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Home My WebLink About06-10-2020 Regular Town Board MeetingDraft Minutes 1 Town of Enfield, NY Regular Town Board Meeting Wednesday June 10, 2020, 6:30 pm Virtual Meeting via Zoom Meeting Portal Meeting Link: https://us02web.zoom.us/j/89052677745 (for computer or smartphone) Meeting ID: 8905267 7745 Call in Number: (646) 876-9923 (landline or cell) For instructions for this meeting visit: http://townofenfield.org/virtual-board-meetings Present: Supervisor McGee, Councilperson Bryant, Councilperson Lynch, Councilperson Mehaffey, Councilperson Redmond, Town Clerk ellen Woods, Deputy Town Clerk Patricia Speno, Highway Superintendent Buddy Rollins, Code Enforcement Officer Alan Teeter, Planning Board Chair Dan Walker, Judge Betty Poole, County Legislator Anne Koreman, Terry Carroll, Lou Vogel, Mike Carpenter, Lisa Monroe, Denny Hubble, Julie Schroeder. Call to Order: 6:30 pm Additions or changes to the Agenda: ▪Councilperson Lynch referenced an email regarding a proposed resolution to review funding for Highway Department Summertime Funding. Supervisor McGee referred this to Budget discussion. ▪Supervisor McGee proposes a budget amendment for Williamson Cloud software application for Bookkeeper, Town Clerk and Town Supervisor. Correspondence: email from Councilperson Lynch re: highway department summertime funding Privilege of the Floor: Supervisor McGee, Mike Carpenter, Councilperson Bryant, Zoning Officer Alan Teeter, Planning Board Chair Dan Walker, Town Clerk Ellen Woods, Councilperson Lynch Presentation: NYStretch Presentation Lou Vogel of Taitem Engineering P.C. and Terry Carroll of Cornell Cooperative Extension /Clean Energy Communities in the S. Tier. Discussion: Councilperson Redmond, Councilperson Mehaffey, Supervisor McGee, Councilperson Bryant, Councilperson Lynch, Zoning Officer Alan Teeter Monthly Reports: County Legislator Anne Koreman, Supervisor McGee, Town Clerk Ellen Woods, (SYEP Proposal presented by Deputy Town Clerk Patricia Speno), Highway Superintendent Buddy Rollins, (Code Enforcement Officer Quarterly Report, Alan Teeter), (Volunteer Fire Department Quarterly Report, Alan Teeter), (Planning Board Quarterly Report, Chair Dan Walker), 1 Draft Minutes 2 (TCCOG Quarterly Report, Councilperson Lynch), ECC Report Councilperson Bryant, Lisa Monroe (Tompkins County Youth Board), Councilperson Mehaffey (Tompkins County Recreation Partnership), Councilperson Redmond (Cayuga Lake Watershed IO), Town Clerk Ellen Woods (Tompkins Health Consortium), Councilperson Lynch (Cemetery Committee) Consent Agenda: Supervisor McGee calls for reading of the Consent Agenda ●Town Clerk Ellen Woods (Audit Claims) ●Supervisor McGee moves for the appointment of Stephanie Redmond as Alternate to Cayuga Lake Watershed Intermunicipal Organization Resolution #2020-51 Supervisor McGee moves for approval of Consent Agenda requests Town Clerk Ellen Woods to call the vote. Town Clerk Ellen Woods calls the vote Town Clerk Ellen Woods: Councilperson Bryant Councilperson Bryant: Aye Town Clerk Ellen Woods: Councilperson Lynch Councilperson Lynch: Aye Town Clerk Ellen Woods: Councilperson Mehaffey Councilperson Mehaffey: Aye Town Clerk Ellen Woods: Councilperson Redmond Councilperson Redmond: Aye Town Clerk Ellen Woods: Supervisor McGee Supervisor McGee: Aye All Aye Consent Agenda carried Old Business: Local laws: ▪Town Clerk & Highway Superintendent; Appointment vs. Elected & 4 year term vs. 2 year term for Town Clerk & Highway Superintendent ▪Town Supervisor; 4 year term vs. 2 year term. Motion to discussion by Supervisor McGee 2nd by Councilperson Mehaffey Discussion: Town Clerk Ellen Woods, Councilperson Lynch, Supervisor McGee, Councilperson Redmond, Councilperson Bryant Supervisor McGee moves to propose a hearing date Councilperson Mehaffey 2nds Discussion: Councilperson Bryant, Councilperson Mehaffey, Supervisor McGee, Councilperson Lynch 2 Draft Minutes 3 Town Clerk Ellen Woods calls the vote Town Clerk Ellen Woods: Councilperson Bryant Councilperson Bryant: Aye Town Clerk Ellen Woods: Councilperson Lynch Councilperson Lynch: Proudly No Town Clerk Ellen Woods: Councilperson Mehaffey Councilperson Mehaffey: Aye Town Clerk Ellen Woods: Councilperson Redmond Councilperson Redmond: Aye Town Clerk Ellen Woods: Supervisor McGee Supervisor McGee: Aye 4 Ayes, 1 Nay, motion carried Councilperson Bryant proposes June 30, 2020 Councilperson Mehaffey 2nds Supervisor McGee moves that we have a public hearing for the proposals to change the terms and nature of the offices of Highway Superintendent and Super and Town Clerk on June 30th, 6:30. Is there a second? Councilperson Bryant 2nds ROOP ▪Judge Betty Poole Plexiglass Shield for the bench Supervisor McGee defers to Ncourt (online payment) Councilperson Mehaffey enters discussion Discussion: (none) ▪Alan Teeter Discussion: Supervisor McGee, Councilpersons Redmond, Bryant, Mehaffey and Lynch ▪Highway Superintendent Buddy Rollins Breakroom procedures, masks and sanitizers, visitors log, work log, vehicle sanitizing, daily check-in for symptoms and health complaints (self-certifying), ROOP enforcement questions Discussion: Supervisor McGee, Councilpersons Bryant and Mehaffey re: Summer hires, to be heard in another meeting at another date per proposal. SYEP hire encouraged and considered. ▪Town Clerk Ellen Woods Online payments, swiper for cards, drive-up window, plexiglass barrier, one person at a time, curbside service, appointments scheduled in advance, masks and sanitizer available. Discussion: Supervisor McGee, Councilpersons Mehaffey, Bryant 3 Draft Minutes 4 Supervisor McGee moves for adoption of ROOP Plan 2nd Councilperson Bryant Supervisor McGee requests a vote Town Clerk Ellen Woods calls the vote Town Clerk Ellen Woods: Councilperson Bryant Councilperson Bryant: Aye Town Clerk Ellen Woods: Councilperson Lynch Councilperson Lynch: Aye Town Clerk Ellen Woods: Councilperson Mehaffey Councilperson Mehaffey: Aye Town Clerk Ellen Woods: Councilperson Redmond Councilperson Redmond: Aye Town Clerk Ellen Woods: Supervisor McGee Supervisor McGee: Aye All Aye, ROOP plan adopted Town Clerk Ellen woods proposes extended hours at the Town Hall on Saturdays. Supervisor McGee moves to extend hours of Town Hall Saturdays to 10:30 am through 4:30 pm. 2nd Councilperson Lynch Supervisor McGee calls for a vote Town Clerk Ellen Woods calls the vote Town Clerk Ellen Woods: Councilperson Bryant Councilperson Bryant: Aye Town Clerk Ellen Woods: Councilperson Lynch Councilperson Lynch: Aye Town Clerk Ellen Woods: Councilperson Mehaffey Councilperson Mehaffey: Aye Town Clerk Ellen Woods: Councilperson Redmond Councilperson Redmond: Aye Town Clerk Ellen Woods: Supervisor McGee Supervisor McGee: Aye All Aye, motion Carried Town Clerk Ellen Woods proposes reopening of the Town Hall Friday June 12, 2020. Supervisor McGee moves to vote on reopening of the Town Hall Friday June 12, 2020. 4 Draft Minutes 5 Town Clerk Ellen Woods calls the vote Town Clerk Ellen Woods: Councilperson Bryant Councilperson Bryant: Aye Town Clerk Ellen Woods: Councilperson Lynch Councilperson Lynch: Aye Town Clerk Ellen Woods: Councilperson Mehaffey Councilperson Mehaffey: Aye Town Clerk Ellen Woods: Councilperson Redmond Councilperson Redmond: Aye Town Clerk Ellen Woods: Supervisor McGee Supervisor McGee: Aye All Aye, motion carried Appointments to Water Resource Protection Committee Resolution #2020-52 Councilperson Lynch proposes to move an amendment, an amendment that would add that the Town board will advertise on its Web site for additional members to this committee? It will be. And applications may be accepted through July 30, first with the Town board to consider additional members be added to the committee at its August meeting. Supervisor McGee moves to vote Town Clerk Ellen Woods calls the vote Town Clerk Ellen Woods: Councilperson Bryant Councilperson Bryant: Aye Town Clerk Ellen Woods: Councilperson Lynch Councilperson Lynch: Aye Town Clerk Ellen Woods: Councilperson Mehaffey Councilperson Mehaffey: Aye Town Clerk Ellen Woods: Councilperson Redmond Councilperson Redmond: Aye Town Clerk Ellen Woods: Supervisor McGee Supervisor McGee: Aye All Aye, motion carried, amendment carried Supervisor McGee moves to vote on Resolution #2020-52 5 Draft Minutes 6 Town Clerk Ellen Woods calls the vote Town Clerk Ellen Woods: Councilperson Bryant Councilperson Bryant: Aye Town Clerk Ellen Woods: Councilperson Lynch Councilperson Lynch: Aye Town Clerk Ellen Woods: Councilperson Mehaffey Councilperson Mehaffey: Aye Town Clerk Ellen Woods: Councilperson Redmond Councilperson Redmond: Aye Town Clerk Ellen Woods: Supervisor McGee Supervisor McGee: Aye All Aye, Resolution #2020-52 carried Budget: Discussion: Highway Department summer hire, to be addressed at another time per proposal. Cleanup day: rescheduled to October New Business: Update of Town of Enfield Policy and Employee Manual ●Request Paychex manual for review ●Review Enfield’s manual and other towns manuals Supervisor McGee moves to implement Williamson Cloud software for Bookkeeper, Town Clerk and Town Supervisor Councilperson Bryant 2nds Supervisor McGee moves to vote Town Clerk Ellen Woods calls the vote Town Clerk Ellen Woods: Councilperson Bryant Councilperson Bryant: Aye Town Clerk Ellen Woods: Councilperson Lynch Councilperson Lynch: Aye Town Clerk Ellen Woods: Councilperson Mehaffey Councilperson Mehaffey: Aye Town Clerk Ellen Woods: Councilperson Redmond 6 Draft Minutes 7 Councilperson Redmond: Aye Town Clerk Ellen Woods: Supervisor McGee Supervisor McGee: Aye All Aye, motion Carries Discussion: Supervisor McGee proposes a budget amendment for Williamson Cloud software implementation. And so I just have to put forward a budget amendment now in order to pay for it. So I don't know what number this is budget amendment wise moving funds for Williamson clouds set up and annual service, whereas the Enfield Town supervisor and bookkeeper perform financial tasks for the Town. And whereas the confidential secretary and Town Clerk perform support tasks for the financial management of the Town and whereas the town of Enfield utilizes the Williamson accounting and budget preparation software. And whereas Williams cloud server provides the ability for all of those responsible for financial recordkeeping to do so in unison, using the same platform on a joint server. And whereas the Williamston Cloud program requires six hundred ninety five dollars one time setup fee for two. For the Town supervisor and bookkeeper devices and forty five dollars per month billed annually for Cloud Server management and whereas the Williamson Cloud program requires one hundred seventy five dollars one time setup fee for the additional setup of the Town Clerk's device and thirty six dollars per month billed annually for cloud server management. And whereas the cost of these additions exceeds the amount budgeted, therefore be it resolved. The Enfield Town board authorizes Supervisor McGee to decrease a nineteen ninety point four contingent by seven hundred sixty three dollars and increase a thirteen sixteen point four bookkeeper contractual by seven hundred and sixty three dollars. Councilperson Bryant 2nd Supervisor McGee calls for a vote on A 1990.4 Town Clerk Ellen Woods calls the vote Town Clerk Ellen Woods: Councilperson Bryant Councilperson Bryant: Aye Town Clerk Ellen Woods: Councilperson Lynch Councilperson Lynch: Aye Town Clerk Ellen Woods: Councilperson Mehaffey Councilperson Mehaffey: Aye Town Clerk Ellen Woods: Councilperson Redmond Councilperson Redmond: Aye Town Clerk Ellen Woods: Supervisor McGee Supervisor McGee: Aye 7 Draft Minutes 8 All Aye Motion carries, amendment A1990.4 carries Privilege of the Floor: Denny Hubble Town Clerk Ellen Woods Julie Schroeder Supervisor McGee Calls for adjournment 10:29 pm 2nd Councilperson Bryant Summary: Call to order: 6:30 pm Resolution #2020-51 Resolution #2020-52 Budget Amendment A1990.4 Adjournment 10:29 pm Town of Enfield, NY Regular Town Board Meeting Wednesday June 10, 2020, 6:30 pm - 10:29 pm (Draft Minutes) 8