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HomeMy WebLinkAbout5_6_2020 Transcript Special Meeting5-6-2020 Special Enfield Town Board Meeting.mp3 Supervisor McGee ​[00:00:00] ​Called the meeting to order. This is a special meeting of the Enfield Town Board. Wednesday, May 6th, twenty at 6:00 p.m. via the Zoom portal. So are there any changes to the agenda or additions to. OK. Councilperson Redmond ​[00:00:19] ​No. Supervisor McGee ​[00:00:20] ​All right. So I will call for privilege of the floor. If anyone would like to speak, if you could use the raise your hand feature should be in the participants or the chat window. I think it's in the first participants one. And if you're on the phone, I think you can do Star 9 to raise your hand and lower your hand. And then. Any one who does not make that work. I will open everything up and unmute everybody and see if there's anybody else who would like to speak for privilege, others who weren't able to do that. So if there's anyone who'd like to speak for privilege, please use the raise your hand feature. Ellen, did you mean for your hand to be up? You did, it's not there anymore? TownClerk Ellen Woods ​[00:01:20] ​OK. Supervisor McGee ​[00:01:22] ​Go ahead. TownClerk Ellen Woods ​[00:01:23] ​OK. So I have a special guest, Zackie. Hi. [00:01:26] ​Hi. TownClerk Ellen Woods ​[00:01:27] ​Hi. And I'm OK. Stand up so people can see you. They can't see you if you don't stand up... OK, so Zackie was going to share two pledges. He was going to share the Enfield pledge and then the Pledge of Allegiance. OK. Tell him Enfield pledge. He's shy... Zackie ​[00:01:50] ​We are a proud and caring community of thinkers, learners and doers. We encourage each other. We try our best and we never give up. TownClerk Ellen Woods ​[00:02:01] ​Yeah, you did a good job. OK. So you say the other pledge? Zackie ​[00:02:05] ​OK. Zackie ​[00:02:06] ​We pledge allegiance to the... United States to you. We pledge allegiance to the United States of America, to the Republic of which it stands one nation under God, indivisible, with liberty and justice for all. TownClerk Ellen Woods ​[00:02:23] ​And tell them who. Tell them your full name is... Zackie ​[00:02:26] ​Zack... TownClerk Ellen Woods ​[00:02:26] ​Tell them where you go to school... . [00:02:29] ​Enfield. TownClerk Ellen Woods ​[00:02:31] ​And what grade are you in? [00:02:32] ​I'm in fourth grade. [00:02:33] ​Okay, well, look,. [00:02:34] ​It's almost the end of the year. [00:02:37] ​so you'll be in fifth. Okay. Say Thank you. [00:02:41] ​Thank you. [00:02:43] ​Thank you. [00:02:44] ​That's great. Supervisor McGee ​[00:02:48] ​Anything else Ellen? TownClerk Ellen Woods ​[00:02:49] ​That's it. Supervisor McGee ​[00:02:50] ​Thank you. All right. Anyone else want to raise their hand for privilege of the floor? Supervisor McGee ​[00:03:00] ​So, I'm going to unmute everybody. Just so you know, you'll be, everyone will be able to hear you, so hold on one second. Is there anyone else who would like to speak for privilege? [00:03:13] ​Background sound... Supervisor McGee ​[00:03:33] ​Where?... There we go. OK. I have no correspondence. So let's move right on to the payroll service consideration. Last week we had determined that they were all fairly similar and we were interested in having some input from Mimi as she has used payroll services before. So if. Does anybody have questions of Mimi? Mimi is here now. So. Councilperson Lynch ​[00:04:06] ​The question I had for me was if she had a preference among the three that had submitted proposals. Councilperson Bryant ​[00:04:16] ​I had the same question too. Councilperson Maheffey ​[00:04:20] ​I would say that. That most payroll companies promise more than they deliver and that you have to very carefully negotiate that contract. Have it in writing. And make sure that they stick to it. And we've had luck with Paychex actually doing that. We've dealt with Paychex and ADO in the past. Their Paychex Flex, which is, I believe, what they're quoting us on is very easy, very user friendly. I believe the highway personnel would be able to clock in right from their phone. And that way it goes directly into payroll. They can look at all of their hours right in. Everybody can look at their hours, right in Paychex. Make sure that their punches are good and then sign off on it at the end of the pay period. And then the manager signs off and then the ad then sends it. So it has a series of checks and balances. They're very prompt in terms of tax filings and that kind of thing. We had an issue a month or so ago where our time clock went down and it was a pain in the neck. And when we said that costs us money, they very quickly gave us a free month of payroll service, which is not small for a company our size. So, you know, they were they're pretty easy to deal with and talk to humans and. They'll be solved issues very quickly. They're always available when we're putting in the payroll, if we have a question about whether or not, you know, this fits into a taxable reimbursement or nontaxable, they're knowledgeable about that. So I have found them to be very good to work with. We've had a number of years with Paychex and a number of years with ADP. So that's mostly my take on it. I I feel like having a payroll service. Allows you to really know that all the t's are being crossed in the i's are being dotted in a way that I can't imagine not having a payroll service. Everything changes every year, every. The law is strange, very difficult to keep up with all that. The percentages change in terms of the maximum allowed in a 401-K or the retirement plan or this or that. And they track all that once an employee reaches the maximum for paid family leave. Then they stop deducting it, you know. So it's all automatic. Which means that there's a lot less error associated with it. There could be. I'm not saying there was then they could be having humans do it. So because it is a lot to keep track of... You know. Councilperson Bryant ​[00:07:42] ​If I could just add something, Mimi I'm in total agreement with you. I don't know if I muted it or not, but I consulted with a... Am I muted... [00:07:53] ​No,. [00:07:53] ​No, I hear you... Councilperson Bryant ​[00:07:55] ​I agree with you 100 percent. I consulted with my friend, the executive director of TC Action and though they use a different service. She said they used both an ADP and Paychex and the way that the services keep up with the different regulations and so on. When you cut and we don't have a massive payroll, but nevertheless it's just the economy all the way along and they've put them both very responsive. They've used ADP, but she really said Paychex was probably just as good and it was really a boon to them in terms of keeping up with the different laws that come along and also their employees request from time to time, I am adding that in. Thanks Mimi. Councilperson Maheffey ​[00:08:49] ​I also think that it's good for employees because they can log on, they can see how much benefit time they have. They can submit benefit time. Then the manager goes ahead and approves it or denies it. You know, everything's in writing. Everything's very clear both to the employee and to Buddy who will be managing it in terms of understanding how much benefit time they had, who asked for it first. The reason they asked or whatever criteria he happens to use in terms of approving it. They can also track jobs so that if he wants to write it, you can track whether, you know, snow removal or the different areas that he has labor going can be tracked right in payroll and then uploaded right to our software system rather than him having to do all that and track it all. It can just be done by dropping it down to the time that the employee worked into a different job or category. So, you know, I think it could be very useful in that respect, too. And ease up different people's resp... Time spent on paperwork and adding and making sure that everything balances to the penny, which watch it has to for all of the payroll taxing and reporting services so you can spend a long time looking for 11 cents? I can tell you because I used to do payroll by hand. Councilperson Bryant ​[00:10:28] ​So did I. Councilperson Maheffey ​[00:10:29] ​You think eleven cents isn't worth it?... It has to balance to the penny every single time. Supervisor McGee ​[00:10:35] ​So the other thing that it provides is consistency, no matter who's in office. So everything. If regardless of whatever whoever is serving, whatever term or whoever is in charge of it, I mean, the entire board is in charge of it. But this way that regardless of what sort of turnover there is, this is consistent. And that is appropriate when you have employees. So. Councilperson Redmond ​[00:11:06] ​So I looked into it a little bit and I couldn't find a lot of reviews for the Complete Paychex. There's another service called Intuit, but they require QuickBooks, which can be a little bit more complicated. Our system isn't set up for that. And then as far as the comparison between Paychex and ADP, I asked around it. It seemed like Paychex was comparable with less of a cost and ADP was less user friendly than they felt Paychex were. So I guess my overall vote would be for Paychex or ADP, but Paychex above ADP. Councilperson Maheffey ​[00:11:44] ​Yeah, I would agree with that. Councilperson Bryant ​[00:11:47] ​I would agree too. Councilperson Maheffey ​[00:11:50] ​The other thing that paycheck is offering is free. I think 60 days of HR, which could be useful to us in that we were planning on rewriting the manual because right now is written. But then there's lots of amendments to it. So making it a more complete package and polished using their service to do that for 60 days and then canceling it, I think could be beneficial to the town. It could be actually useful. I wouldn't necessarily decide on a service based on that, but I think it could be a nice bonus. Councilperson Redmond ​[00:12:36] ​Also, so that my research found that you can look for deals that Paychex often will give deals, so it's like they'll give some sort of sales cost at some point. I'm not exactly sure how to find those, but that's something that I was just looking into, is that we can sort of negotiate the price with them a little bit. [00:12:56] ​Oh, yeah, they're hungry right now because, one, they don't typically get people jumping on in the middle of a quarter or the middle of the year calendar year. Typically, they don't go in that respect. They're gonna to, they're hungrier because they have more personnel that they're trying to pay that aren't utilized at this point. And then they're all overwhelmed in January. And then in addition to that, because of Covid, they get paid by the Paychex. And so many businesses have dropped a big percentage of their employees. And so the number of checks that they're writing has dropped significantly. So I can imagine they're a little hungrier in that respect. I believe they were offering a 3 free month. Supervisor McGee ​[00:13:43] ​First, second and ninth month free. Councilperson Maheffey ​[00:13:45] ​Yes, first, second and ninth... But there's nothing. There was no negotiation on my part to try to push for more. Certainly we would want to do that if we were choosing them as number one. So we would want to push them a little bit harder. Councilperson Bryant ​[00:14:03] ​Yes, definitely. Councilperson Maheffey ​[00:14:06] ​Down a little bit. So I agree with you Stepahnie. That said, I think that that was just the first offer. But since they all kind of went about the same price, I think they think they're all going to end up even after negotiation around the same price. Supervisor McGee ​[00:14:25] ​So what do you think about? I mean, the price that I had when I figured out the full price, they were comparable even in the second year. So what do you think about asking them for beyond the first year, giving us the first, second and ninth month free or first, second, third month rate or something like that in the second year? Councilperson Bryant ​[00:14:45] ​I'd definitely go for it. Councilperson Maheffey ​[00:14:49] ​And they also had a. They were giving us somewhat of a deal on converting the..., converting it over. Supervisor McGee ​[00:15:02] ​Yeah, it was 100 dollars. I think as opposed to the I think one of them was three hundred? Councilperson Maheffey ​[00:15:08] ​Yeah, one of them was three hundred and the other one one hundred. The other one didn't talk to us about it, but I'm sure it's gonna be somewhere in there. So. You know, part of it is just saying, hey, you know, where do you have room to bend? And they seem to have more room to bend on pre payrolls than they do on negotiating the price check down. Supervisor McGee ​[00:15:29] ​Right. Councilperson Maheffey ​[00:15:30] ​That's what we have found. Like they'll give us stuff for free because they have the ability to do that. But the salespeople don't seem to have the ability to actually reduce the price per check. So that that would be you know, my take would be so far with Paychex. We've been successful in adding services for free or negotiating free months, but not necessarily negotiating the price per check down or even out. I think with the first year, we got them to take away the cost of the W2s. Not a huge cost for the town. What is it, $2 a check or something? $6? Supervisor McGee ​[00:16:16] ​No, it was actually six seventy five per. Councilperson Maheffey ​[00:16:22] ​Right. Supervisor McGee ​[00:16:23] ​Yeah. Councilperson Maheffey ​[00:16:25] ​So a lot of times you can get the first year free on that. Councilperson Lynch ​[00:16:31] ​Well, OK, Mimi, your successful experience with Paychex makes a big difference. And I think that's the firm we probably should go with. Councilperson Redmond ​[00:16:45] ​Thank you. One thing I did see is there was a coupon code for twenty five percent off, so I can send that to you and see if that helps at all. I don't know if that's really all that helpful, but I know any coupon code. Maybe they'll go for it. Councilperson Maheffey ​[00:16:59] ​Yeah, I like it. Councilperson Bryant ​[00:17:02] ​Go for it. Supervisor McGee ​[00:17:05] ​OK. So would you be willing Mimi to continue the discussions with me over email with the representative from Paychex until we get this ironed out? Councilperson Maheffey ​[00:17:18] ​Yeah, I think what we could do is conference call with him. Supervisor McGee ​[00:17:22] ​Okay. Councilperson Maheffey ​[00:17:24] ​OK. Was that Zach that we were talking to on that? Supervisor McGee ​[00:17:28] ​I can't remember. Councilperson Maheffey ​[00:17:30] ​I can't remember, I think. But getting the names. I don't have the paperwork in front of me, but I do feel like I'd like somebody else on the line once they're actually making an offer to people hearing it. And, you know, the old salesperson promising the world kind of thing. Councilperson Lynch ​[00:17:53] ​When do we need a resolution? Supervisor McGee ​[00:17:56] ​I would make a motion right now would that we move toward utilizing the services of Paychex for payroll. Councilperson Bryant ​[00:18:04] ​Second. Supervisor McGee ​[00:18:09] ​OK. So any further discussion? Ellen, would you please call the vote? Hold on let me... TownClerk Ellen Woods ​[00:18:20] ​Councilperson Bryant. Councilperson Bryant ​[00:18:23] ​Aye TownClerk Ellen Woods ​[00:18:25] ​Councilperson Lynch. Councilperson Lynch ​[00:18:26] ​Aye TownClerk Ellen Woods ​[00:18:27] ​Councilperson Mahaffey. Councilperson Maheffey ​[00:18:30] ​Aye TownClerk Ellen Woods ​[00:18:31] ​Councilperson Redmond. Councilperson Redmond ​[00:18:32] ​Aye TownClerk Ellen Woods ​[00:18:32] ​My Supervisor McGee. Supervisor McGee ​[00:18:35] ​Aye. Supervisor McGee ​[00:18:35] ​Thank you. And it only takes like three days for them to get this setup, so we'll get in touch and get this squared away so everything is ready for the next payroll. Debbie was then and we worked on payroll this past week and she left a lot of information for me. So on Monday. So I think we'll be all set with that. All right. Thank you for that, Mimi. Councilperson Maheffey ​[00:19:02] ​Thank you. Supervisor McGee ​[00:19:06] ​OK. So cemetery maintenance, we have the RFP from last year. And also, I will say that we'll need to add a couple of things to this, because last year the. The actual mowing throughout the year did not include the cleanup and first month, so we would need to include that, so at least a cleanup and a first mow by Memorial Day. So we would need that. But I'm also I need to let you know that the person now who does our burial coordinating the cost of getting taxes done just for that alone. If there's only one burial and they have a W-9 for that. That's the cost of one burial. So they don't actually make any money. But there's only one burial in the year. So and if they had four, then the cost of doing their taxes is twenty five percent of what they're making. So on top of the tax that they pay. So. I think you're going to need to add the burial coordinator information to this. So if they come as a package deal, then it's not it's worth it if they don't, then it's not at least to the person who's doing that, who was doing them last year. So we do have I have the burial coordinator agreement. What they do is they take calls from families or funeral homes with burial needs. They communicate with the funeral home personnel. They coordinate and oversee the opening and closing of gravesites, submit all receipts, invoices, checks, transit permits, certificates of cremation and all other necessary documentation to the Enfield town clerk for all internments in the in a timely manner. They serve in an on-call capacity for the month of April through October for burial coordination needs. They maintain a list of excavators for the town with contact information. They notify the town clerk's office when not available to fulfill the service, and they provide mutually approved backup if necessary. And services include any additional tasks that the town and the burial coordinator may agree on. The let's see, where's the other part of this? So they oversee the excavation. And if it's cremation, they can either have someone else do the digging or they can do it themselves. And, then the way we do it is the family pays for it and then the town pays the burial coordinator for it. Using those fees. So there's no it isn't a moneymaker for the town at all. To bury people, it's just the money just goes through the town and out to the burial coordinator. Yeah, so that the town hall doesn't really have any. The town clerk did none of the town employees have anything to do with the negotiating and working with the families and the funeral home. The town clerk does plot sales, but not the managing of burials. So that's all done by the burial coordinator. Councilperson Lynch ​[00:22:53] ​So are we talking about merging cemetery maintenance along with burial coordination? Supervisor McGee ​[00:22:59] ​I mean, you can do it that way. And what it is, it's the way it's been articulated to me is that one is not you know, the mowing is one thing, but because that's a larger amount if you're just doing that, but just doing the burial coordination because we give a 1099 for that. It's not, it just is more expensive to get your taxes done and paying taxes on that. So the one service isn't worth it to do the way we do it unless the other is attached to it. But you can certainly put out feelers for somebody who wants to be the burial coordinator. Councilperson Lynch ​[00:23:48] ​Right. Because I think that the burial coordinator would be a more specialized task than the mow anybody can mow. I can mow the cemetery. But I mean, the fact is, I wouldn't want I don't think I'd be equipped to be a burial coordinator. And so I think you're going to have more interested parties for just mowing than you are for mowing and burial coordination. Councilperson Redmond ​[00:24:15] ​So we need a separate RFP then for the burial coordinator. Is that what you're saying? [00:24:19] ​Or you can just put out an advertisement for that. Councilperson Lynch ​[00:24:26] ​I see that Sue Thompson is in our discussion. And since she's in the cemetery committee, I wondered if she would like to provide any input here? [00:24:40] ​Sue is there and we can unmute him? Supervisor McGee ​[00:24:44] ​Hi Sue! Sue Thompson ​[00:24:44] ​Hello! Sue Thompson ​[00:24:46] ​I would not want to combine the two positions. I would keep them separate. That's. [00:24:52] ​OK. Sue Thompson ​[00:24:54] ​It's just my opinion. Yeah, I would agree with Bob that, you know, mowing is one thing, but doing the burials and meeting with the families are completely different. So I would keep them separate. Supervisor McGee ​[00:25:04] ​Yes. Councilperson Lynch ​[00:25:05] ​Thank you. Supervisor McGee ​[00:25:07] ​So the cemetery committee, would you want to coordinate finding a person to be the burial coordinator? Sue Thompson ​[00:25:14] ​Right. I thought Matt was already contracted with us. Supervisor McGee ​[00:25:18] ​So he was up until this year. But again, unless he's the person that's mowing, it isn't worth it for him to do just the burial coordinator. So if we put it out for our fee and he's not the person that ends up being the person mowing it, then he isn't he isn't going to do that. So. Sue Thompson ​[00:25:39] ​We just ask him to do both. Do we have to put that out to bid and all of that? I don't know what all things are. Supervisor McGee ​[00:25:50] ​Well, we'd have to look at the procurement policy. Councilperson Lynch ​[00:26:00] ​I think there ought to be separate RFD for these because again, it's two different types of work. Supervisor McGee ​[00:26:10] ​Well, I mean, I guess I feel better about putting it out for bid formally. [00:26:20] ​And then if he actually gets the bid and he's the lowest bidder, then he may be willing to stay on as the burial coordinator. But I would suggest making them separate and putting out the bid rather than just asking him to do it. I don't feel like that's really fair in Enfield. I think that it would be more proper to put out a bid and see who comes in with the lowest bid. And then there may be. There were people last time that bid on it and they did not. They weren't the lowest bid, but. I think that we should give that opportunity. Sue Thompson ​[00:27:03] ​OK. That's fine. That's great. Supervisor McGee ​[00:27:07] ​But, you know, and then again, I mean, if he ends up having the lowest bid, then you can ask him if he wants to continue for this year as the burial coordinator. Sue Thompson ​[00:27:16] ​OK. Councilperson Lynch ​[00:27:20] ​I am a little disappointed that we weren't able to get volunteers to step up to mow the cemeteries this year. Given our tight financial circumstances, I would volunteer to do Bud Cemetery, which is just down the road. I'd volunteer to mow that. I've already picked it up. I stopped there yesterday afternoon and picked up all the sticks and trash and got that all raked up. But you know, I can't do all four. And, you know, I would mow that just because it's convenient and it's neighborhood. But I wish other people would step forward. And I would still encourage Sue and her other members of the cemetery committee to ask around to see if people will still volunteer to do the mowing this year. It would be nice. Supervisor McGee ​[00:28:08] ​Considering that people were not happy, with just once a month mowing last year. Perhaps you can contract for once a month. And then if there are people who are unhappy with what it looks like, they can go over and they can moan. TownClerk Ellen Woods ​[00:28:25] ​I just wanted to share with the board that there was a volunteer, Dave Newheart volunteered to mow Christian Cemetery, unless that was changed. Councilperson Redmond ​[00:28:33] ​Mm hmm. Looks like Mimi might be needed here. Supervisor McGee ​[00:28:40] ​Where is she? ...there she is. Councilperson Maheffey ​[00:28:43] ​Thank you. Supervisor McGee ​[00:28:44] ​Yeah. Great. Well, the Internet is not in that building. Yeah. Councilperson Maheffey ​[00:28:49] ​Yeah. The Internet's on and I got a charger. I'm back. I did. I did want to wonder whether or not we need to raise the price of the burial. So that it is so that even one one burial would be okay. As the coordinator showed. Look at what we're charging for that so that it is a more viable position in and of itself. Supervisor McGee ​[00:29:22] ​We did do that in two thousand eighteen. Councilperson Maheffey ​[00:29:25] ​I know, I know. But if what you're saying is he didn't even make enough to pay for the filing of I'm. Supervisor McGee ​[00:29:33] ​I'm not saying that. I'm saying that if he only had one burial and it's unpredictable. So one year he might have three burials. You might have five burials. But there have been years that there's been one burial. So. Councilperson Maheffey ​[00:29:43] ​And there's less and less spaces and there's less. You know, we're not wishing people into the cemetery. So, you know, we have to cover the costs. And if the costs are more than what we're paying right now, then maybe that's what needs to be looked at in terms of keeping the job separate and making it so that Matt would continue regardless of whether there was one or not. So I just want to think about that. [00:30:13] ​OK. I mean, he's very good at the job. [00:30:16] ​Virginia is muted just, so you know. Yeah, for some reason it's not letting us mute and unmute ourselves this time. [00:30:22] ​So I made you a co-host, Stephanie, so you should be able to do that. [00:30:27] ​OK, great. Thanks. [00:30:28] ​OK. Can you comment? [00:30:31] ​No, I did. I wondered if there's a base amount you could offer as a burial coordinator if you get to zero burials. I don't know if that's appropriate? [00:30:47] ​So. [00:30:50] ​Cost of doing the paperwork. [00:30:52] ​Sue,. [00:30:53] ​Yes,. [00:30:53] ​Are you still there? What are your thoughts? Yes. We feel like Matt does a great job at this. [00:31:00] ​He does a wonderful job at it. [00:31:02] ​Yeah, he is great. [00:31:05] ​So right now, the burial coordinator fee is $300 for a full internment with an additional fee of $50 for a weekend burial. The excavator fees are charged at market value, determined by the excavator. OK. [00:31:25] ​The cremation excavation fee is $250 and the burial coordinator may provide the service if able and received compensation of $250. And then I think that's it. So. So the burial coordinator receives the $250 for the digging of a cremation plot on top of the $300 burial fee. [00:31:55] ​Right. [00:31:55] ​Area of coordinating. [00:31:58] ​Right. [00:32:01] ​As the excavator gets paid separately. You know beyond the burial coordinator fee. Sue Thompson ​[00:32:14] ​I don't almost have to ask Matt what he would think about, you know, what the level of pricing would be. I don't know if you would know that or not, I assume so. Supervisor McGee ​[00:32:27] ​Let's see if I can shoot him a text. But why don't you discuss further. The mowing, the RFP for mowing? While I'm doing that. Councilperson Lynch ​[00:32:57] ​Again, do you think that probably it's unlikely that enough volunteers are going to step up to do the cemeteries? I mean, I'll take care of Bud. But you don't see other people stepping up for the other three? Sue Thompson ​[00:33:12] ​Not really. I've been asking around. We've been advertising. The only way that you might possibly get people and excuse me for saying this, but is if you just don't mow the cemeteries and then people come to see them and they complain and you don't really want to do that. Councilperson Lynch ​[00:33:27] ​I don't want a repeat of last year. And. Sue Thompson ​[00:33:29] ​I would start with the once a month thing. And then if somebody does complain, they can mount more often. But we need to at least mow it that same as we did last year. Councilperson Lynch ​[00:33:44] ​Now is as much as I hate to spend the money, I guess probably. We've got to have basically an insurance policy to make sure they're being mowed. I don't want them to overgrown like they did last year. Everybody on the town board, myself included, are gonna get blamed for it. Sue Thompson ​[00:34:00] ​You don't want that. Councilperson Lynch ​[00:34:01] ​You better get it done. Councilperson Maheffey ​[00:34:03] ​Well we're only doing it to the same extent we did it last year. So nothing is changing here. It might get another rainy day, growy, sunny, rain, grow, sun. We're going to have grass that grows faster than the month and there are gonna be people that complain. So just mowing it at the same level at once a month that we were last year. This is exactly the same RFP. Councilperson Lynch ​[00:34:27] ​I'll tell you what I mean. I'm looking at a tour and if it looks like a jury is getting overgrown, I'll get my mower and I'll just mow it... Or other volunteers can do the same. Councilperson Maheffey ​[00:34:38] ​Yeah. I agree. I'm not saying that I think we should spend more money. I don't think if there were people there who don't like what's not adequate last year and those same people may well if the growing season is the same. Feel that way this year? No. The only difference is we asked for volunteers and didn't get any. And I think that's significant. You know, if people really cared, they'd probably get out there, mowers if they could. Councilperson Redmond ​[00:35:09] ​So how is it? Asked last year for volunteers, just out of curiosity, where was it advertised? Supervisor McGee ​[00:35:15] ​It was not asked last year. It was asked this year. Councilperson Redmond ​[00:35:19] ​But how is it? Asked so far this year, just through the town board on this platform, it was. It added to it. Can we ever have Courtney Bailey added to the ECC newsletter? Things like that. Supervisor McGee ​[00:35:30] ​Well, you can, but your first mow. You need to have this in place by Memorial Day. Councilperson Redmond ​[00:35:36] ​Yeah. I mean, we're definitely gonna keep the monthly mowing up anyway. I'm just saying for volunteers for mowing and between, we could ask for, on several platforms. Supervisor McGee ​[00:35:44] ​Sure. I think we would put it on the website. Councilperson Redmond ​[00:35:48] ​Yeah. Ok... TownClerk Ellen Woods ​[00:35:54] ​Just a question from the Clerks point of view. I guess I don't have a good sense if people contact me how much the total cost a family would need to spend to intern a family member there? Like I know how much the plots cost, but what's the total cost they could expect to spend? Supervisor McGee ​[00:36:12] ​So right now, the burial coordinator fee is $300 unless it's a weekend that it's $50 additionally. And then on top of that, it's the cost of the person who excavates. If it's a cremation, it's $250. If it's an excavator for a full interment, then it is whatever the excavator charges. TownClerk Ellen Woods ​[00:36:36] ​Is not the same person as the burial coordinator? Mower? No, it's a new person? Supervisor McGee ​[00:36:41] ​Yes. It's a different person. They have to have a need to have a smaller excavator so they can get in tight spots if they need to. So. TownClerk Ellen Woods ​[00:36:50] ​Is that someone that the burial coordinator would contract with like sub-contract. Supervisor McGee ​[00:36:59] ​They would arrange that and then we pay them. Councilperson Redmond ​[00:37:06] ​Do you have an approximate for how much they're charging for that for the excavation. Supervisor McGee ​[00:37:11] ​I can't remember, was it like $400 before Mimi? Councilperson Maheffey ​[00:37:15] ​I think so. Supervisor McGee ​[00:37:17] ​It sounds reasonable. Councilperson Redmond ​[00:37:43] ​So we want to add clean up and a mow before Memorial Day to the RFP for the... Supervisor McGee ​[00:37:51] ​That's when they would have to start as they would have to have our cleanup and the first mowing by Memorial Day. If you wanted to be proper about it, because that's generally our policy. And actually, I think. Sue. Let me unmute you. Sue. I tried to unmute her. She doesn't want to be unmuted. Sue. Sue Thompson ​[00:38:19] ​There it goes. Supervisor McGee ​[00:38:21] ​Weren't there, aren't there a couple? Isn't it Memorial Day and Veterans Day? Sue Thompson ​[00:38:25] ​Or is it Memorial Day, July on July 4th, Labor Day. I think that's it. I think that's all they had. Supervisor McGee ​[00:38:37] ​OK. Well, Veteran's Day is beyond... Sue Thompson ​[00:38:38] ​ right, Veterans Day is beyond that. Supervisor McGee ​[00:38:40] ​OK. OK. OK, thank you. I'm gonna mute you again. Thank you. Sue Thompson ​[00:38:47] ​OK. Councilperson Redmond ​[00:38:57] ​So, Robert, did you want to work on that mowing RFP or did you want me to do that? Councilperson Lynch ​[00:39:05] ​We have the boring RFP here that was that we sent the request for bids. How does that change? Councilperson Redmond ​[00:39:15] ​Just so that the first cleanup in the first mow is before Memorial Day? I don't think that was on there. She was saying from last year. Did you want to work on that, since you are the liaison or do you want to. I don't mind working on it, too. Councilperson Lynch ​[00:39:31] ​Well, whatever... Councilperson Redmond ​[00:39:35] ​Don't have to be modified much. Councilperson Lynch ​[00:39:37] ​That's that's a very, very minor change, otherwise it looked all right to me. Councilperson Redmond ​[00:39:43] ​Yes. Councilperson Bryant ​[00:39:46] ​We're going to need to put that out to bid. Rather asap. Councilperson Redmond ​[00:39:50] ​Yeah. Did you want to head that up, Robert? Do you want me to. Councilperson Lynch ​[00:39:56] ​...why don't you put it up? If you want to? Councilperson Redmond ​[00:40:04] ​Do we have emails for who that was sent to last year? Or do we have to get it together again? Supervisor McGee ​[00:40:11] ​No, there wasn't really a list of emails. I think we put it on the town Website and this year there's actually more... There's like 150 more people on that list serve. So. And I mean, you could put up a notice at Dandy. You know, you could put it on. Craigslist. You can put it on. We shared on Facebook. You put it on the Trumansburg Community & Gathering Facebook page. TownClerk Ellen Woods ​[00:40:41] ​Any notices like that... I'm happy to handle it. Supervisor McGee ​[00:40:45] ​OK. Councilperson Redmond ​[00:40:45] ​So if I got the RFP together and gave it to you, do you want to put it on these platforms? TownClerk Ellen Woods ​[00:40:51] ​Sure. Happy to do that. Councilperson Redmond ​[00:40:52] ​OK. Councilperson Lynch ​[00:40:53] ​Thank you. Councilperson Bryant ​[00:40:54] ​I would even suggest the repair shop across the street from Dandy Mart if they'll let us... Councilperson Redmond ​[00:40:59] ​Oh, yeah. Cudders... TownClerk Ellen Woods ​[00:41:03] ​Cass's Stephanie, what would be helpful is if you want me to do the firing... If you could just make the fire, then I will just put it up at the place. Councilperson Redmond ​[00:41:14] ​Yeah. I'll just get the RFP to edit it a little bit. It should be good. Supervisor McGee ​[00:41:20] ​Did I send you a word file, Stephanie? Councilperson Redmond ​[00:41:25] ​I don't think so. Supervisor McGee ​[00:41:26] ​I'll get the word file Councilperson Redmond ​[00:41:28] ​OK. Supervisor McGee ​[00:41:36] ​All right. So I will move that with the. Changes to add the cleanup. Is that the only change we were gonna make? Councilperson Redmond ​[00:41:53] ​The clean up and first mow before Memorial Day. Supervisor McGee ​[00:41:55] ​Okay, yeah, I'll move that we put out this request for bids for cemetery maintenance with the addition of the first mow before Memorial Day and initial cleanup and Stephanie will put that together and distribute. Councilperson Bryant ​[00:42:16] ​Second. Supervisor McGee ​[00:42:19] ​OK. Any more discussion? All right. Please call the vote Ellen. TownClerk Ellen Woods ​[00:42:26] ​Councilperson Bryant. Councilperson Bryant ​[00:42:26] ​Aye TownClerk Ellen Woods ​[00:42:28] ​Councilperson Lynch. Councilperson Lynch ​[00:42:31] ​Aye TownClerk Ellen Woods ​[00:42:31] ​Councilperson Mahaffey. Councilperson Maheffey ​[00:42:32] ​Aye TownClerk Ellen Woods ​[00:42:34] ​Councilperson Redmond. Councilperson Redmond ​[00:42:35] ​Aye TownClerk Ellen Woods ​[00:42:36] ​Supervisor McGee Supervisor McGee ​[00:42:37] ​Aye Supervisor McGee ​[00:42:39] ​Thank you. So, Ellen. With excavation and the three hundred dollar burial coordinator fee, it's about $750,. TownClerk Ellen Woods ​[00:42:50] ​OK. And that's in addition to the plot. Supervisor McGee ​[00:42:53] ​Addition in addition to the price of the plot. Yeah. And then that is for a full internment, not cremation. TownClerk Ellen Woods ​[00:43:04] ​Okay. I see. Supervisor McGee ​[00:43:05] ​A cremation is about $550 total. TownClerk Ellen Woods ​[00:43:14] ​OK. Supervisor McGee ​[00:43:15] ​So I don't have anything else except for. I just wanted to remind people that we have a census that we need to get done. I looked on the tracking site just before the meeting. New York's total so far is 51.6% And 42.6% done on the Internet. Tompkins County, we're at 55.1% And 50.1% on the Internet. 2010, our self response was 67.5%. Just Enfield, right now we're at 54.6%. 48.8% of those were done online. And in 2010 we had a 69.8% response rate. We need funding more than ever. So if you have not gotten your census form. I know. And Ryder is our local census rep. So if I'm happy to get in touch with her, we can get some information and get that on our Website. Maybe. I don't know. I'm sure that she's been out and about putting information out. If anybody needs help getting the census done. But it's really, really important that we get that done. It's very easy. My husband did it for us. It was like less than 10 minutes. It takes no time at all. So. So I really would encourage people to do that. But it's really an important thing for Enfield, and that is all I have. Anybody else have any other announcements? Councilperson Lynch ​[00:44:53] ​Can I trust everybody on the town board has filled out their own census. I know. I have. I know you have, Beth. I hope everybody else has to set a good example. Councilperson Maheffey ​[00:45:04] ​...we have. Councilperson Lynch ​[00:45:06] ​Thank you. TownClerk Ellen Woods ​[00:45:10] ​So I just have an announcement. Supervisor McGee ​[00:45:11] ​Sure TownClerk Ellen Woods ​[00:45:13] ​Oh, I was just going to encourage everyone to take a look at the website. I'm working on updates and revisions. So happy to take any comments on that. And also, I wanted to mention that I've updated and revised that Enfield business directory, which Sue Thompson had started. So if there is a local business that I've missed, I've got about 20 on there, but I bet there's about 20 more. They're not there. So I'm going to be looking around for them. But if there are businesses that I missed, please encourage everyone to contact me. And I'm happy doing it. Councilperson Redmond ​[00:45:48] ​This is only for Enfield businesses. Right? TownClerk Ellen Woods ​[00:45:51] ​You know, I think that that's who should be highlighted. I think there's a perception that Enfield doesn't have as much going on in terms of businesses as we do. We have quite a lot going on. Supervisor McGee ​[00:46:01] ​We do. But we also have people who live in Enfield whose businesses are not in Enfield. And it would be good to support the residents and businesses as well. TownClerk Ellen Woods ​[00:46:10] ​Sure, sure. Welcome to contact me. Supervisor McGee ​[00:46:12] ​Yes. Thank you. All right. Well, we have a planning board coming up on the heels of this. So if there is nothing else than I would make a motion to adjourn. Councilperson Lynch ​[00:46:27] ​And I second it. Supervisor McGee ​[00:46:31] ​Thank you. Councilperson Maheffey ​[00:46:33] ​Thank you. Councilperson Bryant ​[00:46:35] ​Thank you. Councilperson Redmond ​[00:46:35] ​Stay right on here right. This is going to be the same link. Supervisor McGee ​[00:46:38] ​Yep. Councilperson Redmond ​[00:46:39] ​I'm going to close off my video for a couple minutes and walk around, but then I'll be right here. All right. Bye bye, everyone. Bye. Councilperson Bryant ​[00:46:49] ​Thank you.