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Home My WebLink About2005 Enfield Vol Fire Company Documents2006 Chief, Rory Switzer � Phone 607-272-8757 incorporated 1948 E -Mail EFC6610,htva.net Annual Report Summary E.V.F.0 Operations 2005 Active membership (as of 12/31105) 44 Junior Firefighters (as of 12/31/05) —1 Basic Emergency Medical Technicians -19 Certified First Responders — 4 Personnel Hours (total) 12,900 Total Responses — 250 Fires — 20 Rescue & Emergency Medical Service -163 Hazardous Conditions 9 Service Calls — 34 Good Intent/False Alarm —18 Severe Weather/Natural disaster — 6 Mutual Aid Ithaca Mecklenburg Newfield Trumansburg Provided — 6 Provided — 3 Provided 2 Provided — 4 Apparatus Miles Engine 602 —1,023 Engine 601 — 658 Tanker 622 —780 Tanker 621 —116 Rescue 642 — 936 Special Operations 643 — 561 Received —1 Received — 2 Received — 2 Received — 2 Motor Fuel Consumed Diesel 791 Gallons Gas —191 Gallons Enfield Vol. Fire Co., Inc. 172 Enfield Main Rd. Ithaca, New York 14850 5/10!2005 Budget Report 1/1/2005 Through/2/3112005 Using Budget Page 1 1/112005 - 12/31/2005 Category Description Actual Budget Difference- INCOME Income 135,000.00 231,508.00 -96,508.00 TOTAL INCOME 135,000.00 231,508.00 -96,508.90 EXPENSES Admin -OSHA 2,630.33 4,500.00 1,869.67 Admin -Reimburse 513.01 3,975.00 3,461.99 Administration 1,851.23 41650.00 2,798.77 Building -Ground 4,263.98 7,600.00 3,336.02 Fire Equipment 2,132.24 9,869.00 7,736.76 Hlth&Safety 1,578.73 14,749.00 13,170.27 Insurance 23,237.00 35,500.00 12,263.00 Loans 75,852.50 113,104.00 37,251.50 Operations 1,093.00 5,650.00 4,557.00 Rescue 413.70 51161.00 4,747.30 Training 276.00 2,400.00 2,124.00 Truck Maint 1,312.45 8,850.00 7,537.55 Utilities 8,280.53 15,500.00 7,219.47 TOTAL EXPENSES 123,434.70 231,508.00 108,073.30 OVERALL TOTAL 11,565.30 0.00 11,565.30 Quarterly Report April 1 — June 30, 20,05 8/4/2005 Budget Report 1/1!2005 Through 12/31/2005 Using Budget Page 1 111/2005 - 12/31/2005 Category Description Actual Budget Difference INCOME Income 231,508.00 231,508.00 0.00 TOTAL INCOME 231,508.00 231,508.00 0.00 EXPENSES Admin -OSHA 3,390.31 4,500.00 1,109.69 Admin -Reimburse 902.01 3,975.00 3,072.99 Administration 2,339.05 4,650.00 2,310.95 Building -Ground 6,112.24 7,600.00 1,487.76 Fire Equipment 6,875.18 9,869.00 2,993.82 Hfth&Safety 9,319.38 14,749.00 5,429.62 Insurance 23,237.00 35,500.00 12;263.00 Loans 88,659.28 113,104.00 24,444.72 Operations 1,112.05 5,650.00 4,537.95 Rescue 413.70 5,161.00 4,747.30 Training 301.00 2,40000 2,099.00 Truck Maint 4,691.10 8,850.00 -4,158.90 Utilities 9,754.47 15,500.00 5,745.53 TOTAL EXPENSES 157,106.77 231,508.00 74,401.23 OVERALL TOTAL 74,401.23 0.00 74,401.23 Enfield Vol. Fire Co., Inc. 172 Enfield Main Rd. Ithaca, New York 14850 Quarterly Report Oct 1 - Decd, 2005 Budget Report 10/1/2005 Through 12/31/2005 Using Budget 5/10/2006 Page 1 10/1/2005 - 12/31!2005 Category Description Actual Budget Difference INCOME Income 0.00 0.00 0.00 TOTAL INCOME 0.00 0.00 0.00 EXPENSES Admin -OSHA 218.93 0.00 =218.93 Admin -Reimburse 588.39 0.00 -588.39 Administration 4,036.50 0.00 -4,036.50 Building -Ground 3,222.63 0.00 -3,222.63 Fire Equipment 3,615.42 0.00 -3,615.42 HIth&Safety 420.69 0.00 -420.69 Insurance 3,309.00 0.00 -3,309.00 Loans 14,618.51 0.00 -14,618.51 Operations 4,713.68 0.00 -4,713.68 Rescue 3,066.33 0.00 -3,066.33 Training 219.40 0.00 -219.40 Truck Nlaint 5,364.80 0.00 -5,364.80 Utilities 6,414.63 0.00 -6,414.63 TOTAL EXPENSES 49,808.91 0.00 -49,808.91 OVERALL TOTAL -49,808.91 0.00 -49,808.91 Quarterly Report July 1 — Sept 30, 2005 5/10/2006 Budget Report 7/1/2005 Through 9/30/2005 Using Budget 7/11/2005 Category Description Actual INCOME Income 0.00 TOTAL INCOME 0.00 EXPENSES Admin -OSHA Admin -Reimburse Administration Building -Ground Fire Equipment Hlth&Safety Insurance Loans Operations Rescue Training Truck Maint Utilities TOTAL EXPENSES OVERALLTOTAL 9/30/2005 Budget Difference 0.00 0.00 1,049.94 0.00 481.38 0.00 402.86 0.00 1,324.86 0.00 1,2.72.74 0.00 8,625.81 0.00 8,899.68 0.00 14,140.57 0.00 20.00 0.00 109.48 0.00 131.27 0.00 4,051.22 0.00 3,547.04 0.00 44,056.85 0.00 -44,056.85 0.00 Page 1 0.00 -44,056.85 Enfield Vol. Fire Co., Inc. 172 Enfield Main Rd. Ithaca, New York 14850 OVERALL TOTAL 74,401.23 0.00 74,401.23 Budget Report 1/1/2005 Through 12/312005 Using Budget 8/42005 Page 1 1/1/2005 - 12/312005 Category Description Actual Budget Difference INCOME Income 231,508.00 231,508.00 0.00 TOTAL INCOME 231,508.00 231,508.00 0.00 EXPENSES Admin -OSHA 3, 390.31 4,500.00 1,109.69 Admin -Reimburse 902.01 3,975.00 3,072.99 Administration 2,339.05 4,650.00 2,310.95 Building -Ground 6,112.24 7,600.00 1,487.76 Fire Equipment 6,875.18 9,869.00 2,993.82 Hifh&Safety 9,319.38 14,749.00 5,429.62 Insurance 23,237.00 35,500.00 12,263.00 Loans 88,659.28 113,104.00 24,444.72 Operations 1,112.05 5,650.00 4,537.95 Rescue 413.70 5,161.00 4,747.30 Training 301.00 2,400.00 2,099.00 Truck Maint 4,691.10 8,850.00 4,158.90 Utilities 9,754.47 15,500.00 5,745.53 TOTAL EXPENSES 157,106.77 231,508.00 74,401.23 OVERALL TOTAL 74,401.23 0.00 74,401.23 John H. Dietershagen, C.P.A. Jerry E_ Mickelson, C.P.A. Thomas K. Van Derzee, C.P.A. Debbie Conley Jordan, C.P.A. Patrick S. Jordan, C.P.A. Duane R. Shoen, C.P.A. Lesley L. Homer, C.P.A. D. Leslie Spurgin, C.P.A. Frederick J. Ciaschi, C.PA. John E. Little, C.P.A. Enfield Town Board 168 Enfield Main Road Ithaca, NY 14850 Ciaschi . Dietershagen . Little . Mickelson, LLP Certified Public Accountants and Consultants We are pleased to confirm our understanding of the nature and limitations of the services we are to provide for the Town of Enfield in relation to its contract with the Enfield Volunteer Fire Department, Inc. for the year ended December 31, 2005. We will apply the agreed-upon procedures, listed in the attached schedule, for the period of January 1, 2005 through December 31, 2005, solely to assist the Town of Enfield in exercising its rights to audit the financial records maintained by the Fire Company pertaining solely to the Town funds received and to the use of said funds pursuant to the contract with the Fire Company dated December 10, 2003. Our engagement to apply agreed-upon procedures will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in the report. Consequently, we make no representation regarding the sufficiency of the procedures described in the attached schedule either for the purpose for which this report has been requested or for any other purpose. If, for any reason, we are unable to complete the procedures, we will describe any restrictions on the performance of the procedures in our report, or will not issue a report as a result of this engagement. Because the agreed-upon procedures listed in the attached schedule do not constitute an examination, we will not express an opinion on those procedures. In addition, we have no obligation to perform any procedures beyond those listed in the attached schedule. We will submit a report listing the procedures performed and our findings. This report is intended solely for the use of management of the Town of Enfield, and should not be used by those who did not agree to the procedures and take responsibility for the sufficiency of the procedures for their purposes. Our report will contain a paragraph indicating that had we performed additional procedures, other matters might have come to our attention that would have been reported to you. We plan to begin our procedures on approximately December 5, 2006, and, unless unforeseeable problems are encountered, the engagement should be completed by December 15, 2006. We estimate that our fees for these services will approximate but not exceed $4,000, inclusive of travel and other out-of- pocket costs such as report production, typing, postage, etc. The fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. These estimates are also based on our standard hourly rates. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. CORTLAND ITHACA 39 Church Street 118 Prospect Street - Suite 103 Cortland, New York 13045 Ithaca, New York 14850 607-753-7439 607-272-4444 www.cdlm.com WATKINS GLEN 108 West Fourth Street Watkins Glen, New York 14891 607-535-4443 ATTACHED SCHEDULE We will review the Town of Enfield's ("Town") Board approved contract with the Enfield Volunteer Fire Company, Inc. ("Fire Company") to provide fire protection and emergency services for the year commencing January 1, 2005 and ending December 31, 2005. We will review the Fire Company's receipt and deposit of funds received through the contract with the Town. We will review the Fire Company's expenditure of funds received through the contract with the Town We will identify the amount of unspent funds as of December 31, 2005. We will examine underlying doc 'on for validity :of payment and adequacy of supporting documentation for selected expenditures, at minimu 801/c dT funds expended, and provide a detail of items examined. We will examine the Fire Company bank reconciliations for the account used to account for the Town funds_ We will review the Fire Company's long term debt agreements and payment schedules in relation to Town funds used to repay the debt during 2005. We will review internal control policies with Fire Company officers. We will review the minutes of Board of Directors meetings for the year. We will examine Fire Company insurance coverage. We will report our results to management, as indicated. We appreciate the opportunity to assist you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. if you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. If the need for additional services arises, our agreement with you will need to be revised. It is customary for us to enumerate these revisions in an addendum to this letter. If additional specified parties of the report are added, we will require that they acknowledge in writing their responsibility for the sufficiency of procedures. Very truly yours, Patrick S. Jordan, CPA Ciaschi, Dietershagen, Little, Mickelson & Company, LLP December 5, 2006 Ithaca, New York RESPONSE: This letter correctly sets forth the understanding of the Town of Enfield: By: Title: o Date: oe" d d `fid Q