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HomeMy WebLinkAboutcontract, draft fire protection 2004 - 12 08 2003 Enfield_0004a. The parties agree to meet during the year at the request of either party, to discuss the provision of FIRE COMPANY services as contained herein. Said meetings shall take place as a part of the regularly scheduled meetings of the TOWN BOARD. The Fire Company shall provide quarterly the following: i. Information as to the number and types of calWresponses made by the FIRE DEPARTMENT since the last report. ii. A synopsis of staffing and training levels of the FIRE COMPANY, including a complete listing of all active members of the FIRE COMPANY. iii. A statement of income and expenses as they relate to the activities of the FIRE COMPANY under this contract. These reports are Fire Company Treasurer reports labeled Quarterly report and Budget report. On an annual basis, at the close of the Fire Company's fiscal year, the Fire Company will provide to the Town Board a statement of outstanding debts. This paragraph does not, however, imply directly or indirectly, approval by the TOWN BOARD of the acquisition of any equipment. b. The TOWN may request by resolution of the Town Board and shall pay the expense of an independent audit, by a creditable public accounting agency, of the financial records maintained by the FIRE COMPANY pertaining solely to the town funds received pursuant to this contract and to the use of said funds in the discharge of the obligations contained in this agreement or any other agreement between the parties since I January 1995. C. The FIRE COMPANY and the TOWN agree to act in good faith and to take steps to accomplish the provisions of the preceding paragraph, should the TOWN elect to exercise its audit rights. The FIRE COMPANY agrees to provide reasonable access to necessary audit information, as determined by the independent auditor, when given reasonable notice of the same. The Town specifically acknowledges the extensive amount of time required for the completion of an audit. Accordingly, any audit instituted under the terms and conditions of this agreement shall be so conducted so as to be completed as expeditiously as prudently possible. The TOWN further agrees to compensate the FIRE COMPANY an amount not to exceed $4,500.00 to offset any expenses actually incurred by the FIRE COMPANY in the completion of the aforementioned audit.