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HomeMy WebLinkAbout07-8-2020 Regualr Town Board MeetingDRAFT MINUTES
Town of Enfield
Regular Town Board Meeting
Wednesday July 8, 2020, 6:30 p.m.
Virtual Meeting via Zoom Meeting Portal
Meeting Link: https://us02web.zoom.us/j/81491345521
Present: Supervisor Beth McGee, Councilperson Virginia Bryant, Councilperson Robert Lynch,
Councilperson Mimi Mehaffey, Councilperson Stephanie Redmond, Town Clerk Ellen Woods,
Deputy Town Clerk Patricia Speno, Code Enforcement Officer/EVFCR Alan Teeter, Planning Board
Chair Dan Walker, ECC Chairperson Courtney Bailey, County Legislator Dave McKenna & County
Legislator Anne Koreman
Call to Order 6:41 pm
Additions and Changes to the agenda
Addition to new business paving for the food pantry and community building
Privilege of the Floor
Ellen Woods,
Courtney Bailey
Ed Hetherington
Discussion
Town Clerk Ellen Woods shared the Declaration of Independence,
Courtney Bailey expressed concern regarding the disposition of appointed office and residency
concerns,
Ed Hetherington shared the Pledge of Allegiance and concerns regarding the disposition of
appointed office.
Monthly Reports
County Legislators
Legislator Dave McKenna: Cares Act TCAT & Gadabout. Ludlowville Road bridge project, TC
airport report
Legislator Anne Koreman: Cares Act TCAT, $600 UI benefit expires July 26, deficit, reductions in
spending, federal funding, reaching out to federal representatives.
Supervisor Beth McGee: Researching technical assist for ROOP addressed as accessibility issues,
bookkeeper update, facilitating retiree insurance with local/regional/federal representation,
overseeing cemetery maintenance, updated website policy, Deputy Supervisor orientation, attended
Tompkins County Supervisors meetings
Town Clerk Report - Town Clerk Ellen Woods - Presented by Deputy Town Clerk Speno -
updated Williamson Law software update, upgraded website, Laserfiche, installed new DECALS
DRAFT MINUTES
printer, BLM signage, communicated with SYEP, DOH, SPCA, DEC for ongoing services, Deputy
Town Clerk orientation, secured copier repair and service, attended Consortium in absence of a
representative
Highway Superintendent Buddy Rollins: Ditching, patching, summer work.
Discussion with Town Board: Student Youth Employment Program hire versus new hire through
county HR relative to hiring freeze.
Discussion of expense of Aiken Road, 284’s,
Discussion of lunch breaks and liability.
Quarterly Reports
Code Enforcement Officer Alan Teeter: Building permits, Solar permit, Training, Co. Hazard
Mitigation, ROOP for office and Court Room.
Enfield Volunteer Fire Company - EVFC Alan Teeter: new equipment, dates, quarterly meetings
Planning Board Chair Dan Walker: subdivision review, 20 megawatt solar project (Applegate
Corners), online training for Planning Board, NYStretch Code.
Tompkins County Council of Govts (TCCOG) - Robert Lynch: Attended meetings June 25th
and 16th, reported to Town Board members, legislative terms discussed
Enfield Community Council Chair Cortney Bailey: April - June quarter.
Summer camp canceled due to CoVid restrictions, spending $3900 for 6 to 8 weeks of programs to
replace the summer camp program. Major exploration, Phenomenal photographers, Cardboard Boat
Challenge.. and 3 others. Online discussions on Mondays 3pm to 4pm through the county. Possibly a
canoe trip and a drive-in movie.
12% reduction from the county. RecPartnership refund. Pitch-in program for Enfield Generations
Ongoing 200th Birthday Celebration Planning & Preparation
Consent Agenda:
●Audit Claims
General Fund Vouchers - Highway Fund Vouchers
Supervisor McGee requests Deputy Town Clerk Speno read audit claims:
The Town board authorizes the supervisor to pay General Fund vouchers #151 to #171, dated
07/08 2020 in the amount of $13,100.98. Town board authorizes the supervisor to pay Highway
Fund vouchers #98 to #110, dated 07/08/2020 in the amount of $98,398.16.
Motion to discuss consent agenda
2nd Councilperson Bryant
DRAFT MINUTES
VOTE: Councilperson Bryant: Aye, Councilperson Lynch: Aye, Councilperson Mehaffey: Aye,
Councilperson Redmond: Aye, Supervisor McGee: Aye All Aye,
Motion passes discussion approved
Councilpersons Lynch, Redmond, Bryant and Mehaffey and Supervisor McGee discuss a highway
voucher for equipment rental and materials previously considered funds for repairs amounting
$40,402.77.
Superintendent Rollins is not present for the discussion.
Supervisor McGee proposes Budget Amendment #2020-14 to move funds from General
Repairs-Contractual DA5110.4 to 5130.4 Machinery-Contractual.
Supervisor McGee proposes Consent Agenda:
●Budget Amendment # 2020-11 Move Funds for Paychex Payroll
●Budget Amendment # 2020-12 Move Funds for Cemetery Mowing
●Budget Amendment # 2020-13 Move Funds for State Retirement
●Budget Amendment # 2020-14 Move Funds from General Repairs to Machinery
2nd Councilperson Bryant
Motion to adopt July 8, 2020 Consent Agenda
2nd Councilperson Lynch
VOTE: Councilperson Bryant: Aye, Councilperson Lynch: Aye, Councilperson Mehaffey:
Aye, Councilperson Redmond: Aye, Supervisor McGee: Aye All Aye
Motion passes, Consent Agenda adopted
Budget Amendment #2020-14 stated
“Whereas large repairs have exceed the amount budgeted, therefore be it resolved, the Enfield Town
Board authorizes Supervisor Beth McGee to reduce line DA5110.4 General Repairs - Contractual by
$40,000.00 and increase line 5130.4 Machinery - Contractual $40,000.00”
Old Business:
●Solar Project Bid - Bids from Renovus and Finger Lakes Reusable Solar discussed. Both
bids had incomplete RFP compliance lacking site visit or review.
●Re-opening Plan - Technical accessibility facilitation with Rene Carver for in-house
attendance via stream and zoom attendance, CoVid screening at meetings will include q/a @
door by qualified personnel, possibly temperature check at the door, signage will be
researched by Deputy Town Clerk Patricia Speno.
●Budget - looking at potential % decrease in funding and spending, public hearing for tax cap
to be proposed in August Regular Town Board Meeting
DRAFT MINUTES
●Clean Up Days - Reschedule - (Tabled)
New Business
●Update of Town of Enfield Policy and Employee Manual - Per Paychex Manual Builder free
of charge through August 2020.
●Website Policy - Updated and is recently published to be reviewed and to be proposed in
August 2020. Supervisor consulting on this policy with Confidential Secretary.
●Electronic Payments Policy - Currently accepting checks and cash with online capacity
through Williamson Law program. Will be purchasing a swiper for Credit Card applications.
●Policy Regarding Attorney Contact - AOT recommends a policy including appointment of a
“Gatekeeper” to reserve use of Town Attorney.
●Proposed Prepaying Principal Due On Bonds - Savings from $649 to $737 and up to $900 +
annually over time. There was some concern regarding the Salt Barn investment, discussion
ensued, clarification of Salt Barn grant requirements, construction, and implementation as a
priority.
●Pavement - in front of Food Pantry and around Community Building (oversight)
Privilege of the Floor: Deputy Town Clerk Patricia Speno, Judge Betty Poole, Townsperson Joanne
Huddle
Discussed: CoVid screening signage and procedures at in- person meetings & ROOP, position of
Highway Superintendent and it’s current and future disposition, proposed bond payment concurrence
Adjournment: 9:38 pm
Town of Enfield
Regular Town Board Meeting,
Wednesday July 8, 2020 6:41 p.m. - 9:38 p.m.