HomeMy WebLinkAbout1-8-14-Regular-Meeting.pdf
Town of Enfield
Regular Town Board Meeting Minutes
Enfield Community Building
Wednesday, January 8, 2014
6:30 p.m.
Present: Town Supervisor Ann Rider, Town Councilperson Virginia Bryant, Town Councilperson
Mike Carpenter, Town Councilperson Vera Howe-Strait, Town Councilperson Beth McGee, Town
Highway Superintendent Barry Rollins, Town Clerk Alice Linton.
Supervisor Rider opened the meeting at 6:30 p.m. by leading the assemblage in the Pledge of
Allegiance to the Flag.
Supervisor Rider stated there would be several changes in the agenda. The December, 2013 minutes
will not be submitted for approval due to problems that have not been resolved. There will be no
budget amendments.
Supervisor Rider read an article by Town of Caroline Supervisor Don Barber on thoughts of
democracy v. republic.
Privilege of the Floor: Barbara Coleman of 658 Bostwick Road stated she is chair of the Tompkins
County Human Rights Commission. They are recruiting individuals to serve on the 15 member
commission and would like representatives from the entire county. She asked that any Enfield
residents who might be interested, including high school and college students, turn in an application
for the 3 year term.
Marie VandeMark of Halseyville Road stated she has been a Planning Board member for the past two
years and formally stated her interest in running for another term.
Ann Chaffee, Planning Board Member, asked that during the process of reviewing the proposed
Comprehensive Plan, the document be sent to NYS Ag and Markets for their review. She also
encouraged the reappointment of Marie VandeMark to the Planning Board as she has experience as a
business owner and with low income housing. She feels it would be a loss to the Planning Board if
Marie is not reappointed and that a new appointee should have attended some meetings to be familiar
with the Board.
Town of Enfield 2014 Organizational Resolutions:
Supervisor Rider moved, with a second by Councilperson Howe-Strait to adopt Resolution #2014-1.
Resolution # 2014-1 Town Board Meeting Dates
Resolved, the regular meeting of the Enfield Town Board shall be held monthly on the 2nd Wednesday
of each month, at 6:30 p.m., at the Enfield Community Building, 182 Enfield Main Road.
Discussion: None
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Enfield Town Board Regular Meeting, January 8, 2014 2
Supervisor Rider moved, with a second by Councilperson Carpenter to adopt Resolution #2014-2.
Resolution #2014-2 Town Board Regular Meeting Outline
Resolved, the order for conducting business at the regular Town Board meetings is as follows:
Call Meeting to Order
Pledge of Allegiance
Privilege of the Floor (Limited to 3 minutes)
Approval of Minutes
Communications
Audit Claims
County Legislator’s Report
Committee Reports
Highway Superintendent Report
Code Enforcement Officer Report
Supervisor’s Report
Old Business
New Business
Announcements
Adjournment
Further resolved, the order for conducting any special meetings is as follows:
Call Meeting to Order
Pledge of Allegiance
Old Business
New Business
Announcements
Adjournment
Discussion: Councilperson McGee stated she would like to hear reports from town funded
organizations so they can be read into the record at each meeting.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Howe-Strait to adopt Resolution #2014-3.
Resolution #2014-3 General Rules for Procedure and Guidelines for Public Comment
Resolved, in an effort to foster an orderly meeting process, the following rules and guidelines will be
used and enforced at all Town Board meetings:
GENERAL RULES OF PROCEDURE
The Supervisor shall preside at meetings. In the Supervisor’s absence the Deputy Supervisor shall
preside.
The presiding officer may debate, move and take other action that may be taken by other members of
Enfield Town Board Regular Meeting, January 8, 2014 3
the Board.
Board members are not required to rise but must be recognized by the presiding officer before making
motions and speaking.
A member, once recognized shall not be interrupted when speaking unless it is to call him/her to
order. If a member, while speaking, be called to order, they shall cease speaking until the question of
order is determined, and, if in order, he shall be permitted to proceed.
There is no limit to the number of times a member may speak on a question.
Motions to close or limit debate may be entertained but shall require a two-thirds vote.
GUIDELINES FOR PUBLIC COMMENT
The public shall be allowed to speak only during the Public Comment / Privilege of the Floor period
of the meeting or at such other time as a majority of the Board shall allow.
Speakers must step to the front of the room.
Speakers must give their name, address and organization, if any.
Speakers must be recognized by the presiding officer.
Speakers must limit their remarks to 3 minutes on a given topic.
Speakers may not yield any remaining time they may have to another speaker.
Board members may, with the permission of the Supervisor, interrupt a speaker during their
remarks, but only for the purpose of clarification or information.
All remarks shall be addressed to the Board as a body and not to any member thereof.
Speakers shall observe the commonly accepted rules of courtesy, decorum, dignity and good taste.
Interested parties or their representatives may address the Board by written communications.
AMENDMENTS TO THE RULES OF PROCEUDRE: The foregoing procedures may be amended
from time to time by a majority of the Board.
Discussion: None
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Howe-Strait to adopt Resolution #2014-4
Resolution #2014-4 Department Hours
Resolved, the Town Board hereby establishes work hours as follows:
Enfield Town Board Regular Meeting, January 8, 2014 4
Highway Department to be from 6:00 a.m. to 2:30 p.m., Monday through Friday.
Town Clerk to be from 3:00 p.m. to 6:00 p.m. Monday through Thursday. During January there
are additional hours of Tuesday, Thursday and Saturday from 9:00 a.m. to noon.
Code Enforcement Office to be from 8:30 a.m. to 11:00 a.m. Monday through Thursday and
Wednesday from 5 p.m. to 7 p.m.
Town Court to commence at 5 p.m. on Monday and Thursday.
Discussion: Councilperson McGee asked how departments would be able to change their hours.
Supervisor Rider responded they would need to bring their request to the town board.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved, with a second by Councilperson Howe-Strait to adopt Resolution #2014-5.
Resolution #2014-5 Bi-Weekly Pay Periods
Resolved, the Town Board hereby establishes the following bi-weekly pay periods for this year:
January 3, 2014, January 17, 2014, January 31, 2014
February 14, 2014, February 28, 2014
March 14, 2014, March 28, 2014
April 11, 2014, April 25, 2014
May 9, 2014, May 23, 2014
June 6, 2014, June 20, 2014
July 4, 2014, July 18, 2014
August 1, 2014, August 15, 2014, August 29, 2014
September 12, 2014, September 26, 2014
October 10, 2014, October 24, 2014
November 7, 2014, November 21, 2014
December 5, 2014, December 19, 2014
Discussion: None
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved, with a second by Councilperson Howe-Strait to adopt Resolution #2014-6.
Resolution #2014-6 Town E-Mail Accounts
Resolved, the Town Board hereby establishes official e-mail accounts for all Town employees and
elected officials for use in their official capacities. These e-mail accounts will be connected to our
official website, townofenfield.org. Ownership of and access to these communications will be with
the Town of Enfield. All employees and elected officials will set up accounts by January 31, 2014
with Beth McGee, Councilperson, and use their account for Town business after it is set up or as long
as they work for or serve the Town of Enfield.
Enfield Town Board Regular Meeting, January 8, 2014 5
Discussion: Councilperson Carpenter asked if this was something new and if any communication
having to do with town business should be done with this new e-mail. Supervisor Rider stated yes to
both questions. Councilperson Bryant stated having town e-mails is better for transparency.
Councilperson McGee stated FOIL requests are much easier if all public officials have a town e-mail
address. Councilperson McGee will spearhead the transition. The town clerk will have a generic e-
mail, but others will have an e-mail with their name that will only be available while they are in office
or employed by the town. The town board will have control of who has access to all town e-mails.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved, with a second by Councilperson Howe-Strait to adopt Resolution #2014-7.
Resolution #2014-7 Town Board Appointments
Resolved, the Town Board hereby makes the following Advisory Committee/Position appointments
(chair is noted in bold print):
Town Historian Sue Thompson
Town Webmaster Sue Thompson
Cemetery Committee Sue Thompson, Wayne Snyder, Councilperson Vera
Howe-Strait - liaison
Beautification Committee Supervisor Ann Rider, Helen Hetherington
Community Council Liaison Councilperson Vera Howe-Strait
County Youth Board Barbara Sadovnic, Supervisor Ann Rider - Liaison
Recreation Partnership Carolyn Tschanz, Supervisor Ann Rider - Liaison
County Environment Mgmt. Council Poney Carpenter
Facilities Development Committee Supervisor Ann Rider, Councilperson Mike
Carpenter, Dennis Hubbell
Advisory Board of Assessment Review Doris Rothermich, Peg Willis, Debra Spencer
Planning Board Dawn George (2014), Dan Walker (2015), Calvin
Rothermich (2016), vacancy (2017), Ann Chaffee
(2018), Stephen Given (2019), vacancy (2020),
Councilperson Vera Howe-Strait - Liaison
Personnel Committee Councilperson Beth McGee, Supervisor Ann Rider,
Town Clerk Alice Linton, Highway Superintendent
Buddy Rollins, Brandon McGee, employee rep
TC Council of Governments Supervisor Ann Rider
Health Insurance Consortium Dir Herb Masser, Jr., alt. Supervisor Ann Rider
Health Insurance Consortium Joint Herb Masser, Jr., alt. Supervisor Ann Rider
Emergency Planning Committee Supervisor Ann Rider, Fire Chief Roger Lauper,
Past Fire Chief Art Howser, Highway Superintendent
Buddy Rollins
Enfield Town Board Regular Meeting, January 8, 2014 6
Discussion: Highway Superintendent Buddy Rollins asked to be on the Facilities Development
Committee. Councilperson McGee will work with Supervisor Rider to get a report from Herb Masser
on the Health Insurance Consortium. Councilperson Bryant stated she would like to be on a
committee. Supervisor Rider stated there can be other appointments in the future.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved, with a second by Councilperson Carpenter to adopt Resolution #2014-8.
Resolution #2014-8 Attorney for the Town - Salary at $175.00/hour, paid monthly
Whereas, the Town Board specifically waives the requirement that the Town's Attorney be a resident
of the Town,
Now, therefore, be it resolved, the Town Board appoints Mr. Guy Krogh, Esq. to fill this position.
Discussion: Supervisor Rider Guy Krogh has been our town attorney for several years and has served
the town well. He has notified the town that his rate will be higher next year.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved, with a second by Councilperson Carpenter to adopt Resolution #2014-9.
Resolution #2014-9 Official Newspaper
Resolved, The Ithaca Journal, a newspaper regularly published and having general circulation in the
Town, is hereby designated as the Official Newspaper for the Town of Enfield.
Further resolved, the Town will send a newsletter to all residents in conjunction with the Enfield
Community Council “Currents” Newsletter 4 times per year.
Discussion: None
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved, with a second by Councilperson Bryant to adopt Resolution #2014-10.
Resolution #2014-10 Engineering Firm for the Town
Whereas, the Town Board appointed Resource Associates of Cortland to provide engineering services
for Site Plan Reviews, specifically for the proposed highway facility, and
Whereas said engineering firm has provided such in a timely manner at reasonable prices, and is
expert in designing municipal facilities.
Enfield Town Board Regular Meeting, January 8, 2014 7
Therefore, be it resolved, the Town Board re-appoints Resource Associates of Cortland to be
named the Engineering Firm for the Town.
Discussion: Supervisor Rider stated the town is not likely to use the services of an engineering firm
this year. Councilperson Carpenter asked Planning Board Chair Dan Walker to comment. Dan Walker
stated a town does not need to appoint an engineering firm, but they do not require a retainer and the
town would not be locked into using this firm by this resolution.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved, with a second by Councilperson Howe-Strait to adopt Resolution #2012-11.
Resolution #2014-11 Policies and Procedures
Resolved, the Town Board adopts the listed Policies and Procedures, an Appendix to the
Employee Handbook:
Policy 100.1 - Banking Institutions
Policy 100.2 - Payroll Activities
Policy 100.3 - Vacation and Holiday Policy
Policy 200.1 - Sick Leave Policy
Policy 200.2 - Health Insurance Policy
Policy 400.1 - Investment Policy
Policy 400.2 - Prepayment of Certain Bills
Policy 400.3 - General Policy on Procurement
Policy 400.4 - Mileage Reimbursement
Policy 510.1 - Cemetery Fees
Policy 600.1 - Transcription Tape Retention
Discussion: Supervisor Rider stated the policies and procedures are listed in the employee handbook.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Carpenter to adopt Resolution #2014-12.
Resolution #2014-12 Code of Ethics
Resolved, all Public Officials, appointees, and employees for the Town of Enfield are subject to the
Code of Ethics as adopted by the Town.
Discussion: Supervisor Rider stated there is no Town of Enfield Ethics Board. Matters can be referred
to the Tompkins County Ethics Board.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Howe-Strait to adopt Resolution #2014-13.
Enfield Town Board Regular Meeting, January 8, 2014 8
Resolution #2014-13 Town Bookkeeper – salary at $6,156.96/year, paid monthly
Resolved, the Supervisor is hereby authorized to designate a Town Bookkeeper, and
Further resolved, the Supervisor is authorized to list the Bookkeeper on the Town Security Insurance
Policy, and
Further resolved, the Supervisor appoints Mary Cornell to fill this position.
Discussion: None
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Carpenter to adopt Resolution #2014-14.
Resolution #2014-14 Assistant Town Bookkeeper - salary at $15.50/hour, paid monthly
Resolved, the Supervisor is hereby authorized to designate an Assistant Town Bookkeeper to pay
bills, prepare payroll, handle the books for at least 2 continuous weeks during the calendar year and
other related duties in the absence of the Bookkeeper and
Further resolved, the Supervisor appoints Cortney Bailey to fill this position.
Discussion: Councilperson Bryant asked if this was a bonded position. Supervisor Rider responded
the position is covered by a blanket bond.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Carpenter to adopt Resolution #2014-15.
Resolution #2014-15 Deputy Town Supervisor - salary at $700.00/year, paid quarterly
Resolved, the Town Board establishes the Office of Deputy Supervisor to act for and in place of the
Supervisor in his/her absence, and
Further resolved, the Supervisor appoints Vera Howe-Strait to fill this position.
Discussion: Councilperson McGee thanked Councilperson Howe-Strait for filling this position for a
lower salary than last year.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait
abstain, Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Carpenter to adopt Resolution #2014-16.
Resolution #2014-16 Deputy Highway Superintendent - salary at $20.95/hour, paid biweekly
Enfield Town Board Regular Meeting, January 8, 2014 9
Resolved, the Town Board establishes the Office of Deputy Highway Superintendent to act for and
in place of the highway Superintendent in his absence, and
Further resolved, the Highway Superintendent appoints Charles A. Sinclair to fill this position.
Discussion: None
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Bryant to adopt Resolution #2014-17.
Resolution #2014-17 Deputy Town Clerk - salary at $12.48/hour, paid monthly
Resolved, the Town Board establishes the Office of Deputy Town Clerk to assist the Town Clerk in
records management, tax collection, producing meeting minutes, and to act for and in place of the
Town Clerk in her absence, and
Further resolved, the Town Clerk appoints Susan Thompson to fill this position.
Discussion: Councilperson Carpenter asked if the Deputy Supervisor, Deputy Town Clerk and the
Deputy Highway Superintendent needed to be reappointed each year, or if they could be appointed for
a two year term. Supervisor Rider will check into this. Highway Superintendent Rollins stated his
Deputy needs to be appointed annually.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second from Councilperson Carpenter to adopt Resolution #2013-18.
Resolution #2014-18 Planning Board Clerk - salary at $12.48/hour, paid monthly
Resolved, the Town Board establishes the Office of Planning Board Clerk to act as the secretary for
the Planning Board, to keep minutes and schedule meetings and other support functions the Board
may need or require and
Further resolved, the Town Board appoints Susan Thompson to fill this position.
Discussion: Councilperson McGee asked what the estimated number of hours is for this position. Sue
Thompson replied about 1.5 per month.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Bryant to adopt Resolution #2014-19.
Resolution #2014-19 Code Enforcement Officer - salary at $26,586.36/year, paid monthly
Resolved, the Town Board appoints Alan Teeter to fill the position of Code Enforcement Officer.
Enfield Town Board Regular Meeting, January 8, 2014 10
Discussion: None
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Howe-Strait to adopt Resolution #2014-20.
Resolution #2014-20 Court Clerk - salary at $9,102.72/year, paid monthly
Resolved, the Town Justice appoints Tiffany Poole to fill this position.
Discussion: None
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Carpenter to adopt Resolution #2014-21.
Resolution #2014-21 Cemetery Grounds Keepers (2 individuals) - salary at $1,739.56
each/year, paid monthly in June, July, August and September
Resolved, the Town Board appoints Wayne A. Snyder and Wayne C. Snyder to fill these positions.
Discussion: None
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Howe-Strait to adopt Resolution #2014-22.
Resolution #2014-22 Town Hall/Community Building Custodian - salary at $10.71/hour,
paid monthly
Resolved, the Town Board appoints Susan Thompson to fill this position.
Discussion: Councilperson McGee stated she feels it is not right to pay so little for this work.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Carpenter to adopt Resolution #2014-23.
Resolution #2014-23 Public Officials/Town Employees Pay Schedule
Resolved, the following salaries and pay schedule for all Town Officials and employees, is approved
for 2014:
Town Supervisor - $15,606.00/year; paid monthly
Town Councilpersons - $2,782.40 each/year; paid quarterly
Town Clerk - $15,606.00/year; paid monthly
Enfield Town Board Regular Meeting, January 8, 2014 11
Town Justice - $15,120/year; paid monthly
Highway Superintendent - $52,715.52; paid monthly
Machine Equipment Operator - Motor Equipment Operator – Hiring rate - $14.57/ hour; after 90
days, rate will be increased to $15.60/ hour. MEOs with three years or less of time in service, will
receive an additional $1.00 per hour on his/her anniversary date of hire. Maximum rate for MEOs
- $20.19/hour; paid biweekly
Discussion: Highway Superintendent Rollins stated MEOs should only get a % amount, not $1/hour
after they reach $18.00/hour. They should get merit increases as in the step system listed in the
employee handbook. A new person starting should receive $14/hour so those with the most seniority
will make the most per hour. He feels dollar amounts can be changed, but he would like to keep the
system that is now in place. Also, seasonal salaries need to be listed, and he would like them to be $10
to $16.00 per hour.
Supervisor Rider stated during the budget session this was discussed, although Highway
Superintendent Rollins was not asked for his input.
Councilperson McGee asked if this would affect anyone currently employed by the town. Highway
Superintendent Rollins stated it would make a difference on part-time and seasonal workers. He
would like to have a range of hourly rates to work within, as an experienced truck driver could make
more than a painter.
Supervisor Rider amended her motion to include part time and seasonal employee’s salary of $10.00
to $16.00 per hour.
Supervisor Rider moved with a second by Councilperson Carpenter to eliminate the last item
regarding Machine Equipment Operator from the original motion and refer the matter to the Personnel
Committee.
Councilperson McGee will work with Highway Superintendent Rollins on the language for this
Resolution.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Supervisor Rider moved with a second by Councilperson Carpenter that MEO salaries and part time
and seasonal employee salaries be referred to a Budget/Personnel committee for presentation at the
February Town Board meeting.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Correspondence: Letter from Sprague Insurance Company with insurance proposal.
Interest check from Health Consortium as the town put money up front and now for two years we will
get a return of most of the investment.
Notice that building insurance went down due to having the town-owned equipment being reviewed,
and deductable changes.
Enfield Town Board Regular Meeting, January 8, 2014 12
Audit Claims: Councilperson Howe-Strait moved, with a second by Councilperson Carpenter to
authorize the supervisor to pay General Fund vouchers #1 to #19 dated January 8, 2014 in the amount
of $37,399.61, Highway Fund vouchers #1 to #19 dated January 8, 2014 in the amount of $48,966.81
and Fire Department Fund vouchers #20 to #21 dated January 8, 2014 in the amount of $82,618.00.
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
County Legislator's Report: No representative was present.
Highway Superintendent's Report: Highway Superintendent Rollins submitted his 284 Form for
CHIPS for approval. The guys have been working on equipment and keeping ahead of the snow and
ice. Recently a box chain broke and was repaired on one of the trucks. He reported there are 2 lights
out at the highway facility, one in the fuel shed and the other a pole light. He also mentioned new
electrical outlets are needed in the welding area. Any expenses over $1,000 need to be approved by
the board and any over $3,000 need to be bid.
Councilperson Carpenter asked where funds come from for these kinds of repairs.
Highway Superintendent Rollins replied from the building maintenance line items. He also mentioned
the floor tank will be pumped again in January.
Councilperson Carpenter will be helping to get an equipment replacement schedule in place. He will
follow through on the repairs that need to be done.
Code Enforcement Officer's Report: Code Enforcement Officer Alan Teeter reported for December
there were 4 building permits issued or renewed, which brings the total for the year to 68. There was 1
certificate of occupancy issued, and 2 certificates of compliance issued. There were 8 inspections
completed, 9 progress checks, and no valid complaints received. There was 1 fire and safety
inspection completed, 0 property numbers issued and 0 house number signs installed.
The Code Enforcement Annual Report was submitted showing there were permits issued for 8 new
homes. The total cost of improvements for the year was $2,046,854 which was a little lower than last
year. These are not assessed values. He mentioned that although his posted office hours are 8:30 to
11:00, he works many more hours.
Supervisor's Report: Supervisor Rider reported she attended a meeting with the Black Oak Wind
Farm and a meeting with Sprague Insurance regarding worker's compensation, insurance on
equipment and a blanket bond. She held a special town board meeting on December 26, 2013 and
prepared the organizational resolutions for this meeting.
Committee Reports:
Planning Board: Chairman Dan Walker reported the Town Board now has a copy of the draft
Comprehensive Plan prepared by the Planning Board. He stated usually the Planning Board reviews
letters of interest and reviews candidates for vacant positions. He is recommending Marie VandeMark
be appointed for another seven year term. The Planning Board would like the opportunity to interview
candidates before new members are selected.
Health Insurance Consortium: No report.
Enfield Town Board Regular Meeting, January 8, 2014 13
Enfield Community Council: Councilperson Howe-Strait reported the teen programs will be
starting up again this month. The state will give $2,000 in matching funds for summer camp
employment for youth. Youth basketball has started with the first game to be played this Saturday.
She thanked the Enfield Volunteer Fire Company for their support of the basketball program.
February 25th will be the annual meeting to be held at the Community Building at 6 p.m.
Recreation Partnership: No meeting.
County Youth Board: Supervisor Rider reported Barbara Sadovnic is the new Enfield representative.
Enfield Volunteer Fire Company: Fire Chief Roger Lauper reported the EVFC responded to 318 calls
in 2013, 252 of which were EMS. There were 28 service calls during the August flooding. Total
recorded volunteer hours were 8,878 with mandatory training hours of 1,342 and man hours of 7,616.
A total of 4,454 miles were logged on vehicles. The next blood drive at the fire station will be January
21st from 1:30 to 6:30 p.m. and the first of 4 chicken BBQs will be January 12.
Highway Superintendent Rollins asked if the town highway and fire company are on good working
terms. Fire chief Lauper responded they are.
Facilities Manager: Councilperson Carpenter stated he is looking forward to completing a building
survey on energy usage in the hope of finding ways to save energy.
Communications Access Committee: No report.
Aquifer Study Fundraising Group: Nancy Spero was pleased to note there was a wonderful article
about the Aquifer Study in the latest Watershed Newsletter. She will try to get an article in the Ithaca
Times also. In 2013 there were donations of $6,594.60, which brings total donations for the campaign
to $8,089.60. A representative from USGS is planning to do a presentation at the February Town
Board meeting.
Facilities Development: No report.
Personnel Committee: No report.
TC Council of Governments: Supervisor Rider reported the Council discussed cooperation of deer
management.
Old Business:
Board Discussion of Draft Comprehensive Plan: Supervisor Rider thanked Councilperson Bryant for
chairing the Planning Board during the initial preparation of the Plan and all the Planning Board
members that have put time and energy into this draft Plan. She stated there would be no action at this
meeting, but welcomed open discussion. She noticed parts of the Plan had statistics and numbers
pending and felt this information should be as current as possible. She feels the Plan will give some
leverage to the town when writing grants if there is enough information in it.
Councilperson Howe-Strait went over several areas to confirm that information was still pending.
Councilperson McGee asked about the difference between acres and parcels. She asked if one could
be translated to the other to avoid confusion.
Enfield Town Board Regular Meeting, January 8, 2014 14
Councilperson Carpenter stated the Plan in general was similar to the previous Plan, but would like
the new Plan to show where Enfield should go in the future. He would like more information on
economic development, maintenance and improvement. He feels this is a great start for Enfield's
Comprehensive Plan, but he feels Enfield is much more than this.
Councilperson McGee feels the current draft is limiting. The Plan should be clear on whether the town
wants to grow or stay as it is. With a good Plan, Enfield may be able to attract more business.
Supervisor Rider would like each Town Board member to write down their thoughts and give input
from their perspective on further developing the Comprehensive Plan.
New Business:
Appointment to Fill Two Vacancies on the Enfield Town Planning Board:
Councilperson Carpenter stated at the November Town Board meeting the deadline was set for
applications to be received prior to the December Planning Board meeting. Two applications were
received by that date for the two openings on the Planning Board.
Councilperson Carpenter moved with a second by Councilperson Howe-Strait to appoint Henry
Hansteen to the 7 year term that is currently vacant and Poney Carpenter to the 4 year term that is
currently vacant.
Discussion: Councilperson Bryant stated she feels that although Marie VandeMark's application was
not received by the deadline, she is well qualified and should be considered. The other two candidates
have not been attending Planning Board meetings.
Supervisor Rider stated she feels the Planning Board is at an important juncture as the Comprehensive
Plan is midstream and lack of personnel on the board further complicates going forward with the Plan.
She feels filling vacancies are important.
Councilperson McGee asked if Lori Elrod, who turned in an application after the deadline, could
speak regarding her qualifications.
Lori Elrod of Rockwell Road stated she has been an Enfield resident for 13 years and lives on a 65
acre organic farm with her family. She has a degree in marketing and has the time and interest to serve
on the Planning Board.
Marie VandeMark asked to have it made part of the record that she takes offense to not being asked to
remain on the Planning Board.
Supervisor Rider stated an announcement was made at the November Enfield Town Board meeting
that the deadline for applications would be accepted until the first Wednesday of December.
Councilperson Bryant moved to table the motion on the floor. There was no second to the motion.
Councilperson McGee stated the deadline for submitting letters of interest was not her reason for
choosing the two nominated candidates.
Vote: Councilperson Bryant no, Councilperson Carpenter aye, Councilperson Howe-Strait aye,
Councilperson McGee aye, Supervisor Rider aye. Carried.
Enfield Town Board Regular Meeting, January 8, 2014 15
Schedule Annual Audit Meeting of Town Books:
The annual audit meeting was scheduled for Thursday, January 16 at 5:00 p.m. at the town hall.
Adjournment: Supervisor Rider moved, with a second by Councilperson Howe-Strait, to adjourn at
9:43 p.m. Carried.
Respectfully submitted,
Alice Linton, Enfield Town Clerk