HomeMy WebLinkAbout12-27-06 Special Meeting TB.pdf
TOWN OF ENFIELD
SPECIAL TOWN BOARD
MEETING MINUTES
WEDNESDAY, DECEMBER 27, 2006
6:30 P.M.
A Special Meeting of the Town of Enfield Town Board was held Wednesday, December 27, 2006
at the Enfield Town Hall, 168 Enfield Main Road, Ithaca, New York at 6:30 p.m. with Supervisor
Owens presiding. The Special Town Board Meeting was called for the conducting of year-end
business.
Present: Supervisor Jean Owens, Councilperson Peggy Hubbell, Councilperson Sandra Small,
Councilperson Robert Harvey and Town Clerk Alice Laue. Councilperson Jennifer Fisher was late.
Others Present: Jerry Achilles, Amber Achilles, Mildred Achilles, Shirley Hubbell, Charles
Hubbell, Byron Smith, Diane Aramini, Gary Fisher, and Ann Rider.
Pledge of Allegiance to the Flag:
Supervisor Owens led the assemblage in the Pledge of Allegiance to the Flag.
Resolutions/Motions and Budget Amendments:
Resolution Number 37: “Town of Enfield 2006 Budget Amendment No. 14 – Transfer of Funds to
the Building Reserve”
WHEREAS, the Town of Enfield 2006 General Fund Budget appropriated $50,000.00 to be
transferred to the Building Reserve Fund, NOW THEREFORE, be it
RESOLVED that the Town Board approves the transfer of $50,000.00 from the General Fund
appropriation A9950.0, titled “Interfund Transfer to Building Reserve”, to the Building Reserve
Fund.
Moved by Supervisor Owens, seconded by Councilperson Small.
Discussion:
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher absent, Supervisor Owens aye. Resolution carried.
Resolution Number #38: “Town of Enfield 2006 Budget Amendment No. 15 – Transfer of Funds
to the Equipment Reserve”
WHEREAS, the Town of Enfield 2006 Highway Fund Budget appropriated $42,000.00 to be
transferred to the Equipment Reserve Fund, NOW THEREFORE, be it
Special Town Board Meeting Minutes – December 27, 2006 2
RESOLVED that the Town Board approves the transfer of $42,000.00 from the Highway Fund
appropriation DA9950.9, titled “Interfund Transfer Equipment Reserve”, to the Equipment Reserve
Fund.
Moved by Supervisor Owens, seconded by Councilperson Hubbell.
Discussion:
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher absent, Supervisor Owens aye. Resolution carried.
Resolution Number #39: “Town of Enfield 2006 Budget Amendment No. 16 – Transfer of
Appropriations
WHEREAS, the 2006 Budget end of year appropriation balances require modification, NOW
THEREFORE, be it RESOLVED
that the appropriation for expenditure account code A3010.1, titled “Public Safety
Administration-Personal”, is reduced by $11,161.91 from $30,560.00 to 19,398.09;
that the appropriation for expenditure account code A1110.1, titled “Justice-Personal”, is
increased by $582.00 from $26,568.00 to $27,150.00;
that the appropriation for expenditure account code A1620.4, titled “Buildings-Contractual”
is increased by $6,154.69 from $38,843.50 to $44,998.19;
that the appropriation for expenditure account code A1990.4, titled “Contingency-
Contractual” is increased by $461.21 from $13,038.79 to $13,500.00;
that the appropriation for expenditure account code A3010.4, titled “Public Safety-
Contractual” is increased by $286.94 from $2,500.00 to $2,786.94;
that the appropriation for expenditure account code A5010.4, titled “Highway
Superintendent-Contractual” is increased by $178.42 from $175.00 to $353.42;
that the appropriation for expenditure account code A7510.4, titled “Historian-Contractual”
is increased by $70.92 from $200.00 to $270.92;
that the appropriation for expenditure account code A9060.81, titled “Employee Benefits
Health Insurance” is increased by $3,065.73 from $15,210.00 to $18,275.73;
that the appropriation for expenditure account code A9040.8, titled “Employee Benefits
Workers Comp.” is increased by $362.00 from $1,400.00 to $1,762.00; and
that the appropriation for expenditure account code DA5142.1, titled “Snow Removal
Personal”, is reduced by $7,407.01 from $24,000.00 to $16,592.99;
that the appropriation for expenditure account code DA9060.81, titled “Medical Insurance-
Current” is increased by $5,915.01 from $29,000.00 to $34,915.01;
that the appropriation for expenditure account code DA9040.8, titled “Workers Comp.” is
increased by $1,492.00 from $9,300.00 to $10,792.00.
Moved by Supervisor Owens, seconded by Councilperson Harvey.
Discussion: Supervisor Owens highlighted that since there was a lot of money left in the Public
Safety Administration-Personal line, it was easier to reduce that account by the $11,161.91 needed
to cover all of the other accounts that needed to have increases. The increase into Buildings-
Contractual of $6,154.69 was needed in order to cover all of the expenditures being approved
tonight and the utilities. It was noted that the Beautification check had not arrived as anticipated by
the end of the year. The amount $286.94 to be transferred into Public Safety-Contractual was
needed partly for repairs done to the Code vehicle. The increase of $178.42 for Highway
Superintendent-Contractual was needed because membership to the Highway Superintendent’s
Special Town Board Meeting Minutes – December 27, 2006 3
Assoc. had increased from $25.00 to $150.00. The Town Historian-Contractual line was increased
because of the $200.00 used toward the tourism book. Employee benefits health insurance and
worker’s comp. lines were increased to meet expenditures. Snow removal account line was reduced
by $7,407.01 in order to increase medical insurance as well as the workers comp. 1ines to meet
those expenditures.
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher aye, Supervisor Owens aye. Resolution carried.
Resolution Number #40: “Town of Enfield 2006 Budget Amendment No. 17 – Transfer of Funds
to the Interfund Transfer Unemployment Reserve Fund”
WHEREAS, the Town of Enfield 2006 Highway Fund Budget appropriated $900.00 to be
transferred to the Unemployment Reserve Fund, NOW THEREFORE, be it
RESOLVED that the Town Board approves the transfer of $900.00 from the Highway Fund
appropriation DA9901.9, titled “Interfund Transfer Unemployment Reserve Fund”, to the
Unemployment Reserve Fund.
Moved by Supervisor Owens, seconded by Councilperson Hubbell.
Discussion:
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher aye, Supervisor Owens aye. Resolution carried.
Resolution Number #41: “Town of Enfield 2006 Budget Amendment No. 18 – Transfer of Funds
to the Interfund Transfer Unemployment Reserve Fund”
WHEREAS, the Town of Enfield 2006 General Fund Budget appropriated $500.00 to be transferred
to the Unemployment Reserve Fund, NOW THEREFORE, be it
RESOLVED that the Town Board approves the transfer of $500.00 from the General Fund
appropriation A9901.9, titled “Interfund Transfer Unemployment Reserve Fund”, to the
Unemployment Reserve Fund.
Moved by Supervisor Owens, seconded by Councilperson Fisher.
Discussion:
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher aye, Supervisor Owens aye. Resolution carried.
Resolution Number #42: “Town of Enfield Budget Amendment No. 19 – 2007 Budget
Amendments”
WHEREAS, the Town of Enfield 2007 Budget needs to reflect funds available for identified
expenditures, NOW THEREFORE, be it
RESOLVED that the Town of Enfield 2007 General Fund Budget appropriations and revenues are
amended as follows:
Appropriation account code A1460.43 titled, “SARA Grant-Contractual”, be added in the amount of
$3,269.00 and Revenue account code A3060 titled, “Records Management (SARA)” be added in
the amount of $3,269.00, and be it further
Special Town Board Meeting Minutes – December 27, 2006 4
RESOLVED, that the Town of Enfield 2007 Highway Fund Budget appropriations and revenues are
amended as follows:
Appropriation account code DA5130.2, titled, “Machinery-Equipment”, be increased from
$10,000.00 to $20,000.00 and Revenues unexpended balance be increased from $25,000.00 to
$35,000.00.
Moved by Supervisor Owens, seconded by Councilperson Fisher.
Discussion: Supervisor Owens explained that it was unclear if hours had been completed for the
end of the year on the SARA grant and that is why the whole amount of the SARA grant was added
to the 2007 budget. The $10,000.00 in Highway Equipment was moved into the 2007 budget to be
used for the purchase of a piece of equipment.
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher aye, Supervisor Owens aye. Resolution carried.
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Motion to amend 2006 Highway Fund Voucher No. 110 and the 2006 October Abstract to account
code DA5110.4 in the amount of $751.34 and DA5112.2 in the amount of $1,216.91.
Moved by Supervisor Owens, seconded by Councilperson Hubbell.
Discussion: CHIPS money was $751.34 less than anticipated.
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher aye, Supervisor Owens aye. Motion carried.
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Motion to delete 2006 Highway Fund voucher #130 in the amount of $150.00 and amend 2006
Highway Fund voucher #132 deleting A3310.4 in the amount of $173.35 correcting the total for
voucher #132 to $468.00 with these corrections made to the 2006 December 13 Abstract making the
total for the December 13, 2006 Abstract at $5,217.04.
Moved by Supervisor Owens, seconded by Councilperson Fisher.
Discussion: Supervisor Owens passed around a paper showing her calculations.
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher aye, Supervisor Owens aye. Motion carried.
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Motion to add General Fund voucher #247, claimant NYSADTSOH, appropriation account code
A5010.4 in the amount of $150.00 and add General Fund voucher #248, claimant Seneca Supply,
appropriation account code A3310.4 in the amount of $173.35 with these corrections made to the
December 13, 2006 Abstract, making the total for the December 13, 2006 Abstract at $8,772.30.
Moved by Supervisor Owens, seconded by Councilperson Small.
Discussion:
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher aye, Supervisor Owens aye. Motion carried.
Special Town Board Meeting Minutes – December 27, 2006 5
Community Building: Supervisor Owens asked Councilperson Harvey to report on the status of
the closing of the Community Building. Owens indicated that she had invited a member of the
Community Council to attend tonight’s meeting to get an update as well. Councilperson Harvey
reported that as the situation stands, someone had reported some inaccurate information to the
Ithaca Journal by way of a blog to an editorial about mishandling asbestos removal in the
Community Building. He is in the process of having an evaluation made, samples have been taken.
Without sampling, asbestos cannot be proven. However, he felt that the Community Building
should be closed to the public until testing for asbestos is completed and the work is done. Other
discussion centered around whether to capsulate the tiles, remove the tiles, the cost of removal of
tiles, and the Town’s procurement policy.
Ann Rider interrupted the meeting a couple of times asking Board members to speak up because of
it being a public meeting and asked if the Board had conferred with the Town’s attorney.
Councilperson Harvey replied that if the Board handled the matter right, there was no need to
involve the attorney. At this point it is not a legal matter for attorney advice. He also indicated that
the public was not to speak during the actual Town Board meeting.
The consensus of the Board was to remove the tile and have it done the right way and to eliminate
future problems.
Motion made by Councilperson Harvey, seconded by Councilperson Hubbell that the Town Board
approve having an asbestos removal company come in and remove the floor tiles as well as having
samples tested.
Discussion:
Vote: Councilperson Hubbell aye, Councilperson Harvey aye, Councilperson Small aye,
Councilperson Fisher aye, Supervisor Owens aye. Motion carried.
EVFC Audit: Councilperson Small provided the Board with a draft of the audit received from
Ciaschi, Dietershagen, et al. and suggested that the Board keep it to themselves. Small will forward
a copy to the Town’s attorney and ask that he use his discretion in sharing it with the Fire Company.
If there were questions, it was suggested that in order to keep costs to a minimum, that the Board go
through their attorney to get answers that maybe the Fire Company could provide.
Flag at Half Staff: Councilperson Hubbell asked that the Flag be flown at half staff in recognition
of the passing of past President Gerald Ford. Board agreed.
Website Grange Write-Up: Councilperson Hubbell reported that the Enfield Grange would like
the website write up on the Grange rewritten by Carol Baker.
Adjournment:
Motion made by Councilperson Fisher, seconded by Councilperson Harvey that the December 27,
2006 Special Town Board meeting adjourn.
Discussion:
Special Town Board Meeting Minutes – December 27, 2006 6
Vote: Councilperson Hubbell aye, Councilperson Small aye, Councilperson Harvey aye,
Councilperson Fisher aye, Supervisor Owens aye. Motion carried.
Meeting adjourned at 7:30 p.m.
Respectfully submitted,
Alice Laue, Town Clerk