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Home My WebLink About2008 Enfield Volunteer Fire Company quarterly reportsEnfield, Vol. Fire Co., Inc. 172 Enfield Main Rd. Ithaca, New York 14850 Quarterly Report Jan. 1 —Mar. 31, 2008 7:37 PM 04/08/08 Cash Basis Jan - Mar 08 Ordinary Income/Expense Income 4100 • Enfield Town Contract 100,000.00 4200 • Interest -Savings, Short-term CD (Interest received from savings, CDs, and other short-... 9.27 Total Income 100, 009.27 Expense 5100 • Loan Payments 5110 • Building 2,619.89 5120 - Building Interest 4.393.83 5150 Vehicle Payments 60,784.05 5100 Loan Payments - Other 2,071.89 Total 5100 • Loan Payments 69,869.66 6100 • Office & Supply Expenses (Expenses related to providing program services and maint... 6120 • Postage, Mailing Service (Postage, parcel delivery, local courier, trucking, freight, o... 172.70 6130 • Supplies (Supplies, materials, food and beverages, plaques, medicines) 394.64 6160 • Dues, Subscriptions 118.40 6170 • Office Machine Maint 238.35 Total 6100 Office & Supply Expenses (Expenses related to providing program services and ... 924.09 6200 • Maintenance Expenses 6210 • Building Maintenance 2,217.86 6220 • Boiler Maintenance 578.84 - 6230 • Cleaning 139.87 6235 • Pest Control 69.00 6240 • Equipment Mai ntenance/Bldg&G rds 71.01 6280 • Kitchen 55.98 6290 • Snow Plowing, etc. 300.00 Total 6200 • Maintenance Expenses 3,432.56 6300. Fire Equipment 6320 - Breathing Air Maint 2,738.50 6340 - Communication 43.51 6350 - Equipment 11101.26 Total 6300 • Fire Equipment 3,883-27- ,883.276400 6400• Utilities 6410 • Telephone, Telecommunications (Telephone equipment and service, telegraph, inte... 631.34 6420 • Electric 1,459.60 6440 • Heat 6,485.52 6450 - Online 79.90 6460 • Propane -Kitchen 8.48 Total 6400 • Utilities 8,664 84 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences) 6520 • Travel (Hotels, airfares, local transportation, car rentals, taxis, per diems, meals) 173.22 6530 • Meals 108.68 6550 Banquet 610.91 6560 Misc 55.60 Total 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences) 948.41 6600 • Vehicle Manitenance 6610 - Fuel 576.06 6640 • Maintenance 22 4,039.70 6660 - Maintenance 155.77 6670 • Supplies 462.31 . Total 6600 • Vehicle Manitenance 5,233.7$ 6700 • Contract Services (Fees for outside services) 6720 - Legal Fees (Outside (non-employee) legal services) 10,0 6725 • Late/overdraft fees 2,039.67 Total 6700 • Contract Services (Fees for outside services) 2,049.77 6800•Insurance 6810 • Building & Vehicle Insurance 3,344.75 Page 1 7:37 PM 04/08/08 Cash Basis Total 6800 • Insurance 6900 - Rescue 6920 Oxygen Refills 6930 Supplies 6940 Equipment Total 6900 • Rescue 7100 • Health & Safety 7110 • Maintenance Total 7100 - Health & Safety Total Expense Net Ordinary Income Net Income Enfield Volunteer Fire Company Profit & Loss January through March 2008 Jan - Mar 08 3,344.75 58.64 673.50 212.88 945.02 214.31 214.31 99,510.46 498.81 498.81 Page 2 n„u TOWN BOARD MEETING MINUTES WEDNESDAY, MARCH 19, 2008 7:00 P:M. A joint Planning Board and Town Board Meeting was held Wednesday, March 19, 2008 at the Enfield Communi Building, 182 Enfield Main Road, Ithaca, New York at 7:00 p.m. with Supervisor Po ufalski presiding. Present: Town Board mepbers Supervisor Frank Podufalski; Town Councilperson. Stephanie Gaynor, Town Councilperson Roy`Barriere, Town.Councilperson Herb Masser, Jr. and Town Clerk AlicA t Laue: Absent Town Councilperson Robert Harvey and Town: Councilperson Roy Barr ere: Planning Board member Co-chairman Virginia Bryant, Co-chairman arm McConkey, Debbie Teeter, Richard eno, Aim Chaffee, Calvin Rothermich, Doug Willis. Supervisor Podufalski oed the meeting by leading the.,assemblage in the Pledge of: Allegiance to the Flag. Town Board members a d Planning Board members introduced themselves tb those:in attendance. Supervisor Podufals'ki al id Town Board members present requested that the Planning Board take the repealed 1 Law #'3 of 2007 "Utility Scale Wind.Energy Conversion System Law of the To of Enfield and other written local laws and write a local law that is for all town residents. It is the Town's obligation to have a local law..for all town. residents not one or two. Areas of concern were slt backs, property lines. The meeting was closed at 7:40 upon unanimous vote of both board members present. Respectfully submitted, Alice Laue Town Clerk Enfield Vol. Fire Co., Inc. 172 Enfield Main Rd. Ithaca, New York 14850 Quarterly Report Apr. 1 —JUNE 30, 2008 Enfield Vol. Fire Co., Inc. 172 Enfield Main Rd. Ithaca, New York. 14850 Quarterly Report JULY 1 —SEPT. 30,2008 Jul - Sep 08 Ordinary Income/Expense Income 4200 • Interest -Savings, Short-term CD (Interest received from savings, CDs, and other short-... 12.24 Total Income 12.24 Expense 5100 • Loan Payments 5110 • Building 5,030.74 5120 • Building Interest 6,430.73 Total 5100 • Loan Payments 11,461.47 6100 • Office & Supply Expenses (Expenses related to providing program services and maint.. 6120 • Postage, Mailing Service (Postage, parcel delivery, local courier, trucking, freight, o... 9.70 6130 • Supplies (Supplies,materials, food and beverages, plaques, medicines) 496.28 6160 • Dues, Subscriptions 117.94 6170 • Office Machine Maint 395.41 Total 6100 • Office & Supply Expenses (Expenses related to providing program services and ... 1,019.33 6200 • Maintenance Expenses 6210 • Building Maintenance 293.77 6215 - HVAC Maintenance 150.00 6230 • Cleaning 152.03 6235 Pest Control 96.00 6260 Grounds Maintenance 143.10 Total 6200 Maintenance Expenses 834.90 6300 • Fire Equipment 6310 • Equipment Maintenance 1,599.40 6330 • Extinguisher Maint 232.00 6350 • Equipment 640.17 6370 • Fire Prevention 407.49 6380 • Fire Police 56.00 6300 • Fire Equipment - Other 529.97 Total 6300 Fire Equipment 3,465.03 6400 • Utilities 6410 • Telephone, Telecommunications (Telephone equipment and service, telegraph, inte... 993.03 6420 • Electric 2,862.05 6440 • Heat 843.80 6450 • Online 159.80 Total 6400 • Utilities 4,858.68 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences) 6520 • Travel (Hotels, airfares, local transportation, car rentals, taxis, per diems, meals) 405.02 6530 • Meals 106.43 6540 • Lodging 38.00 6560 • Misc 46.05 . Total 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences) 595.50 6600 - Vehicle Manitenance 6610 • Fuel 968.10 6615 Maintenance 01 182.32 6640 Maintenance 22 132.67 6650 • Maintenance 42 83.53 6655 • Maintenance 43 366.90 6660 • Maintenance 141.11 6670 - Supplies 110.00 Total 6600 • Vehicle Manitenance 1,984.63 6700 • Contract Services (Fees for outside services) 6720 • Legal Fees (Outside (non-employee) legal services) 2,262.32 6725 • Late/overdraft fees 65.46 Total 6700 • Contract Services (Fees for outside` services) 2,327.78 6800 • Insurance 6810 - Building & Vehicle Insurance 4,710.00 Pagel 4:44 PM Enfield Volunteer Fire Company 10/06/08 Profit & Loss Cash Basis July through September 2008 Jul - Sep 08 6830 AccidentlSickness 2,718.00 Total 6800 • Insurance 7,428.00 6900 • Rescue 6910 • Equipment Maintenance 925.20 6920 • Oxygen Refills 347.64 Total 6900 • Rescue 1,272.84 7100 • Health & Safety 7110 • Maintenance 46.25 7130 • Physicals/Shots 107.00 7140 Rehab _ 99.90 Total 7100 • Health & Safety 253.15 7200 • Clothing 7210 • Uniforms 465.45 Total 7200 • Clothing 465.45 Total Expense 35,966.76 Net Ordinary Income -35,954.52 Net Income -35,954.52 4:49 PM Enfield Volunteer Fire Company 10106/08 Profit & Loss Cash Basis January through September 2008 Jan - Sep 08 Ordinary Income/Expense Income 4100 • Enfield Town Contract 230,000.00 4200 Interest -Savings, Short-term CD (interest received from savings, CDs, and other short-... 36.22 Total Income 230,036.22 Expense 5100 Loan Payments 5110 • Building 11,789.94 5120 • Building Interest 16,835.27 5150 • Vehicle Payments 99,358.68 5100 • Loan Payments - Other 2,071.89 Total 5100 • Loan Payments 130,055.78 6100 • Office & Supply Expenses (Expenses related to providing program services and maint... 6120 - Postage, Mailing Service (Postage, parcel delivery, local courier, trucking, freight, o... 269.40 6130 • Supplies (Supplies, materials, food and beverages, plaques, medicines) 1,042.89 6160 • Dues, Subscriptions 271.34 6170 • Office Machine Maint 668.30 Total 6100 • Office & Supply Expenses (Expenses related to providing program services and ... 2,251.93 6200 • Maintenance Expenses 6210 • Building Maintenance 3,121.74 6215 • HVAC Maintenance 150.00 6220 • Boiler Maintenance 1,140.47 6225 • Generator Maintenance 368.17 6230 • Cleaning 631.24 6235 • Pest Control 259.00 6240 • Equipment Maintenance/Bldg&Grds 149.70 6260 • Grounds Maintenance 785.17 6280 • Kitchen 55.98 6290 • Snow Plowing, etc. 300.00 Total 6200 • Maintenance Expenses 6,961.47 6300 • Fire Equipment 6310 • Equipment Maintenance 2,035.63 6320 • Breathing Air Maint 3,747.45 6330 • Extinguisher Maint 232.00 6340 • Communication 263.74 6350 • Equipment 2,389.16 6370 • Fire Prevention 440.44 6380 Fire Police 56.00 6300 Fire Equipment - Other 529.97 Total 6300 • Fire Equipment 9,694.39 6400 • Utilities 6410 • Telephone, Telecommunications (Telephone equipment and service, telegraph, inte... 2,300.46 6420 Electric 5,628.31 6440 Heat 9,431.20 6450 • Online 359.55 6460 • Propane -Kitchen 318.79 Total 6400 • Utilities 18,038.31 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences) 6510 Convention (Conducting, or sending staff to, program -related meetings, conferenc... 42.00 6520 Travel (Hotels, airfares, local transportation, car rentals, taxis, per diems, meals) 1,070.28 6530 • Meals 814.97 6540 • Lodging 489.97 6550 • Banquet 610.91 6560 • Misc 101.65' Total 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences) 3,129.78 6600 • Vehicle Manitenance 6610 • Fuel 4,055.29 6615 • Maintenance 01 182.32 6620 • Maintenance 02 1,165.29 Pagel Jan - Sep 08 6640 - Maintenance 22 4,280.75 6650 • Maintenance 42 119.29 6655 • Maintenance 43 366.90 6660 . Maintenance 393.66 6665 . Maintenance TL 129.00 6670 • Supplies 837.42 Total 6600 • Vehicle Manitenance 11,529.92 6700 • Contract Services (Fees for outside services) 6720 - Legal Fees (Outside (non-employee) legal services) 2,317.57 6725 • Late/overdraft fees 151.09 Total 6700 • Contract Services (Fees for outside services) 2,468.66 6800•Insurance 6810 . Building & Vehicle Insurance 11,399.50 6830 - Accident/Sickness 2,718.00 Total 6800 • Insurance 14,117.50 6900•Rescue 6910 • Equipment Maintenance 925.20 6920 • Oxygen Refills 479.58 6930 • Supplies 743.36 6940 - Equipment 212.88 . Total 6900 • Rescue 2,361.02 7000 • Training 7030 • Administration 165-00 Total 7000 • Training 165.00 7100 • Health & Safety 7110 • Maintenance 355.56 7130 • Physicals/Shots 363.10 7140 • Rehab 99.90 Total 7100 • Health & Safety 818.56 7200 • Clothing 7210 • Uniforms 1,133.33 Total 7200 • Clothing 1,133.33 Total Expense 202,725.65 Net Ordinary Income 27,310.57 Net Income 27,310.57 President, Dennis Hubbell incorporated 1948 2009 ;,. Phone 607-272-8757 Fax 607 272-4638 Enfield Volunteer Fire Company Inc Financial overview for 2008 The following is an overview of the financial status of the Enfield Volunteer Fire Co. Inc. (EVFC) for 2008. The EVFC started the 2008 year with a budget of $230,000.00. Reserve account balance remains at zero. The following budget lines were on target or below; loan payments, utilities, insurance, training, travel and meetings, health and safety and clothing. These budget lines were all over; office supplies, building and grounds, fire equipment, rescue, vehicle maintenance and contractual services. Office supplies: Replacement of 1 bad computer and related network problems. Over budget $260.00. Building & grounds: Blacktop crack sealing caused by the increase use of the area. This is required preventive maintenance to protect a very large investment. It should be noted that even though these funds come out of the Fire Company budget it benefits all organizations that adjoin the Fire Company and use the area (Grange, Church, Highway Department and Community Building). We have asked T -Cat not to use the area as the daily bus traffic is far more than the surface was designed for. There was also a circulator pump failure on the heating system that was not anticipated. Over budget $2,281.00. Fire equipment: Self Contained Breathing Apparatus service and maintenance. This was put on hold in 2007 due to the lack of adequate funding. Over budget $1,473.00. Rescue: This can be attributed directly to the increase in call volumes. Additional oxygen refills and supplies as well as daily equipment maintenance costs. Over budget $587.00. Vehicle Maintenance: This line has always been difficult to pin down to an exact figure because of unknown problems that could arise. This budget line has always been backed up by reserve funds (which have now been expended). The Fire Company's Tanker (a 1996 Freightliner) required a complete brake job as well as electrical repairs. Fuel costs were also way over anticipated pricing. Over budget $2,995.00. Contractual services: Attorney's fees for 2008 were slightly over budget mostly in preparation for the fire district. Over budget $1,200.00. Total expenses for 2008 was $230,000.00. It should be noted that due to the lack of any reserve funds and the Fire Company's unwillingness to borrow any more money to pay bills, we stopped writing checks in the first part of December when the $230,000.00 ran out. The Board of Directors is aware by doing this it does not represent a true 12 month budget; however we felt it was best to attempt to get back on track with an adequately funded 2009 budget. The General Account stills owes the Firemen's Account $11,000.00 that was used to make up the 2007 deficient. The Board of Directors acknowledges that most of the current Town Board had no part in the last two contracts that has left the Fire Company in such financial disarray. Furthermore, the Board of Directors is pleased that the current Town Board has done everything in its power to assist the Fire Company in getting financially back on track. Even as bleak as things may seem at this point, the EVFC and Town Board have made great progress in the past year. Whether we end up operating as a Fire Protection District or Fire District the EVFC has planned and in most cases scheduled all preventive maintenance programs for 2009 (hose testing, ladder testing, pump testing, SCBA maintenance, etc.). The EVFC will also be upgrading much of its old and worn out protective clothing. This has been overlooked for many years due to the lack of funds and needs to be our top priority in 2009 Respectfully Submitted January 22, 2009 Board of Directors — Enfield Volunteer Fire Company Inc. 7:41 PM 01/29/09 Cash Basis Enfield Volunteer Fire Company Profit & Loss October through December 2008 Ordinary Income/Expense Income 4200 • Interest -Savings, Short-term CD Total Income Expense 5100 • Loan Payments 5110 • Building 5120 • Building Interest Total 5100 • Loan Payments 6100 - Office & Supply Expenses 6120 • Postage, Mailing Service 6130 • Supplies 6150 - Software Expenses 6160 - Dues, Subscriptions 6170 • Office Machine Maint Total 6100 • Office & Supply Expenses 6200 - Maintenance Expenses 6210 - Building Maintenance 6235 • Pest Control 6260 - Grounds Maintenance Total 6200 - Maintenance Expenses 6300 - Fire Equipment 6330 - Extinguisher Maint 6340 • Communication Total 6300 • Fire Equipment 6400 • Utilities 6410 - Telephone, Telecommunications 6420 - Electric 6440 • Heat 6450 - Online Total 6400 • Utilities 6500 - Travel and Meetings 6520 - Travel 6550 - Banquet 6560 - Misc Total 6500 • Travel and Meetings 6600 - Vehicle Manitenance 6610 • Fuel 6615 - Maintenance 01 6630 • Maintenance 21 6655 - Maintenance 43 6660 - Maintenance 6670 - Supplies Total 6600 • Vehicle Manitenance 66900 • Reconciliation Discrepancies 6700 • Contract Services 6720 - Legal Fees 6725 • Lateloverdraft fees Total 6700 • Contract Services 6800 • Insurance 6830 - Accident/Sickness Total 6800 • Insurance 6900• Rescue 6920 Oxygen Refills 6930 Supplies Oct - Dec 08 5.02 5.02 3,482.61 5,355.96 8,838.57 13.90 178.95 1,180.96 142.80 132.91 1,649.52 222.25 48.00 1,800.00 2,070.25 111.50 867.77 979.27 495.60 1,424.56 876.09 79.90 2.876.15 212.35 509.04 621.08 1,342.47 1,363.94 76.24 1,331.22 500.00 36.06 157.75 3,465.21 0.00 3,875.26 79.57 3,954.83 -532.18 -532.18 200.19 226.06 Page 1 7:41 PM Enfield Volunteer Fire Company 01/29/09 Profit & Loss Cash Basis October through December 2008 Oct - Dec 08 Total 6900 Rescue 426.25 7000 • Training 7010 • Fire 144.89 7020 • EMS 109.70 Total 7000 • Training 254.59 7100 • Health & Safety 7110 • Maintenance 107.69 7130 • Physicals/Shots 142.00 Total 7100 • Health & Safety 249.69 7200 • Clothing 184.84 Total Expense 25.759 46 Net Ordinary Income -25,754.44 ` Net Income -25.754.44 .-.. Page 2 7:43 PM Enfield Volunteer Fire Company 01/29/09 Profit & Loss Cash Basis January through December 2008 Jan - Dec 08 Ordinary Income/Expense Income 4100 • Enfield Town Contract 230,000.00 4200 • Interest -Savings, Short-term CD 42.31 Total Income 230,042.31 Expense 5100 • Loan Payments 5110 Building 15,272.55 5120 Building Interest 22,191.23 5150 - Vehicle Payments 99,358.68 5100 • Loan Payments - Other 2,071.89 Total 5100 • Loan Payments 138,894.35 6100 • Office & Supply Expenses 6120 • Postage, Mailing Service 283.30 6130 • Supplies 1,209.25 6150 • Software Expenses 1,180.96 6160 • Dues, Subscriptions 414.14 6170 •Office Machine Maint 801.21 Total 6100.Office & Supply Expenses 3,888.86 6200 • Maintenance Expenses 6210 • Building Maintenance 3,343.99 6215 HVAC Maintenance 150.00 6220 Boiler Maintenance 1,140.47 6225 • Generator Maintenance 368.17 6230 • Cleaning 461.57 6235 Pest Control 307.00 6240 Equipment Maintenance/Bldg&Grds 149.70 6260 • Grounds Maintenance 2,585.17 6280 • Kitchen 55.98 6290 • Snow Plowing, etc. 300.00 Total 6200 • Maintenance Expenses 8,862.05 6300 • Fire Equipment 6310 • Equipment Maintenance 2,035.63 6320 • Breathing Air Maint 3,747.45 6330 • Extinguisher Maint ' 343.50 6340 • Communication 1,131.51 6350 • Equipment 2,389.16 6370 • Fire Prevention 440.44 6380 • Fire Police 56.00 6300 • Fire Equipment- Other 529.97 Total 6300 Fire Equipment 10,673.66 6400 • Utilities 6410 • Telephone, Telecommunications 2,796.06 6420 • Electric 7,052.87 ... ........ 6440 Heat 10,307.29 6450 • Online 439.45 6460 • Propane -Kitchen 318.79 Total 6400 Utilities 20,914.46 6500 Travel and Meetings 6510 . Convention 42.00 6520 - Travel 1,282.63 6530 • Meals 814.97 6540 - Lodging 489.97 6550. Banquet 1,119.95 6560 Misc 722.73 Total 6500 • Travel and Meetings 4,472.25 6600 • Vehicle Manitenance 6610 - Fuel 5,419.23 6615 Maintenance 01 258.56 Page 1 7;43 PM Enfield Volunteer Fire Company 01129/09 Profit & Loss Cash Basis January through December 2008 Jan - Dec 08 6620 • Maintenance 02 1,165.29 6630 • Maintenance 21 1,331.22 6640 • Maintenance 22 4,280.75 6650 • Maintenance 42 119.29 6655 - Maintenance 43 866.90 6660 • Maintenance 429.72 6665 • Maintenance TL 129.00 6670 • Supplies 995.17 Total 6600 • Vehicle Manitenance 14,995.13 66900 • Reconciliation Discrepancies 0.00 6700 • Contract Services 6720 • Legal Fees 6,192.83 6725 • Late/overdraft fees 230.66 Total 6700 • Contract Services 6,423.49 6800 • Insurance 6810 - Building & Vehicle insurance 11,399.50 6830 - Accident/Sickness 2,185.82 Total 6800 • Insurance 13,585.32 6900 • Rescue 6910 . Equipment Maintenance 925.20 6920 . Oxygen Refills 679.77 6930 • Supplies 969.42 6940 • Equipment 212.88 Total 6900 • Rescue 2,78727 7000 . Training 7010 • Fire 144.89 7020 • EMS 109.70 7030 • Administration 165.00 Total 7000 • Training 419.59 7100 . Health & Safety 7110 • Maintenance 463.25 7130 • Physicals/Shots 505.10 7140 • Rehab 9990 Total 7100 • Health & Safety 1,068.25 7200 • Clothing 7210. Uniforms 1,133.33 7200 • Clothing - Other 184.84 Total 7200 • Clothing 1,318.17 Total Expense 228,302.85 Net Ordinary Income 1,739.46 Net Income 1,739.46 Page 2