it did befoxe, Teresa replied. that Bob has changed ,- Employees are insured in Bob's. Bob quoted one million per claim and one million aggregate, for $8,236,20. Bob has changed to one million per claim arid. two million aggregate for $ ,41?.24 fox a total proposal figure of $410q67w44W Gaxy said quotes are basically the same. Bob has changed numbers why didn't he change Monday night? We axre about $350 difference now ($ 2,000 Bob and $43j332 - Gary). Board felt Town should come up With J.awest bid. Gary offexed to provide package for $40,000 as of today -- no fat, will eat commission, same coverage. Them is no aggregate with Gary's liability, No million aggregate is not so good, Gam 's crke million in Coverage is per accident with no limit. Bob has two million per year which is a big difference if something should happen. Gary pointed out that Public Offic: L Lals has as exclusion that does not cover inadequate insurance a coverage,