HomeMy WebLinkAbout1-16-14-Audit-Meeting.pdf
Town of Enfield
Audit Meeting Minutes
Enfield Town Hall
Thursday, January 16, 2014
5:00 p.m.
Present: Town Supervisor Ann Rider, Town Councilperson Virginia Bryant, Town Councilperson
Mike Carpenter, Town Councilperson Vera Howe-Strait, Town Councilperson Beth McGee, Town
Clerk Alice Linton, Town Bookkeeper Mary Cornell, Town Justice Betty Poole.
Supervisor Rider opened the meeting at 5:25 p.m. by leading the assemblage in the Pledge of
Allegiance to the Flag.
New Business: Annual Audit of Town Books
Town Justice Betty Poole’s 2013 books were presented for audit. There was only one set of books
kept this year as Justice Poole filled both town justice positions.
At this time Justice Poole left the meeting.
Town Clerk Alice Linton’s 2013 books were presented for audit. Supervisor Rider stated she will
look into having someone reconcile the town clerk bank statement each month.
At this time Town Clerk Linton left the meeting.
Town Bookkeeper Mary Cornell's 2013 books were presented for audit. Supervisor Rider stated there
was a glitch with the Williamson Law Bookkeeper program in December. There is now additional
security with the Chase Bank in that Supervisor Rider must approve any external transactions outside
of the bank, such as payroll and retirement, in addition to the bookkeeper. Town Councilperson
Howe-Strait will also be added as she is deputy supervisor.
Supervisor Rider stated there are line items that have overages that have not yet been resolved, such
as payroll for the deputy town clerk and highway employees. The supervisor's annual report has not
yet been completed.
Bookkeeper Cornell suggested if the vouchers could be submitted prior to the town board meeting,
she could check the line items and look for potential overages.
Supervisor Rider asked that the Wind Farm escrow account be rechecked, as it may be over.
Supervisor Rider stated when she met with the town's insurance agent, they listed vehicles and their
values. She does not have a list of property that the town owns. Councilperson Carpenter will work
on that list.
Supervisor Rider moved, with a second by Councilperson Bryant, that the board reviewed the books
of the Town Justice Betty Poole, the Town Clerk Alice Linton, and the Town Bookkeeper Mary
Cornell and found them to be in good order except as noted on the annual audit process for town
paper form that will be made part of the record of this meeting.
Enfield Town Board Audit Meeting, January 16, 2014 2
Vote: Councilperson Bryant aye, Councilperson Carpenter aye, Councilperson Howe-Strait
aye, Councilperson McGee aye, Supervisor Rider aye. Carried.
At this time Town Bookkeeper Mary Cornell left the meeting.
Old Business: Discussion of Draft Comprehensive Plan
Supervisor Rider stated she made some notes of her thoughts on the draft Comprehensive Plan and
asked other town board members to discuss how they would like to proceed.
Councilperson Carpenter stated he felt it would be good to get written thoughts to the Planning Board
before their next meeting, but wondered what the structure should be. He thought submitting
concerns section by section might work best.
Councilperson McGee asked if the comments should be written for a roundtable discussion per
section, or if they should be typed and turned over to the Planning Board.
Councilperson Carpenter feels if the board is going to respond as a whole to the draft, there will need
to be a working meeting to format that paper.
Supervisor Rider set a special town board meeting to discuss the Comprehensive Plan for Thursday,
January 23, at 5:30 p.m. at the Enfield Community Building.
Town Board chair Dan Walker stated he feels the Comprehensive Plan should show the town what
has to happen both physically and culturally to build the town up. It will show how the land use of the
town will benefit all the residents of the town. The Plan needs to have interaction when building it.
Councilperson Carpenter feels if the Planning Board could attend the working meeting on January 23,
they can hear what the board discusses and be able to take that information back to their meeting.
Dan Walker doesn't feel it will be productive for the board to discuss the Plan unless there is
interaction with the Planning Board. He suggested having the town board members attend the next
Planning Board meeting in February.
Councilperson McGee feels if the Town Board is going to ultimately be the group that approves the
Plan, they need to have their time to put thoughts together. The Planning Board has worked on their
thoughts for a year and presented the draft to the Town Board.
Councilperson Bryant felt a joint working meeting would work best.
Supervisor Rider feels the Town Board should discuss the Plan section by section and determine what
their concerns are and if the sections should be redone or changed.
Dan Walker will let Planning Board members know about the meeting on the 23rd so they can attend
if they'd like. The next Planning Board meeting will be on February 5 and Town Board members can
attend that and the process can continue. This is a town project where the Town Board and the
Planning Board need to work together. He feels a roundtable discussion is the best way to hear
everyone's thoughts.
Enfield Town Board Audit Meeting, January 16, 2014 3
Councilperson McGee feels the town needs an opportunity to collectively put their thoughts together
on each section and the Plan as a whole. Then they can give the information to the Planning Board
and following that come together as a big group and have discussion.
Councilperson Howe-Strait feels the meeting on the 23rd to share thoughts, with the Planning Board
in the audience to refer questions to and for clarification, is what the Town Board is looking for.
Councilperson Bryant left the meeting at this time.
Appointment of Delegate for the Association of Towns Annual Meeting:
Supervisor Rider stated the Association of Towns annual meeting is February 16-19 in New York
City. She plans to attend the meeting, but in order to vote she needs to be designated by the Town
Board.
Councilperson Carpenter moved, with a second by Councilperson Howe-Strait to designate
Supervisor Rider as the Town of Enfield delegate to the Association of Towns Annual Meeting.
Vote: Councilperson Carpenter aye, Councilperson Howe-Strait aye, Councilperson McGee
aye, Supervisor Rider aye. Councilperson Bryant absent. Carried.
Adjournment:
Supervisor Rider moved, with a second by Councilperson Howe-Strait to adjourn the meeting at 7:35
p.m.
Respectfully submitted,
Alice M. Linton
Enfield Town Clerk