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HomeMy WebLinkAboutOct 8 2008 tbm.pdfA P P R O V E D November 12, 2008 Enfield Town Board Regular Meeting October 8, 2008 at 7:00 PM Enfield Community Building -- 182 Enfield Main Road Meeting called to order by Supervisor Frank Podufalski Present: Supervisor Frank Podufalski Councilperson Stephanie Gaynor Councilperson Roy Barriere Councilperson Rob Harvey Councilperson Herb Masser Town Clerk Alice Laue Also present: Deputy Town Clerk Pat Dougherty Tim Ashmore - Ithaca Journal Pledge of Allegiance: Supervisor Frank Podufalski led the assemblage in the Pledge of Allegiance. Approval of Minutes: A motion was made to approve the September 10, 2008 Town Board minutes. Motioned: Supervisor Podufalski Seconded: Councilperson Harvey Discussion: Councilperson Masser noted that at the September 10, 2008 meeting he said the Town “should” ask Mr. Haefele to speak to the Board…not that he” did” ask him. Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…aye. Supervisor Podufalski…aye. Carried. A motion was made to approve the minutes for the Special Town Board Meeting September 23, 2008. Motioned: Councilperson Gaynor Seconded: Councilperson Barriere Discussion: Vote: Councilperson Barriere…aye. Councilperson Gaynor…abstain. Councilperson Masser…aye. Councilperson Harvey…abstain. Supervisor Podufalski…aye. Carried. Enfield Regular Town Board Meeting October 8, 2008 2 Communications/Announcements/Correspondence: ** NYS Parks and Recreation meeting re: Finger Lakes recreational trails. ** Cooperative Extension meeting October 11th of 4-H Clubs at Ithaca Mall. ** Tompkins County list of tax foreclosures notice. ** Attorney General’s Outreach meeting October 15th. ** E-mail from Bruce Varner containing strong objections to Wind Energy Law. ** Code would like to include unsafe buildings due to wind, fire, etc. in a code manual. Budget Amendment: Highway Budget Amendment recorded elsewhere. Audit Claims: It was motioned that Supervisor Podufalski, on behalf of the Town Board of the Town of Enfield, be authorized to pay the following: - General Fund vouchers #195 - #209 dated October 8, 2008 in the amount of $15,031.08. - Highway Fund vouchers #66 - #75 dated October 8, 2008 in the amount of $62,043.76. Motioned: Councilperson Gaynor Seconded: Councilperson Barriere Discussion: Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…abstain. Supervisor Podufalski…aye. Carried. COMMITTEES/BOARDS REPORTS Tompkins County Board of Representatives: There was no representative from the Board of Representatives. Code Enforcement: A written report was submitted. Order to remedy taken care of. Enfield Community Council [ECC]: Carolyn Tschanz reported that between 300-400 people attended the Harvest Festival and approximately $5,000 was raised. Quarterly report coming up. No meeting October 13 th due to Columbus Enfield Regular Town Board Meeting October 8, 2008 3 Day. Next meeting November 10th at 6:30 p.m. Looking for a place for 2009 camp as the school will be totally under construction. Starting youth basketball. Supervisor Podufalski announced that he just received a contract and budget from ECC. It is a 5- year contract with a 3% increase each year. A motion was made to hold a Public Hearing on the ECC contract at the November 12, 2008 Town Board meeting at 7:00 p.m. to approve the contract. Motioned: Councilperson Barriere Seconded: Councilperson Harvey Discussion: Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…aye. Supervisor Podufalski…aye. Carried. Enfield Volunteer Fire Company: Art Howser presented the EVFC quarterly report and financial statement. Approximately 100 attended the open house October 4th. 2009 budget yet to be presented. Facilities Building Manager: Councilperson Barriere said Night Owl Construction started about a week ago on the upstairs renovation of the Community Building. The Town Board may be able to meet there for their November 12th meeting. Facilities Planning Committee: Councilperson Masser commented that things are “moving like an ice berg.” Town barn planning meeting coming up October 29th. Possibly start construction in the Spring. Supervisor Podufalski wants a ground breaking ceremony. Planning Board: No meeting. Recreation Partnership: Councilperson Gaynor says fund raising is ongoing. Enfield Regular Town Board Meeting October 8, 2008 4 Tompkins County Council of Governments (TCCOG): Supervisor Podufalski reported on the SPCA situation. SPCA looking to get out of the dog-control business. Bids from SPCA and Pet Playhouse (Michelle Whittaker) in Brooktondale were comparable. Perhaps we could invite gas drilling person to November meeting. Lots of activity as far as county wide water and sewer infrastructure. Highway: Supervisor Podufalski had a written report noting that the Town was utilizing CHIPS funds. [Councilperson Barriere asked that “and gave a full report of all their accomplishments” be added to the minutes. Correction recorded in November 12, 2008 minutes.] OLD BUSINESS Cemetery: Councilpersons Barriere and Masser were appointed to co -chair the cemetery burial procedures and accountability of funds. They were unable to get a financial report. More to be discussed later in this meeting in executive session where policy making and price setting will be brought to the table. Sue Thompson is the Chairman of the Cemetery Committee. NEW BUSINESS A motion was made to adopt the tentative 2009 Town of Enfield budget as the 2009 preliminary budget. Motioned: Councilperson Barriere Seconded: Councilperson Gaynor Discussion: Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…aye. Supervisor Podufalski…aye. Carried. A motion was made to hold a Public Hearing at the November 12, 2008 Town Board meeting at 7:15 p.m. to present the Town of Enfield 2009 preliminary budget** . ** For informational purposes…The Town Clerk must present the tentative budget at a regular or special meeting to be held on or before October 5. At this meeting, the Town Board reviews the tentative budget and makes any necessary changes, Enfield Regular Town Board Meeting October 8, 2008 5 revisions or alterations consistent with law. Upon completion of such review, the tentative budget becomes the preliminary budget. Motioned: Supervisor Podufalski Seconded: Councilperson Barriere Discussion: Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…aye. Supervisor Podufalski…aye. Carried. Councilperson Barriere asked that “Town Clerk” must present the Tentative budget” be changed to “Supervisor.” Deputy Clerk Dougherty made copies of The Town Budget Calendar for 2009 for the Board members and left it in their mailboxes. According to the Association of Town of the State of New York, “Town Clerk” is correct. Wind Energy Facilities Law: A resolution to name the Town of Enfield as lead agency for SEQRA review and identifying involved agencies re: Local Law #2 of 2008 (Wind Energy Facilities Law), was table because a page was missing from the document. Public Hearing on Wind Energy Facilities Law: No motion was made at this meeting to hold a public hearing due the fact that the document was incomplete. Town Clerk PC and Printer: Town Clerk, Alice Laue, expressed the need to purchase a PC and Printer for the Clerk’s office. She presented prices from Best Buy. Best Buy was chosen because they provide computer support. Supervisor Podufalski asked for two more bids. Councilperson Masser said that “leasing is the way to go” and offered to looking into prices and get back to Podufalski. Highway Resolutions #24, #25, and #26 were presented to the Board and acted upon with one motion. 2008 Resolution No. 24 Town of Enfield Budget Amendment Number 10 Enfield Regular Town Board Meeting October 8, 2008 6 Whereas, New York State CHIPS funds are available for the Town of Enfield Highway Department to expend in 2008, NOW THEREFORE BE IT RESOLVED, that Highway Fund Appropriations account DA5112.2 titled, “CHIPS” be amended to $85,576 and Highway Fund revenue account DA3501 titled, “CHIPS” be amended to $85,576 2008 Resolution No. 25 Town of Enfield Whereas, the Town of Enfield Highway truck #19, a 1986 Mack, is unable to pass the NYS inspection without major costly repairs, and Whereas, there are funds presently in the Town of Enfield’s Highway budget and Equipment Reserve Fund for the replacement of truck #19 which was scheduled for replacement a few years ago, and Whereas, a quote for a 2009 International 6X4 7600 Truck including a plow and b ody package in accordance with the New York State OGS contract has been received in the amount of $192,215.20, NOW THEREFORE BE IT RESOLVED, that the Deputy Highway Superintendent be authorized to order said truck from Stadium International Trucks, Syracuse, New York, for delivery to the Town of Enfield Highway. 2008 Resolution No. 26 Town of Enfield Whereas, the Town of Enfield Highway truck #19, is unable to pass the NYS inspection without major costly repairs, and Whereas, the Town of Enfield Highway Department presently has no backup plow truck, and Whereas, a replacement 10 wheeler truck will most likely not arrive until the 2008-2009 plow season is well in process, and Whereas, the Town of Enfield Highway Department would benefit greatly, from the purchase of a new truck with a GVW rating minimum of approximately 19,000 lbs with a 9’ dump body and a 1.75 yard stainless steel spreader, 4X4, both in terms of meeting snow plowing demands as well as addressing the safety factors in using a larger truck in short sight distance tight intersections, and Enfield Regular Town Board Meeting October 8, 2008 7 Whereas, funds are available in the Highway budget for the purchase of said truck, NOW THEREFORE BE IT RESOLVED, that the Town Clerk post a BID NOTICE prepared by the Attorney for the Town in the Ithaca Journal’s legal section. The Deputy Highway Superintendent will prepare BID specifications to be made available through the Town Clerk’s Office. Sealed bids will be submitted to the Deputy Highway Superintendent by a specified time. Bids will be opened by the Deputy Highway Superintendent in the presence of the Town Supervisor. The Deputy Highway Superintendent and the Town Supervisor are authorized to award the bid to expedite the purchase. Motioned: Supervisor Podufalski Seconded: Councilperson Masser Discussion: Note: All three resolutions were voted on at the same time. Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…aye. Supervisor Podufalski…aye. Carried. Code Officers’ Hours: A motion was made that James Mead will remain on the payroll until December 31, 2008 at 10 hours (nights) a week…a decrease from 20 hours. Also, that Alan Teeter’s hours are increased 10 hours per week to 30 hours...an increase from 20 hours. Teeter’s appointment is provisional and he will have to take a Civil Service test when one comes open. Teeter is presently certified. [Mead gave notice that he would be leaving September 30, 2008.] Motioned: Councilperson Barriere Seconded: Councilperson Harvey Discussion: Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…aye. Supervisor Podufalski…aye. Carried. Announcements: Supervisor Podufalski is still working with the Enfield Volunteer Fire Company on their 2009 fire contract. Next meeting is October 29, 2008. Councilperson Masser announced that he had dinner with Senator Winner who asked him to “get the vote out!” Executive Session to discuss cemetery personnel: A motion was made to go into executive session to discuss cemetery personnel at 9:05 p.m. Enfield Regular Town Board Meeting October 8, 2008 8 Motioned: Supervisor Podufalski Seconded: Councilperson Gaynor Discussion: Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…aye. Supervisor Podufalski…aye. Carried. A motion was made to exit executive session at 9:20 p.m. Motioned: Councilperson Gaynor Seconded: Councilperson Barriere Discussion: Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…aye. Supervisor Podufalski…aye. Carried. Privilege of the Floor: Questions and answers were asked and received from the floor: -- Increase for EVFC is too high. Counter…it was stagnant for 2007 and 2008. -- Buy equipment rather than lease. -- Nice Town Board coverage in Ithaca Journal. -- Be fiscally responsible. Times are pretty bad. Adjournment: 9:35 p.m. A motion was made to adjourn. Motioned: Councilperson Masser Seconded: Councilperson Gaynor Discussion: Vote: Councilperson Barriere…aye. Councilperson Gaynor…aye. Councilperson Masser…aye. Councilperson Harvey…aye. Supervisor Podufalski…aye. Carried. ************* Minutes typed by Deputy Town Clerk N. Pat Dougherty.