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HomeMy WebLinkAbout2006 Jan 11 Regular Meeting TB.pdfAPPROVED 2/8/2006 1st Small 2nd J. Fisher Enfield Town Board Regular Meeting January 11, 2006 at 7:00 PM Enfield Community Building -- 182 Enfield Main Road, Ithaca, NY 14850 Meeting called to order by Supervisor Jean Owens at 7:00 PM. Present: Supervisor Jean Owens Councilperson Peggy Hubbell Councilperson Sandra Small Councilperson Jennifer Fisher Councilperson Rob Harvey Town Clerk Alice Laue Others present: Legislators: James Dennis and Greg Stevenson, Deputy Town Clerk Pat Dougherty, ECC President Carolyn Tschanz, Ithaca Journal Reporter Darise Jean- Baptiste, Jack Hubbell, George Trutt Sr., Jolee Carlisle, Jerry Lilly, Ithaca High School students Justin Soule, Brandon Chaffee, Avi Kommel and Steven Downey Pledge of Allegiance: Supervisor Owens led the assemblage in the Pledge of Allegiance. Oath of Office: Town Clerk Alice Laue administrated the Oath of Office to Councilperson Jennifer Fisher and Supervisor Jean Owens. Communications/Announcements: ^^ There will be a rabies clinic on January 25, 2006 from 7:00 PM – 9:00 PM at the SPCA. A rabies clinic will be held in Enfield in May 2006. ^^ Barbara Lifton will be at Enfield’s Town Hall on February 22, at 7:00 PM. Approval of Minutes: The December 29, 2005 Special Town Board Meeting minutes were tabled until the February regular Town Board meeting to allow Board members a chance to review them. January 11, 2006 2 County Legislators’ Reports: Greg Stevenson, District #1 Enfield/Newfield legislator, and former Enfield Town Board Councilperson, reported that he was learning a lot and had been active in some legislation already. He gave his approval to the Public Safety Communication Project. Effective March 1, 2006 there will be a change in the fee structure of solid waste. And, he noted that the vote on 1-year vs. 3-year assessment was coming up January 17th. Jim Dennis, Enfield/Ulysses legislator agreed with Greg’s report and noted that the legislature body was pretty evenly split on the 1-year vs. 3-year assessment. It will be a close vote. Committee Reports: There were no reports from committees. Old Business: There was no old business. New Business: Town of Enfield 2006 Organization Resolutions and Budget Amendments. Resolution Number 2006 -1 Establishment of Meeting Time and Date The monthly meeting of the Enfield Town Board shall be held on the Second Wednesday of each month, at 7:00 p.m., at the Enfield Community Building, 182 Enfield Main Road. Motioned: Councilperson Fisher Seconded: Councilperson Harvey Discussion: Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Resolution carried. ************* January 11, 2006 3 Resolution Number 2006 -2 Ithaca Journal as Official Newspaper The Ithaca Journal is designated as the official newspaper for the Town of Enfield. Motioned: Councilperson Harvey Seconded: Councilperson Hubbell Discussion: Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Resolution carried. ************* Resolution Number 2006 – 3 Order of Business at Meetings Resolved that the order for conducting business at the regular Town Board meetings is as follows: Call Meeting to Order Pledge of Allegiance County Legislator’s Report Privilege of the Floor (limit 3 minutes) Approval of Minutes Communications Committees Reports Old Business New Business Audit Claims Announcements Privilege of the Floor (limit 3 minutes) Adjournment Motioned: Councilperson Harvey Seconded: Councilperson Hubbell Discussion: Councilperson Hubbell asked that “Privilege of the Floor” be reinstated at the beginning of the meetings (as well as at the end) in order to accommodate persons wishing to speak who need not sit through the entire meeting in order to do so. Supervisor Owens agreed, with the stipulation that the time be limited to three minutes. January 11, 2006 4 Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Resolution carried. ************* Resolution Number 2006 -4 Appointments The following are appointed: a. Deputy Supervisor: Frank Podufalski b. Deputy Town Clerk: N. Patricia Dougherty c. Deputy Highway Superintendent: Ronald McFall d. Attorney for the Town: The Town Board specifically waives the requirement that the Town’s Attorney be a resident of the Town. f. Court Clerks: Beverly Hubbard, Tiffany Poole g. Town Historian: Sue Thompson h. Bookkeeper: Patricia Podufalski Motioned: Councilperson Small Seconded: Councilperson Harvey Discussion: 1) Attorney for the Town: Supervisor Owens spoke of Scott Miller who has served before. Small noted that Miller was a criminal lawyer rather than a municipal one, and she also pointed out a possible conflict of interest. She stated that she would like to see candidates present their resumes and appear before the Board if possible. She commented on Tim Mattison who was the last attorney for the Town and stated that he had submitted a letter of interest to the Town and indicated he would bill at an hourly rate of $125. Owens asked Small if she would help in finding an attorney for the Town. Small agreed. Small noted that she knew of another individual that may be interested – Mary Russell – and said she would check with her. An attorney was not appointed at this meeting. 2) Councilperson Small asked who was replacing Roger Laue, an election maintenance person who died last year. She was told that the system would be different in 2006. 3) Councilperson Small asked about the “same” titles for Code Officers Hetherington and Clark. Supervisor Owens said when Hetherington started working for the Town is was agreed that when he received his certification (which he now has) the titles would be equal. Small noted, in her position as Personnel Chair, that the Code Officers were not allowed, according to Civil Service requirements and the paperwork filed with Tompkins County Personnel, to work or be paid for anymore than 20 hours a January 11, 2006 5 week. If allowed, the Town would be in violation of Civil Service rules and requirements. Small asked that the appointments of the Code Enforcement Officers be adjourned until a decision could be made on their salaries. Owens indicated that she has asked Councilperson Harvey to be the liaison between the Code Enforcement Officers and the Town Board and asked Harvey to discuss this matter with them. The Board agreed to discuss the appointments at a future meeting. 4) Councilperson Harvey questioned a “conflict of interest” with the Bookkeeper, Pat Podufalski being the spouse of Deputy Town Supervisor Frank Podufalski as far as signing checks was concerned. Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Resolution carried. ************* Resolution Number 2006 -5 Salary Schedule for 2006 Town Supervisor: $8,508/year, paid monthly Highway Superintendent: $42,540/year, paid monthly Deputy Highway Superintendent: $17.64/hr., paid biweekly Machine Equipment Operator: $17.14/hr., paid biweekly Highway Department part-time employees: $10.00/hr., paid biweekly Town Clerk: $9,978/year, paid monthly Deputy Town Clerk: $9.00/hr., paid monthly Town Justices: $9,894/year, paid monthly Court Clerks: $3,390/year, paid monthly Councilman: $2,412/year, paid quarterly Bookkeeper: $5,133/year, paid monthly Motioned: Councilperson Small Seconded: Councilperson Harvey Discussion: The Town Attorney and Code Enforcement Officers were removed from the list to be further discussed later. Small pointed out salary discrepancies for the Town Supervisor line and the Town Justices line. Owens responded that she lowered the Town Supervisor line by $3 for rounding purposes. The Town Justices line was amended to reflect that the Justices did not submit an increase in salary for 2006. Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Resolution carried. January 11, 2006 6 The Policies and Procedures for the Town of Enfield were tabled until the February 8, 2006 meeting to give Councilperson Small time to bring them up to date. Resolution Number 2006 -6 Committees/Boards Personnel Committee: Councilperson Sandra Small, Chair; Councilperson Robert Harvey, Superintendent David Miller, Jim Dew, Supervisor Jean Owens Fire and Building Code Committee: Town Councilperson Robert Harvey, Chair, Code Enforcement Officers Planning Board: Co-chairs, Virginia Bryant (2010), James McConkey (2006), Debbie Teeter (2007), Calvin Rothermich (2008, Ag rep.), Richard Neno (2009), Douglas Willis (2008), Ann Chaffee (2011). Town Board Liaison: Peggy Hubbell Cemetery Committee: Town Councilperson Peggy Hubbell, Chair, Councilperson Robert Harvey Fire, Disaster, and EMS Advisory Board (3 Year Term ends 12/31/2006) Delegate; Larry Stilwell Alternate: Larry Lanning Intermunicipal Partnership Delegate: Councilperson Jennifer Fisher Tompkins County Youth Board: Councilperson Jennifer Fisher Enfield Community Council Liaison: Councilperson Jennifer Fisher Facility Development: Town Supervisor Jean Owens, Councilperson Robert Harvey, Daniel Walker, Richard Holley, Charles Hubbell Enfield Business Directory: Councilperson Sandra Small, Deputy Town Clerk N. Patricia Dougherty Town Newsletter: Councilperson Jennifer Fisher January 11, 2006 7 Tompkins County Environmental Management Council: Michael Miles Town of Enfield Website Master: Sue Thompson Enfield Volunteer Fire Department Liaison: Councilperson Sandra Small Motioned: Councilperson Hubbell Seconded: Councilperson Fisher Discussion: Councilperson Small asked that Jim Dew, Councilperson Harvey and Supervisor Owens be added to the Personnel Committee if a meeting were ever necessary. Owens and Harvey agreed. Small asked to be deleted from the Town Newsletter because of time constraints. Small also asked to have Deputy Town Clerk Dougherty and Enfield resident Jack Hubbell added to the Enfield Business Director Committee. Small then pointed out she thought Supervisor Owens wanted her to be the Enfield Volunteer Fire Department Liaison and didn’t see that category listed. Supervisor Owens noted it was an oversight and added the appointment. Councilperson Hubbell asked if Councilperson Harvey would be willing to serve on the Cemetery Committee. Harvey agreed. Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Resolution carried. ************* Resolution Number 2006 -7 Town of Enfield Budget Amendment - 37 Transfer of Appropriations WHEREAS, the 2005 Budget audited end of year appropriation balances require modification to account for a posting error and prepaid expenses, NOW THEREFORE BE IT RESOLVED that the appropriation for expenditure account code A3010.1, titled “Public Safety Administration-Personal”, is reduced by $511.62 from $32,000.00 to $31,488.38; that the appropriation for expenditure account code A9010.8, titled ”State Retirement”, is increased by $473.76 from $8108.55 to $8582.31; and that the appropriation for expenditure account code A9050.8, titled “Unemployment” is increased by $37.86 from $35.73 to $73.59. Motioned: Councilperson Hubbell Seconded: Councilperson Small Discussion: January 11, 2006 8 Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Resolution carried. ************* Resolution Number 2006 -8 2006 Town of Enfield Budget Amendment - 1 Encumbered 2005 Funds WHEREAS, 2005 funds were encumbered by the Enfield Town Board, NOW THEREFORE BE IT RESOLVED that the appropriation expenditure account code A1620.4, titled “Buildings”, is increased by $8,843.50 from $30,000.00 to $38,843.50; that the appropriation for expenditure code A8668.4, titled “Housing Rehabilitation Grant”, is increased by $5,700.00 from 0.00 to $5,700.00. Motioned: Supervisor Owens Seconded: Councilperson Small Discussion: Supervisor Owens explained that she had discussed with the Association of Towns how best to reflect the showing of encumbered 2005 funds. Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Motion carried. ************* Audit Claims: It was motioned that Supervisor Owens, on behalf of the Town Board of the Town of Enfield, be authorized to pay the following: - General Fund vouchers #1-#3, #5-#7 and #9-#15 dated January 11, 2006 in the amount of $7,892.11. - Highway Fund vouchers: There were none. - Enfield Volunteer Fire Company voucher #SF-1 dated January 11, 2006 in the amount of $35,000. MOTIONED: Councilperson Fisher SECONDED: Councilperson Harvey January 11, 2006 9 Discussion: Supervisor Owens announced that she had pulled the Enfield Community Council’s voucher because it needed to be broken down differently and she would have it resubmitted at the next Board meeting. Councilperson Small questioned sales tax on a voucher submitted by the Code Department. She also asked what was meant by “Go To NY PC” software for the Code Office PC on another voucher submitted by that department. Councilperson Harvey explained what he thought it to be. Small also felt she could justify the reimbursement for the virus and firewall update protection for the Code Office PC but raised the question that if Mr. Hetherington used the Code’s laptop for personal use as well, that the second entry for virus and firewall protection should be shared equally between the Town and Mr. Hetherington. Supervisor Owens pulled the voucher and asked Councilperson Harvey if he would get further clarification from the Code Department. Harvey agreed. Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Motion carried. Privilege of the Floor: ECC President, Carolyn Tschanz invited everyone to the Enfield Community Council Annual Meeting on Monday, February 13, 2006 at 6:00 PM at the Enfield Community Building. They will have the election officers, 2005 program highlights and refreshments. Carolyn also mentioned that she heard about the renovation being planned for the Community Building and asks that ECC be included in the plans. Supervisor Owens said there would be a meeting on the proposed changes within the next week and all would be informed. Councilperson Small showed the Board the business directory she had received from Groton. Jack Hubbell suggested that the Town Board read the Code of Ethics for Enfield in regard to Frank and Pat Podufalski serving in positions that may constitute a conflict of interest. Adjournment: At 8:10 PM Motioned: Councilperson Harvey Seconded: Councilperson Hubbell Discussion: Vote: Supervisor Owens…aye. Councilperson Fisher…aye. Councilperson Harvey…aye. Councilperson Hubbell…aye. Councilperson Small…aye. Motion carried. ************* Minutes transcribed by Deputy Town Clerk N. Pat Dougherty .