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HomeMy WebLinkAboutAgenda Regular Town Board Meeting Jan 8 2025 (004)Town of Enfield Regular Town Board Meeting Wednesday, January 8th, 2025, 6:30 p.m. at the Enfield Town Courthouse and Virtual Meeting via Zoom Meeting Portal TOWN OF ENFIELD 2025 ORGANIZATIONAL MEETING Meeting Link: https://us02web.zoom.us/j/86073749462 Call in Number: (646) 876-9923 (landline or cell) (For computer or smart phone) For instructions for this meeting visit: Meeting ID: 860 7374 9462 http://townofenfield.org/virtual-board-meetings Password: 14850 Regular Meeting ➢ Call to Order ➢ Privilege of the Floor- Limited to 3 minutes per speaker- including Pledge of Allegiance if you so choose (See General Guide for Procedure for information) ➢ Additions and Changes to the agenda ➢ Correspondence Monthly Reports County Legislator- Anne Koreman/Randy Brown Code Enforcement Report-Alan Teeter Town Supervisor’s Report- Stephanie Redmond Planning Board Report- Dan Walker Highway Superintendent Report- Buddy Rollins Tompkins County Council of Govts- Robert Lynch *Consent Agenda: • Audit Claims • Approval of Minutes Business • Resolution #_____-2025 Resolution Regarding Cargill Incorporated’s Permit Application for the Cayuga Salt Mine* • Resolution #_____- 2025 Budget Modifications • Resolution #_____- 2025 Accepting Membership In The Greater Tompkins County Municipal Health Insurance Consortium And Authorizing Signature Of The: 2025 Municipal Cooperative Agreement* • Resolution #_____- 2025 Approval of the 2025 Amendment to the Municipal Cooperative Agreement for the Greater Tompkins County Municipal Health Insurance Consortium* • Resolution #_____- 2025 Authorization for the Supervisor to Sign a Contract with Tompkins County Youth Services* • Audit Meeting – set a date* • Resolution #_____-2025 Town Board Meeting Dates* • Resolution #_____-2025 Department Hours* • Resolution # _____-2025 Town Board Regular Meeting Outline* • Resolution # _____-2025 General Rules for Procedure and Guidelines for Public Comment* • Resolution #_____-2025 Bi-Weekly Pay Periods* • Resolution #_____-2025 Paid Holidays* • Resolution #_____-2025 Town E-Mail Accounts* • Resolution #_____-2025 Official Newspaper* • Resolution #_____-2025 Code of Ethics* • Resolution #_____-2025 Records Access Officer* • Resolution #_____-2025 Deputy Town Supervisor* • Resolution #_____-2025 Deputy Highway Superintendent* • Resolution #_____-2025 Town Custodian* • Resolution #_____-2025 Planning Board Clerk – no additional salary* • Resolution #_____-2025 Code Enforcement Officer* • Resolution #_____-2025 Court Clerk* • Resolution #_____-2025 Deputy Town Clerk* • Resolution #_____-2025 Second Deputy Town Clerk* • Resolution #_____-2025 Tax Collector* • Resolution #_____-2025 Deputy Tax Collector* • Resolution #_____-2025 Town Bookkeeper* • Resolution #_____-2025 Court Clerk – salary at $16,000.00/year, paid biweekly* • Resolution #_____-2025 Establishing Position of Maintenance for Buildings and Grounds* • Resolution #_____-2025 Public Officials/Town Employees Pay Schedule* • Resolution #_____-2025 Management of Town Website, Emails, and Hosting* • Resolution #_____-2025 Appointment to Town of Enfield Planning Board* • Resolution #_____-2025 Town Board Advisory Committee Representative Appointments* • Resolution #_____-2025 Advisory Committee Appointments* • Discussion: Conservation Advisory Committee • Discussion: Review Updated Subdivision Regulations Announcements Adjournment *Potential Action Items Resolution #_____ -2025 Authorization for the Supervisor to Sign a Contract with Tompkins County Youth Services WHEREAS, Tompkins County Youth Services provides financial support for the youth summer camps run by the Enfield Community Council, therefore be it; RESOLVED, the Enfield Town Board authorizes Supervisor Redmond to sign a contract with Tompkins County Youth Services. TOWN OF ENFIELD 2025 ORGANIZATIONAL RESOLUTIONS Resolution #______-2025 Town Board Meeting Dates RESOLVED, the regular meeting of the Enfield Town Board shall be held monthly on the 2nd Wednesday of each month, at 6:30 pm, at the Enfield Town Courthouse, 182 Enfield Main Road, Ithaca, NY 14850 Resolution # ____-2025 Department Hours RESOLVED, the Town Board hereby establishes the work hours of the: • Highway Department to be from 6:00 AM to 2:30 PM, Monday through Friday. • Town Clerk to be Mon. through Thurs. from 11 AM to 4 PM • Code Enforcement Office to be from 9:00 AM to 11:30 AM Monday through Thursday and Wednesday from 5 PM to 7 PM, • Town Court to commence at 5:00 PM on Tuesdays unless it is a holiday. • The Court Clerk is to be 4 PM to 8 PM on Tuesdays unless it is a holiday. Resolution # ______-2025 Town Board Regular Meeting Outline RESOLVED, the order for conducting business at the regular Town Board meetings is as follows: Call Meeting to Order Privilege of the Floor (Limited to 3 minutes per speaker - including Pledge of Allegiance if you so choose) Communications County Legislator’s Report Supervisor’s Report Highway Superintendent Report Code Enforcement Report Enfield Volunteer Fire Company Report Planning Board Report Tompkins County Council of Governments Committee Reports: The following committee reports will be expected quarterly at March, June, September, and December Regular Town Board meetings (or more frequently as needed by the Board or Committees) Please come prepared to give the board a report on recent issues and concerns your committee is working on as well as upcoming items of importance to Enfield: Environmental Management Council- Melissa Milspaugh Enfield Community Council- Cortney Bailey/Robert Lynch Food Pantry- Jean Owens Cayuga Lake Watershed IO- Stephanie Redmond Tompkins Health Consortium- Stephanie Redmond Cemetery Committee- Cassandra Hinkle Water Protection Committee- Nancy Spero Consent Agenda* Business* Announcements Privilege of the Floor (Limited to 3 minutes per speaker) Adjournment RESOLVED, the order for conducting any special meetings is as follows: Call Meeting to Order Changes to the Agenda Privilege of the Floor (Limited to 3 minutes per speaker - including Pledge of Allegiance if you so choose) Consent Agenda* Business* Announcements Adjournment *Action Items Resolution # _____-2025 General Rules for Procedure and Guidelines for Public Comment RESOLVED, in an effort to foster an orderly meeting process, the following rules and guidelines will be used and enforced at all Town Board meetings: GENERAL GUIDE FOR PROCEDURE The Supervisor shall preside at meetings. In the Supervisor’s absence the Deputy Supervisor shall preside. The presiding officer may debate, move and take other action that may be taken by other members of the Board. Board members are not required to rise but must be recognized by the presiding officer before making motions. A member, once recognized, shall not be interrupted when speaking unless it is to call him/her to order. If a member, while speaking, be called to order, according to the agreed upon purposes set forth in this resolution, they shall cease speaking until the question of order is determined by vote of the entire board. If determined to be in order, they shall be permitted to proceed. The board commits to adhere to Resolution #2017-50, Town of Enfield Chooses Civility Resolution, in all discussions to achieve the purpose of fairness and reasonable discourse. For purposes of process, organization, and legal requirements, parliamentary pr ocedure will guide the Town Board in its work. There is no limit to the number of times a member may speak on a question. Motions to close or limit debate may be entertained but shall require a two -thirds vote. GUIDELINES FOR PUBLIC COMMENT The public shall be allowed to speak only during the Public Comment / Privilege of the Floor period of the meeting or at such other time as a majority of the Board shall allow. • Speakers may stand at their seats if they are able. • Speakers must give their name, address and organization, if any. • Speakers must be recognized by the presiding officer. • Speakers must limit their remarks to 3 minutes on a given topic. • Speakers may not yield any remaining time they may have to another speaker. • Board members may, with the permission of the Supervisor, interrupt a speaker during their remarks, but only for the purpose of clarification or information. • All remarks shall be addressed to the Board as a body and not to any member thereof. • Speakers shall observe the commonly accepted rules of courtesy, decorum, dignity and good taste. Interested parties or their representatives may address the Board by written communication at any time. AMENDMENTS TO THE RULES OF PROCEDURE: The foregoing procedures may be amended from time to time by a majority vote of the Board. Resolution # _____-2025 Bi-Weekly Pay Periods RESOLVED, the Town Board hereby establishes the following bi-weekly pay dates for this year: January 10, 2025 January 24, 2025 February 7, 2025 February 21, 2025 March 7, 2025 March 21, 2025 April 4, 2025 April 18, 2025 May 2, 2025 May 16, 2025 May 30, 2025 June 13, 2025 June 27, 2025 July 11, 2025 July 25, 2025 August 8, 2025 August 22, 2025 September 5, 2025 September 19, 2025 October 3, 2025 October 17, 2025 October 31, 2025 November 14, 2025 November 28, 2025 December 12, 2025 December 26, 2025 Resolution #______-2025 Paid Holidays RESOLVED, that the Town Board hereby establishes the following paid holidays for employees. Town offices will be closed on these dates: January 1, 2025 New Year’s Day January 20, 2025 Martin Luther King Day February 17, 2025 President’s Day May 26, 2025 Memorial Day June 19, 2025 Juneteenth July 4, 2025 Independence Day September 1, 2025 Labor Day October 13, 2025 Columbus Day /Indigenous People’s Day November 11, 2025 Veteran’s Day November 27, 2025 Thanksgiving Day November 28, 2025 Day After Thanksgiving December 25, 2025 Christmas Day (One) Floating Holiday Resolution #____-2025 Town E-Mail Accounts RESOLVED, the Town Board has official e-mail accounts for all Town employees and elected officials for use in their official capacities. These e-mail accounts will be connected to our official website domain, townofenfield.org. Ownership of and access to these com munications will be with the Town of Enfield. All employees and elected officials will set up accounts and use their account for Town business after it is set up for as long as they work for or serve the Town of Enfield. Resolution #____-2025 Official Newspaper RESOLVED, The Ithaca Journal, a newspaper regularly published and having general circulation in the Town, is hereby designated as the Official Newspaper for the Town of Enfield and; RESOLVED, the Town will post all Public Notices on the town website at www.townofenfield.org Resolution # ____-2025 Code of Ethics RESOLVED, all Public Officials, appointees, and employees for the Town of Enfield are subject to the Code of Ethics as adopted by the Town which is written in the Policies and Procedures Manual in the Employee Handbook. Resolution #____-2025 Records Access Officer RESOLVED, that the Town Clerk Mary Cornell, shall be appointed as the Town's Record Access Officer and; RESOLVED, that the Town Clerk will serve as the person who receives all FOIL requests. Resolution #____-2025 Deputy Town Supervisor – salary at $5305/year, paid monthly RESOLVED, the Town Board establishes the Office of Deputy Supervisor to act for and in place of the Supervisor in his/her absence RESOLVED, the Town Supervisor appoints Greg Hutnik to fill this position Resolution #____-2025 Deputy Highway Superintendent – $1.00 differential to current hourly wage, paid bi-weekly RESOLVED, the Town Board establishes the Office of Deputy Highway Superintendent to act for and in place of the Highway Superintendent in his absence, and further RESOLVED, the Highway Superintendent appoints Brandon McGee to fill this position. Resolution #____-2025 Town Custodian – salary of $6502.00/year, paid monthly RESOLVED, the Town Board appoints Pat Baker fill this position until further notice. Resolution #____-2025 Planning Board Clerk –salary at $1200/year, paid monthly RESOLVED, the Town Board establishes the Office of Planning Board Clerk to act as the secretary for the Planning Board, to keep minutes and schedule meetings and other support functions the Board may need or require and; RESOLVED, the Town Clerk will complete or delegate these duties. Resolution #____-2025 Code Enforcement Officer – salary at $ 33059.00/year, paid monthly RESOLVED, the Town Board appoints Alan Teeter to fill the position of Code Enforcement Officer. Resolution #____-2025 Deputy Town Clerk – $22 hr, paid biweekly RESOLVED, the Town Clerk appoints Pat Baker Resolution #____-2025 Second Deputy Town Clerk $25 hr/paid bi-weekly/hrs to be determined RESOLVED, the Town Clerk appoints Alice Linton Resolution #____-2025 Tax Collector - at no additional salary RESOLVED, the Town Board establishes the position of the Tax Collector and; RESOLVED, the Town Clerk will complete or delegate the duties of the Tax Collector. Resolution #____-2025 Deputy Tax Collector- no additional salary RESOLVED, the Town Board establishes the position of the Deputy Tax Collector and; RESOLVED, the Town Clerk appoints Pat Baker to this position Resolution #____-2025 Town Bookkeeper – salary at $ 17500.00/year, paid monthly RESOLVED, the Supervisor is hereby authorized to designate a Town Bookkeeper, and further RESOLVED, the Supervisor is authorized to list the Bookkeeper on the Town Security Insurance Policy, and further RESOLVED, the Supervisor appoints Blixy Taetzsch to fill this position. Resolution #____-2025 Court Clerk – salary at $16,000.00/year, paid biweekly RESOLVED, the Town Justice appoints Angela Champion Resolution #____-2025 Public Officials/Town Employees Pay Schedule RESOLVED, the following salaries and pay schedule for all Town Officials and employees, is approved for 2021: • Town Supervisor - $ 27053.00/year; paid monthly • Town Councilpersons - $3895.00 each/year; paid quarterly • Town Clerk - $ 40000.00/year; paid biweekly • Town Justice - $16,000.00/year; paid monthly • Highway Superintendent - $ 82790.00/year; paid monthly • Motor Equipment Operator – Hiring rate - $25.00/ hour; after 90 days, rate will be increased to the working rate $25.00/hour. Pay rate may increase yearly with Town Board approval as requested by the Highway Superintendent. • Part time and seasonal Highway employees will have a hire rate of $20.00/hr. or as determined by the Highway Superintendent. • Merit Increases – An employee may receive a pay increase based upon the employee’s past performance. The merit increase will be granted at the discretion of the Town Board. Resolution #____-2025 Management of Town Website, Emails, and Hosting WHEREAS the Town of Enfield utilizes the town website for most communications and information presentation to the public, and; WHEREAS the Town of Enfield utilizes designated town email addresses for communication with the public and within the offices of the Town, and; WHEREAS the Town of Enfield purchases and manages a hosting service for website and email management and hosting, and; RESOLVED, these tasks will be managed and delegated under the office of Town Board. Resolution #_____-2025 - Town Board Advisory Committee/Position Appointments RESOLVED, the Town Board hereby makes the following Advisory Committee/Position Appointments: Environmental Management Council- Melissa Milspaugh Enfield Community Council- Cortney Bailey/ Councilperson Robert Lynch Food Pantry- Jean Owens Cayuga Lake Watershed IO- Stephanie Redmond Cemetery Committee- Councilperson Cassandra Hinkle and Councilperson Robert Lynch Water Protection Committee- Nancy Spero Town Historian- Susan Thompson Recreation Partnership- Councilperson Cassandra Hinkle Planning Board - Chair: Dan Walker; Ann Chaffee; Richard Teeter; Henry Hansteen; Mike Carpenter; Alternates: Greg Hutnik Tompkins County Council of Governments-Councilperson Robert Lynch, Alternate: Supervisor Stephanie Redmond Ithaca Tompkins Transportation Council- Supervisor Stephanie Redmond Greater Tompkins Area Health Insurance Consortium- Councilperson Robert Lynch Cayuga Lake Inter-Municipal Organization- Supervisor Stephanie Redmond Resolution #______-2025 Advisory Committee Appointments Resolved the Town Board makes the following appointments, to be renewed annually • Renewable Energy Advisory Committee- Supervisor Stephanie Redmond, Councilperson Jude Lemke, Planning Board Chair Dan Walker; Residents: Mimi Mehaffey, Mike Carpenter, and Marcus Gingerich. • Water Protection Committee - Stephanie Redmond, Nancy Spero, Harry Stewart, Alan Teeter, Becky Sims, Dan Walker, Marcie Finlay, Julie Schroeder, Jude Lemke, Tom Joyce, Briana Joan Binkerd-Dale, Sachem Samual George, Peter Penniman, Charlie Elrod, Virginia Bryant. • Park Committee - Greg Hutnik, Cassandra Hinkle, Melissa Milspaugh, and Joseph Pharoah. • Celebration Committee - Isabel Castillo, Cassandra Hinkle, Stephanie Redmond, Deb Teeter, CM Makenzie, Ellen Woods, Carol Baker • Sustainability Committee – Stephanie Redmond, Cassandra Hinkle, Karen Friedeborn, John Friedeborn, Nancy Spero, Harry Eaton Stewart, and Kathleen Pasetty.